Change Jobs

Role description, January 2025 

Reports to: Senior Consultancy and Training Officer

Direct reports: None

Location: 27 Swinton St, King’s Cross, London, WC1X 9NW, minimum of one day a week in the office 

Status, hours: Fixed Term Secondment for 12 months 

Salary: Grade D, salary in the range of £31,437 - £34,659 (includes 11% London Weighting), increases by 2.6% post April 2025, plus benefits. 

Role Summary

The Training & Consultancy Officer will work closely with the Senior Consultancy and Training officer and Head of Consultancy and training to deliver significant elements of activity.  The post holder will be responsible for the administrative duties in the team which include responding to prospects, creating booking forms, invoicing and liaising with our team of associates.

Key Tasks and Responsibilities 

Administration 

• Supporting with the Training & Consultancy inbox, acting as the point of contact for enquires 

• Liaising with potential clients and helping them to select the most relevant training

• Diary management – liaising with associates to get availability for clients and securing dates in diaries 

• Creating and managing booking forms 

• Keeping the booking trackers up to date with bookings and payments 

• Managing invoice request forms

• Ensuring income is recorded on trackers and post sheet and is imported to ThankQ 

Lead generation and marketing 

• Creating monthly marketing emails in email management system to send out to prospects and clients 

• Working with the communications team to ensure promotion of Consultancy & Training services 

• Ensuring that any new courses/associates etc are updated on website

• Supporting with adding relevant connections on LinkedIn 

Relationship management 

• Responsible for stewardship of clients pre and post training.  Ensuring: 

• Clients have relevant zoom links and pre training information 

• Seek feedback immediately post training 

• Seek feedback at key points after training for our monitoring purposes 

• Keep clients up to date with other relevant training and any new training initiatives 

Supporting on tenders and analysis  

• Supporting the team with tenders by: 

• Collating required information from colleagues across the organisation as directed 

• Proof reading and fact checking 

• Research to gather relevant information for tenders as required 

• Supporting with analysis of feedback gathered and producing regular reports

• Collating information from workshops and supporting the consultancy and training manager with analysis

Cross-organisational Role

• Work closely with colleagues across the charity to support their work and to act as ‘one team’.

• Work particularly closely with colleagues in the Communications team, optimising opportunities for joint working, especially to champion workplace offer. 

• Contribute actively and positively to charity-wide strategies.

Other Duties 

• Continually develop your knowledge of alcohol harm and solutions to it.

• Act as a positive ambassador for Alcohol Change UK at all times.

• Know, embrace and actively uphold the values of Alcohol Change UK at all times.

• Work flexible hours as necessary to meet the needs of the charity, time off in lieu (TOIL) will be earnt for any work required outside of normal working hours. 

Role description, January 2025 

Reports to: Senior Community and Challenge Events Manager

Direct reports: None 

Location: 27 Swinton Street, King’s Cross, London, WC1X 9NW. Minimum of one day a week in the office.  

Status, hours: Permanent, full-time

Salary: Grade D, salary in the range of £31,437 - £34,659 (includes 11% London Weighting), increases by 2.6% post April 2025, plus benefits.  

Role Summary

The Community Fundraising Officer will work closely with the Senior Community and Challenge Events Manager and wider Fundraising team to deliver significant elements of the charity’s fundraising strategy, particularly our community fundraising products. The post holder will be responsible for driving forward our community fundraising campaigns – including the Dry January® challenge community fundraising campaign, which has substantial reach and yet untapped potential.

Key Tasks and Responsibilities

Fundraising and managing relationships  

• Build strong relationships - to support delivery of our strategic targets with energy and enthusiasm that will inspire supporters to go the extra mile with their fundraising efforts for Alcohol Change UK.

• Keep up to date in sector trends, especially in Community Fundraising, and feedback to the broader fundraising team.  

• Contribute to the charity’s Fundraising Strategy, in relation to community fundraising.  

• Work with 3rd party agencies as part of the Dry January® challenge community fundraising campaign. 

• Build on the foundations of our new ‘Make it Orange’ and ‘Rise and Raise’ community fundraising campaigns, to grow them into successful fundraising initiatives.

• Work with the Communications team to keep the community fundraising pages of the website up to date, and to create and promote digital fundraising resources.  

• Work with the Communications team to create social media content and engaging adverts and campaigns.  

• Develop and deliver recruitment campaigns across multiple channels.  

• Create materials to support our community fundraisers.  

• Engage and inspire staff and volunteers to share and support our community fundraising initiatives.  

• Maintain effective communications and good relations with donors and volunteers, keeping them updated on our work and achievements.  

