Finance Administrator Jobs in Manchester
People’s Economy aims to build the agency and power of people facing injustice and working for social change so that they have the expertise, capabilities and resources to develop their own analysis of how the economic system is a root cause of the injustice they face, develop strategies to change it and then take action with others. Our vision is for a world with economies that meet the needs and priorities of people currently experiencing economic injustice.
The Head of People and Operations oversees the development of systems and processes to ensure the organisation operates as effectively as possible with particular focus on People & Culture, Finance and Operations. They manage People’s Economy’s freelance bookkeeper.
Online Open House
Come and meet us! We are hosting an online open house on Monday October 28th at 12pm for anyone who is interested in hearing more about the roles we’re currently hiring for or what People’s Economy is all about.
You can use this space to ask any questions you might have about the role, find out more about the organisation and meet some of our staff team. Curious? This will be hosted as a webinar and questions can be submitted via the Q&A function so you will be able to remain anonymous unless you choose to unmute or turn on your video to ask a question.
Sign up here: https://us02web.zoom.us/webinar/register/WN_w2oUR_ckS6ycbSMqExXrkw#/registration
Job Description
People & Culture
-
Lead the review and development of HR policies and processes to ensure that they embody People’s Economy’s values, and support effective working and staff wellbeing, drawing in external expertise as necessary.
-
Lead the development and implementation of recruitment processes for staff vacancies, ensuring compliance with People’s Economy’s recruitment policy and employment law.
-
Lead the implementation of formal HR processes e.g. disciplinary processes, contract variations, and act as the key point of contact with People’s Economy’s external HR advisers.
-
Contribute to the development of organisational culture and values and ensure that they are embedded, promoted and enacted throughout the organisation.
-
Lead review and development of People’s Economy’s safeguarding policy, processes and practice including staff and trustee training.
-
Lead the work to build and maintain staff health and safety and wellbeing, through developing appropriate systems, processes and practices.
-
Undertake day-to-day HR administration, including leave booking and sickness absence recording.
Operations
-
Develop policies, systems and processes to support the effective functioning of the organisation and (with support from the Programme Director) which support the implementation of programme and project delivery.
-
Develop and maintain People’s Economy’s IT systems, including working with external providers to review IT security.
-
Lead on regularly reviewing and updating People’s Economy’s remote and hybrid working policies and supporting colleagues to access suitable equipment and workspace to carry out their roles.
-
Support the Programme Director set up and manage the operation of People’s Economy’s monitoring, evaluation and learning systems and their embedding across the organisation.
-
Support the Executive Director to implement People’s Economy’s Diversity, Inclusion and Anti-Oppression (DIAO) policy and lead the annual process of reviewing and updating the policy, and relevant organisational systems and processes to support the implementation of the policy.
Finance
-
Lead People’s Economy’s financial management and control, including:
-
Manage People’s Economy’s book-keeping and payroll providers to ensure that high quality records of income and expenditure are maintained and the smooth operation of supplier payments, invoicing, payroll and pensions contributions.
-
Oversee the timely production of regular financial reporting including management accounts, cash forecasting and quarterly reporting to the Board. Scrutinise regular finance reports and work to resolve any issues identified.
-
Liaise with People’s Economy’s accountant and manage the annual process of independent examination and producing year-end reports and accounts.
-
-
Lead on financial planning, including the preparation of an annual organisational budget and lead on updating budget information throughout the year.
-
Create systems and processes to support staff to develop and manage budgets for the programmes and projects that they are leading.
-
With support from the Executive Director, lead the development of organisational business plans and monitoring of progress against them, including reporting on progress to the Trustee Board.
-
Lead on maintaining robust and up-to-date information about the organisation’s income pipeline.
-
Lead on fundraising administration:
-
Track progress against income targets ensuring information is kept up to date and regularly updating the Executive Director on the position.
-
Manage funder reporting and invoicing, working closely with colleagues leading funder relationships and with People’s Economy’s book-keeping provider.
-
Governance and Legal
-
Lead on compliance with all applicable regulatory requirements including data protection, employment law, health and safety, and charity law.
-
Ensure that People’s Economy has appropriate insurance in place.
-
Lead on Trustee Board administration and support the good functioning of the Board, including by managing trustee recruitment processes when required.
-
Lead on maintaining the organisational risk register and reporting on it to the Trustee Board.
-
Work with the Executive Director to ensure that there are effective mechanisms to ensure the robustness of external and internal controls (financial and non-financial).
Line Management
-
Oversee People’s Economy’s book-keeping providers, and line manage possible future roles, supporting post-holders to carry out their roles effectively and to develop professionally.
For full role description and person specification see attached application pack
Working with communities across the UK experiencing economic injustice to reimagine, rebalance, and transform the economy.
The client requests no contact from agencies or media sales.
About Us
Young Life International is a fast-growing Christian charitable organisation. Our aim is to share the message of Jesus with young people all over the UK. We do this through building relationships with them and earning the right to be heard.
Our Operations team strives to help our staff and volunteers to thrive by anticipating, developing and delivering excellent operational services and our Finance team focusses specifically on excellent stewardship of our finances.
About the Role
As the Finance Administrator you will build good relationships with the wider staff team and be a friendly and knowledgeable source of advice for all queries relating to donations, credit cards, expenses and budget processes. You will support the Finance Manager with day to day tasks, such as bank reconciliation, recording transactions in QuickBooks, responding to staff queries and budget template preparation. As a key member of the team, you will be the primary user of many existing processes, and will be able to identify when and how systems need developing or updating to be more efficient.
About You
You are passionate about helping staff to record and manage their fundraising and expenditure. You appreciate order and logical systems and processes and are skilled at using those systems and explaining them to others. You thrive on knowing you are using both your organisational skills and your relational skills to support others.
