Assistant Jobs

We are looking for a supporter-centred person to join our wonderful community fundraising team to support with our ambitious plans to expand and develop the community programme and portfolio. This includes supporting the team in developing relationships and increasing activity and income while continuing to deliver excellent supporter care to our incredible fundraisers.

About this job

As a Community Fundraising Assistant you will:

• Manage the fundraising inbox and provide effective and efficient support to the community fundraising team.
• Provide excellent supporter care to ensure we provide the best supporter experience whether on the phone, by email or in person.
• Support on key events and activities including our PAW Patrol on a Stroll mass participation event and sporting events, such as the Great North Run and London Marathon.
• Carry out administrative tasks, such as updating records on the database, coding donations and liaising with our Gift Processing team.
• Manage packs and fulfilment process for Dogs Trust community fundraisers.
• Attend fundraising events as a representative of Dogs Trust, including at weekends and out of hours.

About you

With experience or knowledge in a fundraising, supporter services, or customer service role you will be a skilled communicator and have an ability to prioritise and manage several different projects at one time. You will be expected to attend events on some weekends which may require travelling and overnight stays.

About the team

The Community Fundraising team is part of the Individual Giving department in the Fundraising and Marketing Directorate. The IG department brings in approximately £88m per annum through regular giving, one off gifts, prize led fundraising, community and events and legacy and in memory. Our collective ambition is to build on our already successful portfolio of fundraising products and grow and diversify our income by 25% over the next five years, through engagement and value exchange.

About Dogs Trust

We love dogs. That’s why we do whatever we can to make sure every four-legged friend gets the love they deserve. We’ll never put a healthy dog down, so our work is focused on helping dogs in need, supporting owners every step of the walk, and creating a better world for dogs in the future. It’s what we’ve been doing since 1891 and how we’ve grown to become the UK’s leading dog charity, helping 12,000 loyal friends find their forever homes every year.

The European Respiratory Society (ERS) is looking for a Communications Assistant to join our small and busy team. The team is based in Sheffield but works with colleagues across Europe on a daily basis to support the communication needs of the Society. This is a full-time position with a temporary 12-month contract. It offers hybrid working between office and home.

About ERS

ERS is an international membership organisation that brings together physicians, healthcare professionals, scientists and other experts working in respiratory medicine. We are one of the leading medical organisations in the respiratory field, with a growing membership representing over 160 countries. Our mission is to promote lung health in order to alleviate suffering from disease and drive standards for respiratory medicine globally. Science, education and advocacy are at the core of everything we do; we promote scientific research, provide access to high-quality educational resources and play a key role in raising awareness of lung disease to politicians.

Specifics of the role

The Communications Assistant will support the wider team to produce and deliver comms plans and associated tactics using a variety of channels, including newsletters, websites, social media and mailings – targeting both our membership and the wider professional respiratory community. 

Responsibilities:

• Daily checking of social media accounts (responding to and engaging with posts)
• Social media scheduling across all platforms
• Copywriting (for social media posts, newsletter items etc.)
• Image sourcing/editing for use on communications channels
• Scheduling of website content using a customised content management system (WordPress)
• Creating mailings/newsletters in design
• Proofreading and content checking
• Basic communication planning
• Supporting the Communications Director and Communications Coordinators as requested
• Some (limited) European travel may be required

Qualifications/experience

• Experience in a related role (preferred)
• Undergraduate degree in English, communications, journalism, PR or related (essential)
• Experience of working with social media such as Facebook, Twitter, LinkedIn, YouTube, Instagram (essential)
• Excellent written and verbal communication skills (essential)
• Experience of image editing/design suites (essential)
• Highly organised with exceptional attention to detail (essential)
• Ability to prioritise – handle multiple assignments, manage/meet tight deadlines, and quickly adapt to meet unexpected and urgent requests (essential)
• Confident with technology and computer-based systems (essential)
• Experience with MailChimp, Canva and content management systems (CMS) (preferred)
• Experience of a medical/scientific/not for profit organisation (preferred)

Small Axe is a not-for-profit with one goal: to create movements that are progressive, hopeful and powerful, to inspire people to act on the most pressing issues of our time. We bring together bold creative, communications and organising to run integrated end-to-end campaigns.

