Facility Administrator Jobs
MAIN PURPOSES OF THE JOB
The Stella Maris (SM) Regional Port Chaplain will promote the vision, mission and values of SM in caring for all seafarers and fishers by helping to meet their pastoral and spiritual needs. They will recruit, train and support SM staff and volunteers for the port and will maintain good relations with local parishes and the local diocese. They will work ecumenically with members of other Christian maritime societies with whom SM works.
1. To meet the welfare and pastoral needs of all seafarers and fishers equally according to their needs and wishes. To be an advocate on their behalf, upholding the dignity of each. Through regular and frequent ship visiting, to understand the working and living conditions of the seafarer and fishers and be able to work for justice and for the well-being of all crew members without distinction.
2. To address the communication needs of seafarers, providing transport, news, and access to telephone and internet facilities.
3. To address the welfare needs of seafarers and fishers, including support with money transfers, hospitality, and crisis support, e.g. abandonment, injury and death, detainment, bereavement, advice and access to medical care.
4. To meet the ecclesial, spiritual, and sacramental needs of Catholic seafarers and fishers; to facilitate the religious and spiritual needs of others and to be a pastor to all, sharing one’s faith as appropriate.
5. To participate in SM conferences, ongoing formation and other professional courses as required.
6. To supporting seafarer centre functioning.
7. To recruit, train, develop and retain a SM ship visiting volunteering team.
8. To represent SM on the local Port Welfare Committee(s), to include attending such meetings and submitting reports.
9. To liaise and maintain good working relationships with all port stakeholders, including the Maritime and Coastguard Agency, the International Transport Workers’ Federation, port health, harbour masters, dockers, security, and shipping agents.
10. To work in an ecumenical and multi-faith context by respecting the differing religious and spiritual needs of seafarers drawn from diverse regions throughout the world.
11. To encourage and support the development of an ecumenical service to seafarers through engagement with our ecumenical colleagues, including the Mission to Seafarers, The Fishermen’s Mission, The Sailors’ Society (to name a few).
12. To engage with local maritime colleges.
13. To engage with the local press, in particular the local Catholic diocesan press.
14. To represent and be a proactive advocate for SM at Deanery meetings, in local parishes, in schools, with diocesan Justice and Peace networks, with migrant communities, in the local Catholic community and in the local community as a whole.
15. To support the Fundraising and Communications team with the development of local fundraising initiatives.
16. To promote SM internally and externally so as to ensure a highly motivated workforce and a positive external image.
No job profile can cover every issue which may arise within the post at various times and the post holder is expected to carry out other duties from time to time.
Person Specification
Regional Port Chaplain for Southern Ports
General Info
Stella Maris UK is a well-known and respected charity within the maritime industry We are the largest ship visiting network in the world. As a Regional Port Chaplain, you will be responsible for being the face of the charity when visiting ships, seafarers, fishers and their families. You will also be representing the charity at meetings, conferences, events and any other required functions. You will need to be effective, efficient, well organised, confident and comfortable in working with all other stakeholders, organisations and charities whilst undertaking various tasks in and out of the port environment.
The role will also require interactions and communication with various staff members at head office, the Senior Area Port Chaplain and other members of the team, as well as communicating and building relationships with local Catholic parishes. You may also be asked to attend various meetings or gatherings where you would be asked to give a presentation on the work of Stella Maris.
It will be vitally important to be flexible whilst working within this role and environment using as much effective time management as possible, but remaining creative and using initiative, when necessary, in certain situations and circumstances.
The role of chaplain can often be a lonely and sometimes isolated role that may require some out of hours working. Things do not always go according to plan and sometimes you may not be welcomed onboard. The role can be challenging mentally, emotionally and sometimes physically (long, steep gangways to board ships). You will be part of a team that has chaplains spread out through the South of England and Wales, as well as being part of a larger team of chaplains in the North of England, Scotland and Northern Ireland. Chaplains in the South of England and Wales gather together for a retreat and social time once a year, and the whole organisation will also meet annually for a retreat and staff conference.
Supporting seafarers is a varied, demanding, rewarding, fulfilling and vital ministry.
Required Elements:
· Roman Catholic.
· Full UK Driving Licence.
· Able to work independently and without supervision.
· Be able to use own initiative.
· Happy to manage and be responsible for a small team of volunteers.
· Good interpersonal/social skills.
· Able to interact and be comfortable around a diverse range of people.
· Willing to work ecumenically (with other of other faiths and those of no faith).
· Be competent in basic IT and using Word, Excel, Teams and databases.
· Knowledge of the geographical area.
· Flexible.
· Good time management.
· Resilient.
We improve the lives of seafarers and fishers through our network of local chaplains and seafarer centres, expert information, advocacy, and support.
The client requests no contact from agencies or media sales.
At the Canal & River Trust, we believe life’s better by water, and that the waterways we take care of make an important contribution to the health and wellbeing of local communities and economies. We have an extraordinary range of professionals to help bring our waterways to life, including people with the knowledge and skills to deliver high-quality geographic information systems and services.
Working for the Trust we believe passionately that our waterways can play an important role in mitigating the impact of climate change, helping to reduce the levels of greenhouse gas emissions which drive global warming. Our network of canals and river navigations in the hearts of towns and cities are perfectly placed to provide ‘net zero’ solutions & reduce the impact of climate change, as well as providing fantastic green & blue doorstep destination spaces for everyone to enjoy.
The Contactless giving Fundraising Team sits within the wider F2F Fundraising and Individual Giving Team
This important role entails working with the Trusts regional teams as a Team Leader within the wider Face to Face (F2F) fundraising team In this particular instance this role will have a focus on championing our Contactless Giving Workstreams across the regions, with the support of their face to face fundraising colleagues.
They are responsible for delivery of our contactless giving programme and ensuring that they are able to setup a maintain a varied programme of workstreams by sourcing and providing key technology and tools to all of the Trusts regions. You will help drive delivery of the agreed Team and individual targets and KPI’s for the region(s) with a particular focus on Contactless Giving.
This role will work across the regions as a dedicated national support and will be required at times to provide hands on coaching, training and support regionally to drive ongoing engagement and enthusiasm for the programme. They will also support the Regional Face to Face Fundraising Managers to identify and business case potential future opportunities when required.
