Finance Jobs

Role and Company:

There is an exciting opportunity for an experienced Management Accountant who has worked within Social Housing to join an organisation that puts tenants at the forefront of their business. You'll play a key role in developing strong monthly management reporting, forecasting, and analysis at an organisation based in Central London.

The role will be reporting directly to the Head of Finance with exposure to the Executive Director of Finance, where you'll work alongside two other Management Accountants in a dynamic and supportive team.

Responsibilities:

• Establishing robust monthly reporting and analysis routines with budget holders across the business
• Developing templates and processes for reforecasting
• Review and challenge historic accruals and prepayments to ensure accurate recording and recoverability
• Assist with tax compliance and analysis e.g. VAT and CIS

Requirements:

• Qualified Accountant
• Experience within Social Housing
• Strong attention to detail with an understanding of the big picture
• Good communication and interpersonal skills

Details:

• 6 months to begin
• 2 days a week required in the office
• £300-£400 a day Outside IR35
• Great Team Environment

If you are experienced working in Management Accounts from a Social Housing background and are looking for your next exciting opportunity, please apply ASAP to discuss further.

In our company values we aim for equity at all stages of the recruitment process, please let us know if we can do anything to make the process more accessible to you.

The Bone Cancer Research Trust is seeking an enthusiastic and proactive Management Accountant to help drive improvement in our financial systems. Reporting to the Head of Finance & Resources, you will be qualified or working towards a professional qualification. You will be analytical and versed in accounting controls, while able to forge strong relationships with a close-knit team in a growing organisation. Your remit will be broad, from transactional work through to presenting to Trustees, and you will be comfortable creating and sharing information to all stakeholders.

This is a new position within BCRT with the scope to grow according to your abilities, and with an organisation which sets itself demanding goals. 

Strong applications received ahead of the closing date may be asked to attend an immediate interview.

Purchasing Contract Officer

6 month Fixed Term Contract

Job reference: REQ000773

£29,591pa pro rata

Woking GU21 4LL / Hybrid Working

WWF-UK is a large environmental Non-Governmental Organization with an annual spend on third party suppliers of more than £35m. The Purchasing Contract Officer role is a member of the Procurement and Environmental Management Unit.

The unit is responsible for ensuring the best value for money spend and reduce the risks with our suppliers, leading the procurement process for larger and strategic contracts.

Part of the finance transformation programme, a new Sourcing to Pay system is in implementation phase, and the purchasing contract officer will create, build, and administrate the supplier and contract data base essential to the go live of the Source-to-Pay system.

WWF-UK is seeking two dedicated and experienced Purchasing contract officers to join our Procurement Department.

About the Role

Reporting to the Head of Procurement this role will work closely with procurement managers and buyers, contract managers across the organisation and suppliers. The role will play a crucial part in ensuring the successful implementation of the new procurement system (StoP).  The role will be responsible for reviewing, collating, and loading contractual documentation and data into the new Source-to-Pay system and for entering supplier data into the new system. 

Key Responsibilities

· Collate supplier contracts from across the organisation and prepare for uploading into the new system paying particular attention to version control and accurate record keeping.

· Review the contracts and accurately transfer the commercial terms contained in the contract into the new system. 

· Create an accurate contract data base (items catalogues) which allows P/O creation after going live. 

· Create an accurate supplier database in the new system. 

About You

You have proven experience in in purchasing transactions, ledger or administration of purchasing, ideally familiar using Purchase to Pay (P2P) system and good understanding of what constitutes contractual in relation to transactions with suppliers.

You drive for compliance and accuracy of data with the ability and pay attention to detail.

You are able to work well with others as well able as on your own.

Location & Flexibility

This role has a UK based contract and as such, you must have the right to live and work in the UK.

WWF-UK operates a hybrid working arrangement with a minimum of 20% of contracted hours collaborating in-person with colleagues each month, with the balance being worked from home. You’ll be required to work 20%of contracted hours at your contracted office which will be: The Living Planet Centre, Woking, Surrey, GU21 4LL and will need to be able to commute to this location.

How to Apply

If you are passionate about our planet and want to be a part of the solution, apply today by clicking the link below!

Application closing date: 14/07/2024

WWF-UK is committed to creating an inclusive working environment, where diversity is valued and there is equality of opportunity. We therefore welcome applications from all sections of the community, and we offer a range of benefits to encourage a work life balance.