Join our team as a Campaigns Assistant to work on a range of powerful and exciting campaigns.

A Campaigns Assistant at Small Axe works in collaboration with senior campaigners. You’ll be working hard and learning every day. From helping to build campaign emails to workshopping ideas for new graphics to securing venues for a photoshoot - this role will immerse you in the world of creative campaigning from the get go.

This is a junior role - we don’t expect a campaign assistant to know everything. Passion for making change, curiosity and a willingness to learn on the job are essential.

Every day will be different, will move fast and be a learning opportunity.

Deadline: Tuesday 11 February 2025 11.59pm (UK time)

We consider candidates as they come in so we encourage early applications

Requirements

Read all about the role, requirements and guidance for applying on our Careers site.

Please apply via Workable through our website with a Cover Letter, CV and by answering the questions on the application form.

Benefits

This is a full-time position (37.5 hours per week), on a 12 month contract, based at the Small Axe Office in London

Salary is £30,000-£32,000, depending on experience

BRIGHT FUTURES UK 

Position: Fundraising Assistant

About Bright Futures UK
Bright Futures UK supports young individuals aged 5-24 facing long-term illnesses by filling their educational gaps and fostering personal growth. Through customized programs like one-on-one tutoring, befriending, mentoring, and skill-based workshops, we empower these young people to reach their full potential despite their medical challenges. We're committed to their academic, social, and emotional development, supported by our skilled and compassionate team. Help us make a lasting difference in the lives of these deserving individuals.

Role Overview
As a Fundraising Assistant, you'll play a key role in shaping and implementing our fundraising strategies. Working closely with the CEO and other executives, you'll engage in various fundraising activities and take on initiatives that drive our mission forward. This position is an excellent opportunity for professional growth within a dynamic and rapidly expanding organization.

Who We Are Looking For
We seek a proactive, organized, and approachable individual who is passionate about making a significant impact:

• Proven Experience: You have a solid background in fundraising or customer care.
• Relationship Building: You excel at forming lasting relationships quickly and effectively.
• Project Management Skills: You are organized, meet deadlines, and manage projects with high attention to detail.
• Independence: You are self-motivated and thrive in managing your responsibilities without constant oversight.
• Communication Skills: You possess outstanding verbal and written communication skills.
• Flexibility and Commitment: You're adaptable and ready to work outside regular hours when needed.
• Mission-Driven: You share our commitment to supporting young people with long-term illnesses.

 Key Responsibilities

• Database Management: Ensure the accuracy and accessibility of our supporter records.
• Research and prospecting: Work with the CEO to research, prospect and prioritize potential funding opportunities.
• Stakeholder Engagement: Strengthen relationships with stakeholders to enhance our support network.
• Supporter Materials: Provide supporters with the materials they need for successful fundraising.
• Communications: Create compelling messages tailored to various audiences, maintaining data accuracy.
• Event Support: Help manage and deliver events with a focus on supporter experience and maximising fundraising.
• Administrative Duties: Support our operations through effective administrative management.
• Strategy Implementation: Assist in executing strategies under the guidance of the CEO to advance our mission.
• Develop a personal voice: have a voice on social media platforms where you can promote fundraising objectives and nurture opportunities.

 What You’ll Love About Us

• Impactful Work: See the tangible impact of your work on the lives of young people.
• Growth Potential: As part of a small, dynamic team, your influence on our growth and operations is substantial.
• Flexible Working: We champion a healthy work/life balance with options for remote work, reduced hours, and flexible schedules.
• Professional Development: We invest in your growth through paid training and support further education.

 

Apply Now
Ready to make a difference? Join us in transforming the futures of young people facing medical challenges. Your journey with us will be rewarding, impactful, and filled with opportunities to grow.

Title: Executive Assistant

Salary: £18,563 pro-rata (FTE £30,939)

Location: Activity-based/Hammersmith

Hours: 21 per week, including Tuesdays in the office

Contract Type: Permanent

These are exciting times for Women's Pioneer Housing. We are developing over 160 new homes for single women in West London, including brand new offices on our site at 227 Wood Lane.

Founded in 1920 by women and men who understood the challenges faced by women trying to secure affordable, safe and independent housing at the time. The need for safe, secure, affordable housing for single women is as great as ever. We remain committed to making a positive difference to women’s lives by providing high quality homes and services.