You will play a significant role in supporting the day to day management of our contactless giving income stream by supporting our F2F Fundraisers, regional colleagues and volunteers, ensuring our Values & Behaviours and performance excellence standards are met on a consistent basis.
Location & coverage
You will be working remotely and should expect to spend more than 50% of your week out on location meeting with your fundraising team across the region.
There is an expectation of working some weekend days at our key regional events, spread over the year and being a part of the weekend Contactless Giving management rota, which denotes working at least one weekend per month.
As a remote worker you will be assigned one of our main hub spaces as as your formal base
Relevant hubs include: Leeds, Ellesmere Port, Burnley.
Working Hours: 37 hours Monday to Friday with occasional weekend & bank holiday working.
The regularity & flexibility of travel will be discussed further at interview stage.
Knowledge, Skills/Qualifications & Experience
Key Accountabilities:
- Work with the Contactless Giving Fundraising Manager to devise robust strategies to achieve weekly & monthly volume and quality based fundraising targets, particular focus on Contactless Giving within the regions, Museums and attractions and our F2F Fundraising teams.
- Develop contactless fundraising techniques with the Contactless Giving Fundraising Manager that improve income generation for the Trust.
- Support the Face to Face fundraising management team with reviews and business casing of future fundraising opportunities for the face to face & regional fundraising programme.
- Ensure management of key contactless giving channels including devices, signage, branded clothing and collateral all contain contactless donation touchpoints across the network.
- Adhere to the IOF and Fundraising Regulator Code of conduct.
- Handle all sensitive and data protected information obtained by donors as confidential and in a safe and secure manner in line with the Trust’s GDPR and Security Procedures.
- Ensure regular Compliance checks and training sessions are delivered to the F2F team and Regional colleagues, particualrly around Contactless Giving.
- Clear, regular and timely communication with the Team and all members of the senior management team.
- Nurture and maintain positive relationships with regional colleagues to support delivery of F2F fundraising priorities, engagement and training; particularly contactless giving programme.
- Coach and mentor team members in the region and support the maintenance of performance targets and improvements where needed.
- Ensure that all data input and insight reporting is maintained for the benefit of the team including key systems such as CRM, Evergiving and other fundraising platforms and technologies.
- Support operational processes for managing equipment, managing suppliers, regulatory compliance and complaints management.
Skills, knowledge & experience:
Practical:
- Demonstrable communication and interpersonal skills, ability to motivate and inspire people.
- Customer service experience is desirable.
- Passion for the waterways, canals and blue spaces is desirable but in no way essential.
- Knowledge in fundraising is desirable but not essential
- Support for the Canal & River Trust’s aims and vision.
- Passion for the waterways, canals and blue spaces is desirable but in no way essential.
- Enthusiasm for keeping our local waterways attractive and safe for all to enjoy now and in the future.
- Drivers license is essential.
General:
- Excellent communication skills.
- Excellent interpersonal skills
- Highly self-motivated and hard working.
- Ability to work to and self-manage targets.
- Ability to adapt to working in varying locations and demonstrate flexibility.
- Confident with MS Office applications and quick learner at using a range of digital platforms.
- Understanding of GDPR and handling data sensitively
We reserve the right to close this vacancy early if we receive sufficient suitable applications for the role. Therefore, if you are interested, please submit your application as early as possible.
What We Offer
In addition to your salary of £32,000 + Car Cash Allowance, you will benefit from a competitive contributory DC Pension scheme arrangement, great holiday entitlement and numerous other employee benefits, including several salary sacrifice benefits=:
- 25 days paid holiday, plus paid Bank Holidays, increasing to 27 days plus Bank Holidays after 3 years
- Home working status with ‘hub’ facilities available if a need to work outside of home – flexibility. Monday to Friday working, no weekend working.
- Annual £200 personal learning & growth award to spend on any learning related activity – hobbies; aspirations etc.
- Free access to specialist counselling on a range of issues – health; financial; lifestyle; well-being; domestic & neighbourly matters.
- Access to a range of employee benefits including – store discounts; boating holiday discounts; holiday purchase scheme.
- 2 days paid volunteering leave, volunteering for local community project work.
At the Trust we care passionately for our waterways, and as importantly, for those who look after and use them. We strongly believe that a diverse workforce brings with it a diversity of ideas, thinking and ways of working which enhances what we do as a Trust. We are striving to represent the diverse communities that we are a part of and welcome applicants from across all sectors of the community.
All candidates will be treated on the basis of their merits, skills and abilities and solely by being assessed against the requirements for the job.
When you join the Canal & River Trust you become a member of an engaged team working to preserve our heritage for future generations. Come and share your passion and knowledge with a team that makes a difference to millions of people every day.
We have two exciting opportunities for two Qualified and/ or Trainee Multidisciplinary Advocates to join our established and friendly Advocacy Team. Both positions are permanent, requiring commitment on weekdays between the hours of 9 and 5. The first is being offered as a full time 35-hour 5-day week post whilst the second requires a person who can work 28 hours over a 4 day week.
We work for Rethink Advocacy, which is part of Rethink Mental Illness a national charity that has been transforming the lives of people severely affected by mental illness for over 50 years.
Rethink Devon and Torbay Advocacy is one of the Devon Advocacy Consortium (DAC) partners which means that we work across Devon and Torbay alongside other local organisations to provide specialist advocacy services for adults with a range of additional needs including learning disabilities, physical and sensory disabilities and mental health.
Our multidisciplinary advocates specialise in 3 different types of statutory advocacy namely Independent Mental Health Advocacy (IMHA), Independent Care Act Advocacy (ICAA) and Independent Health Complaints Advocacy (IHCA). They support people, who have difficulty speaking for themselves, to express their views and wishes and understand their rights and entitlements.
If you, would you like to work for a leading Advocacy Provider in a rewarding role where you will really make a difference, then join us here at Rethink Advocacy.
Diversity, Equity, Inclusion
Diversity is important to us and we appreciate difference through difference, inclusiveness and belonging. It gives us a deeper understanding of the world, our society and the diverse communities we’re working with. By including everyone, we are able to draw on the unique experiences and expertise of our people to help shape and enrich our workplace and improve our services. One way we are doing is through our valued staff networks which play a critical and highly valued role in keeping us focused on creating a diverse, inclusive and engaged employer. We recognise and support staff networks for our Black, Asian and minority ethnic and our LGBTQIA+ colleagues. We are also proud to have been awarded Disability Confident Employer status and are a signatory to the Business in the Community Race at Work Charter.