More Details and How to Apply
Download the Application Pack for the following information:
- Welcome from the Operations Director
- How this role fits into the wider YLI and Operations Team
- Full Job Description and Person Specification
- Details of how to apply online (application form)
- Deadline and interview dates
- YLI Faith and Conduct Policies - check we're in alignment with one anothers beliefs
Applications should be received by: 8am, Wednesday 23rd October
We will respond to all applications we receive, by the 1st of November.
Interviews will be held on Monday 4th and Tuesday 5th November.
We are also actively seeking a new part-time HR Administrator. If you'd like
to apply for both roles, please state this in your application form in the "job role you
are applying for" section.
Introducing adolescents to Jesus Christ and helping them grow in their faith.
The client requests no contact from agencies or media sales.
Using Anonymous Recruitment
This organisation is using Anonymous Recruitment to reduce bias in the first stages of the hiring process. Our system keeps your personal information hidden until the recruiter contacts you.
Job Description: Finance and Administration Officer
Position:Finance and Administration Officer
Salary: £22,000 per annum
Location: Home based with regular travel to Birmingham
Contract: Permanent, full time contract with 3-month probationary period
Reporting to: Senior Leadership Team
Kids Club Kampala is a UK charity with a Christian ethos that works to transform the lives of children in the slums of Kampala in Uganda. We help children and families in Uganda to survive and to thrive by providing for both their immediate needs and strengthening their futures through community outreach, protecting, educating, and skilling. We work in partnership with our team in Uganda who passionately lead and implement our projects which are a life line to some of the most vulnerable children in the world.
About the Role
We are looking for a committed and detail-oriented Finance and Administration Officer to help manage the day-to-day financial and administrative functions of our growing charity. As part of our friendly, supportive team, you’ll play a crucial role in keeping us organised and driving the charity forward during this exciting stage of our development.
This role is home-based, with monthly travel to Birmingham for team meetings.
We are an inclusive organisation, and we strive to create a welcoming environment for everyone. We encourage applications from non-graduates and people from diverse backgrounds. If you’re committed to making a difference and driving change, we’d love to hear from you.
Please note that you must be eligible to work in the UK in order to apply. For any further enquiries about this vacancy please get in touch.
Job Description
Financial Administration
-
Bookkeeping: Maintain accurate financial records, including processing receipts, invoices, payments, and expenses.
-
Budgeting and Reporting: Assist in the preparation of budgets, financial forecasts, and reports for internal management and external stakeholders.
-
Grant Management: Track income and expenditure related to grants and restricted funds, ensuring compliance with donor requirements.
-
Accounts Payable/Receivable: Manage payments to suppliers and reconcile incoming donations and funds.
-
Bank Reconciliation: Reconcile bank accounts on a regular basis to ensure the accuracy of financial statements.
-
Gift Aid Claims: submit regular gift aid claims to HMRC and ensure declaration forms are up to date
Administrative Duties:
-
Donation processing: Timely and accurate processing of donations including creating receipts and data management.
-
Office Management: Oversee general administrative tasks, including managing office supplies, correspondence, file management and documentation.
-
HR Administration: Support the HR function with staff records, leave tracking, and recruitment documentation.
-
Board and Committee Support: Assist with preparing financial reports, minutes and other documentation for Board meetings and other key committees.
-
Database Management: Maintain accurate donor and client databases, ensuring data protection compliance.
Who You Are
We welcome applicants from all backgrounds, whether or not you have a degree. If you meet most of the following criteria, we encourage you to apply.
Essential Skills and Experience
-
A strong commitment to our mission and values.
-
Excellent organisational and time management skills.
-
High attention to detail and accuracy.
-
Experience in financial administration.
-
Proficiency in Microsoft Office, particularly Excel.
-
Strong problem-solving and analytical skills.
-
Ability to work both independently and as part of a team.
-
Adaptability and the ability to prioritise tasks in a fast-paced environment.
Desirable Skills (but not essential – we’re happy to support your development!)
-
Experience with financial software (e.g., QuickBooks, Xero, Sage).
-
Previous experience in payroll management.
-
Knowledge of charity accounting practices, grant management, and fund accounting.
-
Ability to explain financial information to non-financial colleagues.
-
An interest in the charity sector and/or international development.
What We Offer
-
Annual Leave: 25 days of annual leave pro rata, plus 8 public holidays and an additional day off for your birthday.
-
Flexible Working: Fully remote working with flexible hours.
-
Pension: 5% employer pension contributions.
-
Professional Development: Individual training and development plan, with ongoing investment in your growth.
-
Project Visit: Option to visit Uganda after your first year of employment.
-
Team Wellbeing: Monthly team meet-ups, an annual wellbeing day, and a Christmas get-together.
-
Training Days: Annual training days and a dedicated training budget.
How to apply
To apply, please email your CV along with a covering letter, detailing why you are applying for the job and how you meet the person specification before the closing date of Friday 8th November 2024. Interviews will be held via video conference the week of the 18th November 2024.
If you have any questions or need further information about the role, please feel free to reach out.
Our Commitment to Diversity and Inclusion
At Kids Club Kampala, we are committed to building an inclusive organisation where diversity is celebrated, and everyone feels they belong. We actively encourage applications from people of all backgrounds, particularly those from underrepresented groups. Please note, you must be eligible to work in the UK to apply for this position.
Kids Club Kampala helps vulnerable kids in Uganda survive and thrive.
The client requests no contact from agencies or media sales.
At Chance for Childhood, we believe that no child should have to fight for a safe, happy childhood. We exist to ensure that every child in Africa can thrive from their early years through to adulthood. Together with partners, supporters, children and their communities, we protect, educate and create lasting change for every child threatened by violence, neglect and conflict.
We specialise in ensuring access to inclusive education and safe spaces so that children in Africa can play, grow, learn and thrive. We have staff and offices in the UK, Rwanda, Ghana and Uganda and community partners across West and East Africa.