We have been creating new roles to support our growth, our people and continue our commitment to providing excellent customer services as we embark on this new, exciting chapter of service improvement. Working alongside the Corporate Services team and reporting directly to the CEO, the Executive Assistant will be the first point of contact for enquiries referred to the CEO and will provide an effective administrative support.

You will already be working in a customer-focused environment and will be able to balance priorities, resolve queries and manage a wide-ranging portfolio. You will have intermediate MS Office skills, particularly in Outlook, PowerPoint and Word. An ability to quickly grasp other software packages will be a distinct advantage. An understanding of social housing is preferred but not essential – a great attitude, ability to adapt and learn are important attributes - respect for our residents and a commitment to delivering a 1st class service is key to this role.

We are a small team and work together to deliver shared objectives. If you are passionate about bringing excellence, are a good team member and can demonstrate an interest in and commitment to our work, we would love to hear from you.

If you would like an initial discussion to find out more about this role, please contact Susan Bernard, Head of Corporate Services, or Tracey Downie - Chief Executive.

TO APPLY:

Please send three documents to our HR mailbox:

• Up-to-date CV
• Supporting Statement
• Diversity Monitoring Form

You may find more information about the role on our webiste.

Closing Date: 23:59 Sunday 9th February 2025

Interviews and assessment: Friday 21st February 2025

Summary

• You will be required to work from the primary office location 1-2 days per week, subject to business need.

• Experience of executive level office management and holistic administrative support in a working partnership with high levels of mutual trust and accountability.
• Experience of agenda setting, minute-taking and action logging/monitoring.
• Proven track-record in the preparation of high-quality presentations and papers.
• Sensitivity and good judgement in dealing with urgent, confidential and complex matters, including proactively scanning the horizon for potential opportunities and issues.
• Ability to work under pressure using own initiative to creatively problem solve, prioritise and meet competing deadlines in a complex working environment.

• A salary of £48,556 per annum plus age-related pension contributions between 8-15% of salary. We will also match any pension contributions you make up to an additional 3% of your salary.

• 25 days annual leave (increasing to 30 days within 5 years) plus eight bank holidays and three additional days (pro-rated if working part-time).
• We welcome all flexible working arrangement requests. This is looked at in a case-by-case scenario and if this fits within the department's needs. We try to be as flexible as we can in your work pattern to support you with other commitments, and to give a good work-life balance.
• We offer many services and initiatives under our Family Friendly Programme, some of these include enhanced Maternity Leave initiative, Adoption leave, Paternity Leave, & Shared Parental Leave. Structured induction programme and access to a range of development opportunities including apprenticeships.
• Automatic enrolment and access to Medicash (one of the UK's leading health cash plan providers), providing you with many services including reimbursements of routine dental treatment, optical, specialist consultations, and therapy treatments. Unlimited access to virtual GP & Private prescription service and health & Stress related helplines.
• Access to Occupational Health, and an Employee Assistance Programme 
• Access to the Department of Education Restaurant and Westminster Abbey with a plus-one guest.
• Apply for eligibility for an Eyecare voucher.
• Opportunity to join the Civil Service Sports & Social Club, and get involved in a range of staff networks, groups and societies.

We are looking to recruit an enthusiastic individual to join the Finance and Operations Team at The Eve Appeal. 

The Finance Assistant will be supporting the day-to-day financial operations of The Eve Appeal – processing all income, invoices and liaising with the wider team to ensure that it is accurately recorded. This role serves as the first port of call for finance queries across the organisation. 

The Eve Appeal is striving to create a workplace that reflects the communities we seek to serve and in which everyone feels empowered to be their full selves and work together to drive positive change. We strongly encourage applications from all sections of the community – especially those under-represented in the sector at the moment. 

No formal qualifications are needed for this role, nor is previous charity sector experience and we encourage everyone with the appropriate skills, experience and potential to apply. 

To apply please upload an up-to-date CV along with a cover letter, of no more than two A4 pages, detailing your suitability for the role. Only applications with a cover letter will be considered. 

Job Purpose: 

Reporting to the Business and Governance Manager and working closely with colleagues across the Foundation, the Operations Assistant is a vital role in the efficient functioning of The Royal Foundation as well as fostering a positive work environment. 