Becoming a truly anti-racist organisation
We have an ambition of become a truly anti-racist employer, campaigning organisation and service provider - and in our efforts to influence policy and wider societal factors impacting on mental health set out in our anti-racist statement . We have designed a multi-year anti-racist programme of work contained in our Race Equality Action Plan which demonstrate our intention to hold ourselves accountable and be judged on our progress on becoming a truly anti-racist organisation.
We therefore actively encourage and welcome applications from everyone, including applicants with lived experience, those who are Lesbian, Gay, Bisexual, Transgender, Queer (or questioning), Intersex and (asexual) (LGBTQIA+), people with a disability, and people from Black, Asian and Minority Ethnic (BAME) backgrounds.
The client requests no contact from agencies or media sales.
About Black Thrive
Black Thrive Global (BTG) evolved from the work of the Black Thrive Lambeth Partnership, which was established in 2016. We exist to address the inequalities that negatively impact the mental health and wellbeing of Black people so that the thriving of Black communities is the norm.
Our guiding principle is that Black communities should be at the forefront of reimagining, redefining and co-creating a society where systemic racism and other oppressive systems have been dismantled so that they have fulfilling lives. We have two priorities – building a Black Thrive Research Institute and embedding race equity in systems change.
Job title: Head of Finance and Operations
Reports to: Chief Executive Officer
Manages: 1 x Finance Officer + 1 x Human Resources & Admin Manager + Dotted line management for all staff in different teams with finance and admin responsibilities
Geographic focus: All
Salary: £50,000 - £60,000
Hours: 37.5 per week (flexible working available)
Benefits: 26 days annual leave plus bank holidays, pension contribution
Purpose of the role
The purpose of this role is to lead our finance and operations functions and support the Chief Executive Officer (CEO) to implement management systems to efficiently run the business and achieve strategic objectives agreed by Global Black Thrive Board of Directors. This includes governance, finance, human resources, IT, legal, health and safety, and facilities management.
This role is strategic as well as multi-faceted and hands-on and will work collaboratively as part of Global Black Thrive’s Senior Leadership Team to
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Develop robust approaches to finance and operations and provide practical support for Black Thrive teams to manage their programmes and projects; and
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Support staff to take on delegated responsibility for finance, HR and operations and to develop their skills and knowledge base.
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Develop a Fundraising Strategy through creating comprehensive fundraising plans tailored to the organisation's needs and goals.
Duties and responsibilities
- Support the CEO to manage the organisation and ensure compliance with statutory requirements, including finance, HR, health and safety, data protection, and deadlines for annual returns to Companies House, the Office of the Regulator of Community Interest Companies, and HMRC.
- Put in place governance and management systems to support the efficient operation of the business, and the achievement of strategic objectives and milestones agreed by the Global Black Thrive Board of Directors.
- Support in the development of Black Thrive’s internal Learning and development infrastructure, particularly with the Learning Week.
- Lead on strategic reviews of organisational policies and procedures and work with the CEO and colleagues to review, update and operationalise policies and procedures.
- Line manage Finance Officer and lead finance functions, including working with managers to prepare and monitor budgets, ensuring that there are appropriate financial controls and operational arrangements in place (including for outgoing and incoming invoices and grants), liaising with external accounting and payroll providers and training staff as required.
- Line mange the HR and Admin Manager and support with updating policies, rolling out strategic changes and communicating these companywide.
- Provide timely and accurate strategic financial management information to enable the Board of Directors, CEO and managers to have effective oversight and make strategic short-term and long-term decisions.
- Work with others in the organisation and support the Fundraising Strategy. This will also include strategies for creating our own independent funds that are not linked to an external funder.
- Support the CEO to fulfil their role as Designated Lead Officer for safeguarding, including updating the safeguarding policy, ensuring that it is given effect and maintaining a robust system of Disclosure and Barring Service (DBS) checks and training for staff, associates, consultants and volunteers.
- Ensure the provision of effective day-to-day administration of HR functions, including induction, training, learning week organisation and appraisal systems
- Ensure effective management of premises, facilities, and equipment, including maintenance of an asset register.
- Stay up to date with trends and best practices in governance, finance and operations relevant to Global Black Thrive’s mission.
- Work with Global Black Thrive Directors to resolve disputes or disagreements that negatively impact on the achievement of objectives.
- Ensure compliance with legislation and policies relevant to the job role, including equality, safeguarding, health and safety, data protection and financial probity.
- Produce and deliver presentations, reports and other material relevant to the role.
- Occasionally work at weekends and in the evenings when required.
Please note: The above is not an exhaustive list of duties, and you will be expected to perform different tasks as necessitated by your evolving role within the organisation and the overall business objectives of the organisation.
PERSON SPECIFICATION
Head of Finance and Operations
E – Essential: requirements without which the job could not be done.
D – Desirable: requirements that would enable the candidate to perform the job well.
Qualifications and Experience
- Equivalent of a bachelor’s degree in finance, business administration or related fieldE
- A minimum of 5 years’ experience in financial and operations in an organisation dealing with multiple and/or complex programmes and partnerships. E
- Experience in developing and implementing new systems and processes in start-up environments D
- Experience of using online accounting software e.g. Xero and setting up and maintaining financial and administrative systems that are compliant with data protection and privacy laws. E
- Experience of fundraising or generating funds for an organisation through grant applications, external funders or through fund raising events and activities. D
Ability, skills, knowledge - Strong leadership and management skills, with the ability to balance “taking charge” with motivating others and supporting them to grow and develop. E
- A good track record of achieving objectives and meeting deadlines. E
- Excellent understanding of financial management and controls. E
- Knowledge of statutory frameworks relating to governance, finance, HR, health and safety and data protection and ability to ensure compliance.D
- Commitment to equality for all people as well as good knowledge and understanding of the experiences of Black people of African and Caribbean descent and a strong drive to address the factors which negatively impact upon their health and wellbeing. E
- Commitment to the key principles underpinning the Social Model of Disability. D
- Strong analytical and problem-solving skills. E
- Excellent communication and interpersonal skills, including conveying complex information adaptable to people from different professional backgrounds and levels of seniority. E
- Excellent organisational skills, strong attention to detail, ability to multitask and to manage a heavy workload and competing priorities.E
- Ability to work at speed through ambiguity and uncertainty and remain calm under pressure. D
- Ability to remain enthusiastic, optimistic and solutions-focused in the face of adversity and to deliver tangible results with minimal supervision. E
- High level of digital competence to support strategic and operational goals. D
A Disclosure and Barring Service (DBS) check will be required but we will treat applicants who have a criminal record fairly and will not unreasonably discriminate because of a conviction or other information revealed.