• Update our fundraising database, ThankQ, ensuring accurate and useful recording.   

• Ensure all community fundraising activity is fully compliant with legal, regulatory, and organisational standards.   

Cross-organisational Role   

• Work closely with colleagues across the charity to support their work and to act as ‘one team’.   

• Work closely with colleagues in the Communications team, optimising opportunities for joint working, especially to champion the community fundraising campaigns to maximise their potential.  

• Contribute actively and positively to charity-wide strategies.   

• Work with the fundraising and engagement team and wider organisation when launching community fundraising campaigns.

Other Duties    

• Continually develop your knowledge of alcohol harm and solutions to it.  

• Always act as a positive ambassador for Alcohol Change UK.  

• Know, embrace and actively uphold the values of Alcohol Change UK.  

• Undertake other tasks as required by the Senior Community and Challenge Events Manger, Head of Fundraising or Executive Director of Fundraising and Engagement. 

• Work flexible hours as necessary to meet the needs of the charity. Time off in lieu will be earnt for work outside of normal working hours.  

Are you a passionate and committed individual, with proven experience of working in a similar digital role?  You will develop audience-centric user journeys and help audience reach and challenge our thinking making the most of the knowledge drawn from our work with communities facing climate hazards. 

Knowledge of the international development, or climate resilience, sector desirable.

Practical Action is a change-making organisation that works in unconventional ways. We put ingenious ideas to work so people in poverty can change their world.

We do things differently, so answers that start small can grow big – bringing people together in bold collaborations, using innovation and knowledge to build futures free from poverty and help shape a world that works better for everyone.

About the role

This role would provide strategic technical expertise to Practical Action’s Climate Resilience team to ensure it has the necessary regular and consistent expert advice and insights to deliver a valued and high-performing website for the Zurich Climate Resilience Alliance.

This knowledge-sharing website is key to Practical Action’s role as the Knowledge and Communications lead for the Alliance and is built in WordPress with a DSpace resource repository.

The Zurich Climate Resilience Alliance is a collaboration between humanitarian, NGO, research and private sector partners, working to build resilience to climate hazards in rural and urban contexts.

Accountabilities

• To build and maintain our Google Analytics and Google Tag Manager implementations
• To align website journeys with other online and offline activities
• To provide first line support for technical issues on the Alliance website
• To support delivery of engaging content work alongside colleagues
• To stay up to date with external trends and developments in website and digital knowledge sharing tools and techniques.

Skills and Abilities

• Google Analytics 4 (very strong) and drawing actionable insights from data
• Working experience of WordPress or other content management system
• Understanding of Dspace as a resource repository
• Good writing skills
• Ability to work well with people across different languages, cultures, and levels of digital understanding.
• Proactive problem-solving skills
• Demonstrated experience of project management
• Basic image & video editing
• Good understanding of Search Engine Optimisation principles.

APPLICATION INFORMATION

Why join us?

The opportunity to work for an organisation that is making a positive difference to the lives of people worldwide, a friendly and supportive culture, and working with values-driven and highly engaged colleagues are just some of the reasons we think Practical Action is a great place to work.

You must have the pre-existing right to both live and work in the UK. 

This is a hybrid role, and you must be able to travel to our Rugby office, as you would be expected to attend on certain key dates and for specific meetings.

Additional information

Practical Action believes that having a diverse workforce and inclusive workplace culture based on respect will enable us to be an effective organisation. We seek to create an inclusive workplace in which people are accepted as individuals, regardless of their differences and where they feel their contribution is valued.  Practical Action is an equal opportunities employer, and we encourage applications from under-represented groups

Practical Action is committed to safeguarding and protecting children and vulnerable adults and as such candidates will be subject to pre-employment checks including criminal checks and terrorist financing.

Closing date for applications:Friday 21st February 2025. 

Interviews: It is anticipated that interviews will take place on Thursday 27th February 2025.

HOW TO APPLY

If you want to work for a charity with significant people ambitions, then we would like to hear from you. For more information, please visit our careers page. To apply please submit a copy of your CV and a supporting statement that includes the answers to the following questions:  

1. Why are you interested in this role?
2. What are the top three reasons you would be suitable for this role

You will support the development of targeted and high-value knowledge products drawn from the evidence of our work with communities around the world.  In particular, the role will focus on knowledge and research relating to our work with the Zurich Climate Resilience Alliance and working directly with other colleagues across the Alliance’s nine partner organisations.

About you

We are looking for a passionate and committed individual, with proven experience of working with field teams and research professionals to produce high quality research and well-written knowledge products.