Management Accountant
Salary: £58,000
Permanent, Full-time
Hybrid Working, 2 days in office
Central London based

A prestigious Not for Profit organisation is recruiting a Management Accountant to take on a key role against the backdrop of an ongoing growth plan. As the Management Accountant  you will be 
responsible for the following duties:

• To take responsibility for the inclusion and transaction of regular month end accruals, prepayments, adjustments and charges to ensure a timely and accurate close of accounts.
• To prepare monthly, quarterly and annual financial reports and ensure these reconcile to the data contained within the chart of accounts.
• To work with the Financial Reporting Manager, to provide accurate and timely annual budgets and quarterly forecasts for all sections of the Society.
• To manage the Society’s funds, ensuring the income and costs are charged accurately and in line with the terms of grant agreements or other contracts.
• Analyse financial performance and contribute to business planning.

Communicating complex financial information to finance and non-finance colleagues.

This opportunity provides an excellent platform for a qualified accountant to build on their management accounting skills whilst playing a key role in the organisation’s transformation journey

This is an exciting opportunity for the right individual. The successful candidate will be fully qualified (ACA/ACCA/CIMA/CIPFA) with previous experience gained in audit, charity, commercial or wider 
public sector. You will have robust technical skills and be highly organised. We are looking for someone who is eager to learn, strong analytical skills, excellent communication, financial modelling, and managing multiple priorities in a fast-paced environment. Experience. You will possess the ability to influence and build rapport with a range of finance and non-finance persons across the organisation.

Goodman Masson are delighted to be working with a leading UK housing association who are currently growing their London based finance team in their search for a Rent & Service Charges Accountant.

This will be a vital role overseeing the end to end rent and service charges process in line with the tenancy agreements, with support from a dedicated Finance Administrator who will be reporting into you.

The ideal candidate will be AAT qualified with proven service charge experience preferably within social housing.

Core responsibilities:

• To lead the service charge function for all properties and leaseholder accounts.
• Responsible for all year-end service charge and rent calculations, ensuring that all calculations are appropriate and equitably applied and meeting the relevant deadlines.
• Prepare income and expenditure reports for leaseholders and sent to external accountant for final audit and sign off of service charge accounts
• Lead on leaseholder audits, resolving any queries arising.
• Production of estimated leaseholder service charges and calculation of actual expenditure adjustments, ensuring leaseholder accounts are appropriately updated
• Line management responsibility for the Finance Administrator supporting the service charge function.
• Manage all service charges expense nominals on a monthly basis to ensure correct invoice allocation and accruals.
• Manage and maintain the financial models used to prepare accurate charges.
• Responsible for the resolution of finance-based service charge queries
• Liaise with all relevant stakeholders; tenants, suppliers, management companies and internal departments to resolve service charge queries.
• Build and maintain strong relationships with colleagues across the business, to ensure accurate and correct data is included in all charges calculations.
• Arrange system updates and reconciliation of revised charges.
• Prepare any void and re let rent calculations resulting from tenancy changes.
• Prepare rent and service charges for new developments and handovers.

The person:

• AAT qualified preferred
• Experience within Service Charge in Social Housing
• Strong ability to work to deadlines
• Excellent communication skills, both written and verbal

In our company values we aim for equity at all stages of the recruitment process, please let us know if we can do anything to make the process more accessible to you.

• An exciting opportunity to work in a hybrid Accounts team
• Excellent benefits

About Our Client

The Honourable Society of Gray's Inn, commonly known as Gray's Inn, is one of the four Inns of Court (professional associations for barristers and judges) in London. To be called to the bar in order to practise as a barrister in England and Wales, an individual must belong to one of these inns.

Job Description

• Provide advice and support to the Director of Finance.
• Control of the property management software and responsibility for issuing accurate billing of rents, service charges and insurance to tenants.
• Working closely with Estates team in the management of debtors and tenant service charges.
• Have responsibility for the annual reconciliation of service charges and liaising with the Auditors in the production of Service Charge Certificates.
• Liaising with Finance teams for outsourced provision of Estates services.
• Liaising with the catering team in the maintenance of private function deposits, billing of their clients and debtors.
• Responsibility for the billing of the quarterly Bench Commons (members) accounts.
• Daily Bank reconciliations and the collation and posting of all daily income from Hall Lunch, Bar and parking.
• Management of Direct Debit collections.
• Completion of month and year end procedures on a timely basis including reconciliation of Paypal income; monthly and annual recharges, invoicing for parking permits.
• Payment of annual scholarship awards.
• Assist in the year end audit programme for the Inn, Scholarships Trust and Charitable Trust.
• Provide income analysis to support in the preparation of annual budgets.
• Understanding of the VAT coding and reporting requirements (partial recovery) to ensure accurate coding of invoices.
• Working closely with the other finance team members (Management Accountant and Accounts Assistant) providing cover where necessary.