Please ensure your cover letter demonstrate how you meet the requirements for this role and explain why you would like to work for Global Black Thrive.
We exist to change the odds stacked against Black people by embedding race equity into systemic change so that thriving is the norm not the exception
The client requests no contact from agencies or media sales.
This is an exciting opportunity to join The Royal College of Radiologists (RCR) in our Governance team working on our Global activities and supporting our work in the Devolved Nations.
The Governance team are seeking a brilliantly organised and enthusiastic self-starter to make a significant contribution to the College’s involvement in global activities. Alongside a focus on supporting planning activities, the Global and Devolved Nations Coordinator will help coordinate staff and doctors attending national and global events, liaise with our overseas partners and arrange member gatherings. A high level of cooperation and teamwork between staff members is necessary to fulfil this role’s functions effectively and efficiently.
The successful candidate will be an excellent communicator, able to work collaboratively with external customers across time zones, colleagues and senior members.
They will also have first rate administrative and organisational skills and the ability to plan and prioritise a varied workload. It is important that as a Global and Devolved Nations Coordinator, the successful candidate has a commitment to providing a professional, positive and responsive service, as well as an understanding of cultural differences.
A willingness to travel both in the UK and overseas is a requirement of the job, although this will be planned in advance and likely to be three or four times a year.
What you’ll do:
- Lead the organisation and coordination of RCR’s global events activities
- Organise and commission briefings and/or speeches for the RCR President and Vice Presidents
- Support liaison with external partners/organisations
- The administration of and support to the RCR’s Devolved Nations Standing-Committees, and other RCR Boards and Committees
What you’ll need:
- Experience of successful working within a team and the provision of a professional, friendly, and reactive service to colleagues and external contacts
- Experience of coordinating events
- Good understanding of administrative process, systems and procedures including financial administration
- Accurate use and understanding of English including excellent written skills
- Great organisation skills with the ability to multi-task and work under pressure whilst maintaining a high level of accuracy and attention to detail
If this sounds like an exciting opportunity for you then please find out more about the role, the RCR and instructions on how to apply through the candidate pack.
This vacancy closes midnight 27 October 2024. Shortlist interviews are scheduled for 1 November 2024 with selection interviews scheduled for 7 November 2024.
The client requests no contact from agencies or media sales.
Using Anonymous Recruitment
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Background
Lepra is dedicated to addressing leprosy and lymphatic filariasis (LF) and their consequences through direct support, advocacy, and the promotion of inclusive communities. We work in Bangladesh and in India, through our sister organisation, LEPRA Society. We work in partnership with people affected by leprosy and LF to improve detection, ensure access to treatment and care, and promote inclusion and wellbeing. We have just finalised our new Global Strategy for 2024-30, which will guide us in our efforts to accelerate progress towards global targets for leprosy and LF, and towards our vision of a world free from leprosy and LF.
Job Context
It is an exciting time to be coming into Lepra as we currently celebrate our organisation’s Centenary year this year. In 2023 we underwent a strategic review and developed our new 6-year global strategy to re-establish our work into the future. We are using our Centenary year in 2024 as a springboard to launch our new strategic period. Our new strategy will guide us in our efforts to accelerate progress towards global targets for leprosy and LF, and towards our vision of a world free from disability and discrimination.
Our Finance and Operations team plays a critical role in supporting the wider Lepra UK team with our finance and HR function delivering and supporting on all finance management processes and HR related support at all levels. The Finance and Operations team has experienced staffing changes this year and with some staff looking to work part-time, an assistant position has become available to support both the Finance & Administration Lead and the HR and Executive Support Assistant Manager as well as the need for support with our office move.
Job Purpose
To support the Finance and Operations team which includes the HR function as well as coordinating the upcoming office move and facilities operations.
Working Relationships
→ For the initial six months you will report into the Director of Finance and Operations.
→ Working with all of Lepra UK on all matters regarding HR, Operations and Finance.
→ Close working links and collaboration with the Finance & Operations team consisting of Finance & Operations Director, Finance Manager, HR & Executive Support Assistant Manager and Finance & Administration lead.
Key Responsibilities
Premises and Facilities Management
→ Point of contact for office queries from tenants and Octagon Management company and co-ordinate any necessary contractors (stock kitchen, keep shredding bins filled for collection).
→ Clear and sort any items in the loft storage area as required
→ Act as Fire Marshall
→ Collect and sort post
→ Point of contact for all Lepra UK staff regarding office bookings and office use
Finance
→ Logging all donations on CRM system including gift aid administration
→ Running any required reports
→ Payroll support
HR and Administration
→ Sending out appropriate induction email template to all new starters
→ Ordering any IT equipment or arranging current IT equipment for new starters to be configured and for IT to be couriered to new starter/ liaise with IT provider as required
→ Setting up induction training on our online training portal
→ Assisting in arranging induction meetings for new starters
→ Assist with travel and accommodation for colleagues and any visitors / Trustees
→ Arrange for printing and sending on any mailings to staff members
→ IT starters and leavers administration
Recruitment
→ Assisting in the formatting of job descriptions
→ Arranging for job advertisements to be sent to various recruitment advertisers and Lepra website
→ Liaising with Universities regarding intern/volunteer recruitment
General
→ This role sits within a busy finance and operations team which deals with Finance, Human Resources, IT, Governance and premises/facilities. In period of team staff absences, you will be expected to cover work tasks as appropriate
→ If you have spare capacity you will be expected to undertake any reasonable tasks within the team
Person Specification
Qualifications
Essential
· Graduate level or up to A’ Level with relevant work experience
Desirable
· CIPD or Finance qualification
Knowledge & Experience
Essential
· At least two years’ experience of Finance, HR administration or both
Desirable
· Experience in the charity sector
· Experience of working in a diverse and multicultural environment
· Experience of bias-free recruitment
Skills, Attitudes and Personal Qualities
Essential
· Strong desire to work in the charity sector
· Share Lepra’s values
· Highly organised
· Confident user of IT systems, including an aptitude for learning new skills
· Proactive and can multitask
The client requests no contact from agencies or media sales.