The post holder will be responsible for supporting the Head of Finance in managing the day-to-day finance function of the charity in the UK and providing oversight and support to the financial management of subsidiary country offices, maintaining accurate accounting records, good financial controls and providing timely and useful reporting. The post holder will be a keen problem solver with an appetite for improving and future proofing financial systems to allow for growth and structural changes including mergers and acquisitions.
Benefits include - 25 days annual leave plus 3 day office closure over Christmas (pro-rata), 5% ER pension contribution, flexible working policy
The client requests no contact from agencies or media sales.
Actively Interviewing
This organisation is scheduling interviews as applications come in. They're ready to hire as soon as they find the right person. Don't miss your opportunity, apply now!
About Cord
Cord is an international charity working to make peace a reality where people don’t have the freedom to exercise their rights. We work to build the relationship between those in power and local communities.
We believe that people flourish when all parts of society work together. Peaceful relationships make that possible. The simple act of talking begins a journey of growth which transforms mistrust, includes the excluded and turns adversaries into allies.
Cord operates in eight countries and implements programmes in the following areas:
- Empowering Women & Girls
- Accessing Fundamental Freedoms
- Climate & the Environment
- Economic Empowerment
- Supporting Stronger Societies
Role context:
Cord’s turnover is about £2m a year. About 85% of Cord’s funding is restricted, coming from institutional donors like the EU and the US government, and 15% (about £300K) is unrestricted coming from a committed UK supporter base and other private fundraising streams.
In 2024, Cord operates in eight countries and has offices in Burundi, Myanmar, Laos, Cambodia & Philippines. Cord has a global team of thirty people with finance staff across six country teams.
The Finance Manager role is a newly created role which is being introduced to strengthen the organisation’s financial management and control systems. The postholder will work across the breadth of the finance function preparing internal management accounts and external annual accounts.
In 2024, Cord changed its finance system to use Business Central. The Finance Manager will become the organisation’s main ‘admin’ user of the finance system. In the near-term, there will be a particular focus on rolling out further functionality of the system.
The Finance Manager will have oversight of the UK finance function through the line management of the UK Finance Officer and will directly deliver on the international side of operations in the areas of donor compliance, programme financial management, partner financial monitoring, and reporting. The role will involve travel to international programme locations.
Key Responsibilities:
- To support the Head of Operations to provide finance team leadership, develop and deliver an annual finance workplan to ensure continual improvement, and to drive finance capacity across the organisation
- To ensure the effective financial management of the organisation create and maintain effective financial control
- To be the Business Central Finance System Lead, developing functionality, troubleshooting and capacitating system users
- To ensure financial compliance: prepare statutory accounts, partner compliance, donor compliance and financial reporting
Cord operates a hybrid structure in the UK with most team members working from home attending the admin office in Coventry for team meetings.
We are a small, committed team who love working together to make a huge impact. If you like the sound of us, then look at the recruitment pack and come and join our team!
Please provide a cover letter that outlines:
- your interest in Cord and the role
- how you fulfil the requirements of the role
Please be sure to include the location where you are based.
The client requests no contact from agencies or media sales.
Actively Interviewing
This organisation is scheduling interviews as applications come in. They're ready to hire as soon as they find the right person. Don't miss your opportunity, apply now!
Location: Remote working in the UK, with travel when required
Responsible to: Director of People & Operations
Salary: Starting at £60,000 per annum, moving to £65,000 after a year of service
Contract type: Full-time/Permanent, 37 hours a week
Closing date: Friday 1st November 2024 at 9 AM
Interviews: We will be interviewing on a rolling basis, please apply as soon as possible.
Who we are
Speakers for Schools is the largest social mobility charity in the UK. We help to level the playing field between state and independent schools by giving all young people access to the same prestigious networks available to the top fee-paying schools.
We believe that by inspiring young people to explore their ambitions through our speaker programme, facilitating access to multi-day experiences of the world of work, and supporting young people to successfully seize opportunities available to them, then we can make a profound difference to the lives of young people, their future happiness and prosperity.
By 2028, our ambition is that every young person in the UK has access to high quality work experience. Yet today, less than half of young people leave secondary school having had any work experience whatsoever.
Role Summary
Reporting to the Director of People & Finance, the Head of Finance will oversee financial activities in the charity with the support of a team of two. The Head of Finance is responsible for overseeing the financial management, planning, and reporting functions to ensure the charity's fiscal health and compliance with regulatory standards. This role takes responsibility for developing and implementing financial strategies, managing budgets, forecasting, and financial risk, as well as ensuring accurate financial records and reporting for both internal and external stakeholders. The Head of Finance works closely with SLT to align financial planning with the charity's mission and business plan, provides financial insights for decision-making, and ensures that funding is managed efficiently to maximise impact. Additionally, they line manage the finance team and liaise with auditors, HMRC, pension bodies and fundraising stakeholders as required.
Key Duties/ Responsibilities:
Strategic Purpose:
- Oversee the financial operations of the charity
- Implement robust internal financial controls and compliance with the Charity’s accounting/finance policies and procedures
- Responsibility for compiling annual budgets, 3-yr forecasts (budgets, cashflows, reserves)
- Provide strategic advice to the trustees on all aspects of finance and taxation
Engagement:
- Collaborate with HR to ensure delivery of payroll
- Act as first POC with the bank for all banking matters
- Work with HMRC on PAYE, VAT and Corporation tax issues
- Line manage the Finance Team
- Be the "technical expert" across the Finance function, advising on best practice and the application of accounting standards across the business
- Working with the finance team to implement systems/processes to prevent errors in data collection and calculations
- Support with the income related activities of the Fundraising and Business Development teams
- Preparing timely and accurate financial information reports to senior executives, stakeholders, and board members.