The Successful Applicant

The successful candidate will have the following...

• High levels of literacy and numeracy.
• Excellent communications skills.
• Ability to contribute positively to the work of the team and work supportively, co-operatively and collaboratively with colleagues.
• Ability to work on own initiative within the parameters of the role.
• Ability and willingness to learn new skills.
• Experience or knowledge of a similar working environment, landed estate including service charge accounting.

What's on Offer

The Inn offers 33 days annual leave and an 8% pension contribution among other benefits.

Where specific UK qualifications are required we will take into account overseas equivalents. All third party applications will be forwarded to Page Personnel.

University of Plymouth

Management Accountant 0.8 FTE

£38,000 - £44,000 plus excellent benefits including 7 weeks holiday plus bank Holiday and Christmas close down

The University of Plymouth are looking to recruit a Management Accountant in to their busy finance team.

In this role you would be responsible for the provision of financial management and financial knowledge and expertise, to deliver and develop a customer focused, integrated, cost effective and progressive finance business support service.

This role will also support the strategic direction of the faculties and other departments and the wider University agenda ensuring staff are clear on their part in delivering results and are set up for success.

To succeed in this role you will:

Be a qualified Accountant with prior management accounting experience and experience of working in a medium to large and complex organisation.

Provide a link between Finance and all other parts of the University, working in partnership to ensure the achievement of business targets, compliance with policies and adding value in all areas of work.

Work with, and support, the Finance Business Partners on the delivery and development of an effective and flexible business support service to ensure the efficient operation of Faculties and Departments

Have experience of working with operational teams and of helping shape strategic and business planning processes.

Have excellent verbal and written communication skills and demonstrable experience in working with operational teams and other corporate functions to deliver a mature rounded service.

UK Financial Accountant

Salary - £50,209 to £55,443 per annum

 Full time, permanent

 About the Role

 Reporting to the Head of UK Finance, the role will manage a small team and work alongside both UK and International colleagues and stakeholders and work closely with the International Finance Managers to coordinate the global audit. They have responsibility to help maintain a robust financial control environment within the UK, UK taxation and for banking, investments, and foreign currency management.

Responsibilities are focused on the delivery of timely and accurate financial accounting activities of the UK, group reporting and audit. Includes three UK companies.

The role also acts as principal professional advisor on accounting standards, taxation and financial control to colleagues in finance and senior management.  They will also play a central role in investigating and managing allegations or suspicions of terrorist financing.

Key Working Relationships

Head of UK Finance, the Chief Finance Officer, International Finance Managers and Head of Internal Audit

Key Accountabilities

Person Profile

• Ability to work in a professional environment, keep organised and manage multiple demands on their time.
• Proactive and resilient, with ability to engage others and independently overcome obstacles.
• Ability to work effectively as part of a team.
• Ability to lead tasks/activities and drive for a successful solution.
• Self-motivated with strong problem solving and analytical skills, with a proven ability to manage time properly, set priorities, plan and organise work.
• Ability to work under pressure to prioritise deliverables.
• Ability to motivate a team and inspire ownership and continual improvement.

 

Qualifications, Knowledge and Experience

Essential 

• Extensive relevant accounting experience for an international organisation with good technical knowledge in consolidated group accounting.
• Knowledge of working in a multi-currency environment.
• Strong stakeholder management with the ability to understand and convey accounting/financial technical terms to others using plain language.
• Strong technical skills as well as financial analysis, reporting and compliance.
• ACCA or CIMA finalist. 
• Knowledge of SORP and VAT
• Strong experience of managing a team.

Desirable

• Experience in a finance role within the INGO sector.
• Qualified ACCA or CIMA.
• Strong knowledge in Power BI reporting
• Experience of MS Business Central.
• Experience in SUN accounting system and Q&A reporting very desirable.

