Administrative support officer jobs in ickenham, greater london

We're looking for a strategic, analytical, and leadership-oriented Director of Governance and Assurance to join our Head Office located in Islington.

£85,000.00 per annum, working 35 hours per week.

Want to feel like you're making a difference? You'll feel at home here.

Making you feel at home here means helping you thrive in every way. That's why we offer a wide range of benefits, award-winning Learning & Development and a culture that welcomes all. These aren't token gestures - we've thought long and hard about how best to support our team. After all, our people are doing something amazing: helping to transform lives every day.

All applicants must be legally eligible to work in the UK by the start of employment as Look Ahead are not able to offer sponsorship.

For a full job description, please visit our website.

As the Director of Governance and Assurance, you will provide sector-leading company secretariat, governance, and assurance, ensuring the governance structure efficiently manages regulated activities and commercial group entities. The post-holder will also advise and support the Chief Executive, Chair, and SLT on all aspects of regulation, corporate governance, and effective business conduct for the organisation, ensuring the highest standards of probity and according to statutory and legislative requirements.

The Director of Governance and Assurance will oversee risk management and assurance functions, ensuring effective systems for internal controls and regulatory compliance, including internal audit management. They will provide administrative support for Board and Committee meetings, including agenda planning, minute taking, and record keeping.

This role is a key contact with the Regulator of Social Housing and other external government or regulatory organisations including CQC and Ofsted.

The Director of Governance and Assurance must embody a strategic and principled leadership style, ensuring the highest standards of governance, risk management and regulatory compliance. This individual will demonstrate exceptional integrity, attention to detail, and the ability to navigate complex legal and regulatory landscapes with confidence. With strong analytical and communication skills, they will provide expert guidance to the Board and Senior Leadership Team while fostering a culture of transparency and accountability. Adept at balancing strategic oversight with operational efficiency, they will drive continuous improvement in governance practices, ensuring that Look Ahead remains resilient, compliant, and well-positioned to fulfil its mission in the housing and social care sector.

What you'll bring:

Skills

Leadership: Strong leadership and management skills to oversee governance and assurance functions.

Organisational skills: Extremely organised with a planned approach to ensure leading the activity in this remit.

Analytical Skills: Ability to analyse and interpret legal and regulatory requirements.

Communication: Excellent communication skills to provide clear advice and support to Board and Committee members.

Attention to Detail: High level of accuracy in record-keeping and compliance monitoring.

Qualifications

Educational Background: Typically, a bachelor's degree in business administration, law, finance, or a related field. A master's degree or MBA can be advantageous.

Professional Certifications: Relevant certifications such as Certified Governance, Risk and Compliance (CGRC), Certified in Risk and Information Systems Control (CRISC), or Certification in Risk Management Assurance (CRMA) can enhance your credentials

Qualified Company Secretary

Experience

Leadership Experience: Significant experience in a senior leadership role, preferably within governance, risk management, or compliance.

Industry Experience: Significant experience in the Housing sector

Track Record: Proven track record of successfully implementing governance and assurance frameworks and driving improvements in organisational performance

About us:

Look Ahead is a leading, not-for-profit care and support provider in London and the South East. Our vision is to build better lives through social care and housing in local communities. As an organisation we deliver over 100 services, providing support to thousands of customers each year. Our mission is to co-design and deliver services that offer innovative social care solutions and support people to thrive. We work across mental health, homelessness and complex needs, young people and care leavers and learning disabilities so there are plenty of opportunities to grow and progress your career with us.

We have a strong social purpose and we live and work by our values:

We focus on Excellence and innovation.

We are Caring and Compassionate.

We are Inclusive and Trusted.

We work in Partnership and are One-Team.

Look Ahead is committed to safeguarding and promoting the welfare of children and adults at risk, and expects all employees, workers and volunteers to share this commitment.

If your application for this role is unsuccessful, but we feel that you would be suitable for another role, we may contact you to discuss alternative opportunities. If this occurs you would not need to submit another application for the alternative role.

We reserve the right to close this advert early if we are able to appoint to the vacancy before the advertised closed date.

We are committed to diversity and inclusion at work and are accredited with Silver in the Inclusive Employers Standard 2021. We are a proud member of the Employers Domestic Abuse Covenant and encourage applications from a diverse range of applicants of all backgrounds.

