Finance administrator jobs

The Stained Glass Museum is a vibrant and unique independent accredited museum and registered charity (no. 1169842). The museum operates a permanent public exhibition in a gallery on an upper level of Ely Cathedral which is visited by around 25,000 people per year. It also organises a programme of events, workshops and activities for all ages which further its mission to share with everyone the cultural and artistic importance of stained glass.

The Finance Officer is responsible for maintaining The Stained Glass Museum’s financial accounts. We are seeking a highly motivated individual with strong management skills and a solid understanding of financial administration, especially within the charity sector. A working knowledge of management accounts and accounting software is essential.

In this role you will play a key role in the success of the museum. You will work closely with a small team of museum staff and volunteers, including your line manager the museum Director and Trustee Treasurer, and report periodically to the Board of Trustees.

This is a part-time post with flexible working hours (averaging 5 hours per week / 21.5 hours per month) and is suitable for remote or hybrid working.

Finance Officer

We are looking for an experienced Finance Officer to join the team, to manage financial operations and related administrative processes.

This is an interesting opportunity working for an organisation that co-creates inclusive arts opportunities within diverse communities.

Position: Finance Officer

Location: Greater Manchester/Heywood/hybrid (in person in Heywood on Wednesdays)

Hours: Part-time, 15 hours / week

Salary: £28,282 per annum (£9,554.70 pro rata)

Contract: Permanent

Benefits: 7.5% employer pension contribution, with a requirement of 0.5% contribution to be made by the post-holder, and 30 days holiday plus public holidays pro rata

Closing date: Thursday 24th April at 10am. Interviews will be conducted on Wednesday 7th May and will consist of an in-person interview in Heywood

The Role

You will be responsible to and work closely with the Managing Director to ensure financial information is provided to the Board of Trustees, funders and other stakeholders; and act as Secretary to the Finance Task Group, convening and minuting meetings.

This includes maintaining accurate financial records, processing invoices and payments, reconciling book-keeping software (currently Quickbooks) and producing regular management accounts.

About You

You will have experience in finance and accounting and a strong understanding of charity finance. You will work closely with senior leadership and the Programme Coordinators to ensure budgets and financial reporting are up-to-date and comply with legal regulations.

Practical experience is more important to us than formal qualifications.

The charity is an equal opportunities employer, and welcomes applications from all sections of the community.

We are particularly interested to hear from candidates who live in Rochdale, the global majority, disabled, neurodiverse and LGBTQ+ communities.

About the Organisation

The organisation  uses a wide range of creativity and art forms, including visual arts, creative writing, and spoken word, to engage diverse and underserved communities in Rochdale  and across  Greater Manchester. They  co-create inclusive artistic opportunities with these communities that enhance wellbeing and celebrate culture and heritage.  They call this Art for a Reason.

The organisations is currently underrepresented by ethnically diverse staff and management, so we particularly encourage applications from  individuals who live in Rochdale and/or identify as being of the global majority, disabled, neurodiverse and/or LGBTQ+/and or non-binary communities. The successful candidate will be offered the post subject to an enhanced DBS check and references.

You may also have experience in areas such as Finance Officer, Financial Officer, Finance Assistant, Finance Coordinator, Accounts Officer, Accounts Assistant.

PLEASE NOTE: This role is being advertised by NFP People on behalf of the organisation.

The Training Administrator plays a vital role in supporting the smooth operation of our training services. You’ll work closely with the Training Manager and the wider team undertaking a variety of administrative activities associated with training, with an emphasis on administration for private courses and our learning management system. The role will include supporting live courses, providing administrative support for our training bookings, managing our mailbox, and developing our E Learning content and systems.

This role will suit someone with proven administration experience, excellent IT and data management skills, an eye-for-detail and excellent proof-reading skills. The ability to prioritise workloads and work independently and proactively using your initiative is essential. You will also have a good knowledge and understanding of a PDA Profile of Autism. It's a very busy but interesting and creative role!

The role is part time, working 21.5 hours per week at £13.91 an hour. Actual salary per annum £15,551 (FTE £25,316)

Job Title - Office Administrator

Contract - Permanent

Hours - 35 hours per week

Salary - £25,207- £27,000 per annum, depending on experience

Location - Coram Campus, London

About Coram

Coram is committed to improving the lives of the UK’s most vulnerable children and young people.

We support children and young people from birth to independence, creating a change that lasts a lifetime.

Coram is the UK’s oldest children’s charity founded by Thomas Coram in London helping vulnerable children and young people since 1739. Today, the Coram group helps more than one million children, young people, families and professionals every year by providing access to the skills and opportunities they need to thrive.