Skills, Abilities and Competences

•  Advanced Excel skills and excellent understanding of other MS Office applications.
• Ability to motivate and instil continual improvement in a team.
• Ability to work and effectively communicate with finance and non-finance colleagues at different levels.

Why join us?

You will join a high performing team of Financial professionals, all committed to making the world work better for everyone. You will experience and contribute to a friendly and supportive culture, working with values driven and highly engaged teams, and where work life balance and agile working is valued. You will have the opportunity to help develop an evolving team where collaboration and personal growth are encouraged, build strong processes and rigorous compliance, while working in a fast moving environment.

Our open plan offices are located in the centre of Rugby near to the train station, and we offer free

parking near to the office.

In addition, we offer the following benefits:

Full time roles are contracted at 35 hours per week.

It is our normal practice to operate a hybrid working policy, where flexible working hours are enabled as well as remote working.

• 27 days’ holiday rising with continuous service, in addition to public holidays
• Pension scheme - employer contributes 10.5% of salary and the employee contributes a minimum of 5%.
• Enhanced family friendly policies, including maternity, adoption, paternity, and shared parental leave.
• Life assurance (3 x annual salary).
• Employee Assistance Programme – access to our Wellbeing platform which offers emotional
• and practical support.
• Learning and Development opportunities
• Cycle to Work / Shower Facilities
• Sit / Stand desks available in our modern offices

Additional information

Practical Action believes that having a diverse workforce and inclusive workplace culture based on respect will enable us to be an effective organisation.  We seek to create an inclusive workplace in which people are accepted as individuals, regardless of their differences and where they feel their contribution is valued.  Practical Action is an equal opportunities employer, and we encourage applications from under-represented groups.

We stay committed to cultivating an inclusive and diverse working environment and believe that people from different backgrounds or cultures give us different perspectives, and the more perspectives we have, the more successful we will be.  By building a culture where everyone feels heard, respected, and valued we give everyone working with us the opportunity to achieve their full potential.

Practical Action is committed to safeguarding and protecting children and vulnerable adults, and as such candidates will be subject to pre-employment checks including criminal checks and terrorist financing.

Please note that should we recruit a suitable candidate before the closing date, we will close applications earlier than the specified date.

The successful applicant must have a pre-existing right to both live and work in the UK.

Closing date for applications: Sunday 7th July 2024

Interviews: It is anticipated that first round interviews will take place in the week commencing Monday 15th July 2024.

HOW TO APPLY

If you want to work for a charity with significant people ambitions, then we would like to hear from you.  Please visit our careers page to view the full recruitment pack.  To apply, please submit your CV along with a supporting statement outlining your suitability for the role.

We are part of Reach Learning Disability, a leading Nottinghamshire charity that provides day-centres, accommodation and domiciliary support for people with learning disabilities. Our expanding domiciliary care support company is CQC regulated, rated Outstanding, and currently supports 50 people in the local area in their homes, with a contingent of 75 staff.  Our Newark Head Office and Training Centre is situated at the Beacon Centre, comprising modern serviced offices, including kitchen and catering facilities and free car/bicycle parking, within easy reach of the town centre and A1/A46 main roads and links directly to cycle paths.  We offer a 6% contributory pension

Job Purpose: 

To lead a well-organised and proactive office-based administration, operations and co-ordination team to deliver

· business financial performance management, including annual budget development/monitoring/control/reporting; accurate and timely monthly salaries data and information management; annual leave management to balance the needs of the service and the wellbeing of staff; sickness monitoring and proactive management of capacity; and accurate and timely expenses submissions to align with the finance team’s schedules

· regulated care administration, including effective and efficient staff scheduling co-ordination, and ensuring all compliance metrics are planned, co-ordinated and achieved

· planned and co-ordinated staff recruitment to meet demand, staff contract management, onboarding and supervision planning, and office/training facility and supplies management

· new client contract management, commissioning relationships, completion of tenders for new business in line with growth objectives

· information governance, including returns to CQC, compliance with IT security requirements, systems improvements to optimise service efficiencies, integrating data systems across Reach Care and within the charity where relevant

· effective communication, including external and internal, through a variety of media, including the Reach website and social media channels

· Policies and procedures that support the working environment and align with the charitable objectives

· timely delivery and presentation of reports to Senior Managers, Directors and Trustees

Reporting to the Registered Senior Care Manager who heads up the service and working alongside the Care Quality Manager, whose focus is person-centred delivery of outstanding care.