Accountabilities

• Working with country teams to capture best practice and case studies from their work through interviews and review of existing information
• Stakeholder interviews for case-studies relating to the themes – for example, ‘umbrella briefs’ focusing on Alliance best practice
• Desk research / literature reviews – informed by the Theme leads
• Support Theme leads with stakeholder surveys (mainly inside the Alliance) to establish capacity gaps, user needs and learning questions relating to the Alliance themes
• Using the learning captured to write knowledge products, focusing on learning for practice.

Skills and Abilities

• Proven ability to produce excellent written content in English, including the ability to write to given content structures and for different audiences.
• Professional experience of carrying out literature reviews, desk research, developing research methodologies, conducting key informant interviews, and qualitative and quantitative analysis
• Good working knowledge of Microsoft Office tools – particularly collaboration tools such as Teams
• Experience of working in a complex multicultural and multisector environment
• Degree in a relevant field, or equivalent work experience.

Invitation to Tender 

Development of Praxis’ Strategic Plan 2026-2031 

 About Praxis

Praxis is an award-winning human rights charity fighting for migrant rights since 1983. We give advice, provide support, and campaign so that migrants and refugees in the UK can live with safety, dignity and respect. Our direct services support people in London, and our training and campaign work has national impact. Our core purpose is to help migrants in crisis or at risk, ensuring they can live in safety, overcome the barriers they face, and take control of their own future. From our East London base, we strive for a world where people are not defined by their immigration status, and everyone is treated with dignity and respect.

Purpose of the role

As our 2020-25 strategy draws to a close, we are seeking a dynamic and insightful consultant(s) to provide expert strategy support and facilitation that will result in the development of Praxis’ next Strategic Plan 2026-31. The consultant(s) will play a key role in helping us clarify our mission, set actionable goals, and develop a comprehensive strategy that aligns with our vision for the future.This process will help us focus our efforts and resources on securing the most impactful change for migrants and refugees at risk of destitution and homelessness. Undertaking this process now will help us ensure that our organisation is in a strong position to respond to future challenges including increasing hostility towards migrant communities, deepening economic inequality and the ongoing housing crisis.

Objectives of the consultancy

· Review our current vision, mission and values

· Identify the key strengths of our current approach and our impact areas.

· Explore areas for organisational development.

· Make recommendations for our strategic priorities for the next 5 years.

· Support the CEO and Board of Directors to draft a new Strategic Plan and updated Theory of Change that will guide our work from 2026-2031.

Relationships

The process will be led by the CEO in close collaboration with the Chair of the Board of Directors.

Person Specification

The CEO is looking for a thought partner who has the following:

• Demonstrable success in facilitating strategic planning processes, particularly for charities.

· Proven strategic and analytic skills, including the ability to identify and challenge on critical questions, choices, and pay-offs.

• Skilled at designing and leading workshops, managing group dynamics, and fostering consensus.
• Ability to communicate complex ideas clearly and effectively, both orally and in writing.
• Flexible and responsive to the evolving needs of the process and organisation.

· A general understanding of the immigration sector and the needs of people at the sharp end of immigration policy.

Our Values

These are the values everyone at Praxis is expected to work according. Candidates are required to support, uphold and sustain these values.

We listen to the needs of our community

We always start with the insight from the people we support

We strive for a better way

We are ambitious for change and use our passion and questioning spirit to help us make progress.

Everyone belongs here

We create respectful, empathetic relationships that ensure everyone feels valued and seen

We learn together

We make space for individual and collective learning so we can elevate our impact

Timeline

To register your expression of interest please send the proposal.

The deadline for submission is 24 February 2025 before 23:59.

We would like to appoint a consultant in March 2025 and conclude the process at the latest by end of January 2026.

Application process

We welcome expression of interest proposals, which should include:

· Proposed project process, including a rough breakdown of a five-month timeline for the project.

· Fee, including VAT (if applicable). Our budget for this work is limited to £10,000, including VAT.

· The names and CVs/ profiles of the consultant(s) and the role which they will play.

· Any additional value you would bring within the price.

To register your expression of interest please send the proposal.

The deadline for submission is 24 February 2025 before 23:59.

Further information about the interview process will be provided to successful applicants.

Role Overview

As the Director of Systemic Impact at Big Change, you will play a critical role in shaping the direction of our work in supporting changemakers to show that a new way is possible. You will help us build on 12 years of experience co-creating insight with partners to help us shape our future. You will lead the programme of work comprising: 

• Ensuring Big Change’s programme is designed to make a long-lasting impact.

• Finding and supporting people with early-stage, high-impact ideas.

• The leadership journey of the changemakers in our community.

• The continued development of a thriving community and wider ecosystem around those leaders.