As the Head of Technical and Consulting, you will lead a specialist team to deliver our consultancy, training and charity formation services, ensuring that we continue to deliver highly valuable expertise and knowledge to our church and charity partners.

This role forms part of Stewardship’s Leadership Team, collaborating closely with members of the Leadership Team and the other professional services teams to help safeguard the financial and governance reputation of God’s Church.  

Generosity should be joyful, and yet it can often feel burdensome because of the necessary administration that surrounds financial giving. By attentively and diligently serving our clients, you will be helping to release more joyful generosity in the UK Church and beyond.
 

As a result of our Christian ethos, this post is covered by an Occupational Requirement (OR) under Part 1 of Schedule 9 to the Equality Act 2010. The successful applicant will be expected to be a practising Christian and to clearly demonstrate a personal commitment to the mission, principles, values and practices contained in our Ethos Statement, by:

· Active membership of local church congregation.

An understanding of the faith aspects of the work of Christian charities, including the preparedness to pray with colleagues, where appropriate.

The Organisation

The Royal Parks (TRP) is a charity created in March 2017. We manage over 5,000 acres of diverse parkland, rare habitats and historic buildings and monuments in eight Royal Parks across London. These are Hyde Park, Kensington Gardens, The Green Park, St James’s Park, The Regent's Park and Primrose Hill, Greenwich Park, Richmond Park and Bushy Park.

We also manage other important public spaces including Brompton Cemetery and Victoria Tower Gardens. Our eight Royal Parks and other iconic green spaces are among the most visited attractions in the UK with 77 million visits every year.

We are now looking for two full-time Paralegals to join us: one on a 12-month fixed-term contract supporting the Safeguarding with Third Parties Project, and the other in a permanent position, both roles working within our Legal team.

The Benefits

• Salary of up to £35,000- £37,000 per annum, depending on experience

• 26 days' annual leave ) plus public holidays, increasing to 29 days after 3 years’ service

• Pension scheme (3% employee contribution; up to 10% employer contribution)

• Hybrid/agile working options

• Private medical insurance and healthcare cash plan

• Employee assistance programme and access to mental health first aiders

• Learning and development opportunities

• Cycle to work scheme

• Offices in a beautiful location.

This is a fantastic opportunity for qualified paralegals with strong administrative skills and legal experience to join our high-profile charity managing some of London’s most treasured public spaces.

You’ll gain valuable exposure to a wide range of legal processes, projects and stakeholders, accelerating your experience within a nationally celebrated charity at the heart of public life.

All of this while surrounded by the natural beauty and historic charm of London’s Royal Parks – offering a truly inspiring, one-of-a-kind working environment.

So, if you want to build on your legal expertise in a role where your work has a real purpose and directly impacts the protection and enjoyment of our parks, read on and apply today!

The Roles

As a Paralegal, you will support our legal team and internal stakeholders to ensure legal documentation is prepared and maintained appropriately.

Specifically, you will assist in drafting contracts, liaising with third parties to gather information, providing updates, and advising on the use of appropriate contract templates.

Alongside this, you’ll support a variety of wider responsibilities, including proofreading and formatting documents, monitoring external spending, and helping to manage internal resources.

Additionally, you will:

• Support with redaction exercises under the Procurement Act 2023
• Draft non-standard agreements with Legal colleagues
• Help create and maintain a ‘Legal’ intranet page
• Book rooms and schedule meetings for Legal colleagues

About You

To be considered as a Paralegal, you will need:

• A Law degree, Graduate Diploma in Law or equivalent paralegal qualification
• Strong organisational and administrative experience, with great attention to detail
• Excellent time management skills and the ability to meet deadlines
• Strong written and verbal communication skills and stakeholder rapport
• The ability to collaborate effectively across teams and external organisations

Other organisations may call this role Legal Assistant, Legal Administrator, Junior Legal Executive, Legal Support Officer, Legal Contracts Officer, or Legal Co-ordinator.

We want to put everyone in the best possible position to succeed and use Recite-me accessibility software. At the top of the application page, there is an “Accessibility Tools” button which you can use to complete the application form in a way that works for you. If you think that you may need more support to complete our application process, please do get in touch.

The Royal Parks is strongly committed to creating a diverse and inclusive workplace and is an equal opportunities employer. We value diversity and encourage applications from candidates from all backgrounds. We believe that the more inclusive we are, the better our work will be. Please visit our website to find out more on our approach to Equality, Diversity and Inclusion.