Managing a team which comprises:

Administration (Part time)

Services Co-ordination (Part time)

Scheduling and systems co-ordination (Full time)

For more detail see our website

Financial Controller

Location: Hybrid working with an expectation of working in the Bath office at least two days per week

Salary: £40,000 - £45,000 per annum

BWCE is working to put people at the heart of the transition to net zero, placing ownership and control of energy in the hands of consumers via clean energy projects that actively involve and benefit local communities.

This is a nonprofit distributing Community Benefit Society (a form of co-operative). Since 2010 when it was set up, it has built 14.5 MW of community owned solar power systems and one small hydro scheme, enough power to meet the equivalent annual electricity demand of around 5,000 homes.

The Role

They are looking for a technically minded management accountant with an interest, or experience, in the renewable energy sector. This new post will take on a range of responsibilities within a successful and growing community business, including financial reporting, financial planning, debt financing and budget management. This is a critical role with the opportunity for progression within the organisation for the right candidate.

Key Responsibilities

• Oversight and checking of outsourced production of quarterly management accounts and monthly cashflow
• Supporting the MD on reporting to full board/Finance Sub-Committee meetings and to external grant funders/finance providers
• Leading budget setting process, monitoring against actual performance, identifying trends and recommending action where necessary
• Maintaining BWCE’s long term asset portfolio financial model, analysing and reporting on trends and recommending action where necessary
• Overseeing asset revaluations and the annual audit process
• Collaborating with and reporting to the Senior Management Team around establishing effective financial controls and processes including grant funding budget management systems
• Supporting/overseeing project managers with implementation of budget and WIP analysis processes
• Supporting the MD and the Senior Management Team with strategic financial decision making linked to:
  • business planning
  • fundraising including share/bond offers and senior debt
  • cashflow management
  • asset investment and revaluation

Skills and Qualifications

• Qualified or part qualified ACCA Advanced Diploma, CIMA or equivalent accountancy qualification
• At least 3-5 years proven experience as a finance professional
• Experience of preparing financial reports for senior staff
• Working knowledge of accounting standards and practices, VAT and HMRC regulations in England
• Ability to effectively use data to produce informative reports for use by others
• Excellent attention to detail and a commitment to accuracy
• Excellent written and verbal communication skills.
• Self-motivation and initiative, ability to learn quickly and work with limited supervision.
• Ability to work effectively both individually and as part of a team.
• Good organisational and time management skills, with experience of working to tight deadlines and budgets

To Apply

If you feel you are a suitable candidate and would like to work for BWCE, please proceed through the following link to be redirected to their website to complete your application.

Fixed term contract for 9 months

35 hours per week

£61,125.54 per annum (National) / £63,990.72 per annum (London)

Benefits - up to 8% pension contribution, generous holiday, flexible working and life assurance.

Location - Whitecross Studios, London with flexible working arrangements

The Children's Society has been helping children and young people in this country for over 140 years. We run local services that support children when they are at their most vulnerable and in desperate need of help. We're there for children, every step of the way.

This role sits within our Enabling Resources domain.

In order to succeed in this role we are looking for someone who is a qualified accountant with strong financial analysis skills including advanced excel ability and good understanding of preparing I&E's, balance sheets, cashflow forecasting over multiple years.

Skills• Strong Finance Systems user and implementer (Essential)• Process mapping and improvement (Essential)• Intermediate to Advanced MS Excel (Essential)• Ability to prioritise work to tight deadlines (Essential)• Strong verbal, written and numerical communication skills (Essential)• Strong financial planning and business partnering skills especially with forecasting multiyear (Essential)• I&E's, Balance Sheet and Cashflow (Preferred)• Qualified Accountant (Preferred)

Experience• Experience of implementing new finance systems and finance transformations• Strong experience of working with finance systems, especially budgeting and forecasting tools • Strong understanding of budgeting and reforecasting• Able to quickly embed yourself within a new team, understanding processes and building relationships of trust.• A great communicator capable of engaging with finance and non-finance colleagues.• A finance professional who is detail-oriented, skilled at reviewing finance processes. • A team player who enjoys collaborating and troubleshooting with a positive and collaborative approach.• Experience within the Charity sector would be ideal but not essential.

[INFO ABOUT THE CHILDREN'S SOCIETY]

The Children's Society runs over 100 local services that help thousands of young people who desperately need our support, and we campaign to get laws and policies changed to make children's lives happier and safer.