Operations Coordinator
Responsible to: Director of Finance & Risk
Contract Type: Permanent, full time
Days/Hours per week: 37 hrs per week
Salary: £25,000 a year
Location: Edinburgh
We are seeking an individual with strong administration skills to join our team in the role of Operations Coordinator and support our mission to end homelessness. This role will support the administrative and operational functions within our offices in Edinburgh and Glasgow, together with our coffee shops and Village, whilst being the first point of contact for inbound enquiries.
We are looking for a well organised individual, with good problem-solving skills and a can-do attitude to become part of our friendly team and are keen to learn and develop.
What you’ll be doing:
· Ensuring our offices in Edinburgh and Glasgow are fit for purpose, providing an environment that is welcoming to both staff and external visitors.
· Managing and responding to inbound email and telephone enquiries.
· Manging shop related customer orders, inbound enquiries and invoicing.
· Supporting elements of finance administration, especially during holiday periods.
· Booking travel, accommodation, training courses and supporting colleagues with other business-related purchases.
· Maintaining the health and safety maintenance tracker and supporting colleagues with actions and maintenance required in each of our operational units and at our Village.
· Arranging meetings and taking minutes if required.
· Supporting with data protection compliance and updating records and policies.
· Supporting the Finance & Risk Director in ensuring our IT systems are safe and secure, in conjunction with our external IT support.
· Compliance with legislation and adherence to best practice.
· Supporting the Senior Leadership Team with other administrative and operational matters as reasonably required.
Why join us?
· Impact: your work will empower people experiencing homelessness to transform their own lives through our key pillars of providing homes, jobs, food and support.
· Culture: you’ll be part of a supportive and dynamic team in an entrepreneurial organisation that values your unique take on how to achieve our goals.
· Growth: opportunities to work on exciting projects and learn, grow, and shine in a role that’s as rewarding as it is challenging.
· Perks: competitive salary, flexible working hours, and benefits including:
o 32 days paid annual leave (pro-rata)
o Staff discount at Social Bite Coffee Shops
o Reward Hub (discounted gym, restaurants, shop partnerships)
o Enhanced sick pay
o Cycle to work scheme
o Employee Assistance Programme
o Reflective Practice
o Values Superstars rewards
Application process: please send a CV and cover message. Your cover message should give us a sense of who you and help us understand why you’re a good fit for this role. It could be a letter (up to 500 words), a video or voice note (up to four minutes), or something else. Ultimately, it’s what you are comfortable with. Note – applications without a supporting message will not be considered.
Recruitment process:
We believe the right recruitment process is one that allows both of us to learn about the other, to ensure that we both make the right decision. The right candidate will fit well within Social Bite, understanding and believing in our values and what we are trying to achieve.
There will be a two-stage process (with possibly an initial telephone/teams call) allowing you to meet with Peter Kerr, the Finance & Risk Director, along with colleagues.
As this role is one that replaces an existing, we are keen to recruit as soon as possible, so all applications will be considered as they are received and interviews scheduled on a rolling basis, therefore early applications for this role are encouraged.
6 Month Fixed Term Contract, Full Time
Circa £26,000 plus competitive benefits
Do you want to make a difference?
The RAF Benevolent Fund is the leading welfare charity for the RAF. Every year we make a real difference to over 40,000 people who benefit from our services. Working at the Fund is more than sitting at your desk ad in this role you will have the opportunity to be part of our RAF Family. Alongside helping our beneficiaries, we also get to hang out with Spitfires and Typhoons, take part in a Dambusters bike ride, attend events like Royal Ascot, the Chelsea Flower Show, and the Bomber Command Memorial Service. Every day you will make a difference and play your part in changing the lives of others and helping people in the RAF Family get through the toughest of times.
It doesn’t matter how long someone served or when. If they were part of the RAF, they and their family are part of our RAF Family. We will always be here to support them when they need it most.
Join the RAF Family and play your part in making a difference.
Do you want to play a part in what we do?
People are at the heart of what we do. Together we:
· Help reduce social isolation and loneliness among veterans.
· We support ill or injured men and women to have a safe place to call home, a home that meets their specific needs.
· We fund youth services on stations to provide clubs and activities for the children of serving personnel who move every few years.
· We provide grants to help with the cost of living. But this is just a few of the ways we help.
We are looking for a candidate to provide a warm welcoming reception to in person visitors to the Fund or callers, as the first point of contact. Representing the Fund’s culture and values while managing the front of house and carrying out administrative tasks to support the smooth running of day to day activities. You will work with Resources, Welfare and Fundraising teams to embed a good impression of the Fund and ensure day to day activities run smoothly. We are seeking an enthusiastic and confident communicator, who is proactive, organised and has the ability to multi-task. This is a critical role that requires a positive attitude and the right skills.
The role is based in our London HQ, five days working in the office per week. The successful candidate for this role will need to prove they have the right to work in the UK.
To apply, please click on this link and send your CV, together with a cover letter detailing why you believe you are suitable for this role, providing examples of how you meet the job profile when you apply through our recruitment portal.
The closing date for applications is Monday 14th October 2024, 5.00pm. Please note interviews will most likely take place the following week.
A copy of the Fund’s Candidate Privacy Notice can be found on our website. As an equal opportunities employer, the Royal Air Force Benevolent Fund is committed to the equal treatment of all current and prospective employees and does not condone discrimination on the basis of age, disability, sex, sexual orientation, pregnancy and maternity, race or ethnicity, religion or belief, gender identity, or marriage and civil partnership. We aspire to have a diverse and inclusive workplace and strongly encourage suitably qualified applicants from a wide range of backgrounds to apply and join the Fund.
The Royal Air Force Benevolent Fund is a Registered Charity (No. 1081009).
The client requests no contact from agencies or media sales.
