Admin Jobs
JOB PURPOSE
The Administrative Assistant role provides a range of proactive administrative support to the Director of Fundraising of UK for UNHCR, as well as to the wider fundraising team. This role is therefore a key support in growing funding for refugees and displaced communities.
WHO WE ARE AND WHAT WE DO
United Kingdom for UNHCR is the United Nations Refugee Agency’s national charity partner for the United Kingdom. We generate public awareness of the plight of refugees and raise funds to help protect them through UNHCR’s humanitarian operations across the world.
Our supporters include UK private individuals, communities, corporate partners, trusts and foundations. The funds we raise help UNHCR deliver emergency relief such as shelter, medical care and basic supplies to people fleeing conflict and persecution, as well as healthcare, education and livelihoods opportunities for those who remain displaced over the long term.
Nobody chooses to be a refugee, but we can all play a part in their protection, and we want those who work with us to share our values and passion for the cause.
DIVERSITY, EQUITY, INCLUSION AND BELONGING
We strongly value diversity and recognise that it is critical to our success and the cause that we serve. We are committed to providing an inclusive environment for all who work with us and strongly welcome applications from diverse backgrounds, particularly those with lived experience of being a refugee, asylum seeker, internally displaced person, or a stateless person.
UK for UNHCR is proud to have Diversity & Inclusion Working Group. The Diversity & Inclusion Working Group is a group of colleagues focusing on tasks that drive action in the implementation of our D&I Approach. The group also works to create safe spaces that brings colleagues together for events, discussions and learning experiences that celebrate and support diversity and tackle barriers to inclusion.
We are also open to flexibility in many different ways, including an element of working from home and flexible hours. Please don’t be afraid to speak to us about this at the interview stage, so we can explore what’s possible.
ROLE RESPONSIBLITIES
- Proactively manages the Fundraising Director’s calendar: scheduling and rearranging internal and external meetings and liaising with key internal and external stakeholders.
- Helps schedule meetings for the various fundraising teams.
- Books meeting rooms for internal and external meetings, ensuring any required technology is set up.
- Ensures briefings for Director of Fundraising are received in advance of meetings.
- Registers in-person external guests to the office and ensures they are welcomed.
- Books travel arrangements for the Director of Fundraising and heads of fundraising.
- Minutes meetings, including documenting and sending out summary of decisions made and next steps from internal meetings.
- Updates partner information in our database (Salesforce).
- Maintains files and records on SharePoint.
- Manages invites and guestlists for donor events.
- Leads on organising logistics for twice annual fundraising all staff strategy away days.
- Coordinates with colleagues to secure content and information for donor materials (newsletters, proposals, reports).
- Helps create template documents for donors (for example, thank you emails/letters).
- Collates documentation for purchase orders and invoices.
- Builds and manages positive relationships with internal and external stakeholders.
- Identifies any administrative processes that could be simplified or made more efficient.
- Appropriately manages any confidential information.
- Supports other directors and fundraising colleagues on administrative activities.
- Performs other appropriate tasks or duties as required.
PERSONAL ATTRIBUTES AND EXPERIENCE
Essential Experience
- Previous experience in an administrative role.
- Previous experience with diary management.
Essential Skills/Knowledge
- Proficient in the use of Microsoft Office platforms: including Outlook, PowerPoint, Excel and Word.
- Excellent written and verbal communication skills.
- Excellent accuracy and attention to detail.
- Good organisational skills, including the ability to manage priorities.
- Strong interpersonal and collaboration skills.
Desirable Skills/Experience
- Understanding of a fundraising department.
WHY JOIN UNITED KINGDOM FOR UNHCR?
You will be part of a high performing agile team of talented people, all committed to build solidarity and raise funds for refugees and displaced people worldwide. You will be working in a flexible, supportive, and inclusive environment, where your work will be recognised and appraised.
What else?
Wellbeing
- 28 days’ leave per annum plus bank holidays.