Every day we're changing the lives of children in this country for the better - and with your help, tomorrow we can be there for even more.

The closing date for applications is midnight on Friday 19th July. If, after 14 days, we have received enough applications we reserve the right to close the vacancy on Friday 5th July.

Interviews will be held on a date to be confirmed.

IN3

Project Accountant

£45,000 - £49,000

Uxbridge/Hybrid

Looking for an exciting new role where no two days are the same? Want to make the role your own? Need something else than just the regular monthly routine? This could be just the role for you.

This is a newly created role for a Project Accountant to join a locally respected Not-for-Profit organisation in Uxbridge. This position has been created in recognition of the need to maximise grant funding, support applications, manage the financials (spend against budget) of a significant capital project as well as general capital expenditure. The role will support the Finance Director to develop/manage a rolling cashflow forecast for the projects.

This is an excellent opportunity to work closely with the Finance Director as well as senior leaders of the organisation to use your commercial acumen.

Detailed duties will include:

• Accurate accounting for all projects, including establishment of required project and/or account codes in finance system to record receipt of income and/or grant funding and budgeted spend.
• Notify stakeholders of receipt of funds and follow up status of project spend and completion.
• Review actual expenditure against budget on a regular basis and review and discuss variances with budget holders. Prepare draft funding claims and/or expenditure returns for submission to relevant authorities.
• Monitor and identify new opportunities for grant or other funding, provide assistance to relevant departments with preparing and submitting bids for funding.
• Business Partnering with non-finance managers in order to develop processes and the understanding of financial requirements
• Receive and log capital expenditure requests as part of the budget setting process, liaise with stakeholders to ensure all relevant information is received, advise on the status of requests, establish project codes if required and monitor spend against budget.
• Ensure procurement policies and processes are adhered to, including receipt of three quotes or formal tender process depending on the estimated value of the spend.
• Ensure actual capital expenditure is within approved budget, identify potential or actual cost overruns for review and consideration.
• Ensure all capital expenditure is recorded in the fixed asset register and depreciated in accordance with the rates set out in the Financial Regulations.
• Develop and maintain a rolling cashflow forecast to record expected receipt of funds and payment of capital and other project expenditure.
• Identify minimum and maximum cash requirements and assist in developing effective cash management strategy.

In order to be successful in the role, we are looking for experience of project accounting, to be able to set up and monitor budgets for specific projects. Ideally you will have experience of managing capital projects and/or research grants from an accounting perspective.

You will have a keen eye for detail, so that grant funding is set up correctly to be not only compliant but to maximise the spend. Working with a number of senior stakeholders, excellent communication skills are paramount.

This role is based in Uxbridge and will be on site for c4 days per week though much less during quieter periods. Fantastic benefits include generous pension scheme of 20% and extremely attractive holiday entitlement of 37 days.

Growing Hope is a charity providing free therapy for children and young people with additional needs in partnership with local churches across the UK. We aim to grow hope for children, hope for families and hope in Jesus. Growing Hope was founded in December 2017 and has a vision to see 20 clinics set up across the UK by 2030. We currently have five clinics, King’s Cross, Brockley, High Wycombe, Gateshead and Redbridge. We worked with over 500 children, young people, parents, carers, siblings and professionals in 2023. 

Role Summary:
We are recruiting an Operations Officer who will support with operations across the charity. This includes supporting the team with administration, finance, training and fundraising. We are seeking an individual who is flexible and adaptive in their approach, and has excellent attention to detail, IT and communication skills. We are open to candidates who have a strong work ethic and are keen to learn and develop the essential skills for the role. We are looking for employees who are committed to Growing Hope’s vision and values and can demonstrate these both within their interview and as they complete their job role. Growing Hope values:

• Hope - We believe Jesus brings hope to children, young people and families, even in the most difficult situations, and that underpins everything we do.
• Community - We are accepting of all and want everyone to know they are seen, heard and belong.
• Courage - We are brave, choosing honesty over comfort, and tackling problems because we want to change lives.
• Innovation - We are innovative, flexible and creative in our approach, always aiming for excellence.
• Generosity - We look out for others and share our time, encouragement, finances and skills.