Role description and core responsibilities 

The Operations Assistant plays a key role in the Foundation supporting a busy office, as well as providing hands on support to IT function. 

This role goes beyond simply checking off tasks - It is about being confident, approachable, and unafraid to speak up when needed (yes, even with a lighthearted “Hey! Who left their mug in the sink?”).

Office Administration 

• Act as first point of contact for general operational enquiries

• Manage post, deliveries and couriers for the Foundation 

• Ensure that the office facilities are maintained to the highest of standards and any issues identified are escalated promptly and resolved 

• Responsible for ensuring office supplies are maintained and ordered as required 

• Responsible for reporting and following up with all office faults/issues to the Facilities Management Helpdesk 

• Support office health and safety, including undertaking first aid and fire warden training 

• Support Director of Finance and Operations and the Finance team with occasional ad hoc administration tasks as required 

• Other general administrative support as required 

IT Support 

• Liaise with outsourced IT Support for devices setup for new and existing users 

• Manage mobile phones for the Foundation

• Manage IT equipment (including Photocopier contract, AV Equipment) at the office and raise any faults with the relevant stakeholder 

• Support the Business and Governance Manager with any other IT management as required 

• Support Salesforce CRM Administrator with basic Salesforce administrative tasks

• Assist in the coordination of daily operational tasks and processes 

• Maintain accurate records and ensure timely processing of orders, invoices, and inventory management 

• Liaise with internal teams, suppliers, and customers to ensure smooth communication and operations 

Relevant knowledge, experience and personal qualities  

Knowledge & experience:  

• Significant office administration experience ideally with broader experience in at facilities management and IT

• Demonstrable experience dealing with stakeholders at all levels 

• Strong IT skills are essential, particularly with Microsoft Office 365, Windows, macOS

• Salesforce CRM experience is desirable. 

• Interest in environmental sustainability 

• Charity sector experience

Personal qualities:  

• A team player, flexible and able to respond positively to an ever-changing environment, prioritising work effectively 

• Attention to detail with the ability to maintain an excellent level of accuracy

• Highly organised and able to help organise those around them 

• A people person, able to work closely with multiple stakeholders 

• Excellent communication and interpersonal skills 

• Willingness to learn and develop new skills

• Self-starter and independent thinker; able to solve problems and instigate solutions. 

• Shows initiative and takes responsibility for own workload 

• Absolute discretion in dealing with sensitive and confidential matters 

Our Company & Culture:

The Royal Foundation is committed to equity, diversity, and inclusion and to ensuring a positive, safe, and respectful environment which promotes the wellbeing and dignity of our employees, partners, suppliers, and those whose interests we represent. We are committed to promoting a positive and inclusive working environment that has a diversity of people and views, and one that supports our culture of collaboration and curiosity. These principles underpin our professional behaviour and are embedded in our policies, procedures, day-to-day practices, and external relationships.  We therefore welcome and encourage job applications from people of all backgrounds.

If you have the relevant skills and enthusiasm for the role, then we want to hear from you. 

Please send your CV and a one-page covering letter explaining your motivation for applying and how you meet the skills and experience required for the role by clicking ‘Apply’ now.

• Salary:  £30,000 pa.
• Location: Central London office three days a week, with flexibility to work remotely the remaining two days
• Contract type: Permanent 
• Holiday: 25 days per annum
• Hours: 37.5 hours per week (Monday to Friday)
• Benefits: Pension scheme (non-contributory), private medical insurance, life insurance, season ticket loan

The Community Fundraising Assistant supports individuals and organisations raising funds for MSF, ensure the safe processing and acknowledgement of donations and the administrative processing tasks related to community and corporate fundraising, ensuring supporters have the best possible experience with MSF when raising funds for our work. They also provide stewardship and support to companies carrying out employee fundraising in the workplace, and for companies who chose MSF as their Charity of the Year.

The Community Fundraising Assistant plays a vital role in supporting a dynamic programme of MSF challenge events, community fundraising initiatives, and in-memory or tribute donations.

This position is essential to the smooth functioning of the Community, Events & Tributes team, ensuring efficient administrative processes, such as banking and donor acknowledgment, and financial reconciliations. The role also involves providing guidance and assistance to event participants and community fundraisers, offering excellent supporter care to help elevate donations and build lasting relationships.