Using Anonymous Recruitment
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Actively Interviewing
This organisation is scheduling interviews as applications come in. They're ready to hire as soon as they find the right person. Don't miss your opportunity, apply now!
The Office Manager is an important role in the work of the Society and pivotal to its smooth running. The role is varied and busy throughout the year, managing the Society’s small office regarding both infrastructure and wider office and administration support. The person in this position will be proactive, take initiative, be able to work independently, have attention to detail, have excellent organisational and communication skills, be able to work to sometimes tight deadlines, and handle confidential matters.
The client requests no contact from agencies or media sales.
Schools Project Officer (Estates)
Canterbury, Kent
£29,767 pa plus excellent benefits
35 hours per week
3 year fixed-term contract with possibility of extension
The Schools Project Officer is a crucial business administrative role at the Diocese, as you will act as the first point of contact for projects concerning the development and maintenance of school sites and buildings, from senior leaders, governors, parish officers or our professional advisers.
Reporting to the Schools Officer and working within the Children, Young People and Education team, you will support the oversight of related grant funding and manage other bespoke projects such as promoting decarbonisation initiatives for church schools and organising land registrations. You will also advise school leaders and governors in relation to school organisation and the use or development of land and buildings.
As Schools Project Officer, you will act as facilitator between various internal and external teams, providing support through monitoring projects relating to school estates (building developments, maintenance and repairs), whilst making proactive enquiries and interventions to sustain progress against recorded timescales.
You will also take responsibility for managing grants held by the Diocese and liaising with schools regarding suitable projects and available funding, helping schools to prioritise projects for effective estate management.
A crucial part of our strategy is to assess the environmental impact of the Diocese’s church schools, planning for and supporting schools to advance decarbonisation and energy efficiency projects. As Schools Project Officer you will regularly update and signpost church schools to banks of practical materials and resources for decarbonisation campaigns, toolkits and projects, building case studies of best practice.
With an understanding of or experience in business administration, estate management or project support, you should be capable of supporting projects and have the ability to apply understanding to tasks. Capable of summarising complex information clearly, you should be able to explain the progress of projects to those with no specialist understanding.
Forward thinking, adaptable and responsive to a varied work programme, you should have excellent interpersonal and communication skills and have evidence of recent study, training or development and a willingness to learn new knowledge and technical skills.
It is essential for you to be supportive of the vision of the CYPE team and to be sympathetic to the contribution of Church of England schools to Christian mission.
The ability to travel and a willingness to attend occasional evening and weekend meetings and events is essential.
An understanding and awareness of Church of England structures and knowledge of the current educational landscape within the context of church schools, along with experience of budget management or creating financial reports would be desirable.
This post is subject to an enhanced DBS Check.
Canterbury Diocese is the oldest diocese in England, stretching from Maidstone to Thanet, the Isle of Sheppey to the Romney Marsh. We have 350 miles of coastline with historic ports and seaside resorts, alongside rural communities, market towns and commuter-belt urban developments. Affluent areas often sit alongside pockets of major deprivation, offering an exciting and challenging mission context.
At the heart of all we do is a vision of transformation for ourselves and our communities: no one can encounter God and remain unchanged. In the Diocese of Canterbury, we want to increasingly become a Christian community transformed through encounter with Christ, growing and overflowing to transform and bless the families, homes and communities we serve: Changed Lives, Changing Lives.
Closing date: 6 November 2024.
Instructor - Weymouth
Location: Weymouth National Boat Centre (WNBC), Dorset, DT4 8TZ
Contract: Full Time Permanent (44 hours – 6 days a week)
Salary: £27,000 per annum
Closing Date: 4 November 2024
Interviews: Week Commencing 11 November 2024
Are you an Instructor looking for a new opportunity?
The Marine Society & Sea Cadets (MSSC) is the leading maritime charity for youth development and lifelong learning. We are a vibrant and growing charity inspiring young people to achieve their potential through challenge and nautical adventure and also enabling seafarers and maritime professionals to realise their potential through learning and career development. Working with our employees, cadets, and volunteers, we have built a strong vision and five-year Future Ready strategy to meet the growing demand for what we provide, both for young people, seafarers and maritime professionals – and the thousands who aspire to be the sea cadets and marine professionals of the future. It is also about equipping them to achieve their potential and thrive in a rapidly changing world, while growing our charity to benefit even more people – including those from under-represented or marginalised groups.
We are currently looking for an Instructor to join our team.
About the role
The Instructor is instrumental in facilitating and delivering life changing, positive experiences for young people. They will work within the team to support both volunteers and young people whilst providing high quality, role model delivery. The post will require experience of dealing with people of all ages/backgrounds, in the delivery of activities, and equipment/facilities maintenance.
As a team player you will report to the Centre Manager, with a functional line from the Chief Instructor.
We are looking for a passionate practitioner, with a background in delivering activities both on and off the water, and experience of maintenance and procedures management. Experience of working with young people is essential.
Responsibilities
The following is a list of the key responsibilities of Instructor but it is not exhaustive.
- Maintain in date personal qualifications relevant to the role, including first aid.
- Maintain a high standard of safety.
- Act as Duty Lead Instructor.
- Specifically lead on the day-to-day maintenance and upkeep of the shore-based facilities, including climbing, mountain biking and shooting.
Requirements
- Sound knowledge and ability across a range of outdoor/watersports disciplines
- A demonstrable background in the delivery of high-quality activities to a wide client base
- A strong awareness of health and safety policy and regulation
- Experience of working with volunteers
- Excellent organisational skills
For further information, you can download the Recruitment Pack on our website after you click apply.
Benefits
- 51 days annual leave per annum
- Hybrid working for many roles
- Volunteering Leave
- Life assurance (4x salary)
- Private medical insurance
- Generous pension (employer contribution up to 10%)
- Cycle to work scheme
- Wellbeing portal and EAP with 121 counselling
- Employee development: We are investing in our employees' development and have an annual calendar of learning and development opportunities, designed to support employees to develop into their roles and stretch them to achieve their full potential.
Additional Information
MSSC positively encourages applications from suitably qualified and eligible candidates from all backgrounds. Equity, diversity, and inclusion really matters to us, so we can best serve our beneficiaries from every community. We work to ensure a fair and consistent recruitment process and aim to be a charity where diversity of experience, identity and skills are valued and welcomed. MSSC is an equal opportunities employer.