Coram Children’s Legal Centre (CCLC) is the UK’s specialist centre for children’s rights championing access to justice through information and advice, legal practice and representation, policy and strategic litigation.  Our Legal Practice Unit provides advice and representation in child and family law, education law, community care law and asylum and immigration law.  Our Migrant Children’s Project delivers outreach advice, second tier advice, policy and research work.

Part of Coram’s growing Children’s Rights Centre, CCLC is co-located with Coram Voice, the specialist provider of advocacy services for young people in and leaving the care system, in the new Queen Elizabeth II Centre at the heart of our historic campus in Bloomsbury.

About the role

We are looking for a motivated, enthusiastic, multi-skilled administrator to assist our busy teams in London.

The Legal Administrator will provide a range of essential office-based administrative support for the Legal Practice Unit and Migrant Children’s Project, the majority of whom are currently working in a hybrid pattern.  The priorities will be general administrative support: processing incoming and outgoing post, opening and closing files for clients; assistance with preparing court bundles; assistance with CCLC’s reception telephone line; communicating with internal and external departments; and assisting with any other legal or administrative tasks which may arise in order to fully support the team may also be required.

This is a great opportunity for an excellent administrator looking for a role in the charity sector and the prospect of developing a career in operations and business support.

The role would suit an organised and efficient individual with strong IT skills.  Whilst full training will be provided and support and supervision will be available, the successful candidate will need to demonstrate the ability to work independently and show initiative and problem solving skills. 

To apply for this role, please click on the 'apply now' button below to complete the application.

Closing date: 9am Tuesday 22nd April 2025. (We reserve the right to extend this deadline or close applications early if necessary)

Interview date:  Week commencing 28th April 2025. Shortlisted candidates will be asked to take part in a short written test before interview.

Coram is an equal opportunities employer and we believe a diverse workforce enables us to improve the services to the children and families we help. We are genuinely committed to encouraging candidates from all sections of the community we seek to support. This includes those from global majority ethnic backgrounds, those that identify as LGBQT+, those with disabilities, those with lived experience of care, those with neuro-diversity, and those from other groups who are underrepresented at Coram.

If applicants feel comfortable, we would encourage them to draw on lived experience as well as professional experience in their personal statement as part of their application.

We are committed to the safeguarding of children and where appropriate will require the successful applicant to undertake a check from the Disclosure and Barring Service.

Registered Charity No. 312278.

The Subscriptions Administrator will be part of our Subscriptions team, to manage and support our thousands of subscribers, as well as other administrative tasks for Ethical Consumer, the UK’s longest running alternative consumer organisation.

Ethical Consumer is a not-for-profit multi-stakeholder cooperative, and welcomes applications from all sections of the community. We use name-blind shortlisting. The offices are upstairs in a wheelchair accessible building in Manchester.

Co-operative Responsibilities

All permanent staff are members. All members share the responsibilities of running the co-operative, including:

• Taking part in the decision-making process
• Subgroups for areas of management including Personnel, Finance or Publishing.

Specific responsibilities - the Subscriptions Administrator will:

• Keep subscriber records and payments up to date.
• Manage our subscriber mailbox
• Support customer service/interaction/engagement
• Process new and renewed subscriptions.
• Assist weekly post office mailout for new subscribers.
• Assist with managing Direct Debit payments.
• Participate in 'Subs and Renewals' group meetings.
• Help produce monthly subs reports for the rest of the co-op.
• Support other administration roles across the organisation.

The timetable for this recruitment is as follows:

• Closing date: 9pm Wednesday 30 April 
• Shortlisting: 1-8 May
• Interviews: week commencing 13-14 May
• Starting date: week commencing 9 June, subject to negotiation

Location: Causton Street Office/Hybrid (min. three days)
Contract: Fixed-term (12 months with possibility of extension), full-time
Salary: £54,000-56,000 

Do you have a passion for business partnering and enabling your colleagues to make sounds financial decisions? Are you looking for an opportunity to gain a unique experience in property accounting? 

The London Diocesan Fund (LDF) is seeking a Property Finance Business Partner to play a key role within the Finance and Operations team, contributing to the Diocese of London by supporting our property teams, producing property financial reports and annual budgets, as well as being responsible for timely and accurate accounting for property income, expenditure and all capital transactions. 