So, if you want to make an impact as a Paralegal, please apply via the button shown. Successful candidates will be appointed on merit.

Our day centre service is currently open three days per-week offering respite, food and somewhere safe to be for anyone facing street homelessness. It provides advocacy and casework services to those who are vulnerably housed or homeless, supporting them to address their individual crisis and the underlying causes. We also provide a small year round night shelter provision. 

APAP works in close partnership with a number of key agencies locally including drug and alcohol teams, street outreach services, local authority housing teams and the wider VCS. We are a gateway service in the community through which our clients can access a range of support. 

The Community Fundraising and Partnerships Coordinator will be responsible for developing and nurturing relationships within the local community to support APAP’s fundraising efforts, including schools, local businesses, faith and community groups. A key feature of this role will be developing increased year-round community engagement and fundraising, leading into the planning and delivery of at least one annual fundraising campaign. The successful candidate will have the opportunity to engage directly with stakeholders to build strong partnerships, whilst contributing strategically to the growth of the charity's fundraising efforts. 

The Restored Beacon Network is a national network of churches that provide a place of welcome and safety for those who have experienced domestic abuse. Beacon churches partner with us to receive training, guidance and resources so that they can effectively support survivors in their congregations and communities, shining a light in the darkness of domestic abuse and journeying with them on the road to recovery. 

The Restored Beacon Network manager will work with the CEO to grow and develop this important network of churches. You will meet and recruit new church partners and walk them through the journey to becoming a Restored Beacon and beyond. This will involve meeting with church leadership, assessing their readiness to become a Beacon, arranging a training schedule, and supporting Restored Beacon Co-ordinators. You'll care for our church partners, providing spiritual, emotional and practical support to them as they work at the front line of supporting survivors. Relationship management is a key part of this role, not only with each individual Restored Beacon coordinator but also in facilitating peer support across the network. 

CHARITY FOUNDATION MANAGER REQUIRED

James Marshall Foundation (JMF) is a long-established local charity. Its mission is to support financially disadvantaged young people aged 4 to 24 years old living in Harpenden, Wheathampstead, Kimpton, Redbourn, Flamstead or Markyate by awarding individual grants for education and career development opportunities.
In 2024, JMF awarded over 850 individual grants totalling £200,000.

We are seeking a dedicated Foundation Manager to oversee the operational and strategic management of the James Marshall Foundation.

The JMF has an endowment and as such, our focus is on the effective distribution of funds to support our objectives and ensuring the long-term sustainability of the charity.

The Foundation Manager is responsible for, amongst other things, managing the grant process, overseeing financial stewardship (including in respect of the foundation’s properties), supporting the trustees, fulfilling compliance and reporting obligations, and maintaining the visibility of JMF with local schools and other relevant bodies. The Foundation Manager will manage a team of 3 part-time Foundation Associates.

The role is based in our office in Harpenden, with the expectation of hours being 28–30 hours a week on a minimum of 4 days. Attendance at some evening meetings will be required.
Salary: £45–50,000 FTE

We are looking for a proactive individual with strong organisational skills and attention to detail.
Financial experience and excellent communication skills essential.

Closing date for applications: 0900 Tuesday 6th May 2025

Firstly, thanks for your interest in this post.  We hope you see a role for you here at Age UK Lambeth. 

This is an exciting time for us and Age UK Lambeth. We have just been awarded a contract to deliver Preventative Services in Lambeth for five years with a possibility for an extension for two years. As well as holding a contract with them for delivery of the Adult Social Care Front Door service.

We are looking for a Finance Manager with experience in contract negotiation to join our  Senior Management Team (SMT) for two days a week.  We have a track record in successful grant applications and are looking to generate income from the delivery of services.

We want to find someone who can use their financial and analytical skills to support our SMT in growing our Charity to support residents in Lambeth. The postholder will be supported by our Finance Officer in delivering our finance operations.

If you would like an informal conversation about the post, please feel free to contact me by m email.

We hope that you find this post an exciting prospect for you and look forward to receiving your application. 