Delivery:
- Responsible for cash management, and manage cash flow by tracking transactions and regularly reviewing internal reports to inform working capital requirements
- Monitoring ongoing budgetary performance and efficiency and the production of monthly management accounts
- Responsibility for financial postings to the charity accounting system
- Manage all aspects of financial management and ensure financial procedures, policies and systems are up to date and fit-for-purpose
- Claiming gift aid in a timely manner
- Submitting the monthly pension file to the Pension Administrator in a timely manner
- Process all payments to suppliers, staff and HMRC in a timely manner
- Deliver an efficient month-end and year-end process
- Continuously improve the accounting systems, including payroll and invoicing
- Ensure that all financial transactions are properly recorded, filed, and reported
- Lead the audit process, working with auditing services to ensure proper compliance with all regulations
- Preparing and submitting the VAT return for the charity on a quarterly basis
- Filing corporation tax, charity and Companies House returns
- Undertake any finance-related activities necessary to support the charity
- Providing financial training for non-financial managers
Skills /Experience / Knowledge:
Essential:
- Qualified accountant (ACA, ACCA, CIMA or equivalent)
- Proven experience in a senior finance role, with knowledge of financial planning, budgeting, forecasting, and financial risk management
- Experience working in the charity sector, with a strong understanding of charity accounting standards and relevant tax regulations
- Ability to oversee cash flow, financial transactions, and ensure regulatory compliance.
- Experience with HMRC compliance, pension administration, and ensuring regulatory adherence
- Proficiency in financial reporting, including producing management accounts and presenting to stakeholders.
- Experience in line management
- Strong interpersonal skills
Desirable
- Proficiency with Xero accounting software and financial systems
- Strong IT skills
- Strong collaboration skills with internal teams
Speakers for Schools Values
PASSION: We are committed to levelling the playing field for young people across the UK, creating social mobility and tackling disadvantages.
AGILITY: We challenge our ideas of what is possible in order to better meet the needs of those we support. We are human, make mistakes, learn, evolve and adapt.
INTEGRITY: We act with empathy and bring our authentic selves to work every day. We value and respect the talent, time and intentions of those we work with.
COLLABORATION: We are one team with one mission and only by working together can we deliver better outcomes for young people. We support each other unconditionally and feel motivation in shared success as well as individual progress.
DIVERSITY: We know it takes people with different ideas, strengths, identities, interests, and cultural backgrounds to make our organisation succeed. We encourage constructive debate and critical friendship.
Benefits offered at Speakers for Schools:
- 25 days annual leave plus bank holidays
- Morning of your birthday off
- Pension scheme
- 3 voluntary days per year
- Wellbeing programme
- Enhanced maternity/paternity/adoption package
- Subsidised office furniture
- Perkbox
- £500 a year training allowance
Diversity at our core
Speakers for schools is committed to an inclusive and accessible recruitment process and encouraging equality and diversity among our workforces. As a Disability Confident Employer, we acknowledge that some candidates may require additional support to overcome barriers experienced during the application process. If you require any reasonable adjustments to support your application or interview, please reach out to us.
The Application Process:
Please apply as soon as possible by submitting your application through our recruitment portal.
The deadline to submit your application is Friday 01 November 2024 at 9 AM. Please note that we reserve the right to close this advertisement early if we receive a high volume of suitable applications
We will be interviewing on a rolling basis, please apply as soon as possible.
Speakers for Schools is committed to safeguarding the young people we work with and expects all staff members to share this commitment. Appointees are subject to a DBS check. Having a criminal record will not automatically exclude applicants. You are also required to have the Right to Work in the UK for this role.
If you have not heard from us two weeks after the closing date, please presume your application has been unsuccessful.
The client requests no contact from agencies or media sales.
About Us
Young Life International is a fast-growing Christian charitable organisation. Our aim is to share the message of Jesus with young people all over the UK. We do this through building relationships with them and earning the right to be heard.
Our Operations team strives to help our staff and volunteers to thrive by anticipating, developing and delivering excellent operational services and our HR team focusses specifically on making staff and volunteers feel cared for, valued and supported.
About the Role
As the HR Administrator you will build good relationships with the wider staff team and be a friendly and knowledgeable source of advice for all queries relating to employment, leave recording, recruitment and leaving processes. You will support the HR Manager with day to day tasks, such as collation of payroll materials, recruitment tracking and maintenance of staff files and records. As a key member of the team, you will be the primary user of many existing processes, and will be able to identify when and how systems need developing or updating to be more efficient.
About You
You are passionate about people's wellbeing and understand that people work best when they are given the opportunity to do what they love and can be successful in. You appreciate order and logical systems and processes and are skilled at both using those systems and explaining them to others. You thrive on knowing you are using both your organisational skills and your relational skills to support others.
More Details and How to Apply
Download the Application Pack for the following information:
- Welcome from the Operations Director
- How this role fits into the wider YLI and Operations Team
- Full Job Description and Person Specification
- Details of how to apply online (application form)
- Deadline and interview dates
- YLI Faith and Conduct Policies - check we're in alignment with one anothers beliefs
Applications should be received by: 8am, Wednesday 23rd October
We will respond to all applications we receive, by the 1st of November.
Interviews will be held on Monday 4th and Tuesday 5th November.
We are also actively seeking a new part-time Finance Administrator. If you'd like
to apply for both roles, please state this in your application form in the "job role you
are applying for" section.
Introducing adolescents to Jesus Christ and helping them grow in their faith.
The client requests no contact from agencies or media sales.
Using Anonymous Recruitment
This organisation is using Anonymous Recruitment to reduce bias in the first stages of the hiring process. Our system keeps your personal information hidden until the recruiter contacts you.
In this role you’ll be both strategic and hands-on, solely managing the financial controls for Creative Land Trust. You will support the CEO, Executive Team and Board of Trustees through your management of financial processes, reporting and governance.
In particular, this includes;
– End to end management of the finances from transaction processing to budgeting, reporting and planning
– Acting as Company Secretary, ensuring that Creative Land Trust complies with all statutory and regulatory requirements
– Working with colleagues to prepare financial appraisals and grant applications
– Grant reporting to funders
– Overseeing and managing policy updates.