What You’ll Be Doing: 

• Produce monthly property management accounts, annual budgets and 5-year plans
• Ensure all financial accounting records are maintained to agreed standard  
• Design and implement Capital Project Accounting and Reporting process (against budget and financial plan)
• Maintain and update the Fixed Asset Register
• Post year-end journals, prepare property notes to the accounts
• Finance lead for working groups/committees for large restricted capital projects (advise, report, provide financial information).
• Manage and develop two direct reports

Who We’re Looking For: 

Essential 

• Fully qualified ACCA, CIMA, ACA (or other accredited higher accounting qualification)  
• 3-5 years experience in management and financial accounting in a charity sector
• Practical accounting, general ledger maintenance, control and other account reconciliation experience  

Desirable

• Experience in property, capital projects and investment property accounting.  
• Experience in working with budget holders

About the London Diocese Fund (LDF) and the Diocese of London 

The Diocese of London is the group of Church of England organisations located in London, north of the River Thames. It is overseen by the Bishop of London and is made up of parishes, schools, chaplaincies, missional communities, and other organisations across 18 Boroughs. 

The London Diocesan Fund (LDF) is the main charity that supports the work of the Diocese as a whole by generating income, providing a wide range of services, and paying and housing its clergy. 

Safeguarding Statement 

The Diocese of London is committed to safeguarding and promoting the welfare of children, young people, and vulnerable adults. 

Why Apply? 

✔ Unique opportunity to grow your technical property and charity accounting knowledge in a complex organisation 

✔ Work in a team of amazing charity finance specialist who are here to support you along the way 

✔ 27 annual leave days, plus bank holidays 

✔ 15% employer pension contribution and salary sacrifice available 

✔ Plus lots more as outlined in the job description!

If you are excited about this opportunity and meet the criteria, we’d love to hear from you! 

For more details, please see the full Job Description.

Our partner is seeking a Project Finance Officer to join a close knit finance team, within an impactful international charity. The role in addition to having a focus on financial processing & accounting, has a significant focus on business partnering and providing support to country offices.

Responsibilities

• Supporting country office staff with their finance data inputting, ensuring that these are accurate and complete; monitoring their cashflow, managing funding requests and processing intercompany invoices, reviewing and analysing bank and balance sheet reconciliations, and supporting with processing payroll.
• Maintaing budget holder reports.
• Support the team with the internal audit and annual year-end audit processes.
• Support with HR & other administrative tasks as required.

Requirements

• Astute individual, with a degree in or studying towards an accounting qualification such as ACA, CIMA or ACCA, and interested in a career in international charity finance.
• Strong technical background and understanding of double entry bookkeeping and data entry, strong attention to detail.
• Experience in developing systems, working with complex consolidation systems, and on grants financial management is desirable.
• Good numeracy & IT skills.
• Good relationship building and communication skills, able to work effectively with overseas staff with sensitivity, and support them with any queries/issues they have.
• Able to work effectively, prioritising a varied workload.  
• Working knowledge or fluency in French is strongly desirable.

This role is permanent, and is only open to candidates with the RTW in the UK. This role requires the individual to be in the office once a week. In addition to the salary on offer, the organisation will offer some support for those candidates studing towards an accounting qualification. 

Job Description

Title: Trust Administrator

Salary: £28k - £32k (depending on experience) + Pension

Contract: Permanent (3 months probationary period)

Hours: Full-time (37.5-hour week) with some flexibility preferred. Part time applications also considered. 

Location: Bristol office for probation period then hybrid working (at least one day a week homeworking)

Responsible to: Chief Executive

About Bristol Avon Rivers Trust (BART) 

Founded in 2012, the Bristol Avon Rivers Trust (BART) is a charity dedicated to restoring and protecting the rivers of the Bristol Avon. Guided by an evidence-based, ecosystem-wide approach, we focus on the health of the entire catchment, not just the rivers themselves. 

BART began as a grassroots effort driven by a shared passion for waterways. Today, with approximately 20 employees and an annual turnover of £1 million, we manage multi-year projects funded by diverse supporters to preserve and enhance the Bristol Avon catchment. 

We work with landowners, communities, businesses, farmers, water companies, councils and government agencies to protect and rejuvenate rivers, lakes, and estuaries, delivering benefits for wildlife, local economies, and people. Our efforts help reduce costs for farmers and water companies and enhance public health while addressing the climate and ecological crises. 

The post holder will join a growing, ambitious team delivering multi-benefit projects to protect and improve the Bristol Avon catchment, and the Trust Administrator will play a key role in supporting the smooth delivery of the Trust’s operations.

Job summary and purpose

The Trust Administrator is responsible for maintaining the core administrative functions of the Trust to ensure the smooth operation of the charity, enabling its mission to ensure healthy rivers for wildlife and people.

Reporting directly to the Chief Executive, the Trust Administrator will work with a range of internal and external contacts to ensure routine business functions, human and physical resources, supporter and governance liaison are working well. The role will involve working closely with the Chief Executive, but also with other members of the team, Trustees, supporters and suppliers.