I wish you well in your application 

Paul Coles 

Chief Executive 

Programmes Coordinator

We are seeking a passionate and highly organised Programmes Coordinator to help deliver impactful, inclusive music education across our flagship London schools

Position: Programmes Coordinator

Salary: £27,846 + 5% pension contribution

Location: Hybrid – Remote & Office-based (Kennington, London SE11)

Hours: Full time, 35 hours per week (8am start during term-time)

Contract: Permanent

Closing Date: 5pm, Wednesday 7th May 2025

Interview Dates: Monday 12th or Tuesday 13th May (1st round), Friday 16th May (2nd round)

About the Role

As Programmes Coordinator you will be a vital member of the Programmes Team, supporting the smooth coordination of Schools and Teacher Training programmes. You’ll play a key part in ensuring the charity’s award-winning music education initiatives run efficiently and inclusively across their Flagship Schools and national training network.

Some Key Responsibilities Include:

• Coordinate schedules, lessons, events and exams across central London Flagship Schools.

• Manage communications via the Programmes inbox, responding to parents, teachers, and stakeholders.

• Administer resources, instruments, payments, bursaries, and teacher invoices.

• Support student transitions, assessments, and reports in partnership with programme leads.

• Organise concerts and major events including M-Fest and seasonal showcases.

• Coordinate logistics for national training initiatives like Musicians of Change (PGCEi), including scheduling, recruitment, venue booking, and graduation processes.

• Manage data and systems including a Virtual Learning Environment (VLE) and evaluation tools.

• Assist with financial tracking, freelancer contracting, and administrative support across all programme areas.

About You

You will need to be an efficient, proactive organiser who thrives in a collaborative environment. Have a keen eye for detail, a calm approach under pressure, and a passion for inclusive education or the arts.

Essential Skills & Experience:

• Excellent organisation, time management and multitasking abilities

• Confident communicator with strong interpersonal and written communication skills

• Experienced in coordinating timetables, meetings, and resources in busy teams

• Skilled in Microsoft Office and able to manage data securely and effectively

• Financial administration experience, including working with budgets and invoices

• A belief in equity, diversity and inclusion and a willingness to learn and grow

Desirable:

• Knowledge of music, education, or the non-profit/arts sector

• Experience using tools like Trello, Mailchimp, Jotform or similar

About the Organisation

The organisation is a bold and inclusive music education charity transforming lives through music. Working nationally to challenge inequity in music education, train the next generation of inclusive teachers, and inspire children through long-term musical learning. From their work in diverse London schools to the postgraduate teacher training programme, they’re building a more equitable future for music.

The charity are proud of the warm, inclusive culture and are committed to staff well-being, development and flexible working. The team is passionate, kind, and united by the belief that every child deserves access to high-quality music education.

Other roles you may have experience of could include:

Project Coordinator, Education Administrator, Music Administrator, Programme Officer, School Liaison Officer, Arts Project Assistant, Events Coordinator, Training Administrator etc. 

Job title: Executive Assistant

Salary: £50,152 per annum

Location: London, E1, Hybrid working

Contract/Hours: 1 FTE, Full time 35 hours a week

Fairtrade Foundation is seeking a strategic thinking Executive Assistant (EA) to our Chief Executive (CEO). They will be a trusted partner and critical enabler, responsible for providing high-level strategic, operational, and administrative support to the CEO. This role goes beyond traditional diary and inbox management, acting as an extension of the CEO’s office — driving alignment across leadership priorities, ensuring timely follow-through on strategic initiatives, and representing the CEO in interactions where appropriate.

Working at the intersection of leadership, strategy, and execution, the EA supports the CEO in managing complex stakeholder relationships, tracking the delivery of strategic initiatives, and coordinating the rhythm and quality of executive governance — including preparation for Board, committee, and senior leadership forums. The role holds ownership of key governance processes, ensuring that decision-making is well-prepared, accountable, and aligned with Fairtrade’s strategic direction.

With a dotted-line into the Strategy and Planning team, the EA also plays a connective role.  This role requires exceptional judgement, discretion, and political acumen, with the ability to operate with influence and professionalism across internal and external stakeholders. As a values-led organisation, Fairtrade is looking for a EA who embodies its values of partnership, integrity, respect and accountability — and who thrives in a fast-paced, purpose-driven environment whilst being highly organised and possessing meticulous attention to detail.  You will understand charity governance, and have provided support to a board (commercial, public sector or non-profit) both on a logistical, practical basis, as well as ensuring delivery across broader governance deliverables.  You will have a positive mindset, be a propositional problem solver with an optimistic and confident attitude.