A key aspect of this role is responding with sensitivity and empathy to donors making in-memory or tribute gifts, ensuring that their needs are met with care and attention.

By delivering exceptional stewardship, the postholder will foster ongoing support and engagement, encouraging repeat donations.

The Community Fundraising Assistant will work collaboratively within the team, supporting day-to-day operations and helping to create a seamless and rewarding experience for MSF’s community of supporters.

DEPARTMENT: Fundraising

HOURS: 37.5 Hours Per Week (Monday - Friday)

LENGTH OF CONTRACT: Permanent

LOCATION: London - Hybrid

SALARY: £31,092.77 per annum

Internal grade: 12.1

We’re expanding our team and are looking for a Care Assistant (Night Shift) to join us at Dunkirk Memorial House. This role offers 36 hours per week, with shifts between 19:45 and 07:45, Monday to Sunday.

As a Care Assistant, you will play a vital role in delivering compassionate care to our residents, many of whom have served in the Armed Forces. Your responsibilities will include assisting with personal care, supporting residents with their daily routines, and ensuring their comfort and dignity at all times. You will help with mobility, nutrition, and medication as required, and will work closely with colleagues to provide a safe, welcoming environment. Maintaining accurate care records and communicating effectively with residents, families, and healthcare professionals will also be an essential part of your role.

We are looking for individuals who are passionate about delivering excellent care, putting people at the heart of everything they do. While an NVQ Level 2 qualification is desirable, we are happy to support you in achieving this if you are committed to progressing your career. A generous pension scheme and access to our Employee Assistance Programme are just some of the additional benefits you’ll enjoy as part of our team.

This is your chance to join a supportive, values-driven team and make a positive difference to the lives of those who have served. Your dedication will ensure their contributions are never forgotten.

What we offer:

- 22 days of paid annual leave plus bank holidays (pro rata)
- Generous pension with employer contributions up to 14% (salary sacrifice options available)
- Life assurance of 3 times your salary
- Enhanced sick pay
- Paid carers and dependents leave
- DBS checks covered by us
- Free parking
- Access to internal and external learning and development opportunities
- Rewards hub with exclusive discounts

About our Dunkirk Memorial House

The Royal British Legion operates six care homes across the UK, committed to providing exceptional residential, nursing, and dementia care to veterans and their families. Located in the serene Somerset countryside, Dunkirk Memorial House offers a welcoming home with 86 en-suite bedrooms, a bar, library, chapel, and beautiful grounds featuring a rose garden. We are proud to offer expert care, including a specialized Dementia Mews providing compassionate support for up to 30 residents. At Dunkirk Memorial House, we prioritize creating a warm and supportive community where veterans feel valued and respected, honoured to serve those who have dedicated their lives to our nation.

Apply now to become part of the leading Armed Forces charity, making a difference to the lives of those who have served to keep us safe and protect our way of life.

Please note that we are unable to accept applications from overseas candidates who require sponsorship. All candidates must have a valid Right to Work in the UK.

For more detailed information about the role, please see our Vacancy Information Pack attached to our direct advert.

RBL is committed to creating a diverse and inclusive organisation, reflecting the diversity of the armed forces community and of wider society. We welcome applications from people of all backgrounds and personal characteristics.

We may close this vacancy early if we believe we have enough strong applications to be able to successfully fill the role(s). Interested candidates are encouraged to apply as soon as possible.

Are you looking for a meaningful, challenging role where you can make a real impact? At Strides Katherine Price Hughes House, we’re searching for a Residential Assistant to work in our Approved Premises, commissioned by the Ministry of Justice, helping ex-offenders reintegrate into the community. It’s a role that requires resilience, empathy, and the ability to stay calm in tough situations, but for the right person, it’s an incredibly rewarding opportunity.

What you’ll do

You’ll be on the front line of rehabilitation, ensuring residents follow house rules, stay safe, and have access to the support they need. You’ll work closely with probation officers and other professionals, conducting safety checks, reporting incidents, and helping residents engage in positive, life-changing activities. This role is for someone who can handle responsibility, take the initiative, and maintain firm boundaries, all while offering emotional support to those who need it most.