Job Purpose 
Growing Hope is a national charity with a growing number of clinics across the UK. This operations role will provide support across the Growing Hope national staff team. This will include support with administration, finance, fundraising and training. This role is key in enabling all the functions of the national charity to run smoothly and effectively. The role will be based in King’s Cross with occasional events outside of the office.

Main Duties and Responsibilities 
Duties and responsibilities will be discussed and developed as the charity continues to grow. It is anticipated that this time will be flexible and adjusted according to the needs and priorities at the time. Specifically the role with include: 

IT administration

• Administration of IT systems, logins and spreadsheets for the team, volunteers, staff and freelancers (keeping these up to date and amending systems as required).
• Ordering and setting up IT hardware and software for individuals joining the team.
• Oversight of IT systems used by Growing Hope including ticket tailor, jot form, mail chimp, Microsoft office, google adverts and tracking. Supporting with problem solving when issues arise. 
• Overseeing and training others in Canopy (clinic administration software) and helping support and problem solve with using this. This includes liaising with a freelance software developer to manage the development project.

HR administration

• Oversight of the recruitment checking process for new volunteers, trustees, freelancers and employees. This includes carrying out DBS checks, calling referees, chasing for references and communicating with individuals as they start with Growing Hope.
• Management of the ‘internal news’ list in order to track individuals working closely with the charity. 
• Writing, drafting and sending out HR letters, contracts and contract variations. 
• Organising internal events on behalf of the team including away days, training days and ad hoc events. 
• Organising online training as required for members of the Growing Hope team.

Office Support

• Overseeing the day to day office and building use including the alarm, maintenance visits, wifi, printer and other equipment. This includes liaising with other individuals who have office use.
• Liaising with the Director of Operations around the use of the office.
• Ordering office supplies as required, ensuring office space and storage is kept organised. 
• Supporting with external events planning including finding venues, sponsorship and items needed.
• Ordering equipment as required across the team.
• Ad hoc tasks as required across the team. 

Volunteer admin support

• Processing volunteer applications and induction as required. 
• Oversight of volunteers using the office space on a day to day basis. Including allocating volunteer tasks and explaining and supporting with these as required. 
• Managing volunteer IT access. 

General 

• Sending letters and emails and making phone calls as required.
• Logging all actions on Salesforce database.
• Maintain data protection & confidentiality in line with Growing Hope’s policy.
• Ensure adherence to Safeguarding and wider Growing Hope policies.
• Actively contributing to staff prayer meetings and upholding Growing Hope’s Christian values.

Person Specification 
The ideal candidate will have a genuine interest in working in the charity sector, an interest in additional needs and inclusion are highly desirable.

ESSENTIAL

• This role has an Occupational Requirement to be a Christian, as permitted under Schedule 9, Part 1, of the Equality Act 2010.  Excellent copywriting and proof-reading skills and attention to detail.
• Excellent organisation and time management skills.
• Ability to work with Microsoft word, excel, outlook and ppt efficiently and effectively.
• Ability to understand and work with back end IT systems such as wordpress, google admin suite and azure.
• Ability to take initiative and have a flexible approach to tasks. 
• Commitment to Growing Hope’s vision. Excellent communication and interpersonal skills. 
• Ability to work both independently and as part of a team, as the task requires

DESIRABLE

• Experience, interest in or commitment to a career in additional needs and inclusion. 
• Experience of working in the charity/NGO sector. 
• Experience of other IT systems such as quickbooks, mailchimp and ticket tailor. 

Are you an experienced and dynamic administrator looking for a challenging new role? Our growing company is seeking a highly intelligent and motivated Senior Administrator to join our operations team.

In this key position, you will be responsible for a wide range of mission-critical administrative tasks to keep our office running smoothly. You will be involved with accounts payable by processing invoices in Xero, create and maintain spreadsheets for reporting and analysis, and develop new processes to improve efficiency.

You will also play a vital role in customer management by corresponding with clients, proofreading important documents, and providing backend support for our company website. Superior written and verbal communication skills are a must.

The ideal candidate will have at least 3 years of administrative experience, excellent Microsoft Office skills, and a knack for juggling multiple priorities with tight deadlines. You must be highly organised, detail-oriented, and able to work independently with minimal supervision.

This is a fantastic opportunity for a true administrative superstar to take ownership and put their talents to work in a fast-paced environment. We offer a competitive salary and excellent holiday package.

To apply, please submit your CV and a cover letter detailing your relevant experience and strengths. It is important that you relate your experience to the skills required for this role.