Fairtrade changes the way trade works through better prices, decent working conditions and a fairer deal for farmers and workers around the world. Globally, across all Fairtrade members, we share a vision of a world in which all farmers and workers can enjoy secure and sustainable livelihoods, fulfil their potential and decide on their future. To achieve this we connect disadvantaged farmers and workers with consumers, promote fairer trading conditions, and empower farmers and workers to combat poverty, strengthen their position and take more control of their lives.

We are seeking passionate and enthusiastic candidates who share our vision for a better world, if that sounds like you, then come and join our movement for change.

Fairtrade offers flexible working and welcomes applications from all sections of the community.

We particularly welcome applications from candidates with ethnically diverse backgrounds, LGBTQ+ candidates and from candidates with disabilities, because we would like to increase the representation of these groups at this level. We want to do this because we know greater diversity will lead to greater results for producers and farmers around the world.

Closing date: 9th May (10am)

Interviews will take place 15th May

Contract: Permanent

Your new company
Join a leading organisation dedicated to driving innovation and excellence in the field of research and discovery. As part of the research team, you will be at the heart of streamlining operations and ensuring alignment with goals. This is your chance to be part of a team that drives innovation and excellence in the field of research and discovery.
Your new role
As an Executive Assistant to Senior Leadership, you will provide executive support to the Executive Director and team coordination for the department. You will collaborate across the organisation and with external partners, offering flexible cover for other EAs and PAs. Your responsibilities will include effective diary and email management, preparing documents, organising meetings, arranging travel, and supporting the delivery of operational excellence.
What you'll need to succeed
We are looking for a motivated individual with EA/Office Management experience, extensive experience of managing complex diaries and scheduling for senior leadership, and the ability to handle and streamline simultaneous requests. High attention to detail, adaptability, advanced IT skills, strong communication abilities, and adeptness at delivering high-quality projects within tight deadlines are essential. You should have a methodical approach, a keen understanding of our mission, and the ability to build strong stakeholder relationships.
Skills and Experience needed:

• Experience in EA/Office Management and delivering key projects to a high standard within tight deadlines.
• Ability to address conflict and make decisions.
• Experience in calendar management, drafting correspondence, and managing inboxes.
• Methodical and organised approach to work with very high attention to detail.
• Ability to deal professionally with confidential materials and issues.
• Ability to work on multiple pieces of work across stakeholder groups, adapt to changing priorities, and deal with issues as they arise.
• Strong interpersonal skills with the ability to build strong relationships with a wide range of stakeholders at all levels.
• Advanced IT skills, particularly in Microsoft Office and SharePoint.

What you'll get in return You will be part of a team that makes a difference, contributing to a diverse and inclusive culture across the organisation. You will have the opportunity to work closely with senior leadership, gain valuable experience, and be involved in key projects that drive innovation and excellence.
What you need to do now
If you are ready to embark on a rewarding career with my client, apply now and join a team that is dedicated to making a difference. I have a full job spec and candidate briefing I can share with you after the initial CV review.
If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV

Hays Specialist Recruitment Limited acts as an employment agency for permanent recruitment and employment business for the supply of temporary workers. By applying for this job you accept the T&C's, Privacy Policy and Disclaimers which can be found at hays.co.uk

We are looking for a Regional Development Executive to join our London-based team, The Citizens Foundation (UK). The Regional Development Executive will work closely with the CEO to develop the regional fundraising strategy and ensure it is delivered effectively. He or she will play a pivotal role in developing and managing strong relationships with existing and new supporters, with the aim of increasing TCF-UK’s funding and brand awareness on a regional level. This role is ideal for someone with very strong interpersonal, networking and people management skills, with a proven track record of proactively building and sustaining relationships with key stakeholders.  

The Citizens Foundation (UK) is a UK registered charity that supports the education of underprivileged children in Pakistan. It achieves this by raising funds and awareness to support the education programmes of The Citizens Foundation, Pakistan’s leading education charity. Since 1995, TCF has been providing life-changing education through purpose-built schools in the heart of Pakistan’s urban and rural slums. Today, TCF runs “perhaps the largest network of independently run schools in the world” (The Economist). With an all-female faculty, TCF is also the largest private employer of women in Pakistan. 