- Employee Assistance programme providing 24/7 access to online GP, mental health support and virtual wellbeing.
- Access to 100s of perks with discounts on everyday purchases.
- Office wellness perks.
- Discount on gym memberships.
- Hybrid and Flexible Working.
- Staff socials.
Financial
- Pension scheme with an employer contribution of 8%.
- Non-contributory group life assurance scheme
- Non-contributory Income protection scheme.
- One-off contribution towards homeworking set up.
- Enhanced maternity, paternity, shared parental, and adoption pay.
- Enhanced sick pay scheme.
Development
- Comprehensive training and continuing development opportunities.
- Individual training budget.
HOW TO APPLY
If you have the relevant skills and the passion to use them to support refugees, please apply by completing our application form which is available in the documents section.
Closing date: Thursday 12th December 2024
Interviews: Week commencing 16th December 2024
If you would like to discuss any reasonable adjustments to the application or hiring process that may better facilitate your participation, please contact us using the email address provided when you click through to our online portal. We will make every effort to respond to your request for assistance as soon as possible.
United Kingdom for the UN Refugee Agency (UNHCR) is registered with the Charity Commission (England & Wales), charity no. 1183415. It is the UK national partner of the United Nations High Commissioner for Refugees (UNHCR), the UN Refugee Agency.
We stand with refugees – will you join us?
The client requests no contact from agencies or media sales.
Job Title: Fundraising Officer (Trusts)
Salary: £16,800 (£28,000 FTE)
Contract: Permanent, 3 days per week (or 22.5hrs per week on another agreed working pattern)
Location: Hybrid, at least one day per week in a Power2 office (London or Ashton-under-Lyne)
Annual Leave: 25 days paid holiday each year (pro-rata)
Power2 is a fast growing and energetic children and young people’s charity that has supported 27,000 young people since 2001. We are based in the North West of England and London and deliver early-intervention asset-based programmes to children and young people who have mental wellbeing challenges and are disengaged from school and more widely. We are well-known for our accredited Teens and Toddlers programme and its variations focusing on mental health, school transitions and physical activity, and are supporting young people via Power2 Rediscover, an intensive 1:1 wellbeing programme.
We believe there is no greater cost to society than unfulfilled potential. We support young people to get the most out of their education by helping them to improve their mental health and wellbeing and develop their skills. We inspire young people who are at significant risk of school exclusion to re-engage and fulfil their potential at school, at work and in life.
We have an opportunity to join our Fundraising Team as Fundraising Officer, raising the funds that enable young people to benefit from our life-changing programmes.
The majority of the successful candidate’s time will be spent in growing an already established Trusts and Foundations income stream; you will be responsible for writing applications to and managing relationships with small and medium grant-makers (giving up to c.£10k). You will have the autonomy to manage your own portfolio of new and existing funders, with support from the Head of Fundraising, and will support the wider fundraising team with research needs.
This is an exciting time to join the Power2 fundraising team, as we aim to grow and diversify our income sources. The successful candidate will therefore have the opportunity to be involved in the growth and development of new areas of fundraising and to be involved in activities reflecting their own interests and career aspirations.
Direct experience is not essential for this role – more important is that you possess transferable skills and can demonstrate experience in distilling complex information from a range of sources and communicating it in a persuasive, engaging way to different audiences. The successful candidate will therefore have excellent communication skills, be highly numerate and a great team player and collaborator.
We operate hybrid working, and this role can be based at either our London or North-West (Ashton-under-Lyne) office, with at least one day working in the office per week. We offer flexibility as to when the role’s hours are worked, and exact working patterns can be discussed at interview.
To apply please visit our website. On the second page of the application form, please upload a CV and personal statement. Use the personal statement as an opportunity to convince us why your skills and experience make you the right person for this role, paying particular attention to the criteria on the person specification. Applications without a personal statement will not be considered.
Interviews will be held w/c 16 December.
The successful applicants will be required to undergo an enhanced DBS check (child workforce) and provide details of two referees.