What we’re looking for

If you have experience working with vulnerable people, particularly within the criminal justice system, and can manage challenging behaviour with confidence and compassion, we want to hear from you. Strong communication skills and a team-player mentality are essential.  This role is a mid-shift role flexible Monday to Friday and one weekend a month.

Why join us?

At Strides, we’re committed to creating safe spaces that help people and communities move forward. You’ll be part of a dedicated team making a real difference. If you’re looking for a role that challenges you but also gives you the chance to see first-hand the positive impact you can have on someone’s life, this could be the perfect fit.

Closing Date for Applications is 18th February 2025

 

 

Job title: Assistant Management Accountant

Reporting to: Financial Controller

Location: Alton office with potential for some hybrid working

Hours: P/T: 28 hrs per week

Contract: Permanent

Salary: £34,000 to £38,000 per annum full time equivalent

The Assistant Management Accountant is a critical role within the organisation and is being recruited at an exciting time as Kidney Care UK seeks to realise its growth ambitions within its strategy.

The role will provide support to the Financial Controller in effective stewardship and oversight of all finance functions, with responsibility for ensuring accurate budget holder reporting, project reporting and aid in the production of management accounts. This role is essential to the reporting of financial information across the Charity. The Assistant Management Accountant will also support in the delivery of new projects and system advancements.

In addition the Assistant Management Accountant will help to prepare the Charity’s quarterly VAT returns, ensuring that all transactions have the correct VAT coding. The role will be pivotal in the monthly close down process and ongoing accuracy of the transactions held on the accounting system.

The successful candidate will have excellent communication skills, intermediate-advanced excel skills (X or VLOOKUP, SUMIF and pivot tables) and will be highly organised. The ideal candidate will be able to organise conflicting priorities around the monthly management accounts cycle. They will be flexible and adaptable in their approach to support transformational change in our processes and systems.

Closing date: Sun 23rd Feb 2025 or earlier if sufficient number of applications are received.

About the role

Are you passionate about workforce development and improving professional support services? We are seeking a motivated Workforce and Professionalism Assistant to join the Royal College of Obstetricians and Gynaecologists (RCOG).

In this role, you will provide essential administrative support to our Workforce and Professionalism team, ensuring smooth and efficient operations. You will contribute to our efforts in supporting the O&G workforce, creating positive member experiences and enhancing workforce services.

In this role you will have an opportunity to:

• Provide administrative support and record management for the RCOG awards process and other key initiatives.
• Monitor budget expenditures, handle expenses, and assist with financial record-keeping.
• Manage correspondence and ensure timely responses to queries, supporting the Job Plan Review Service.
• Assist with workforce publications, ensuring content is accurate, relevant, and timely.
• Support the coordination of small-scale events and focus groups.
• Take minutes at meetings and contribute to the general administrative processes of the team.
• Ensure compliance with GDPR and data protection principles in managing sensitive information.

For the full list of key responsibilities, please check the recruitment pack.

At RCOG, we are a values-led organisation committed to inclusivity, collaboration, and making a positive impact on the healthcare sector. Join our team, where your contributions will shape the future of women’s healthcare.

About you

This position is well-suited to an organised, proactive and customer-focused professional who enjoys building lasting relationships and working in a dynamic environment. You will bring excellent administrative, communication and organisational skills, and the ability to work both independently and as part of a team.

Requirements:

• Effective communication and interpersonal skills with the ability to engage professionally with a wide range of stakeholders
• Demonstrable experience in administrative tasks
• Working knowledge of supporting meetings, events and committees
• Understanding of the importance of confidentiality and data protection

Desirable criteria:

• Familiarity with NHS workforce or O&G careers.
• A background in working within a medical or membership-based organisation.

Our culture and benefits

As a key member of the team, you will be located in our offices in London Bridge. We offer a friendly, values led working culture with an excellent benefits package that includes:

• Agile and flexible working environment and free lunch onsite
• 25 days annual leave, plus bank holidays and office closure from 25 December to 1 January
• 10% pension contribution after probation
• Enhanced wellbeing and family support
• Interest-free bike and season ticket loans after probation
• Tailored Learning and Development and study leave
• Affinity staff networks
• Life assurance and income protection schemes
• Lifestyle discounts

For a full list of the benefits we offer, please visit our careers site.