This is an exciting time to join our growing team, in a role that offers you the opportunity to work independently and flexibly, whilst make a real, tangible difference in the lives of thousands of children and women.

Responsibilities

· Develop and execute an annual development plan and budget, focused on identifying and building new groups of supporters (“chapters”) across cities as per the strategy and priority of TCF-UK.

· Achieve fundraising targets, while adhering to the fundraising budget, and thereby delivering a high rate on investment.

· Develop a programme of fundraising activities and initiatives, with the aim of growing regional income for TCF.

· Research, identify and network with key individuals in groups in the community who will support fundraising events and activities.

· Recruit, manage and support fundraising volunteers and supporters.

· Provide support and guidance to groups and individuals in the community who are fundraising on behalf of TCF.

· Manage and grow the portfolio of existing and potential HNWI’s in the assigned region, ensuring that all donors receive highest possible care. 

· Attend, promote and raise funds for TCF-UK at events organised by TCF supporters or other organisations.

· Develop strategic relationships with key stakeholders (media agencies, journalists etc.) and leverage these to drive awareness about TCF.

· Ensure all fundraising activities comply with TCF’s guidelines as well as the statutory guidelines.

· Provide timely reports to the CEO and the Board on progress of all fundraising activities.

· Ensure donor, stakeholder and volunteer data is accurately captured and managed in the CRM. 

Personal Specifications:

· Bachelors degree

· Excellent interpersonal skills, with ability to connect, network and build relationships.

· Broad understanding of fundraising techniques, volunteer management and major donor fundraising.

· A successful track record of developing and nurturing strategic partnerships and meeting budget and targets.

· Ability to manage and resolve conflict.

· Adept at working independently and autonomously, when required.

· Strong, collaborative team player, with ability to effectively manage multiple conversations, priorities and stakeholders.

· Willingness to be flexible about hours and location of work in order to accommodate events, function and work activity. The role requires a degree of travel within the UK.

· Highly organised, efficient and detail oriented.

· Passionate about education and TCF’s work and mission

· Dynamic, energetic and flexible, with ability to adapt to a consistently changing environment.

· Must be authorised to work in the UK and not require work authorisation by our company for this position or in the future.

Harris Hill are delighted to be partnering with The Insurance Charity in their search for a Director of Welfare and Grants. 

The Insurance Charity supports current and former employees of the insurance sector together with their dependants. Each year they help insurance people across the UK and Ireland who are encountering financial, health, housing, and wellbeing challenges. 

Salary: £65,000 
Location: Central London (working one day from home)

The charity is entering an exciting period of growth and development fresh from a recent rebrand and the appointment of a new CEO. They’re now looking to appoint their first Director of Welfare & Grants — a passionate, strategic, and people-focused leader to shape and drive their welfare services to the next level.

Key responsibilities include leading and overseeing all aspects of the charity’s welfare and grant services. You will provide strategic oversight of the full operational framework, shaping the beneficiary experience, making impactful recommendations on applications, and empowering the casework team and volunteer visitors to achieve lasting, meaningful outcomes.

You will play a pivotal role in ensuring services remain effective, compassionate, and accessible — evolving with the needs of those the charity support. As a key member of the senior leadership team, you will help shape the charity’s vision and ensure grants and welfare operations align with strategic goals. You will line manage the current team of 3 caseworkers which is expected to grow.

The successful candidate will have at least 5 years’ management experience, with a strong understanding of the UK & Ireland benefits system to ensure charitable support complements statutory support. Significant financial competence is crucial, alongside a background in evaluating and administering grants to individuals in a fair, transparent, and accountable manner.

You must be an analytical problem-solver, who can apply business analysis skills to evaluate, streamline, and simplify complex processes and procedures improving efficiency and accessibility, keeping beneficiaries’ needs at the heart of operations. Outstanding interpersonal skills are crucial - with a proven track record in supporting people in need (e.g., due to health, financial, or mental health challenges) with sensitivity and confidentiality.

If this sounds like you and you’re keen to hear more, please do get in touch with a CV ASAP!

Please note, CVs are being reviewed on a rolling basis and only successful applicants will be contacted with more information. 

As leading charity recruitment specialists and a certified B Corp™, Harris Hill is committed to high and ever-improving standards of equitable and inclusive recruitment. We actively welcome applications from all sections of the community regardless of age, disability, gender, race, religion, sexuality and other protected characteristics.