• Driving and recognising the cumulative impact of this work.

In your role, you'll explore key questions such as:

• How can we maximise our lasting impact and unique contribution to the sector through our approaches, the leaders we support, and how we back them?

• How can we effectively capture learning, impact, and insights from our work to continuously improve and demonstrate our role in driving system change with our partners?

• How can we collaborate with diverse stakeholders, including funders, to build strong ecosystems of support and collective action that drive lasting positive change?

You will report to: Managing Director.

You will manage: Head of Community, Impact Manager (Grantmaking).

Who We Are Looking For

• You have experience leading and/or catalysing systems change and leveraging a range of assets (funding, capacity building, communications, connections, insight) to unlock leaders' individual and collective impact. 

• You’re driven by the belief that change is possible when people come together to achieve shared goals. You are undaunted in your determination to challenge the status quo. 

• You explore bold ideas and find practical, transformative solutions to complex challenges. 

• You understand the power of investing in networks and bringing people and ideas together to achieve collective impact. 

• You are comfortable building trusted relationships with a broad range of systems actors from change makers to policy makers, and you have a demonstrable commitment to intergenerational collaboration.

• You’re naturally inquisitive, always asking questions with humility, seeking new perspectives, and leveraging insights to inform strategies and drive meaningful outcomes. Sharing what you learn across communities is second nature to you. 

• You prioritise a hopeful and compassionate approach to leadership and change-making. You create a trusting environment in which your team is heard, valued and supported. 

About Big Change

Big Change is unashamedly hopeful for a future in which all young people are set up to thrive in life. We find and invest in people challenging the status quo and leading change, backing their early-stage ideas that have high-impact potential. We provide opportunities for them to connect, learn and act together as part of a purpose-driven community rethinking and reshaping the systems around young people. We believe that together we can spark lasting change. 

Big Change Benefits:

• £1000 Learning and Development Allowance - Annual.

• Unlimited annual leave policy.

• Flexible working.

• Wellbeing allowance.

• Volunteering days.

• Pension scheme with up to 5% matched by Big Change.

What You Will Do

Strategy and Team Leadership

• Accountability for creating, delivering, and communicating the team’s objectives and strategy, leading and mentoring the team fostering an outcomes-oriented work environment.

• Activating the strategy while driving team engagement and building excitement for the work.

• Co-creating strategies and partnerships through a systemic impact lens, identifying and deploying the most effective use of funding and resources.

• Leading the planning and objective-setting process with key stakeholders across the organisation.

Impact, Learning, and Insights

• Leading the team, whilst creating a culture of learning - encouraging experimentation and co-creation for our innovative grant-making, capacity-building, community engagement, and systemic impact approaches.

• Leading the commissioning, management, and sharing of research to generate insight, maximise impact, and develop frameworks that align with our strategic direction.

• Advocate for Big Change’s mission and impact, sharing learnings to inspire and inform social impact and philanthropic efforts, creating opportunities for collaboration and amplification.

• Championing and embedding systems thinking practices across the organisation, ensuring a cohesive approach to addressing complex social challenges impacting young people.

Stakeholder and Partnership Engagement:

• Representing Big Change in forums and platforms focused on impact, contributing insights.

• Building connections and partnerships to influence policy and shift systemic behaviours for and with our community of leaders.

• Driving a proactive approach to partnerships focused on mutual learning, shared goals, and sustainable solutions.

• Ensuring engagement with a broad range of stakeholders at different stages of the design process and embedding intergenerational collaboration in all our work.

• Working closely with the CEO and Director of Strategic Development to build relationships and engage the broader funding market for systemic change.

Systemic Engagement

• Building and strengthening relationships across sectors to connect our community of leaders to broader networks, ensuring a two-way exchange of insights and influence. This includes leveraging sector relationships to support the future pathways of leaders and ideas emerging from specific cohorts or initiatives.

• Supporting the team in expanding their networks, strengthening collaboration, and building relationships that amplify impact and drive collective success.

• Working across teams to ensure that systemic impact is embedded in all areas of Big Change’s work, from data analysis to programme design, supporting Big Change as a catalytic organisation.

• Collaborating closely with our communications team to ensure that insights are effectively shared with both internal and external audiences.

• Acting as a bridge to connect insights and approaches between our UK and global work.

What You Will Need

Your Key Skills:

• Systemic Impact: You have significant experience in applying systems change approaches to strategy, programme design, partnerships and impact measurement.

• Insight generation: You excel at using research and data to inform decisions, tell compelling stories and translate them into actionable outcomes.

