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Youth Action Alliance, London (On-site)
£25,459.20 (£31,824 FTE)
Posted 2 days ago Quick Apply
Closing in 5 days
Victim Support, London (Hybrid)
£33660.00 - £36460.00 per annum
Posted 2 weeks ago
Youth Leads UK, Salford (On-site)
£24,500 per year
Empower young people to thrive! Join Youth Leads UK as our Youth Development Programmes Coordinator.
Posted 4 days ago Quick Apply
Closing in 2 days
For Baby's Sake Trust, Multiple Locations (Hybrid)
£36,050 per annum
We are recruiting a Therapeutic Practitioner to deliver our For Baby’s Sake programme in the East of England.
Posted 1 week ago
VoiceAbility, Multiple Locations (Hybrid)
£22,500 - £26,000 per year pro-rata. Potential to earn up to £26,000 pro-rata based on advocacy qualification held.
Posted 2 weeks ago
Ambitious about Autism, N10, London (Hybrid)
£41,593 - £47,777 per year (depending on skills and experience)
Posted 5 days ago
Closing tomorrow
Aquarius, Wolverhampton (On-site)
£23,088 - £23,665 per year
Posted 1 week ago
NSPCC/ChildLine, United Kingdom (Hybrid)
£41,503 to £47,266 per year - £3,366 London weighting allowance if and where applicable
Posted 3 weeks ago
Closing today at 23:30
Cure Parkinson's, Fitzrovia (Hybrid)
£32,000 - £35,000 per year depending on experience and ability
Everything we do is to move us closer to our goal, of finding new treatments to slow, stop or reverse the progression of Parkinson’s.
Posted 2 weeks ago Quick Apply
VoiceAbility, Greater Manchester (On-site)
£22,500 - £26,000 per year pro-rata. Potential to earn up to £26,000 pro-rata based on advocacy qualification held.
Posted 2 weeks ago
Institution of Chemical Engineers (IChemE), CV21, Rugby (On-site)
£30,000 - £33,000 per year (FTE)
Posted 2 days ago
Young People and Children First known as Bridge for Young People, Newbury (On-site)
£28,000 - £34,000 per year
Bridge for Young People provides a home and support to young people (16-25) who are leaving care or who are homeless.
Posted 1 week ago Quick Apply
Page 9 of 17
London, Greater London (On-site)
£25,459.20 (£31,824 FTE)
Part-time (28.8 hours per week (4 to 5 days))
Contract (18 months)

Actively Interviewing

This organisation is scheduling interviews as applications come in. They're ready to hire as soon as they find the right person. Don't miss your opportunity, apply now!

Job description

At Youth Action Alliance (YAA), our mission is to support the personal and social development (their values, beliefs, ideas and skills) of the young people living in Kensington and Chelsea, enabling them to increase their resilience and skills in the present and promote their ambitions for the future. We are ambitious to grow, to continue supporting more young people and influence positive change. To do this we are looking to appoint a Business Support Officer to provide a range of financial support duties and administer the organisation’s general ledger and finance system.

This post will provide high-quality support to the technology and operations of the organisation, to ensure the smooth running of the main site and enable YAA to meet and deliver on its core objectives and obligations. The post holder will provide administrative support to YAA, covering a wide range of tasks and activities including (but not limited to) procurement coordination, travel and logistics, department meetings and off-site activities, diary management, meeting coordination, and minute-taking for our board and meetings for staff, members and stakeholders.

General Requirements

● To support the delivery of Youth Action Alliance

● To ensure a friendly, professional and informative service to all visitors and stakeholders, ensuring that any enquiries are responded to sensitively and appropriately

● To maintain a diary and manage all incoming calls and all correspondence

● To develop good working relationships across all YAA teams and external partners

● To attend and support meetings including minuting (including evening, weekend and events as/when required)

● To collate and maintain all documentation relating to the business

● To act as a point of contact to all Board of trustees, staff, participants and stakeholders

● To deal with supplier queries in a timely and professional manner and follow up on any rejected or unprocessed payments

● To manage office maintenance including ordering equipment, stationery and products needed for the day-to-day running of YAA

● To be the appointed Fire Marshall of YAA and oversee all Fire Safety duties and training

● To be the appointed First Aid Officer on-site and to ensure all members of staff are First Aid trained

● To oversee the Health and Safety of YAA and ensure all aspects are attended to in line with the YAA Health and safety Policy and PPE in line with COVID-19 guidance.