We're now The King's Trust. And we're still working for young people.

We've changed our name from The Prince's Trust to The King’s Trust. Rest assured, the support we offer young people remains the same. This change marks an exciting new chapter for us, and we hope you'll continue supporting us to transform young lives.

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Our Funding Management team are looking for someone who loves excel and has excellent attention to detail. (We have 2 x roles - a 12 month and a 6 month fixed-term contract)

This role is responsible for ensuring we maximise our restricted funds income in compliance with our funders requirements by allocating funding to grants, compiling and submitting claims and reports to Funders in a timely manner. Working effectively across the King's Trusts Delivery, Finance and Fundraising teams in a proactive manner.

The role is perfect for you if you have strong administration, reporting and time management skills along with experience of using CRM databases and excel.

Perks for working at The Trust! 

• Great holiday package! 30 days annual leave entitlement, plus bank holidays. Office closure on the days between Christmas and New Year 
• Flexible working! Where operationally possible, our roles require a combination of office days and working from home (please speak to the hiring manager about this particular role)
• You can volunteer for and/or attend events – The King's Trust Awards, Pride, active events etc. 
• In-house learning platform! Develop your skills for your career and your role 
• Benefits platform! Everything from health and financial well-being support to discounts on your favourite restaurants, shops and cinemas. 
• Personal development opportunities through our Networks – KT CAN (Cultural Awareness Network), KT GEN (Gender Equality Network), KT DAWN (Disability & Wellbeing Network), and PULSE (LGBTQIA+ Network). 
• Fantastic Family leave! Receive 13 weeks of full pay and 13 weeks of half pay for maternity and adoption leave. Receive 8 weeks of full pay for paternity leave. 
• Interest-free season ticket loans 
• The Trust will contribute 5% of your salary to the Trust Pension Scheme 
• Generous life assurance cover (4 x annual salary) 

Equal Opportunities 

Here at The King's Trust, we're committed to Equality, Diversity and Inclusion. We want to be an organisation that's representative of the communities we serve, which is why we strive for diversity of age, gender identity, sexual orientation, disability, race, religion and sex. Our goal is to create an environment where everyone, from any background, can be themselves and do the best work of their lives. 

We are looking for people that can bring different perspectives and experiences and especially welcome applications from those who are underrepresented in our organisation and sector, such as candidates from Black, Asian and Minority Ethnic backgrounds.  

We’re a Stonewall Top 100 Employer and we are an employer that is Disability Confident. Our staff, volunteers and young people are supported by KT CAN (our Cultural Awareness Network), KT GEN (Gender Equality Network), KT DAWN (Disability & Wellbeing Network) and PULSE (LGBTQIA+ Network). 

Safeguarding 

The King's Trust is committed to safeguarding and promoting the welfare of children and young people and expects all staff and volunteers to share this commitment. As part of this commitment, we undertake basic disclosure checks in accordance with the Codes of Practice for all roles within the Trust, and for our roles working directly with young people, at an enhanced level. Having a criminal record will not automatically exclude applicants. 

Fundraising ASSISTANT

JOB DESCRIPTION AND PERSON SPECIFICATION

Every 6 minutes someone learns that they are losing their sight. Every five hours, a baby is born with sight problems. In these moments, two profound questions emerge:

• Can this be stopped?

• How do I (or my child) live this life?

The merger of Fight for Sight and Vision Foundation on 1st April 2023 has enabled us to address both questions. By combining our strengths and expertise we are now the only significant national funder with the efficiency, capability, and capacity to increase investment in medical research and social improvement. Together we can mitigate both the prevalence and impact of sight loss.

We have a clear ambition, led by our CEO, Keith Valentine, who has valuable lived experience of sight loss. We’ve secured well-respected and highly engaged ambassadors and patrons, from Sir John Major and Marsha De Cordova MP.

We are looking for a driven, committed, and creative individual to join our dynamic team as we devise and launch a new five-year strategy. You’ll be part of something impactful and a key support within the fundraising team.

The Fundraising Assistant will play a crucial role in the future growth of our charity and the impact that we can achieve through partnerships for people with sight loss.  You will be a key part of a growing fundraising team providing support across the team. 