A more detailed job description can be found on our website.
About us
We are a small team (7 people in total) with an ambitious goal to secure affordable and long term workspace for artists and creatives. We will shortly be opening our third property.
CLT is based in London but we work remotely most of the time. You will need to be able to get to meetings in London 1-2 occasions per month.
We support flexible working (most of us work part-time) and it will be up to you how you arrange your three days per week.
About you
You will need to be experienced in technical charity finance matters – for example, partial exemption VAT, Gift Aid, reserves reporting, primary purpose trading – and be able to present charity numbers clearly to a range of audiences.
You’ll be confident in putting together and assessing cashflows and financial appraisals and communicating your conclusions.
You’ll have great IT skills, especially with Excel, so that you can minimise the time you spend on bookkeeping and administrative tasks.
You will probably have experience of being the sole finance person or the most senior person in a small charity or SME. You will be excited about the thought of a role that involves both detail and strategic oversight.
You probably won’t have experience of every single issue that will come your way in this role but you’ll have a proven ability to research issues that are new to you and use your networks to come up with practical solutions.
Ideally you will have an interest in the arts, property or both. You will share our values – reliable, supportive, expert, pragmatic and invested.
You need to have the right to work in the UK.
How to Apply:
Please submit your CV and a cover letter outlining your relevant experience and explaining your interest in this position.
Applications will be accepted until 17:00 on 28th October 2024. Interviews will be 6th or 7th November (remotely) and we would want the successful candidate to start as soon as possible after that
If you feel you meet some of the criteria but not all, then please do not be put off applying. We actively encourage people from a variety of backgrounds with different experiences, skills and stories to join us and influence our working practice.
The client requests no contact from agencies or media sales.
Job Description
We have created this new role to support the organisation’s growing finance functions. Working alongside the Treasurer and Co-Directors, the individual will play a vital role in managing the organisation's financial resources. Working flexibly from home, you will perform a core role in our small, friendly virtual team helping to oversee budgets and financial support. This is a freelance position with a flexible schedule. The expected time commitment will be between up to 14 hours per week, depending on workload.
key responsibilities
-
Prepare the annual organisational budget, long-term forecasts, cashflow forecasts and re-forecasts.
-
Lead on preparing the monthly management accounts, budget vs. actual analysis and commentaries.
-
Support in preparing proposals for donor budgets,and in reviewing donor contracts
-
Lead on financial reporting to donors
-
Lead on financial administration
-
Lead on the budgeting and forecasting process with co- Directors and the Treasurer including financial reports
-
Lead on the production of and review of monthly Management Reports
-
Preparation of Biofuelwatch International and Europe reporting when needed
-
Maintain and provide finance related information to the co-director team
-
Support financial planning and reporting for project and campaigns
-
Oversee the management of day to day financial administration when needed
-
Oversee and manage monthly payroll and related processes, and monthly pension payments and processes
The client requests no contact from agencies or media sales.
Actively Interviewing
This organisation is scheduling interviews as applications come in. They're ready to hire as soon as they find the right person. Don't miss your opportunity, apply now!
Role Summary: We are looking for an experienced and proactive Finance Manager to oversee our financial operations. This is a key role within our small organisation, ensuring the accuracy of our financial information and maintaining compliance with all statutory financial regulations. You will work closely with the Executive Director and Board of Trustees, contributing to the long-term sustainability of the charity through effective financial management and reporting. WFH is permissible in this role, although you will be required to attend quarterly Finance & Audit Committee meetings with Trustees in person.
Line Manager: Executive Director
Key Responsibilities:
JOB DESCRIPTION: The role includes, but is not limited to, the following:
1. To be responsible for maintaining the entire accounting function of the charity using Xero accounting software, inputting financial data and ensuring all reconciliations are completed by 10th of each month. Control and reconciliation of income and expenditure relating to major fundraising events, managing debtors and banking takings. Assisting in preparation of financial reports for donors as required.
2. To keep up to date with statutory regulations, guidelines and best practice for the financial management of charities, ensuring Trustees are properly advised of their statutory responsibilities.
3. To maintain, and amend where necessary, financial procedures and administrative systems to ensure accurate capture of financial information as required by statute, including cataloguing of all receipts and holding staff to proper filing of financial documents.
4. To maintain proper use of charitable funds, including restricted funds, ensuring that expenditure remains within pre-approved budgets and does not outstrip income.
5. To liaise with the payroll provider with regards to any changes by 17th of each month, arrange salary payments for 24th of each month (UK staff x3). Maintain Pension Scheme records and liaise with Pensions Regulator.
6. To liaise with auditors to ensure that statutory obligations are met on a timely basis and final accounts are available for sign off at September Trustees Board Meeting.
7. To work collaboratively with staff in Uganda and Zambia, and any other partner organisations, speaking over the telephone and through Skype, helping them to maintain accounts and adhere to financial procedures that meet required standards for a UK charity.
8. To be the principal contact with the Charity’s bank and the main administrator of the online and telephone banking.
9. To liaise with FX bank contacts for best rates facilitate bi-monthly overseas transfers and have awareness and monitoring of exchange movements.
10. To process claims for Gift Aid, during and up to end of financial year by 20th April.
11. To produce, in collaboration with other staff, annual budgets, cash flow projections for consideration by Trustees at the Finance Committee and Board meetings in February/March each year.
12. To provide regular financial reports, both verbally and in writing, to the Executive Director, Treasurer & Trustees including quarterly summary of income and expenditure, full monthly profit and loss and management accounts and cash flow projections.
13. To attend quarterly Finance Audit Committees, and Board meetings if required.
The job description may be modified by African Revival from time to time.
Candidate Profile:
Essential:
- Experience managing the full financial function of a charity or similar organisation, including familiarity with accounting software (preferably Xero).
- Strong knowledge of charity accounting standards, financial regulations, and best practices.