Power2 strives to be a diverse and inclusive place where we can ALL be ourselves. We are committed to equality of opportunity for all staff and applications from individuals are encouraged regardless of age, disability, sex, gender reassignment, sexual orientation, pregnancy and maternity, race, religion or belief and marriage and civil partnerships.
Power2 is committed to safeguarding and promoting the welfare of children and young people and expects all staff and volunteers to share this commitment. We may undertake an online search if you are shortlisted.
We believe every child and young person deserves the opportunity to thrive, even when things get tougher.
The client requests no contact from agencies or media sales.
Actively Interviewing
This organisation is scheduling interviews as applications come in. They're ready to hire as soon as they find the right person. Don't miss your opportunity, apply now!
Job Title: Recruitment and HR Operations Manager
Reporting to: Head of People
Line Managing: People Officer and People Administrator
Salary: £35,000 - £40,000 (dependent on experience)
Contract type: Full time (37.5 hours)
About The Felix Project
The Felix Project is London's biggest food redistribution charity and the largest end-to-end food redistribution charity in Europe.
The Felix Project is a dynamic, ambitious charity working to make London a city where no one goes hungry and good food is never wasted.
We rescue high quality, fresh and nutritious food that cannot be sold from nearly 500 suppliers including supermarkets, wholesalers, farms, restaurants and delis. We sort and deliver this food to charities, schools and community projects supporting London’s most vulnerable people.
This year we expect to rescue 13,000 tonnes of food to redistribute to more than 1,000 London frontline charities and primary schools in every borough of London. That’s enough food to make more than 30 million meals.
The Felix Project is growing fast in response to huge demand. Set up in 2016, we now have around 160 staff working alongside 8,500 volunteers. We have four main operating depots spread across London - in Deptford, Enfield, Park Royal and Poplar. We’re committed to ensuring our different teams work hand-in-hand, so our main hot-desking spaces are built into these depots.
Alongside our large-scale, depot-based operations we have green ‘point-to-point' food redistribution projects in central London and Canary Wharf. In Poplar, we operate a commercial Kitchen which uses surplus food to cater for up to 5,000 individual meals per day.
Purpose of the Job
The Recruitment and HR Operations Manager will report direct to the Head of People and lead the end-to-end recruitment and HR operations for our organisation. This role combines the strategic elements of recruitment with operational HR responsibilities, including payroll oversight, HR systems management, and occasionally employee relations support. This role will be line managing the People Officer and People Administrator, who will provide support on the below functions.
Duties and Accountabilities
Recruitment
- Ensure that end-to-end recruitment is completed for roles across all levels of the organisation; including creating recruitment campaigns and plans
- Overseeing job board accounts
- Develop and execute innovative talent acquisition strategies to attract and retain top talent.
- Partner with department managers to understand their hiring needs and provide guidance throughout the recruitment lifecycle.
- Manage relationships with external recruitment agencies as needed to support hiring goals.
HR Operations
- Oversee HR operations to ensure efficient and compliant HR processes, including payroll processing, benefits administration, and employee record maintenance.
- Ensure compliance with relevant employment laws and internal policies.
- Drive improvements in HR processes and systems to increase efficiency and effectiveness within the team.
- Oversee onboarding and offboarding processes to ensure a seamless employee experience.
Payroll Management
- Oversee payroll processes, ensuring accurate and timely payroll distribution.
- Coordinate with the Finance Department and the People Officer to resolve payroll-related issues.
- Ensure compliance with all payroll-related legal requirements and organisational policies.
HR Systems and Database Oversight
- Oversee databases, ensuring data integrity and security
- Ensure external website, intranet, and SharePoint HR pages are updated and contain most up-to-date information.
Other
- Provide support for ER cases as needed, collaborating with the HR Advisor to ensure fair and consistent application of policies.
- Support the Learning and Development Advisor in development and administration function of training of our staff
- Support HR leadership in fostering a positive workplace culture
- Any other duties as directly by the senior leadership team.