The role will require exceptional organisational skills, excellent interpersonal skills, an attention to detail, and working flexibly in an agile environment. Experience of organisational administration in the public, private or charity sector, and experience of HR, meetings administration and IT are essential while purchasing and negotiating with suppliers is desirable. A helpful and positive attitude is needed, as is a willingness to embrace flexible ways of working. Adherence to certain policies and procedures is essential, including requirements such as data confidentiality and upholding a culture of professionalism.

Whilst the role is predominantly aimed at internal support, including for Trustees and supporters, external liaison will be required with suppliers, funders, partners, and the public. 

Duties and responsibilities 

A. Organisational administration

1Take ownership of core business administrative functions including the office space, monitoring and maintaining resources, monitoring inboxes.

2Liaison and negotiation with, and purchasing from, suppliers and providers spanning IT, resources, insurance etc.

3Assist in the upholding of key policies and procedures e.g. security and safety checks.

4  Coordinate routine governance procedures including organising and minuting meetings, filing returns, and communicating with Trustees.

5Coordinate routine HR procedures including recruitment and managing confidential records, including those of staff, supporters and volunteers.

6Coordinate external IT support; undertaking routine IT administration.

7Liaison with finance staff to facilitate the maintenance of timely and accurate financial records, including assistance with project claims where required.

8Executive assistance including diary management, event and meetings organisation.

B Contributing to the work of the BART in general

1Contribute to delivering the Trust’s objectives

2Help maintain and enhance the Trust’s reputation through external contacts

3Undertake other duties that may be appropriate to the position

Person specification 

C Qualifications and required knowledge 

Essential

1Educated to a degree level in a relevant field or equivalent professional experience in a relevant sector 

2Knowledge of relevant administrative processes and procedures 

3Understanding of managing contacts in a confidential manner 

4  Understanding of charity governance 

Desirable

5Understanding of the environmental / freshwater sector 

D Experience 

Essential

1Demonstrable experience of organisational administration in a team context

2Setting up and maintaining efficient administrative systems 

3Use of (essential) and routine administration of (desirable) office software applications e.g. MS 365 

4Experience of managing external contacts 

5Working alone and as part of a team 

ESkills & Competencies 

Essential 

1Highly organised and comfortable with agile working 

2Clear and correct plain English writing ability

3Excellent telephone answering and calling skills, with a wide range of audiences, including suppliers, stakeholders, and the public. 

4Excellent IT skills, including use of Office 365 

5Excellent interpersonal and communication skills

6Excellent time and task management 

Desirable

7Ability to negotiate and secure best value from suppliers 

F Personal Attributes 

Essential 

1Diligent and organised with an attention to detail

2  Strong interpersonal skills and assertiveness 

3Pro-active and innovative 

4Open, transparent and flexible 

5Commitment to a healthy freshwater environment

6Commitment to upholding professionalism

Desirable

7  Being able to maintain excellent client relationships

Miscellaneous

The post is likely to involve occasional travel throughout the Bristol Avon (Bristol, South Gloucestershire, Bath & Northeast Somerset, Wiltshire, North Somerset) therefore a full UK driving licence and use of own vehicle is required. Mileage expenses will be paid at 45p per mile as set out in HMRC’s Approved Mileage Allowance Payment. Some evening and weekend work may be required. We will also require the successful applicant to undergo a DBS check and provide satisfactory references. 

How to apply 

Interested parties should submit a CV and a one page covering letter explaining why you would perform well in this role and what you could bring to BART. 

Interviews for this post will take place in Bristol, date TBC. 

Please note, due to limited resources you will only be contacted should you be successful in gaining an interview. We would like to thank you for your interest in this position. 

Thank you for your interest in applying for a role with the Bristol Avon Rivers Trust. 

Head of Finance and Services

We are seeking a passionate and motivated leader to oversee financial and operational management, ensuring strong financial health and strategic growth.

The charity has grown significantly over the last two years and is on an exciting growth path. This role presents a fantastic opportunity for someone looking to step into a Head of Finance position, working closely with the CEO to shape the organisation’s future. We are looking for a candidate with a growth mindset who is eager to take on challenges, develop innovative financial strategies, and drive sustainable expansion.

Position: Head of Finance & Services

Salary: £40,000 per annum (negotiable depending on experience)

Location: Rushden, with opportunities for some remote working

Hours: Full-time (flexible for the right candidate)

Closing Date: 21st April 2025 (applications reviewed on a rolling basis)

About the Role

As Head of Finance and Services, you will play a critical role in the senior leadership team, working closely with the CEO to drive financial and operational efficiency. You will be responsible for financial management, budgeting, forecasting, payroll, and financial reporting. Additionally, you will provide leadership to the core operations of the charity, which depending on your experience, may include HR, ICT, Health and Safety and procurement.