Responsible to  

Individual Giving Manager 

Direct reports  

None 

Working hours and contract  

This is a permanent full-time role (35 hours per week).  We will consider part-time and flexible working arrangements. 

Salary  

£25,000 per annum 

Location  

Central London with some remote working. A minimum of two days required in the office, 50 Leman Street, London E1 8HQ.

Start date 

As soon as possible. 

Role Responsibilities:

Individual Giving 

• Support the Individual Giving Manager with day-to-day communications with our donor base, including timely database administration to capture communication preferences and personal details. 

• Support the Database Manager with data and financial processes, including recording and batching donations, generating reports, contributing to supporter journeys and reconciling income. 

• Undertake research into new projects and areas of fundraising and highlight areas of potential opportunities to raise income and ensure continuous supporter engagement. 

• Liaise with design and print suppliers to deliver appeals and other campaigns. 

• Support the Individual Giving team in-person in the office, with the processing of direct marketing appeal responses, including banking of donations and sending thank you letters.

• Work with the Individual Giving Managers to implement supporter journeys to encourage further support to the organisation. 

Events and Community 

• Use a CRM database to effectively administer and manage event and community activities. 

• To be an ambassador at all events, supporting the delivery of our vision and ensuring that the charity’s profile and reputation are enhanced. 

• Work with the Events and Community team to send out literature and parcels to community groups and event participants in an efficient and timely manner. 

• Researching and sourcing event materials and fulfilling event packs when required.

• Support with logistics for virtual and in-person events as required. 

Wider fundraising  

• Answering inbound calls as part of the head office call team, at least two days per week, and responding to or triaging enquiries to be resolved in a timely manner.

• Working with suppliers to help design, proof and order new and replacement fundraising materials (fundraising packs, t-shirts, collecting boxes etc) as necessary.  

• Act as the first point of contact for external enquiries and manage internal post, including sorting incoming post and organising outgoing fundraising post from head office. 

• Work with the Communications team to ensure social media posts and other promotion opportunities are carefully planned and well executed.
• Work alongside the high value team Partnerships Assistant on key events and appeal tasks when required.

• Provide general administration support across the fundraising team as required. 

• Contribute to the overall fundraising strategy as a member of the Fundraising team. Share learnings and points of interest in team meetings, as well as work-based updates.

• To work in compliance with the Fundraising Regulator’s Code of Practice and data protection legislation.

Person specification:

Desirable skills, knowledge & experience 

• Excellent communicator in formal and informal communications, both verbally and in writing, to all stakeholders. 

• Proven ability to engage, inspire and enthuse a range of supporters. 

• A commitment to undertake training where required and an enthusiasm for new challenges and experiences. 

• Excellent interpersonal skills with the ability to build rapport. 

• Creative thinking, imaginative and entrepreneurial attitude towards fundraising. 

• Strong project management and prioritisation skills. 

• IT literate with experience of Word, Excel, PowerPoint, Publisher, Outlook, and databases. 

• A commitment to our values: Together we are bold, tenacious, informed and optimistic.
• Experience of using a CRM database to support relationship management. 
• Understanding of the charity sector and associated fundraising technique. 

Personal qualities 

• An understanding of and commitment to blind and partially sighted people. 

• A passion for fundraising and wanting to make a difference. Someone who is keen to succeed and keen to demonstrate their abilities.

• Highly organised with the ability to juggle several deadlines at the same time. 

• Positive, confident and enthusiastic. 

• The ability to use initiative, common sense and solve problems.

• Self-motivated, team worker with ability to work autonomously as required. 

• Willingness to work flexibly where required. 

• Approachable, creative, ‘can-do’ attitude. 

• Excellent attention to detail. 

• Comfortable with managing day-to-day routine tasks, in addition to prioritising ad hoc tasks when required. 

• A growth mindset.

Flexibility 

The role description is a general outline of duties and responsibilities and may be amended as the charity develops, the needs of the team evolve, and the role grows. The post holder may be required to undertake other duties as may be reasonably required from time to time. 

Application process:  

Please submit a CV and supporting statement, outlining your skills and experience relevant to the role and motivations for applying for the role (two pages maximum), with the subject ‘Application for Fundraising Assistant’

The interview process is as follows: 

• 1st Interview: Online with recruiting manager and fundraising colleague. 

• 2nd Interview and an informal meeting with colleagues: Face to face in London E1 with line manager and other members of the fundraising team.