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Top job
United Kingdom for UNHCR, London (Hybrid)
£26,200 - £29,100 per year
This role provides proactive admin support to fundraising, so is therefore a key part of supporting refugees and displaced communities.
Posted 1 day ago
Top job
United Kingdom for UNHCR, London (Hybrid)
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Page 8 of 14
London, Greater London (Hybrid)
£26,200 - £29,100 per year
Full-time
Contract (12 months)
Job description

JOB PURPOSE 

The Administrative Assistant role provides a range of proactive administrative support to the Director of Fundraising of UK for UNHCR, as well as to the wider fundraising team. This role is therefore a key support in growing funding for refugees and displaced communities. 

WHO WE ARE AND WHAT WE DO  

United Kingdom for UNHCR is the United Nations Refugee Agency’s national charity partner for the United Kingdom. We generate public awareness of the plight of refugees and raise funds to help protect them through UNHCR’s humanitarian operations across the world.

Our supporters include UK private individuals, communities, corporate partners, trusts and foundations. The funds we raise help UNHCR deliver emergency relief such as shelter, medical care and basic supplies to people fleeing conflict and persecution, as well as healthcare, education and livelihoods opportunities for those who remain displaced over the long term.

Nobody chooses to be a refugee, but we can all play a part in their protection, and we want those who work with us to share our values and passion for the cause.

DIVERSITY, EQUITY, INCLUSION AND BELONGING 

We strongly value diversity and recognise that it is critical to our success and the cause that we serve. We are committed to providing an inclusive environment for all who work with us and strongly welcome applications from diverse backgrounds, particularly those with lived experience of being a refugee, asylum seeker, internally displaced person, or a stateless person.  

UK for UNHCR is proud to have Diversity & Inclusion Working Group. The Diversity & Inclusion Working Group is a group of colleagues focusing on tasks that drive action in the implementation of our D&I Approach.  The group also works to create safe spaces that brings colleagues together for events, discussions and learning experiences that celebrate and support diversity and tackle barriers to inclusion. 

We are also open to flexibility in many different ways, including an element of working from home and flexible hours. Please don’t be afraid to speak to us about this at the interview stage, so we can explore what’s possible.

ROLE RESPONSIBLITIES 

  • Proactively manages the Fundraising Director’s calendar: scheduling and rearranging internal and external meetings and liaising with key internal and external stakeholders.  
  • Helps schedule meetings for the various fundraising teams.   
  • Books meeting rooms for internal and external meetings, ensuring any required technology is set up. 
  • Ensures briefings for Director of Fundraising are received in advance of meetings. 
  • Registers in-person external guests to the office and ensures they are welcomed. 
  • Books travel arrangements for the Director of Fundraising and heads of fundraising.  
  • Minutes meetings, including documenting and sending out summary of decisions made and next steps from internal meetings. 
  • Updates partner information in our database (Salesforce). 
  • Maintains files and records on SharePoint. 
  • Manages invites and guestlists for donor events.  
  • Leads on organising logistics for twice annual fundraising all staff strategy away days. 
  • Coordinates with colleagues to secure content and information for donor materials (newsletters, proposals, reports).   
  • Helps create template documents for donors (for example, thank you emails/letters). 
  • Collates documentation for purchase orders and invoices.  
  • Builds and manages positive relationships with internal and external stakeholders. 
  • Identifies any administrative processes that could be simplified or made more efficient. 
  • Appropriately manages any confidential information. 
  • Supports other directors and fundraising colleagues on administrative activities. 
  • Performs other appropriate tasks or duties as required.  

PERSONAL ATTRIBUTES AND EXPERIENCE

Essential Experience 

  • Previous experience in an administrative role. 
  • Previous experience with diary management.   

Essential Skills/Knowledge   

  • Proficient in the use of Microsoft Office platforms: including Outlook, PowerPoint, Excel and Word. 
  • Excellent written and verbal communication skills. 
  • Excellent accuracy and attention to detail. 
  • Good organisational skills, including the ability to manage priorities. 
  • Strong interpersonal and collaboration skills. 

Desirable Skills/Experience 

  • Understanding of a fundraising department. 
     

WHY JOIN UNITED KINGDOM FOR UNHCR? 

You will be part of a high performing agile team of talented people, all committed to build solidarity and raise funds for refugees and displaced people worldwide. You will be working in a flexible, supportive, and inclusive environment, where your work will be recognised and appraised. 

What else?

Wellbeing

  • 28 days’ leave per annum plus bank holidays.
  • Employee Assistance programme providing 24/7 access to online GP, mental health support and virtual wellbeing. 
  • Access to 100s of perks with discounts on everyday purchases.
  • Office wellness perks.
  • Discount on gym memberships. 
  • Hybrid and Flexible Working.
  • Staff socials.

Financial

  • Pension scheme with an employer contribution of 8%.
  • Non-contributory group life assurance scheme
  • Non-contributory Income protection scheme.
  • One-off contribution towards homeworking set up.
  • Enhanced maternity, paternity, shared parental, and adoption pay.
  • Enhanced sick pay scheme. 

Development  

  • Comprehensive training and continuing development opportunities.
  • Individual training budget. 


HOW TO APPLY

If you have the relevant skills and the passion to use them to support refugees, please apply by completing our application form which is available in the documents section.   

Closing date: Thursday 12th December 2024

Interviews: Week commencing 16th December 2024

If you would like to discuss any reasonable adjustments to the application or hiring process that may better facilitate your participation, please contact us using the email address provided when you click through to our online portal.  We will make every effort to respond to your request for assistance as soon as possible. 

United Kingdom for the UN Refugee Agency (UNHCR) is registered with the Charity Commission (England & Wales), charity no. 1183415. It is the UK national partner of the United Nations High Commissioner for Refugees (UNHCR), the UN Refugee Agency.

Application resources
Posted by
United Kingdom for UNHCR View profile Organisation type Registered Charity Company size 51 - 100

We stand with refugees – will you join us?

Away Day.jpgFR.jpg
Posted on: 27 November 2024
Closing date: 12 December 2024 at 17:00
Tags: Administration,Fundraising,Human Rights,Humanitarian Aid,Refugee / Immigration

The client requests no contact from agencies or media sales.