Key Responsibilities:

• Oversee and coordinate financial accounts using Sage 50.
• Provide strategic financial leadership, supporting the organisation’s vision and business plan.
• Prepare and present management accounts, budgets, and forecasts.
• Ensure timely financial reporting to trustees and funders.
• Support funding bids and oversee fund monitoring.
• Manage payroll, expenses, invoices, debtors, and creditors.
• Lead risk management and ensure compliance with financial regulations.
• Supervise the Finance Coordinator and Administrative Assistant.
• Oversee statutory accounts preparation and audits.
• Support HR, procurement, Health & Safety, and ICT as required.

About You

We are looking for a strategic thinker and hands-on leader with a strong background in finance. Whether you are an experienced finance professional seeking your next leadership role or someone eager to step into a Head of Finance position for the first time, this opportunity is ideal for you. You should be highly organised, adaptable, and able to translate complex financial information into clear, actionable insights.

Essential skills & experience:

• Proven experience in financial management, analysis, and reporting.
• Experience managing budgets, payroll, and statutory accounts.
• Ability to lead and develop financial systems and controls.
• Strong interpersonal and leadership skills.
• Highly competent in IT and accounting software (Sage 50 preferred).

Desirable:

• Relevant financial qualification (AAT, ACA, CIMA) or qualified by experience.
• Knowledge of charity finance regulations and governance.
• Experience in charity accounting and reporting.
• HR, ICT, or operational leadership experience.

About the Organisation

A North Northamptonshire charity dedicated to supporting vulnerable individuals to overcome homelessness, addiction, and food poverty. The charity’s mission is to empower people to live independent and fulfilling lives. Working closely with the community to provide practical support and compassionate care, ensuring no one faces hardship alone.

Other roles you may have experience of could include: Finance Manager, Head of Finance, Charity Finance Lead, Director of Finance, Finance Business Partner, Operations Manager, Financial Controller, Finance & Operations Manager, Charity Manager, Accountant, etc. #INDNFP

PLEASE NOTE: This role is being advertised by NFP People on behalf of the organisation.

The role

This post plays a key role in the strategic leadership and day to day management of IES, with overall responsibility for IES’s financial stewardship, financial management and support services.  The post reports to the CEO, is a member of the Institute Management Team and acts as Secretary to IES’s non-executive Board of Trustees.

Responsibilities

Key responsibilities in the role are set out below.

Financial management

■ Overall responsibility for IES budgeting, accounting, audit, reporting and internal controls.

■ Oversight and responsibility for IES internal systems, processes and reporting, to ensure that there is a regular, timely and accurate understanding of the Institute’s financial position.

■ Providing information and advice to the Management Team and Board of Trustees on IES’s financial position and future financial risks and opportunities.

■ Responsibility for ensuring that timely and accurate financial information is available to project managers, alongside appropriate support with management of project resources. This includes oversight of systems for project accounting and reporting, administration of research contracts and contracts with third parties, contract-related client relationship management, and data protection.

■ Managing relationships with key external suppliers, including the bank and auditors.

Company secretary

■ Ensuring that IES complies with all relevant company and charity law and can meet wider standards of good governance and transparency in the sector.

■ Oversight and responsibility for IES systems and processes that support effective corporate and charity governance.

■ Lead responsibility for IES business continuity planning and risk management, including maintenance and oversight of the IES strategic risk register.

■ Ensuring that IES has access to appropriate and suitably qualified advice where this is needed in order to comply with governance and legal requirements, including legal and tax advice.

Support services

■ Oversight and responsibility for IES premises, information technology systems, telecommunications and office supplies.

■ Ensuring continued IES compliance with ISO 9001, ISO 27001, CyberEssentials and other industry-standard accreditations.

Policies and processes

■ Ensuring that IES policies and processes in relation to these areas of responsibility are in place and kept up to date.

Institute leadership and management

■ Contributing to the wider strategic development leadership and management of IES including:

● Membership of the Institute Management Team and Operational Management Group

● Contributing to the development of the annual business plan and supporting its achievement

● Contributing to, and where appropriate leading, specific continuous improvement initiatives as agreed with the CEO and Management Team

● Direct line management and professional development of colleagues with responsibility for areas set out above where appropriate (current line management responsibility is for one full-time finance officer and one part time office manager).

What we are looking for:

The successful candidate will be able to combine active delivery of financial and other services with high level proactive advice, and will have:

■ Experience of financial management within a small/medium sized organisation, preferably one reliant on project or contract-related funding. This could include charitable organisations, research bodies, consultancies, legal or professional services firms, academia, or similar.

■ Be a fully qualified accountant (ACA, ACCA or equivalent).

■ Experience managing a diverse team in a similar environment; with strong collaboration skills.

■ Ability to build relationships and communicate effectively with a range of stakeholders including the Board of Trustees, the IES Management team, and research, consultancy and support staff within the organisation.