• Collaborative Leadership: You’re highly experienced in leading teams and building partnerships that co-create solutions and amplify impact. You are brilliant at facilitating collegial discussions and building and weaving together strong, meaningful relationships. 

• Communication: You’re great at translating complex ideas into accessible insights for diverse audiences. Your exceptional communication skills support you in shaping public perspectives. 

• Grantmaking: You know how to design inclusive grant-making frameworks to create maximum impact.

Your Experience:

• You’ve designed and delivered grant funding programmes, grantee development and capacity-building initiatives, ensuring alignment with strategic goals and systemic approaches.

• You bring a deep understanding of systems change in practice, with a proven ability to integrate systems thinking into strategic planning and decision-making.

• You’ve successfully built partnerships and collaborated to address critical social challenges, ensuring that solutions are sustainable and impactful.

• You have led high-performing and multi-disciplinary teams, fostering innovation and inspiring motivation in inclusive working cultures.

• You have transformed insights into actionable strategies aligning with broader organisational goals.

This role will have a thematic focus on public engagement in decision-making on climate change and nature. Involve has a commitment to use our skills, time and experience to address big challenges. Climate change is one of those big challenges and is a policy area where citizen engagement on both principles and practice is vital.  It, and Net Zero in particular, risk becoming a polarised and politicised issue where there is little room for considered, inclusive decision making. We want Involve’s approach to offer a way through difficult issues like low emission zones and other challenges in a way that centres social justice and equity. 

We have a significant track record in public deliberation on climate change. We ran the first Climate Assembly in the UK and have since delivered a number of projects in this area including the People’s Plan for Nature. We have developed a reputation for best practice public dialogue, deliberation and capacity building. We want to grasp the opportunity for deliberative practices to make a real contribution to the change needed to respond to the climate crisis. 

This role will primarily sit within our Innovation and Practice (I&P) function but will work closely with our Capacity Building and Standards (CB&S) and Advocacy and Communications (A&C) functions. 

The I&P function is responsible for the deliberative, dialogic and participatory projects and processes that we run. The CB&S function aims to build capacity both inside and outside of public institutions to embed the processes, skills, structures and cultures needed for effective public participation in decision-making. The A&C function aims to build political and public understanding of and support for making participation and deliberation an everyday, integral part of our democracy. 

The Climate Engagement Lead will play a central role in taking Involve’s work on climate, environment and the just transition forward. It will mean a collaborative approach -  co-creating and coordinating our strategy on public engagement through a cross functional work group. 

The job will also involve leading several of our major climate change and nature projects, including the UKRI Thriving Places project; maintaining and growing our reputation in climate and environment networks; and communicating the contribution we can make and impact that we are having. Importantly, this role will work closely with others also working on these areas of work.

We’re looking for someone passionate about supporting young people to make a difference. In this role, you’ll coordinate the Challenge and Change programme, building relationships with young changemakers, offering them support, and helping them grow their networks. You’ll organise events, manage grants, and keep track of progress, ensuring young people have the resources they need to succeed.

You’ll work closely with colleagues, partners, and advisers, sharing what we learn and advocating for youth-led change. You’ll also play a key role in safeguarding and promoting fair, inclusive practices. This is an exciting opportunity to help young people drive the changes they want to see in the world.

At Blagrave, we aim to create a working environment where everyone feels supported and empowered, able to not only focus on their work obligations, but also to actively participate in family, cultural, and communal activities, nurturing holistic growth and contributing to a more equitable society. Benefits offered include:

- Flexible working considered from day one, with option to work remotely abroad for short periods

- Generous sick leave and pay

- 33 days paid holiday (including bank holidays) (pro-rata) with an additional three days of office closure between Christmas and new year.

- Individual and organisational-wide learning and development plans

- Cycle to work scheme

- Employee assistance programme that includes counselling sessions and financial advice for you and your family

- A caring and supportive culture and lots of opportunities for team connection

For more detailed information, please look at the job description and the 'Work with us' page on our website.

The Diocese of Truro is currently undertaking a grassroots change aimed at positioning the Church in Cornwall to tackle the biggest spiritual and societal needs of Cornwall in the 21st Century, this work has been undertaken by the local church, through engagement with a deanery planning process. Our Change and Renewal team is providing vital support to deaneries to help them achieve their plans.

This role is to enable and facilitate local engagement and communications with key stakeholders in parishes and deaneries in the implementation of their deanery plans in and delivering the Diocesan Plan for Change & Renewal. This means developing a range of approaches for communications to ensure greater reach and give opportunities to gather input from stakeholders. It is also about working alongside volunteers and clergy to support them to share their own stories and engage people locally.