We recognise our responsibilities to safeguard and protect the young people and vulnerable adults with whom we work. We do all we can to promote their health, safety and wellbeing, and we expect our staff to share this commitment and work in line with safeguarding policy, the MSSC’s values and ethos of inclusivity. We adhere to safer recruitment practices and therefore employment is subject to detailed pre-employment checks for successful candidates, including references and criminal disclosure checks and the completion of a disclosure questionnaire.
All successful applicants are required to attend safeguarding training and undergo pre-employment checks including a criminal record check.
The client requests no contact from agencies or media sales.
We are seeking a Trust & Property Manager to join our team, based in Nottingham.
The Congregational Federation is an Association of Independent local churches whose mission is to equip, enable, engage and empower the churches in their mission to proclaim the gospel of Jesus Christ. It came into being in 1972 following the apportionment of the assets of the former Congregational Union in England and Wales. The object of the Federation is the advancement of the Christian faith.
This is a significant opportunity to join this Christian charitable organisation whilst working in a varied and interesting environment.
We are seeking to appoint a highly motivated Christian who will have the responsibility for ensuring that the trust and property needs of the Congregational Federation (CF) and Congregational Federation Ltd are met to a high standard and in line with the ethos of Congregationalism.
If successful, you will offer advice to member churches and manage all properties held. You will work as part of a team of staff and volunteers of the Congregational Federation to advance its work and aims.
We expect the candidate to have a proven track record in successful property management and experience of working with legal and charity trusts, significant experience in managing budgets and evidence of strong self-motivation supported by highly effective communication, negotiation and data management skills.
There is a genuine occupational requirement that the post holder is a Christian.
Benefits include:
- Five weeks’ holiday plus bank holidays
- Christmas closure
- Employer pension contribution of 10%
For further information and details on how to apply, please visit our website via the ‘Apply’ button and download the full Job Description.
Closing date: 9am on Monday 4th November 2024.
Interviews: Wednesday 20th November 2024.
Please note, applications made after the closing date will not be considered.
As an Equal Opportunity employer, we positively encourage applications from people of different backgrounds. All our jobs are filled in line with our equal opportunities and diversity policy, which is available upon request.
POSITION OVERVIEW
The Avenues Youth Project is recruiting a part-time HR Manager who will work to manage all aspects of the employee lifecycle across our youth centre. This standalone HR position reports to the Chief Executive and will manage and continue to develop all HR practices and processes, working with the various managers to improve the quality of working life at The Avenues. This role is crucial in ensuring the organisation attracts, recruits, develops and retains high-performing team members.
Ideally you will have experience of working as an HR Manager, we recognise that some elements of the role can be learned. Therefore, this role could suit someone who has solid HR experience at an Administrator level but who is proactive and self-sufficient.
ABOUT THE AVENUES YOUTH PROJECT
The Avenues Youth Project is an exceptional youth club that guides disadvantaged children and young people to explore and develop new skills, connect with their peers and our trusted staff, and find their confidence. The Avenues offers free-to-access fun and meaningful after-school and holiday activities led by trained youth workers. Our excellent facilities include training kitchen, music recording studio, podcasting studio, arts and craft room, sports hall and classrooms.
We currently have an active membership of over 1,100 children and young people, and are open 6 days a week, 48 weeks a year. We hold London Youth's Gold Award, the mark of excellence in our sector.
Our Vision
We believe that every child and young person should have the opportunities to realise their potential, whatever their life circumstances.
Our Mission
Our mission is to deliver high quality recreation activities and skills training to young people in West London, to help them fulfil their potential and boost their long-term outcomes.
Our Values
Our values are:
1. SAFE + COMPASSIONATE 2. POSITIVE + JOYFUL 3. EMPOWERING 4. TRUSTWORTHY 5. COMMITTED to COMMUNITY
These values are at the heart of what The Avenues does and all staff are expected to live up to them at all times.
KEY RESPONSIBILITIES
Recruitment
Lead on recruitment, including drafting job descriptions, conducting interviews, and managing the selection process. Pre-employment (including Enhanced DBS) and Right to Work checks.
Support managers in attracting and retaining staff who have the necessary motivation, values, skills and tools to deliver.
Design and conduct induction programmes for new employees so that they feel valued and ready to “hit the ground running”. Regularly review content to ensure that it is fit for purpose.
Development and Retention
Develop and co-ordinate supervision and appraisal processes to ensure consistency and high performance
Develop a skills matrix and identify training needs on an individual basis and across the organisation. Be responsible for building the training programme, including rollout and delivery (either in-house, or via approved external providers) so that employees receive relevant training in a timely manner on a regular basis.
Work with line managers to identify the ambitions and goals of employees so that relevant career focused training can be delivered, enabling high retention for The Avenues.
Engagement
Staff wellbeing: champion and implement initiatives to support mental health, work-life balance, and team cohesion. Staff reward or other motivational scheme.
Instilling values across the HR process; from contracts to supervisions to recognition scheme.
Maximise Employment Hero/Swag to keep employees engaged and up to date.
Initiate and conduct bi-annual staff surveys
Reporting and payroll
Manage timesheets and ensure clocking in/out is correctly observed.
Work with Finance Manager on monthly payroll
Analyse people related metrics and data to identify trends. Provide regular reporting to the CE on various metrics and identify areas for improvement, along with recommendations.
Compliance
Liaise with HR provider to ensure compliance with latest employment legislation.
Ensure that all employee and freelancer contracts comply with current laws and policies. Set up and maintain employee personnel files.
In conjunction with HR provider, Neathouse, conduct regular reviews of employment policies and the Employee Handbook to ensure compliance and best practice. Communicate any changes to the workforce as needed.
Champion EDI across the organisation and ensure that EDI is embedded in all people related processes across the organisation.
In the event of conflict, to support both the employee and line manager by ensuring there is a process for dispute resolution that is legally compliant, and to help identify solutions.
Review and implement a plan to ensure compliance with the Worker Protection Act, to ensure that Avenues meet requirements and can demonstrate ongoing compliance.
Other reasonable duties that may be required to achieve business requirements.
Person Specification.