■ An initiative-taking and adaptable approach to managing a small and administratively lean organisation.

■ Understanding of corporate or charity governance procedures or the ability to learn quickly.

■ Experience or knowledge of relationship management with clients and/or funding organisations, especially research funding organisations; experience with fundraising from corporate or institutional bodies.

■ Experience of change management: experience of introducing new systems, processes, or ways of working to improve efficiency in a small/medium-sized organisation.

Working at IES

We support flexible working and welcome applications from candidates seeking flexible work arrangements The post will be based in our office in central Brighton, although we work in a hybrid way.

IES offers a friendly workplace culture and has an active social committee. Brighton and the surrounding areas offer a superb location in which to live with easy access to the sea, countryside, and plenty of culture and nightlife. Brighton is close to Gatwick airport (30 mins), London (1 hour) and France (2.5 hours).

Our research and practice are guided by our values and our staff act in accordance with these. Our values centre on: respecting others, acting with integrity, collaboration, curiosity, excellence and compassion. You can learn more about what it’s like to work at IES by looking at our Glassdoor profile.

The Institute for Employment Studies is a registered charity (no. 258390). IES seeks to be an equal opportunities employer.

JOB DESCRIPTION

Department/Service:

The finance department is responsible for the overall financial management and administration of the 4million turnover at GSU. The department plays a crucial role in ensuring compliance with statutory regulations, including HMRC, Charities Commission, Companies House, and pensions. This includes supporting our annual external financial audit.

The finance team act as Business Partners to the rest of the organisation ensuring they understand financial processes to aid effective working. The team also work alongside our external payroll provider and our external digital system provider to ensure smooth and effective working.

Job Purpose:

Provide a professional, accurate, and timely accounting service in respect to all management and statutory reporting. Collaborate with internal stakeholders and external support services to enhance the effectiveness and efficiency of the Finance department, ensuring excellence in service delivery.

Reports to:

• Currently reporting to the CEO whilst the senior management role in the Finance Department is under review. The senior management post is currently vacant.

Responsible for:

• Supporting, managing, supervising, and developing one Finance Coordinator and one Finance Assistant.
• Temporary Interns and/or student staff supporting the Finance team as required

Duties and Key Responsibilities

1. Management and Statutory Reporting:

• Prepare accurate management accounts on a timely basis each month.
• Reconcile all balance sheet accounts monthly, including accruals and prepayments.
• Prepare and submit statutory reports, including VAT Returns, Companies House, and Charities Commission Annual Returns.
• Support the preparation of the annual accounts for the external financial audit and play an instrumental role during the audit process.
• Reconcile GSU bank accounts including PayPal online accounts weekly and monthly.
• Reconcile Commercial Income to Bank Accounts producing weekly sales and analysis reports.

2. Budgeting, Forecasting, and Cashflow Statements:

• Support in the preparation of the annual budget and reforecasts.
• Create forecast reports and statements as and when required.
• Produce monthly and annual cashflow and liquidity statements.

3. Business Partnering and Collaboration:

• Act as a business partner to all GSU staff members, providing financial insights and support to meet organisational goals.
• Work alongside external support services (e.g., payroll providers and digital finance systems) to ensure smooth operations and excellence in the Finance department.
• Collaborate with external auditors and other stakeholders to ensure compliance and effective financial management.

4. Managing and Supervisory Duties:

• Supervise and support the professional development of two GSU finance staff members.
• Foster a team culture that promotes accountability, continuous improvement, and collaboration.
• Oversee the responsibilities of Finance Coordinator and Finance Administrator and ensure their tasks align with departmental goals.
• Supervise and support interns and student staff as appropriate.

5. Digital Systems and Processes:

• Maintain efficient digital finance systems and processes to streamline financial operations (Twinfield, Ezora & Basecone for example).
• Ensure the accuracy and timeliness of digital records and reporting systems.
• Evaluate and improve digital tools and workflows to enhance departmental efficiency.

6. General Finance Department Duties:

• Oversee and assist with sales ledger, purchase ledger, and payroll functions as needed.
• Support the Finance Coordinator and Finance Assistant to issue and maintain records of purchase orders and associated invoices.
• Support the Finance Coordinator and Finance Assistant to maintain and post all petty cash transactions.
• Prepare ad hoc financial reports and information for the Senior Leadership Team (SLT), Trustee Board, and other stakeholders as required.
• Respond proactively to financial queries from GSU staff.
• Support the ongoing review and development of Finance department systems and procedures.
• Maintain customer-facing systems and ensure smooth operations for Finance department stakeholders.