The right person for this role will be an effective and adaptive communicator who is skilled in used a range of media and approaches to engage stakeholders. This will include written content, digital platforms, traditional media and face-to-face delivery of workshops and meetings. Being proactive, organised and able to meet deadlines is key. Because it involves working across the diocese, you need to be good with people and be interested in what we and our parishes do.

This role offers the opportunity to make a lasting impact as part of a unique organisation that prides itself on being a supportive employer. At the Diocese of Truro, we value work-life balance and employee wellbeing and are committed to supporting your development. We offer additional benefits such as flexible working, up to 26 days holiday plus bank holidays, a range of wellbeing activities and the Church of England Pension Scheme with 9-15% employer contributions. More information on our website.

If you are interested in this role, you can find more details and how to apply via the Pathways site. The closing date for applications is midnight on 26 February 2025 with interviews being held on 11 March 2025 in Truro.

Please note that whilst some home working is permitted this role cannot be done remotely and we do not pay staff to commute from outside Cornwall.

We welcome applications from all suitably qualified persons. However, we would particularly welcome applications from those with a disability, or from a UK minority ethnic background, as these groups are currently under-represented in our staff.

SAFEGUARDING - EVERYONE MATTERS - EVERYONE’S RESPONSIBILITY

The Diocese of Truro strives to be trauma informed, and is committed to developing safer policies, cultures, and practices.

As Associate Director, you will play a pivotal role in the development and implementation of our practice work and delivery partnerships as part of our think-do approach. You will do this by working collaboratively with community businesses, governments, organisations, and networks at national, regional and local levels. This may involve convening partners to build a shared understanding of the challenges facing communities, codesigning and testing place- or service-based innovations involving community businesses and other partners and sharing what we learn to bring about broader changes to policy and practice. The role requires an ability to both identify opportunities and execute those opportunities. You will lead a team of six as well as work with passionate professionals across our organisation to amplify the efforts of community businesses and put them at the heart of a fairer economy.

For further information about us and our current priorities to build community power, finance the future economy, and take back the high street please see Power to Change - We back community business from the ground up.

Role Summary 

This role supports the entire Alcohol Change UK team, more specifically the Head of Office, People and Governance. They undertake administration for the People team, such as co-ordinating and supporting recruitment and maintaining Personnel records. This busy and diverse role works across the charity with all members of the team as well as our office and IT suppliers, solving basic IT issues and keeping the office running smoothly. The post holder will also be the first point of contact for the charity: answering our phone and directing enquiries as appropriate.

NOTE: The role is 70:30 split between office and IT: People, though this fluctuates to a higher focus on People and HR during times of recruitment.

The post holder will also work with our Governance and Executive Officer to support the Board of Trustees.

Key Tasks and Responsibilities 

Office

• Keep our physical office running well, including answering phones, welcoming visitors, organising electronic filing, operating our room bookings system, overseeing postage and print.
• Support the HOPG with office tenants including room booking, key cutting and buildings maintenance.
• Liaise with any buildings, repair and maintenance works (e.g. cleaning, pest control, etc) at the London office.
• Procure office stationery, consumables and equipment.
• Support all staff and associates with basic IT troubleshooting, including liaising with the IT support team and IT account manager.
• Support with the compliance of Health and Safety through training reminders and maintaining the Health and Safety platform.
• Help the team keep up-to-date with cyber security training (externally provided).
• Review supplier contracts and research alternatives to present best value quotes to the HOPG, such as insurance, utilities, etc.
• Book courier services when required and arrange delivery of resources to team members.

People

Recruitment:

• Support recruitment advertising, co-ordinate booking of interviews and support interview panels.
• Assist with the induction and onboarding of new starters.
• Update digital People records.

Learning and Development:

• Support in-house training/skills shares and maintain documentation/recording of these sessions.
• Support in booking external staff training.
• Produce and maintain records of internal and external staff training.
• Research, help develop and implement a new training and development policy.

Equality, Diversity, Inclusion and Belonging (EDIB):

• Quarterly reporting on Diversity statistics.
• Support in the organisation and running of the EDIB Forum

Other

You will also be expected to:

• Support the HOPG with People projects such as annual reviews and staff surveys.
• Generate and analyse reports related to sickness absence or TOIL to support with payroll processing.
• Attend training courses and events as required and share learning with other staff and trustees, as relevant.
• Occasionally work weekend and evening hours, for which time in lieu will be given.
• Undertake other work as requested by your line manager.
• Support the wider team with events such as the Dry January ® challenge, Sober Spring, etc

Role:      Finance Manager

Salary:    £38.000

Location:    Work remotely 

Status:  Full time (35 hours per week) permanent. 