How to apply

• Closing date: 10.00 am on Friday 14 February 2025
• We encourage candidates to apply early and reserve the right to close the advert and appoint before the closing date.

​We believe that diverse teams will deliver the best outcomes for women's healthcare and we strive to be an inclusive employer. We welcome applications from all backgrounds and particularly encourage candidates from underrepresented groups, including those from black, Asian and minority ethnic backgrounds and people with disabilities. To find out more, please see our Diversity Policy and Equal Opportunities Policy.

Please note: We are only accepting applicants with a right to work in the UK; we are unable to sponsor people requiring a work visa.

About us

The RCOG is a professional membership association dedicated to improving women’s health care across the world. We do this by setting standards for clinical practice, providing doctors with training and lifelong learning, and working with partners to advocate for women’s health and health care across their life course. We are a global leader in this specialist area, supporting 17,500 members in the UK and internationally.

We are a values-led organisation placing high standards, innovation, openness, inclusiveness and trust at the centre of all we do.

Personal Assistant to Chief Executive Officer (12 Months  Maternity Fixed Term Contract)

We have an exciting new opportunity at CEME for a Personal Assistant for a 12 month fixed-term contract starting in April covering maternity cover. If this is for you then please apply along with a 1 page supporting statement stating why we should hire you and skills and experience you will bring with you.

Company Description

Our mission here at CEME is to inspire inclusive business growth, contributing to economic prosperity. Our vision is a world where engineering, technology, design and manufacturing businesses improve life and wellbeing.

Our values define how we work and what we do:

• Inspire people to achieve more through learning fast.

• Being inclusive, involving everyone regardless of who they are.

• We are innovative, exploring new thinking that will change the world and how we live.

• Being open and honest, displaying the highest levels of Integrity in all that we do.

Role Description

This is a full-time on-site role located in the Rainham, East London, United Kingdom as a Personal Assistant to the Chief Executive Officer. The Personal Assistant will be responsible for executive administrative assistance, personal assistance, diary management, and clerical skills.

1. JOB PURPOSE

• To provide high level confidential support on all aspects of administration and management of specific projects.

• To provide proactive support by anticipating needs and planning priorities.

• Following up actions and monitoring progress on behalf of the CEO.

• Create positive relationships with staff in stakeholder organisations.

2. PRINCIPLE ACCOUNTABILITIES

2.1 Administration and Correspondence

• Responsible for preparing all emails, letters and other communication ensuring consistency and appropriate level of standards in communication is maintained.

• To monitor all incoming emails and correspondence and proactively respond where appropriate or highlight to the CEO any correspondence of an urgent nature.

• Prepare presentation and briefings using PowerPoint.

• To monitor the CEO’s email inbox providing holding emails or responses as required and highlighting any urgent, personal or sensitive email.

•Liaise with the Company Secretary to help coordinate production of board packs for CEME Board meetings.

• Attend daily updates with the Chief Executive, plan and prioritise urgent activities.

• Responsible for maintaining all filing and confidential shredding.

2.3 Attendance at meetings/minute taking

• Attend monthly Senior Leadership Team SLT meetings and take a full record of the minutes and provide a draft

copy to the CEO within an agreed timeframe and on approval circulate the minutes.

• Follow-up actions and inform CEO of any issues that need to be addressed.

• To attend as required any business meetings or events as requested by the CEO.

• Supporting the SMT on specific projects on top of existing priorities, management of agendas, forward planner and chasing actions

2.4 Diary & Travel Management

• Overall responsibility for the day-to-day management of the CEO’s diary ensuring that all meetings are scheduled accurately, meetings are re- confirmed and the CEO updated of any changes ensuring effective time management.

• Organise travel and hotel arrangements for the Chief Executive utilising booking agents and resources as required.

• Providing detailed travel schedules, itineraries, directions and maps as required

2.5 Telephone Enquiries and Visitors

• To ensure that all telephone enquiries are answered promptly and appropriate action taken, updating the CEO on all urgent calls and prioritising messages accurately.

• To be proactive in identifying where calls need to be transferred to other executives or parts of the business ensuring prompt customer service.

• Professionally meet and greet all external visitors offering appropriate refreshments and providing any support to the visitor as required.