7. External Audit and Compliance:

• Prepare schedules and reconciliations for the annual audit.
• Ensure compliance with regulatory requirements, including HMRC and Charities Commission guidelines.

General Responsibilities:

• Represent and be an ambassador for GSU.
• Be flexible and carry out other associated duties as may arise, develop, or be assigned in line with the broad remit of the position.
• Maintain and improve competencies through continuous professional development.
• Abide by organisational policies, codes of conduct, and practices.
• Support and promote liberation, diversity, and equality of opportunity in the workplace.
• Treat with confidentiality any personal, private, or sensitive information about individuals, organisations, clients, or staff and project data.
• Adhere to the Sustainability Policy and strive to reduce the organisation’s carbon footprint.
• Actively seek better ways to assist GSU in becoming a more sustainable workplace.

PERSON SPECIFICATION:

Experience:

• Experience in preparing management accounts budgets, forecasts, and cashflows.
• Experience in preparing and reconciling VAT returns.
• Experience in reconciling balance sheet control accounts including salaries
• Proficiency in using accounting software and digital finance systems.
• Previous experience working in a Finance department.
• Experience in customer service and promoting financial literacy.
• Experience in payroll processes.
• Familiarity with supporting and developing team members.

Skills and Abilities:

• Strong customer service focus and ability to build effective working relationships.
• Ability to engage, motivate, and support team members.
• Excellent communication skills (face-to-face, MS Teams, phone, and email).
• Strong analytical and troubleshooting abilities.
• Proficiency in IT tools for report writing, email, and database management.
• Excellent time management and organisational skills.
• High level of accuracy, attention to detail, and methodical working.

Knowledge:

• Regulatory requirements and best practices in accounting and finance.
• Knowledge of HMRC, Charities Act, SORP, VAT, PAYE, and pension compliance.

Education/Training:

• Part-qualified ACCA or a training towards a relevant professional accounting qualification.
• Relevant practical experience in accounting and finance.

Personal Attributes and Other Requirements:

• Hybrid or office-based work with the ability to travel to other campuses when needed.
• Flexibility to work evenings, weekends, or stay overnight as necessary.
• Strong team player with a flexible approach to work.
• Commitment to anti-discriminatory practice and equal opportunities.
• Awareness and application of diversity issues in all areas of work.
• Commitment to the values and ethos of the organisation

The Campaign for Freedom of Information is looking for an experienced part-time Administrator to help its small team improve the public's right to information from government & public bodies.
You'll be working from home, occasionally attending meetings in central London.
We're looking for someone to work one day a week (or the equivalent spread over more than one day).

You'll be responsible for:

• bookkeeping, cash flows and finance
• managing bookings for our training courses
• arranging board meetings and events
• maintaining lists of supporters, media, parliamentary and other contacts
• supporting campaigning and fundraising
• assisting with social media posts and updating the Campaign's website
• other related tasks

We are looking for someone with:

• administrative experience in the UK's not-for-profit sector
• good numeracy and financial management skills
• familiar with Microsoft Word/Excel, social media and video conferencing platforms
• self-motivated, able to work independently and use initiative
• flexibility to respond to urgent developments
• UK-based with the right to live and work in the UK

What we do:
The Campaign for Freedom of Information is a non-profit organisation that has worked for 40 years to improve the public's rights to information from public authorities to support a more open democracy.

We played a key role in persuading the government to introduce the Freedom of Information (FOI) Act which came into force in 2005 - now a vital tool for journalists, campaigners and anyone with problems in their dealings with public bodies.

We advise the public about their rights, provide FOI training, try to improve how the FOI Act works and oppose unjustified attempts to restrict access to information rights.

Benefits

• We pay a contribution to your pension.
• Friendly informal working culture
• Flexible hours
• Very small organisation - you will be working directly with our Director and our Senior Policy Officer

A fantastic charity focused on the provision of specialist mental health accommodation & services for the needs of those experiencing serious mental illness, is seeking a Head of Finance & Corporate Services for a brand-new role as they continue to grow. With a turnover of around £4million per annum and diverse funding streams from local NHS and council authorities, the organisation of around 100 staff is now continuing its growth journey.

The charity provides accommodation and services across Birmingham and London; however, the charity’s office is in central Birmingham. The role is permanent, part-time (4 days per week) with a salary of £66,250 - £68,750 per annum FTE (£53,000 - £55,000 per annum pro-rata) and is hybrid in nature with 2 days per week expected onsite in the Birmingham office. FTE is based on a 37.5 hour working week, so 4 days equates to a 30-hour working week – there is flexibility around how these hours can be spread. Benefits include hybrid working, a pension scheme, employee assistant programme, CPD programmes and significant professional growth opportunities.