Part time will be considered 4 days per week minimum

Reports to:    Executive Director

     Treasurer

Start date:             ASAP

Closing Date for Applications: Sunday the 9th of February

Online finance test: Friday the 14th of February

Online interviews: Thursday the 20th of February

About Children Change Colombia

Children Change Colombia is a UK registered charity with 33 years' experience in defending children's rights in Colombia. Today we are the UK's largest charity working exclusively in Colombia. We work with children whose rights to a safe, happy childhood, and a fulfilling future, are threatened by poverty, inequality and violence. We work with the children most at risk, to keep them safe and defend their rights in the long term, to tackle neglected issues that few others address and to strengthen children's organisations.

Through local partnerships, we currently work on three neglected issues:

• Sexual and gender-based violence 

• Access to education

• Forced recruitment into armed groups and reintegration into society

We believe that, with knowledge of their rights and the confidence to assert them, children can transform their own lives, their communities and Colombia itself.

We are a small and lively organisation and you will quickly become an essential part of our friendly team, involved in all areas of discussion and supporting the many areas of our work. Since 2020, we have tripled the number of beneficiaries and doubled our number of projects, geographical areas of work, and annual income —all while keeping administrative costs low.

In 2024 alone, our programs positively impacted the lives of 4,320 children and 1,920 adults in Colombia, plus 126 children from London, and their families. We also conducted three workshops with our local partners - online and in person - as part of our capacity-building programme. In 2024 we supported 7 local grassroots organisations with 11 different projects.

Purpose of the role:

• To keep the Executive Director and Trustees informed on the charity’s financial status through the production of management accounts and other financial reports 

• To introduce and supervise the implementation of systems, procedures and controls to ensure the smooth running of the charity’s finances and maximise accountability.

• To ensure that Children Change Colombia complies with its statutory obligations – specifically those relating to Charity Commission, Companie House and Inland Revenue.

• To work closely with the Executive Director to help run CCC.

Key Financial responsibilities

UK Finance:

• Prepare annual consolidated statutory accounts, guaranteeing compliance with SORP requirements, liaising with external examiners, consolidating with Colombian accounts.

• Prepare monthly management accounts, regular analytical reports on budget performance and cash flow forecasts for Executive Director (ED), Trustees and Treasurer at Finance Committee meetings, highlighting any specific areas of concern.

• Attend Finance Committee and Board meetings.

• Check and authorise bank payments and transfers in the UK office.

• Data input into Quickbooks of all accounting transactions, monthly reconciliation of 10 UK bank accounts, plus all balance sheet accounts. Keep the chart of accounts up-to-date, create new income or expenditure accounts and restricted funds when necessary, and ensure these correspond correctly with live projects.

• Run the monthly payroll & pension process.

• Maintain procedures and financial controls, ensuring their compliance with Charity Commission and Companies House guidelines and guaranteeing their application by Fundraising and Project Management teams.

• Coordinate production of the annual income and expenditure budgets (full budget and unrestricted budget). Enter these onto Quickbooks, to allow Actuals v Budget reports to be run from Quickbooks. Also create a mid-year re-forecast.

• Process grant transfers to the Colombia Office, to ensure project funds and Colombian operating costs are cash flowed in a timely manner.

• Oversee financial reporting for statutory and large funding sources.

• Prepare and submit Gift-Aid returns. Enter Gift Aid declarations onto the database.

• Update Finance Manuals for the London office and the Colombia Office annually.

• Provide guidance and financial information as requested by all.

• Liaise with Programmes regarding our partners & their accounts i.e. their financial health.

• Assist with funding applications, project budgets & financial reporting to funders.

• Download and code monthly fundraising reports for all online income platforms (including CAF, Donorbox, JustGiving, Benevity, Stewardship, Facebook) and Payroll Giving platforms (including Charitable Giving, Charities Trust). Code into Quickbooks.

• Process all cheques received into the office by scanning, coding and depositing into the bank; and compile a list of donors to be thanked.

• Maintain the list of Major Donors.

• Maintain the Newsletter income analysis document.

• Annually recalculate the Reserves traffic light values for monitoring unrestricted reserves.

• Monitor Treasury management under the approval of the Treasurer, manage savings accounts, open new savings accounts when needed, ensure funds are held within the Financial Services Compensation Scheme safety levels.

Colombia Finance

• In collaboration with JGS (our Colombian accounting firm) process and approve all Colombian payments to partners, suppliers, core staff and project staff.

• Ensure supporting documents are provided for all Colombian expenditure and file on the drive accordingly.

• Enter all Colombian financial transactions onto Quickbooks using the correct exchange rates, and ensure details match those recorded by JGS in Siigo Nube.