What you’ll get in return
You will be working in an upbeat, innovative charity with strong vision, ambition and a fantastic culture and leadership team. This role is hybrid but there will be travel expected to our Park Royal, Enfield, Deptford, Poplar depots and Canary Wharf Office. The salary is £35,000 to £40,000 per annum, 25 days annual leave + bank holidays. You will be able to further develop your skills through training opportunities if and when required.
Recruitment timeline
We will be assessing candidates and arranging interviews as applications come in, so please apply as soon as possible, to avoid missing out on this opportunity.
Benefits
- 25 days annual leave per annum (+ bank holidays) plus up to 5 days additional leave for length of service.
- Enhanced Maternity and Paternity leave.
- Birthday day off.
- Access to benefit platform for a wide range of discounts on everyday spends plus gym discounts.
- Training and development opportunities.
- Employee assistance programme including 24 Hour GP helpline.
- Cycle to Work Scheme.
- Opportunity for free meals whilst working at our depots.
- After work activities such as Felix’s softball team, running club and cycling club
We deliver this surplus food to charities and schools so they can provide healthy meals and help the most vulnerable in our society.
The Yorkshire Synod of the United Reformed Church is looking to recruit a permanent, part-time Trust Secretary based at the Synod's office in Morley, West Yorkshire.
Responsibilities include
· Carrying out the responsibilities attached to the post of Company Secretary
· Acting as Secretary to the Annual General Meetings of the Trust Companies
· Preparing Trust papers and agendas
· Being the principal point of contact with the Synod’s solicitors
· Working with the Property Officer to take the lead in transactions relating to land and property
We are looking for someone who is:
· An excellent administrator
· Educated to degree level or equivalent
· Able to prioritize work in the face of conflicting demands
· Familiar with church structures
· Able to represent the Synod and the United Reformed Church
The client requests no contact from agencies or media sales.
To lead, co-ordinate, manage and expand our Community Wellbeing Team services for children and families and to ensure the smooth running of these services. To jointly oversee the delivery of services from the Phoenix Youth Centre by YMCA East Surrey and by other partner organisations.
Service Management & Development
• To develop, oversee and expand existing service provision to meet the requirements of the EWMH services contract with Surrey Wellbeing Partnership. Services will be designed around the iThrive framework to deliver information, advice and early intervention for children, young people and families. They will build on existing YMCA East Surrey services.
• To work with the EWMH Manager to develop and implement a business plan across community services.
• To manage a team of practitioners and an office administrator, including carrying out regular one-to-ones, annual appraisals, setting objectives and development and training.
• To be the first point of operational contact for the Community Wellbeing Team, including supporting practitioners with risk management and reporting.
• To work collaboratively and effectively with partners across the Surrey Wellbeing Partnership and Mindworks Alliance to keep up to date on and respond to local and emerging needs, to take referrals or refer on/signpost and to share good practice.
• To promote and publicise the Community Wellbeing Team and EWMH services among relevant agencies, referrers, service users and potential service users.
• To manage administration linked to the recruitment and induction of new staff.
Service Delivery/Administration
• To manage referrals into the Community Wellbeing Team and ensure that appropriate data is recorded accurately and kept up to date.
• To liaise with families and other professionals about referrals and service provision.
• To jointly oversee the Phoenix Youth Centre so that it is staffed and appropriately maintained to support delivery of both YMCA East Surrey services and services delivered by other organisations.
• To report to and liaise with the EWMH Manager regarding the delivery of the service. • To ensure that client complaints are investigated and dealt with appropriately.
• To work with the EWMH Manager to identify and manage safeguarding and other risks and to liaise with the Designated Safeguarding Lead in line with YMCA East Surrey protocols and team operational process.
• To contribute to the development and delivery of training and parent/carer workshops as and when required.
Service Monitoring & Evaluation
• To set up and maintain appropriate record keeping systems in line with data protection requirements.