● Maintaining risk assessment and action logs

● To ensure the main office is kept clean, tidy and presentable

● To maintain the Memberships master sheet and contracts

● To create and maintain the security of all sensitive data in accordance with YAA Data Protection Policy including filing system and database of shared drive and in-house hard copies

● To manage referrals in and out of YAA

● To closely work with and support the CEO to support in their work duties

● To add participants, staff and registers of all projects to inhouse software and run reports from the system as/when required

● To coordinate and deliver inductions to new starters, ensuring all staff are DBS checked and all training certificates are updated as required

● To liaise with the CEO to ensure all staff, facilitator and contractors' contracts/SLAs are up-to-date

● To process all organisational income and expenditure and maintain and update all financial documentation accurately

● To assist and support all staff with the smooth operation of all finance matters

● To provide accounts against budgets for the Board of Trustee meeting

● Data analysis, reporting and using the data that we collect to help YAA fulfil its aims and evidence impact

This job description cannot cover every task that may arise within the post at various times and the post-holder will be expected to carry out other duties from time to time that are broadly consistent with

Person Specification

Essential

● A college equivalent qualification

● Experience in developing and implementing administrative systems

● Able to work independently or as part of a team.

● Good Organisational and administrative skills and experience

● Database experience – experience in managing and administering databases, or a willingness to learn

● Excellent time-keeper and manages own time effectively to keep to deadlines

● Ability to work calmly and efficiently whilst managing complex workloads

● Attention to detail – being able to provide accurate and up-to-date information is critical.

● A positive, solution-focussed approach and a can-do attitude towards work

● Excellent IT skills – including MS Office and particularly Excel

● Excellent Literacy and Numeracy – You will have excellent communication skills, including writing skills. You will have good attention to detail and will be able to check and proofread for accuracy. You will be confident handling numbers.

● Have good interpersonal skills and some experience of engaging with a diverse group of people, including young people.

● Working in a small team with tight resources you will be flexible and enjoy helping out with getting things done.

● Be passionate about our vision to support children and young people, committed to supporting diversity and inclusion.

● Acts on own intiative and works effectively under own direction

● A willingness to learn and develop understanding of data protection, regulatory frameworks and charitable best practice and the related implications for an arts charity

Desirable

● Trained in accounting and finance software

● Proactive, detail-oriented, creative and passionate in designing and executing processes to enhance the organisation 

● Qualified or part-qualified in a recognised accounting qualification

● Experience working in a youth organisation

● Knowledge of the charity sector

● Experience of proactively contributing data to Views system with an understanding of GDPR and related policy. 

Job Types: Part-time, Fixed term contract

Contract length: 18 months

Pay: £25,459.20 per year

Expected hours: 28.8 per week

Schedule:

  • 4 working days
  • Evening and weekend availability (working flexibility desirable due to occasional organised events/meetings)

Experience:

  • Customer service: 1 year (preferred)
  • Administrative experience: 1 year (preferred)

Language:

  • English (preferred)

Licence/Certification:

  • Driving Licence (preferred)

Work Location: In person

Posted by
Youth Action Alliance View profile Organisation type Registered Charity Company size 6 - 10
Posted on: 07 January 2025
Closing date: 05 February 2025 at 23:30
Tags: Administration, Communications, Training / Learning, Volunteering Management, Customer Service, Operations, Brand, Compliance / Quality, Data Analysis, Data Entry, Database Management, Health and Safety, Information Management, Monitoring and Evaluation, Office Management, Qualitative, Quantitative, Safeguarding, Youth / Children, Governance / Management

The client requests no contact from agencies or media sales.