- Excellent organisational skills with an eye for detail and the ability to manage multiple tasks and deadlines.
- Ability to communicate financial information clearly and concisely, both verbally and in writing.
- Comfortable working collaboratively with overseas teams and partner organisations.
- UK resident - with a full driving license and access to a vehicle (current office in Send is not accessible by public transport, although office may relocate to a more accessible location soon).
Desirable:
- Experience working in or with international development charities.
- Knowledge of currency exchange management and international fund transfers.
- Experience with Gift Aid claims and donor reporting.
Our mission is to transform schools in Africa into effective and thriving teaching and learning environments.
The client requests no contact from agencies or media sales.
Are you excited about seeing Christians in the UK and Ireland engage in world mission? Our Human Resources Administrator will provide high quality Human Resources, enabling the delivery of OMF (UK)'s overall organisational strategy.
The successful applicant will also play an important role in maintaining a positive Christian culture throughout the organisation. All this is vital for our vision to be a catalyst for the Church sharing the good news of Jesus Christ in all its fullness among East Asia's people through all aspects of life.
There is an Occupational Requirement for this role to be held by a committed Christian and applicants must be eligible to work in the UK. Please submit your CV along with a covering letter that demonstrates how you meet the criteria outlined in the Person Specification.
The client requests no contact from agencies or media sales.
Finance Manager and Company Secretary
Salary: £50,000 per year FTE (pro rata)
6-Months Fixed Term Contract
Part-time (3 days per week)
Remote (home-based) with flexibility to be based anywhere in the UK
Are you an experienced Finance Manager with a passion for the charity sector?
Charity People are delighted to be working with a small but impactful charity that focuses on advocating for sustainable food systems, promoting responsible land use, and supporting the vitality of rural areas. They bring together diverse voices to shape policy and drive change that benefits both people and the environment.
We are looking for a Finance Manager and Company Secretary to manage all financial operations and ensure compliance with legal, financial, and regulatory obligations for this charity. You will play a critical role in supporting our mission and work closely with the Senior Leadership Team, Trustees, and Board members. This is a fantastic opportunity to work with a national charity that influences positive change.
Key Responsibilities:
- Prepare and monitor the charity's financial budgets and cash flow forecasts in collaboration with the CEO and project leads.
- Deliver monthly management accounts on time and work with management to ensure financial oversight.
- Present quarterly financial reports to the Audit & Risk Committee and attend Board meetings.
- Manage outsourced bookkeeping, accountancy, and payroll administration, ensuring the accuracy of financial records using Xero.
- Work with the charity's external accountant to prepare statutory annual accounts.
- Assist in drafting the Annual Report and liaise with auditors to ensure a smooth audit process.
- Ensure financial policies and controls are in place and act on feedback from auditors to improve processes.
- Monitor and update the charity's risk register and ensure compliance with legal, accounting, tax, and charity regulations.
- Fulfil Company Secretary duties, ensuring statutory accounts are filed with Companies House and the Charity Commission on time.
Essential Requirements:
- Recognised accountancy qualification (e.g., ACA, ACCA, CIMA).
- Strong accounting experience, including charity statutory accounting and financial reporting.
- Proficiency in accounting software (ideally Xero), with strong Excel skills and knowledge of Microsoft Office.
- Demonstrable experience in producing management accounts, interpreting financial data for both expert and non-expert audiences.
- Experience of managing external audits and collaborating with auditors.
- Excellent organisational and project management skills, with the ability to prioritise, multitask, and meet deadlines.
- Ability to work autonomously and as part of a virtual team, with excellent self-direction and initiative.
Desirable:
- Knowledge of charity governance and compliance requirements.
- An interest in areas such as sustainability, social justice, or rural affairs.
- Experience managing external accountancy service providers.
This is an excellent opportunity for someone who is comfortable working remotely, enjoys taking on a broad range of responsibilities, and is passionate about contributing to a meaningful cause.
How to apply:
If you are interested in this opportunity and are immediately available, please send your CV as soon as possible as we are reviewing applications on an ongoing basis and are looking to interview virtually on 22nd and 23rd October.
Charity People actively promotes equality, diversity and inclusion. We match charity needs with the skills and experience of candidates, irrespective of age, disability (including hidden disabilities), gender, gender identity or gender reassignment, marriage and civil partnership, pregnancy and maternity, race, religion or belief, or sexual orientation. We do this because we know greater diversity will lead to even greater results for the charities we work with.
Global Dialogue is an international philanthropy support organisation partnering with funders to advance rights, equity and diversity. Independent in status and global in reach, we provide funder networks, collaboratives and their partners with practical support and technical expertise to create lasting change.
We seek an experienced, hands-on and strategic Head of Finance to build and lead Global Dialogue’s finance function, ensuring efficient and compliant management of our finances, while helping to shape robust and effective systems and processes to ensure our work is delivered to the highest standards of good practice in the charity sector.
Hours: This role is full-time (35 hours/week) although we’d be happy to discuss an appointment at 80% (28 hours/week). We are open to negotiating a working pattern that works for the successful candidate and for Global Dialogue.
Contract: Permanent
Location: Home Based
Salary: This role has been benchmarked at a UK salary of £67,000 (pro rata for a part-time position).
Global Dialogue offers a range of benefits including 25 days’ annual leave plus public holidays (pro rata), a flexible working policy, and personal development leave. We contribute 6% to our workplace pension (on qualifying earnings).
Introducing Global Dialogue
We currently host seven large networks and collaborations, serving more than one hundred independent funders, including Ariadne, the network of European funders for social change and human rights; the Funders Initiative for Civil Society (FICS); the International Education Funders Group (IEFG); Migration Exchange; Philanthropy for Social Justice and Peace (PSJP) and Hamrah, an initiative to strengthen the resilience and increase the impact of a cohort of Afghan civil society organisations in exile. We’re proud to have incubated several influential, award-winning charities, including Each Other (formerly RightsInfo), IMIX and The Five Foundation.