• Manage internal visitors proactively updating the CEO on any meeting changes or delays and ensuring all parties are fully equipped with any meeting documentation as required.

2.6 Daily management of the CEO’s Office

• To ensure that the CEO’s office is well maintained, refreshed twice daily in respect of removal of crockery following meetings and replenishing of water jugs and glasses.

• Ensure the office is tidy the office prior to any internal or external meetings.

• Purchase and maintain the office tea/coffee/refreshment stocks and liaise with the on-site catering company to arrange any additional meeting refreshments as required.

2.7 Event Co-Ordination

• Providing management and supervisory support to other staff for major events and co-ordinating delivery and execution.

• To co-ordinate any events or functions delivered by the CEO’s office utilising and liaising with internal and external suppliers as needed.

• To book or arrange any external events or function as required for the CEO including seminars, training sessions or networking groups.

• To book any internal meeting rooms required and arrange in conjunction with C&E any refreshments of AV equipment

2.8 Finance

• To raise any Purchase Orders or New Supplier Forms as required.

• To complete expenses claims for the CEO keeping a track of receipts

• Ensure that urgent documents and contracts that require signatures are dealt with in a timely fashion.

• Arrange for processing of invoices and payments in conjunction with Finance.

• To prepare and submit the CEO’s expenses.

2.9 Other

• To support the non-Executive Chairman as required in relation to correspondence, communication, events and company procedures.

• Work with and support the Executive team in respect of administration, planning meetings and tracking deadlines.

• To undertake ad-hoc projects that may include, but are not limited to, marketing, web management and HR.

• To proactively work with the CEO to ensure continuous improvements in the effective management of the CEO’s office.

• Forward planning ahead of the year and months to ensure smooth planning of events / meetings etc in advance.

• Providing HR support and working alongside HR in particular supporting organisational change through things like the Great Company to work, Staff engagement, creation of Recruitment packs and candidate management

3. KNOWLEDGE & EXPERIENCE

Key Attributes:

• The ability to build strong relationships at a senior level, including the CEO
• Having strong organisational skills and effective planning.
• Demonstrating an accurate, efficient and maintain good calendar management.
• The ability to develop good and honest working relationship with all employees.
• An awareness of your responsibility and integrity.
• Ability to deal with sensitive information and communication - telephone manner, etc.

Knowledge of:

• Experience of office management and multi-tasking (not essential but desirable)
• Be able to deal with people at all levels and inspire confidence.
• Highly competent in IT (Word, Excel and PowerPoint)
• Qualifications and/or other Essential Certificates.
• Minute taking at Board Level.
• Recognised certificate Microsoft Products.

Qualifications:

• Educated to A-level or equivalent in English and Maths.
• Evidence of Continued Professional Development (CPD)

Experience:

• Have a good experience of working at a senior level - minimum Board Director level, PA experience ideally to CEO
• Knowledge and ability to deal with staff issues and ensuring they are dealt with in the best and most effective way.
• Ability and experience to to take minutes of meetings and reflect an accurate record.

Other Information

• Reporting to: CEO
• Location: Rainham, Essex
• Hybrid working: Minimum of 3 days in the office
• Salary: £30,000 - £33,000 (dependent on experience)
• Hours: 30hrs per week, 4 days per week

Benefits @ CEME:

Our vision is a world where engineering, technology, design, and manufacturing businesses improve life and wellbeing

• 25 Days Annual Leave plus Bank Holidays
• Aviva Pension Scheme ; 6.5% employer contribution and 1.5%employee contribution
• Westfield Healthcare £250 contribution towards learning and development
• Volunteer Days; 4x paid days per year to volunteer
• Birthday Off
• Duvet Day; 1x day off per year
• Complimentary Coffee 4pm
• Friday Finish Flexible Working
• Up to 3x social events December Holiday; gifted 3x days off between Xmas and New Year

5. HOW TO APPLY:

To apply please provide a supporting statement no longer than 2x A4 pages saying how you meet the selection criteria and your motivation to applying. Provide the names and contact details of two referees (who will only be contacted if you are offered the job) along with your current salary and notice period.

CLOSING DATE: Friday 28 February 2025

With Interviews taking place week commencing Monday 10 March 2025

Starting Date: TBC April 2025