• Monitor expenditure in Colombia against the Colombia office budget and project budgets.

• Reconcile 2 Colombian Bank accounts and 1 Colombian credit card on a monthly basis.

• Consolidate Colombian annual accounts into CCC’s UK consolidated annual accounts.

• Check the  Fundraising Grants Tracker monthly to ensure the project funds match the information recorded on Quickbooks.

• Lead a monthly meeting to ensure all staff  are aligned with the latest project details.

Key Governance responsibilities:

• Keep Charity Commission and Companies House records updated and ensure that annual accounts and annual returns are submitted on time.

• Inform Charity Commission and Companies House of any changes to constitution or Trustee membership. 

• Ensure CCC complies with Inland Revenue requirements and the Colombia equivalent.

• Ensure CCC’s insurance policies are renewed and reviewed annually on time. And that all projects are correctly covered by liability insurance.

• Ensure CCC remains up to date in meeting its obligations set by the Pensions Regulator.

• Support maintaining the financial aspects of the Risk Register.

• Renew the annual Microsoft Office and Antivirus subscriptions, providing links to all relevant staff.

• Monitor the info@childrenchangecolombia account, forward emails to relevant staff.

• Write Finance Committee minutes after each meeting.

Key HR responsibilities:

• Ensure staff understand their choices regarding pension deductions.

• Calculate entitlements and set up the annual leave chart annually.

• Calculate annual salaries based on pay rises or changes approved by the Finance Committee.

• Send expense claim & DBS information to new Interns, and pay their monthly expenses.

• Support updating HR policies.

• Run DBS checks for all staff, Trustees and volunteers, making sure these are renewed every 3 years, and keeping records of these.

Person Specification:

Essential

• A professional accounting qualification and- or finance experience

• Experience working in the Charity Sector ideally International Development

• A sound understanding of the need to differentiate between unrestricted and restricted funds

• Proven experience of using computerised accounting systems

• Experienced leading on the budgeting and forecasting process

• Experience of working in a cross-cultural environment

• Good IT skills, including proficiency in MS Word and Excel

• Accuracy and attention to detail, as well as the ability to maintain a management and strategic overview of the finance function

• Great interpersonal and communication skills

• Empathy with the aims and objectives of our organisation

• Ability to use QuickBooks or similar accounting software

Desirable

• Basic Spanish - spoken and written. We can offer Spanish lessons.

• Ability to use Civi CRM Database

Application Process

To apply please send your CV (2 pages max) and a short cover letter (1 page max) to Executive Director, Angela Carreno. In the cover letter please state clearly why you want this role and the skills and experience you possess relevant to this post and how you meet the person specification.

We will acknowledge all applications, but to minimise administrative costs we cannot provide feedback if you are not preselected for an interview.

Children Change Colombia is committed to equality of opportunity and to non-discrimination for all applicants and employees, and we seek to ensure we achieve diversity in our workforce regardless of gender, race, religious beliefs, nationality, ethnic/national origin, sexual orientation, age, marital status or disability. We particularly encourage applications from people with diverse Sexual Orientation and Gender Identity (SOGI), as well as Black, Asian and Minority Ethnic (BAME) candidates and people with disabilities. Diversity is not just a legal requirement for us, but the value found in our differences adds enormously to our work and enriches our lives.

We are looking for someone who has or can create deep and trusted networks and who has the ability to excite and engage people to come together and share what they know.You will be someone who sees place-based change, working with local people and organisations as a key tool in managing complex adaptive change and who is excited to be part of defining and developing the practice.

You will be comfortable working with people from different sectors and in different roles including senior public sector or political leaders or community organisations and people with lived experience.

The role also involves leading on Place Matters’ Learning Hub, which aims to make high-quality learning about place-based change work available to all practitioners of this work in an engaging and open-sourced way. 

You will also be involved in our global learning network that brings together place-based practitioners from other countries to share learning and develop practice.

As a Practice and Innovation Manager, you will lead the design and delivery of a range of practice-based partnerships, demonstrator initiatives, and test and learn activities, helping to turn bold ideas into action and shaping the conditions for community businesses to thrive. This will involve working collaboratively with community businesses, governments, organisations, and networks at national, regional and local levels. It will involve a varied programme of work which could include designing a new initiative to tackle barriers faced by community business, managing grant or investment funds to support activity, convening people from different sectors and facilitating discussions/workshops, or acting as a learning partner to test new approaches and share what emerges to influence wider policy and practice. You will work as part of a team as well as with passionate professionals across our organisation to amplify the efforts of community businesses and put them at the heart of a fairer economy.