Global Dialogue has just completed year one of an ambitious three-year strategy which includes aspirations to be a trusted partner in philanthropy support, with an organisational approach that is consistent with our mission – endeavouring to practice rights, equity and diversity in our operations as well as pursuing it through our programmes. We want to be more visibly active in pursuing our mission, elevating the work of the programmes we host, and taking and making opportunities to promote rights, equity and diversity in philanthropy more broadly.
Overview
To date, Global Dialogue’s finances has been overseen by an external accountancy firm. Over the last eighteen months, we have been working towards bringing our finance function in house. This role presents an exciting opportunity for an experienced accountant to take the reins and complete the development and roll out of our internal finance function.
The Head of Finance is a new role within the organisation that is both strategic and handson. In the first phase, the postholder will be required to roll up their sleeves and, with the support of Global Dialogue’s Finance Officer, get stuck into the detail of financial administration, including overseeing twice monthly pay runs, monthly and quarterly closes, and other day-to-day financial management tasks. Alongside this, the role will lead on bringing the finance function fully in house, eventually taking on full responsibility for the preparation of management and statutory accounts, cashflow and FX management, and budgeting and forecasting processes. This role will play a key coaching role for the Finance Officer, with a view to eventually delegating all bookkeeping tasks. The postholder will also be responsible for ensuring finance systems are innovative, robust and fit for purpose, and will be a business partner to our hosted programmes, providing advice on compliance and strategic matters.
Global Dialogue’s role as an international fiscal host means that we have a complex financial model, receive income from diverse streams and manage a high number of restricted funds. Our programmes lead cutting edge work, which means that our work is varied and fastpaced, requiring frequent innovation. Overall, this role provides an exciting opportunity to join a growing human rights organisation at a crucial juncture in our journey.
Closing Date: Tuesday 5th November, Midnight
Actively Interviewing
This organisation is scheduling interviews as applications come in. They're ready to hire as soon as they find the right person. Don't miss your opportunity, apply now!
Part - Time Executive Assistant (Remote)
The Clean Air Fund is looking to recruit a Part - Time Executive Assistant (Remote) to join their team in Colombia. This is an exciting opportunity to join a rapidly growing organisation whose mission is to use philanthropic grants to catalyse a reduction in air pollution.
This role supports the Executive Director of Breathe Cities. As the Executive Assistant (EA), working alongside the Senior Executive Assistant and Support Manager, and CEO Office team, this role ensures the Director and their teams are supported to work efficiently and effectively and that team projects are facilitated to run smoothly. It’s a role at the heart of a fast-moving organisation and offers an opportunity for hands-on work on projects combatting air pollution. Among the tasks is supporting the preparation for our Governance, including Committee meetings.
The EA is responsible for diary management, which includes a lot of complex international travel and coordinating the preparations for high-profile international events. The post holder manages the Executive’s emails to ensure that they give their attention to organisational priorities – both internal and external.
This position provides support on key team projects, internal and external events, and team engagement which require organizational and administrative input for success. There is scope for initiative, taking on the organisation of convenings, surveys and small conferences.
To be successful in this role you will have …
- Previous relevant experience, working for senior executives in a busy and complex environment; including diary management, agenda setting, minute taking, support with meeting logistics (online and in person), drafting communications.
- Experience managing international travel bookings.
- Strong interpersonal skills: engages with others to get the best out of them; works well as part of a team.
- Professional, sound independent judgment, strong organisational and project management skills and the ability to be flexible as priorities and needs change.
- Evidence of capacity to work in range of cultural and socio-economic contexts, adapting style and approach appropriately and in a culturally sensitive manner to maximise effectiveness.
- Ability to work unsupervised, a motivated self-starter, with strong problem solving and multi-tasking skills.
- Proficient in all areas of Microsoft. Must possess strong Word, PowerPoint, Excel and typing skills; ability to learn new packages, when required.
- Excellent attention to detail.
- Numerate, with a good understanding of basic budget processes.
- Fluent in English and Spanish, excellent communication skills, both written and verbal.
For more information on this role, as well as the full person specification please see the job description
- Closing date – 28th October, 2024
- Salary – The annual gross salary ranges from COP 65,772,058 to COP 72,124,397. Please note that the final salary will be pro-rated based on the number of hours to be worked. The advertised amount represents the full monthly salary for a full-time role.
- Type of employment - One year fixed term contract
- This is a remote role but applicants must be based in Colombia and have the right to work there.
As an employer, we are committed to ensuring the representation of people from all backgrounds regardless of their gender identity or expression, sexual orientation, race, religion, ethnicity, age, neurodiversity, disability status, returning parents, carers or any other aspect which makes them unique. We particularly welcome applicants from under-represented groups to apply and would encourage you to let us know if there are steps we can take to ensure that the recruitment process enables you to present yourself in a way that makes you comfortable. We are committed to ensuring the safety and protection of our employees from all forms of harm.
We work with governments, funders, businesses and campaigners to deliver clean air for all as fast as possible.
KEY INFORMATION
Location: Manchester, Bristol, Newcastle, Nottingham, or London
Hours: 37.5 hours (we are happy to consider part time with 0.6 FTE as a minimum)
Start date: November 2024 (we are happy to work with you and your notice period)
Duration: Permanent
Salary: £30,900 - £34,250 per annum if based in London. £28,325 - £31,675 per annum if based in Manchester, Nottingham, Newcastle or Bristol, plus a £312 yearly tax-free work from home allowance.
Application deadline: 27th October 2024
ABOUT UPREACH
Do you think that your socio-economic background should determine your career prospects?
upReach’s vision is of a society in which everybody has an equal opportunity to realise their full career potential. Our work is important because right now a student from disadvantaged background who gains a first-class degree from a top university is less likely to secure an elite job than a more privileged student with a 2.2.