The Head of Finance and Corporate Services is a newly created role and will be responsible for the internal operations of the company. This involves overseeing the finance, human resources, IT and compliance functions. You will take an administrative role in ensuring policies are effective, consistent and in-line with the intentions of the company. As a key member of the Senior Management Team the Head of Finance and Corporate Services will work closely with, and report to the Director of Services to develop informed strategy and strong governance. You will be responsible for leading corporate services ensuring that your team meet the highest professional standards, in accordance with the organisation’s strategic objectives and quality standards.

Key duties include:

• Lead on the day-to-day running of the finance function
• Produce a wide range of financial analysis including monthly management accounts and present to the Senior Management Team and Board of Trustees
• Lead on the regulatory financial activities of the organisation ensuring best practice and financial compliance
• Ensure robust processes are in place for payroll, invoicing, procurement, etc
• Lead on the financial audit and compliance requirements with any relevant regulators on behalf of the organisation and its subsidiaries
• Lead on the day-to-day management of the HR function ensuring best practice and legal compliance
• Manage, supervise, and develop the capabilities of the corporate services team. Ensuring all induction, probation, supervision, and appraisal processes are adhered to. Identifying both good and under performance and taking swift and appropriate action
• Responsible for leading corporate services ensuring the team meet the highest professional standards, in accordance with the organisation’s strategic objectives and quality standards
• Develop strong internal and external networks building partnerships and demonstrating excellent communication, negotiation, and delegation skills
• Oversee day-to-day queries regarding the organisation’s financial, HR and IT systems to maximise efficiencies, including liaison with external providers/technical support as appropriate
• Proactively work with the Director of Services to develop funding bids and tenders
• Monitor and evaluate activities within the business through the development and delivery of effective service monitoring and evaluation tools; respond to and correct issues, identify and follow up opportunities, alert to potential adverse events
• Responsible for overseeing the external IT contract, monitoring effectiveness and continued return on investment
• Work with the Senior Management Team and the Board of Trustees to ensure good governance for the charity
• Ensure relevant statutory, regulatory, and professional standards are wholly achieved in relation to policies, processes and procedures, particularly in respect of finance, governance, employment legislation and IT functions.

The post is part of the Senior Leadership (SLT) team, and you will manage a settled team of 2 including a fully qualified Finance Manager and an HR Manager. Much of the IT is outsourced.

The role would be best suited for a fully qualified accountant (ACCA, CIMA, ACA, CIPFA) with prior experience in a similar senior level finance role within the charity sector. You will be expected to demonstrate strategic ability around financial planning and contract monitoring and be able to provide a top-level overview of how the organisation structures its corporate services functions moving forwards. A strong knowledge of charity finance – contracts and restricted funds is required, and experience in a similarly broad role covering other areas of corporate services such as HR and IT would be a big advantage.

The role is both operational and strategic in nature and represents a fantastic chance to join an amazing charity an exciting time of growth.

Closing date: Wednesday 16th April at 5pm

Interview date: Tuesday 22nd April face-to-face in Birmingham

Please send your CV for further consideration.

Venn Group is delighted to be working with a large faith-based charity to recruit a Financial Accounting Officer for an 18 month interim contract. This position will play a crucial role in ensuring accurate period-end processes, ledger reconciliations, and payment management to support reliable reporting and statutory compliance.

Key responsibilities of the role:

• Maintain accurate ledgers and ensure compliance within a strong internal control environment
• Reconcile balance sheet accounts, manage fixed assets, and resolve general ledger discrepancies
• Lead period-end processes including journal uploads, ledger close, intercompany reconciliations, and collaboration across departments to meet deadlines
• Manage banking and cash operations, including payments, bank reconciliations, daily cash flow monitoring, and administration of bank accounts
• Assist in statutory reporting and compliance, including submissions to Companies House and Charity Commission, and maintain legacy income records
• Drive continuous improvement through process reviews, guidance manual updates, and resolving finance queries efficiently
• Provide finance training and support to non-finance staff to enhance financial literacy and promote adherence to control procedures
• Collaborate closely with finance teams and auditors, providing accurate information and covering roles as needed to deliver a high-quality finance service

Ideal candidate profile:

• AAT qualified or working towards qualification
• Strong understanding of double-entry bookkeeping and accounting adjustments
• Advanced Microsoft Excel skills, with the ability to handle large data sets efficiently, build reports, and perform detailed analysis
• Experience with month-end and year-end financial processes

Agency reference number: J88024

Location: Central London

Duration: 18 month fixed term contract

Salary: £40,000 per annum

Working hours: Full time

Working pattern: Hybrid (2 days per week in the office)

This vacancy will be actively shortlisted so early applications are encouraged to avoid missing out.

Venn Group is an equal opportunities employment business and employment agency and welcomes applications from all candidates.