• To ensure service outcomes and outputs are effectively monitored and evaluated and prepare service statistics in conjunction with EWMH Manager and Mindworks Delivery Manager.
• To produce reports on activity, impact and outcomes plus provide input to the wider YMCA East Surrey Annual Impact Report.
• To produce client case studies for internal and external communication purposes.
Other
Occasional evening work required (with a corresponding later start time or possibility to claim time off in lieu).
• Any other duties are required to be performed within the grade and renumeration of the role.
• We are committed to safeguarding and promoting the welfare of children and young people/vulnerable adults. This role will require an enhanced DBS disclosure (with barred children/vulnerable adults). We require you to understand and demonstrate this commitment and attend any required training.
The client requests no contact from agencies or media sales.
Using Anonymous Recruitment
This organisation is using Anonymous Recruitment to reduce bias in the first stages of the hiring process. Our system keeps your personal information hidden until the recruiter contacts you.
Role Purpose
We are seeking an organised and proactive Engagement Assistant to join our team. In this role, you will collaborate closely with Programme Teams and Engagement Team to design and execute impactful events, and support communications. This position is ideal for someone who thrives in dynamic environments and is passionate about delivering exceptional event experiences.
Key responsibilities will include:
Events
· Work closely with the Senior Events Manager and Events Manager to manage and deliver a number of events from conception to completion.
· Take ownership and manage the administration of all event admin.
· Lead on all elements of guest correspondence including guestlist collation, managing the RSVP inbox, overseeing development of guest communication, and managing guest registration at events.
· Team lead for Salesforce.
· Overseeing the design development of key event materials.
Please note that this role will involve some occasional UK and International travel.
Comms
· Take ownership of The Royal Foundation calendars and planners
· Provide administrative support for communication and event activity
· Creating PowerPoint decks for Communication or Events team
Knowledge, experience, and personal qualities
· Ability to manage tasks with numerous dependencies.
· Exceptional communication skills, with the ability to collaborate and work with multiple teams.
· Capable of delivering exceptional work at a fast pace in complex environments and balancing a large number of different stakeholders and priorities at once.
Knowledge and experience (all essential)
· Experience delivering events (essential)
· Experience working in communications/campaigns (desirable)
· Experience using Salesforce (desirable)
Personal qualities (all essential)
· Willingness to learn and develop new skills.
· Self-starter and independent thinker; able to solve problems and instigate solutions.
· Take initiative and responsibility for their own workload.
Our Company & Culture:
The Royal Foundation is committed to equity, diversity, and inclusion and to ensuring a positive, safe, and respectful environment which promotes the wellbeing and dignity of our employees, partners, suppliers, and those whose interests we represent. We are committed to promoting a positive and inclusive working environment that has a diversity of people and views, and one that supports our culture of collaboration and curiosity. These principles underpin our professional behaviour and are embedded in our policies, procedures, day-to-day practices, and external relationships. We therefore welcome and encourage job applications from people of all backgrounds.
If you have the relevant skills and enthusiasm for the role, then we’d love to hear from you. Please send your CV and a one-page covering letter explaining your motivation for applying and how you meet the skills and experience required for the role by clicking ‘Apply’ now.
Closing Date for applications: 29th November 2024
Please ensure that you have submitted your CV with a one page cover letter explaining your motivations, skills and experience relevant to the role.
The client requests no contact from agencies or media sales.
HUB TEAM ADMINISTRATIVE ASSISTANT
OASIS HUB BATH
PART TIME, 16 HOURS PER WEEK (0.4 FTE)
6 MONTH FIXED TERM CONTRACT (January 2025 – June 2025) with a view to extend dependent on funding
SALARY: £10,011 per annum (£25,029 pro rata for 1 FTE)
We have an exciting opportunity for a Hub Administrative Assistant to work alongside our Hub Team Administrator for a fixed-term, from January 2025 until June 2025. This role will support our Community Work Manager with the administration necessary to deliver our community work. This currently includes two food pantry sessions a week, and a combined pop-up pantry and Living Room (warm space) session each week.