We are an award-winning charity employer working to address this issue in partnership with employers and universities. We help undergraduates from lower socioeconomic backgrounds achieve their career potential by providing an intensive programme of support that addresses socio-economic barriers to graduate employment.
To find out more about how we support our students, visit our website and read our Annual Report, and Impact Report.
ROLE SUMMARY
upReach has grown quickly over the last 5 years, and our successful Income Generation brings with it a number of administrative elements, which are currently spread across numerous team members. We are investing in this new position in order to centralise those diverse admin responsibilities, with the Income and Finance Liaison Senior Officer taking full ownership of the associated processes and deliverables, and helping to establish "best practice" to support the Charity in our next growth phase.
The Income and Finance Liaison Senior Officer will contribute to the growth of upReach by working across the Income Generation and Finance teams contributing to a wide range of income and finance related activities. You will support the teams to meet income targets and deliver the 2024-27 strategic plan.
OUR VALUES
upReach upholds the following values:
-
Perseverance
-
Integrity
-
Advocacy
-
Aspiration
-
Proactivity
CORE RESPONSIBILITIES
Reporting to the Director of Income Generation and External Engagement you will work closely with the Director of Finance, CEO, Finance and Programmes teams, and colleagues across the income generating and external engagement team; supporting them to meet financial targets, provide excellent stewardship and to implement key administrative and financial processes.
The core responsibilities include:
Income generation and External Engagement
-
Ownership of a range of administrative tasks, including stewarding of donors and partners and support of the Development Board.
-
Promptly addressing incoming queries from supporters and partners, including email, telephone and post; assist the team by managing;
-
Departmental email inboxes
-
Prioritising requests and responding where appropriate
-
-
Oversee the management of contracts with partners and funders; generate, issue and follow up in a timely fashion.
-
Support the timely production of monthly management reports.
-
Play a key role in the complaints procedures for the department and conduct full investigations where needed.
-
Work with the team to ensure all relevant data is created and maintained regularly and accurately on the CRM (Customer Relationship Management) database.
-
Keep on top of developments, changes in trends and patterns, new techniques and legislation.
Finance
-
Act as the key liaison point between the income generation and finance team.
-
Work with Finance to identify and find solutions to bottlenecks in the purchase order, invoicing and payment process.
-
Ensure that money coming into the charity can be identified and coded accurately on the CRM database and finance systems.
-
Create and maintain accurate records in the finance system, including billing values, timings and dates.
Team Working
-
Work with colleagues across the department and organisation.
-
Lead and support rotatees (Team members on the Graduate scheme) and volunteers as required.
-
Ensure upReach promotes a high performance culture and professional integrity.
-
Support the implementation of business improvement and people development initiatives.
-
Commit to the annual appraisal process, including deadlines and develop stretching, SMART OKRs (objectives and key results) to meet our strategic goals.
Other
-
Occasional out of office work may be required in order that the organisation is able to deliver on its commitments to its stakeholders
-
Some UK travel will be required from time to time
Please note that it is not possible for the job description to cover the exhaustive list of responsibilities of your role due to the varied nature of the role. The job description aims to provide an overview of your remit.
SKILLS AND EXPERIENCE
The ideal candidate should display these skills:
-
Excellent organisational skills and the ability to prioritise and deliver to tight deadlines across different departments
-
Strong administrative and numeracy skills
-
Excellent communication skills (both oral and written)
-
Problem solving and solution focussed
-
A wonderful team player with a positive and enthusiastic approach
This position would be suited to individuals who are committed to upReach’s mission. We are looking for someone who is passionate about social mobility and believes that background should not be a barrier to graduate employment.
To be successful in this role, it is anticipated that you will have experience of working in a fast paced environment, and are able to demonstrate a high level administrative and numeracy skills;
-
Strong relationship building and customer service experience with internal and external stakeholders.
-
Experience working in a fast-paced environment.
-
Ability to maintain accuracy and work independently to find solutions to problems.
-
Supporting the preparation of annual budget reviews and KPI (Key Performance Indicators)/OKR reports (full training will be provided as required)
-
Ability to work cooperatively with and through people to reach goals.
-
High-level of computer literacy, specifically Google Suite
-
Working on a variety of projects at the same time and delivering to deadlines.
TEAM CULTURE & BENEFITS:
By joining the upReach team, you will be joining a team who are committed to supporting you in your career journey and fostering an inclusive culture.
We offer:
-
Flexible and hybrid working.
-
Statutory Holiday Entitlement of 25 days and bank holidays. This increases to 2 additional days after 2.5 years and then to 3 additional days after 5 years of working with us.
-
Birthday leave.
-
Enhanced Parental Leave beyond statutory requirements for all team members.
-
3% Pension Contribution, this increases to 5% after 5 years of working with us.
-
Cycle-to-work scheme.
-
Monthly socials.
-
Dedication to Staff Wellbeing through our Employee Assistance Programme
-
Personal Development Budget, activated after 6 months in the role.
-
The opportunity to participate in our fantastic staff networks:
-
Disability and Inclusion Network
-
Ethnic Minorities Network
-
Green Network
-
LGBTQ+ Network
-
Mindfulness Network
-
Parents and Carers Network
-
Socio-economic Background Network
-
READY TO APPLY?
We are committed to making our recruitment process inclusive. All applications will be blind screened, and our job packs are available in Braille, large text or another format upon request. We can provide reasonable adjustments throughout our recruitment application process and on the job, and we'll always endeavour to be as accommodating as possible.
Applications close at 11:59pm on 27th October 2024.
EQUAL OPPORTUNITIES
upReach is an equal opportunities employer and does not discriminate in employment matters on the basis of race, ethnicity, religion, gender, age, disability, social background or any other protected class. We support workplace diversity and believe it creates dynamic and effective organisations. We are working hard to increase diversity in our team and would particularly welcome applications from ethnic minority candidates.