Past experience working in an HR role, preferably with CIPD5
Strong written skills with ability to draft policies, procedures and reports.
Good coaching and mentoring skills.
A proactive and can-do approach towards work tasks.
Open communication style, with ability to communicate at all levels in an organisation.
Up to date knowledge of UK employment law legislation.
Experience in recruitment and selection, including competency based interviewing and selection skills.
Experience in advising and supporting management of grievance and disciplinary investigations.
APPLICATION PROCESS
Avenues Youth Project is an Equal Opportunities employer, committed to building an environment that celebrates diversity and tackles all forms of discrimination. We welcome applications from people from all backgrounds. Avenues Youth Project puts the safety of our members first. Candidates are subject to an enhanced disclosure and barring service (DBS) check, Right to Work checks and references.
To apply, please click Quick Apply and you will be asked to submit an email a CV and cover letter, explaining clearly why you are interested in the role and suited to it.
Closing date for application: 3rd November 2024
First stage of interviews: w/c 11th November 2024
The client requests no contact from agencies or media sales.
Actively Interviewing
This organisation is scheduling interviews as applications come in. They're ready to hire as soon as they find the right person. Don't miss your opportunity, apply now!
Background
The Karen Hilltribes Trust (KHT) is a UK registered Charity that has worked in Northern Thailand for the past three decades. Our mission is to partner with Karen communities to improve their health, livelihoods, and access to education. By taking an integrated approach to the complex socio-economic issues at hand, we aim to achieve sustainable change by empowering Karen communities to improve their own lives.
Since 1986, KHT has transformed the health and well-being of over 50,000 people through the provision of clean drinking water, improved sanitation facilities and hygiene education; secured agriculture as a sustainable livelihood for more than 17,000 farmers through the construction of flood-resistant irrigation systems; and increased accessed to education for 17,000 children and young people through school meals, transport and accommodation, and higher education scholarships.
Main Purpose of The Position
The Fundraising Manager will work closely with the Thai-Karen team and Director of KHT to secure funding to support the successful operation of the charity and implement projects in KHT’s three key programme areas: Community Health; Sustainable Livelihoods; and Access to Education. The role will be primarily desk based but with opportunities to travel to the field. The successful candidate will be directly responsible for:
• Developing and implementing KHT’s fundraising strategy;
• Applying for grants from foundations, corporations, and individuals;
• Implement Prospect Research on existing and new potential donors (major gifts, corporates, trusts and foundations, individual donors) and creating solicitation plans, informing the Director on updates and activities implementation;
• Implementing KHT’s volunteer strategy, ensuring it provides funding to KHT’s projects;
• Ensuring our donors are engaged with high quality materials.
Main Duties and Responsibilities
The Fundraising Manager will be responsible for the following duties:
1. Develop and maintain a fundraising strategy with the Director, paying particular attention to increasing unrestricted funding opportunities.
2. Help develop and implement a CSR strategy to better engage corporations.
3. Manage grant applications for our projects to existing and new funders, who may be foundations, corporations, or individual donors.
4. Implement Prospect Research on existing and new potential donors (major gifts, corporates, trusts and foundations, individual donors) and creating solicitation plans, informing the Director on updates and activities implementation;
5. Check and constantly update Donorfy database, in coordination with KHT Director and KHT Finance Administrator;
6. Recruit volunteers to join our projects in Thailand, organically and potentially through partnerships.
7. Keep relationship with KHT Board of Trustees, in order to keep them informed on any useful material and initiatives they may help KHT with.
8. Implement community fundraising activities and organise talks and fundraising events, with the support and help of KHT Trustees and volunteers.
9. Ensure that the organisation communicates regularly with its supporters, creating bespoke messages to increase engagement and donations and supporting social media content.
10. Ensure that the organisation complies with fundraising regulations set by the Charity Commission, Fundraising Regulator, and other relevant bodies.
11. Visit our team in Northern Thailand on an occasional basis (likely once a year) to better understand our work on the ground and support fundraising initiatives.
12. To perform other such duties as may be required by the Director, which are consistent with the responsibilities of the post.
Person Specification
You’ll likely have:
• Several years of experience in a relevant role fundraising for registered charities.
• Demonstrable success in securing funding through grant applications and by engaging donors.
• Excellent written and verbal communication skills, with the ability to produce high-level written communications in English and adapt writing style for an array of different audiences.
• Knowledge of Charity Commission/Fundraising Regulator regulations pertaining to fundraising.
• High level of computer literacy and a proficiency in Microsoft Office.
• Confidence to present the work of the charity to donors and supporters.
• Capable of working within different cultures and with teams from different economic and cultural backgrounds, where English might not be the first language.
• Well organised, able to prioritise effectively to meet deadlines.
• Have a proactive, flexible, and patient attitude.
• Right to work in the UK.
Other skills that would be useful:
• Experience of using Donorfy.
• Experience working with analytics and Search Engine Optimisation (SEO) to drive website performance.
• Experience working with social media analytics to drive social media engagement.
• Experience of working in international development or for a small UK charity.
Benefits
• £27,000 FTE for 40 hours a week.
• Opportunity to travel to Thailand.
• Flexible and remote working whilst in the UK.
• 5% employer contribution to pension after probationary period.
• 25 days per year FTE paid holidays, plus bank holidays in England and Wales
*Please note KHT is willing to consider a Part-Time Position for the right candidate, and can be flexible with working days.
The client requests no contact from agencies or media sales.
We’re seeking a full time Storage Support Worker to become the latest addition to our Street Storage Team!
Street Storage is an ambitious and innovative homelessness charity - the only charity of its kind in the UK. We provide free, accessible storage for people experiencing homelessness. Therefore we are looking for someone who truly cares about people sleeping vulnerably and understands the need for what we do.
Our new Storage Support Worker will need to be a people person with experience and a passion for supporting people in their community.They will have strong admin skills & someone who pays attention to detail and be up for working in a small passionate team to help manage day-to-day referrals, appointments, drop ins and storage. They will be someone who shows compassion and can meet each individual where they are at.
Please ensure you include a cover letter, answer all screening questions, attach your CV, and emphasise your relevant experience in your application. Incomplete applications may not be considered.
We aim to (and do!) provide free, safe and accessible storage to people experiencing homelessness across the UK.
The client requests no contact from agencies or media sales.