Key responsibilities of this role will be:
· To process applications to hub projects and manage communication with project members.
· To co-ordinate volunteer communications.
· To create and manage volunteer rotas.
· To ensure team leaders have all relevant information for each session.
· To ensure data is populated and managed accurately, and according to GDPR requirements.
The successful post holder must have:
· Excellent administration skills and attention to detail.
· Proven people skills and experience in relation to community work or the charity sector.
· Able to liaise with staff and volunteers from external organisations at all levels.
This is an exciting opportunity to be part of a growing organisation, making a difference to communities on a local level, while improving your employability skills.
As part of the package, Oasis offers:
· A pension scheme, currently offering 7% employer contribution
· A generous holiday allowance, starting at 25 days per year (plus 8 Bank Holidays)
· Working as part of a friendly, community-minded team of professionals
The closing date will be 9th December at 9am, with interviews on 16th December 2024.
If you are interested in this role, please:
Email your CV including a Supporting Statement. Please visit the Oasis Charity Jobs website for further information.Your Supporting Statement should be no more than two A4 pages and must address ALL of the following questions:
1. The Oasis vision is for community – a place where everyone is included, makes a contribution and reaches their potential. Our community hub is a welcoming space for the whole community to access.
o What does this mean to you?
o Why is good administration essential to create a space that works for everyone?
o What skills and / or experience related to the role can you bring?
We actively encourage applications from people of all ethnic backgrounds and minority and underrepresented groups. Oasis is committed to making a difference to the lives of the communities it works in, and as such you must show a willingness to demonstrate commitment to the values and behaviours which flow from the Oasis ethos. We are committed to safeguarding and promoting the welfare of children and young people. We expect all staff to share this commitment and to undergo appropriate checks, including enhanced DBS checks. The successful candidate will need to be provide proof of the right to work in the UK.
Oasis supports Equal Opportunities. Registered Charity No. 1026487
The client requests no contact from agencies or media sales.
Actively Interviewing
This organisation is scheduling interviews as applications come in. They're ready to hire as soon as they find the right person. Don't miss your opportunity, apply now!
You have recent experience within the mental health field (or a related area) and know how the use of IPS (Individual Placement and Support) can help the people we support to find paid employment and have awareness of the Recovery and Personalisation agenda. All you need is the perfect environment to put your skills to great use. Welcome to Waythrough as an Employment Specialist.
We need someone like you to join the team at our Hammersmith & Fulham Employment Service. We support people living with mental health problems to develop a sense of independence, purpose and fulfilment; to develop their social networks and gain the skills they need to return to work or training where this is their goal. But we need your help. Your challenge? We help individuals with mental health problems to find paid employment, or unpaid voluntary work, plus we assist employers and employees to successfully resolve mental health problems in the workplace.
You will support the delivery of our Employment Service which will see you focus on motivating, supporting and providing person-centred advice and guidance to people receiving support to enable them to move into suitable and sustainable work.
As well as a good understanding of people with mental health problems, you have experience of networking/liaising with local employers and the initiative to develop and promote a service. Excellent motivational, presentation and listening skills are essential too, as is a willingness to travel in the local area and occasionally work outside of office hours. Customer focused, well organised and collaborative in approach, you are a great administrator and pride yourself on your word processing skills and ability to keep accurate computer records/use a database. A flexible approach to working to ensure effective service delivery is essential.
This is a full-time role requiring the post holder to work 37.5 hours per week.
We are committed to increasing our diversity and we would welcome applications from those with lived experience.
This is a rolling recruitment process. Candidates will be interviewed as and when they are shortlisted.
Learning and development is important to us, and we are pleased to be able to offer a wide range of apprenticeships. We hire apprentices into specific roles as well as offering apprenticeships to the workforce. Anyone can apply to undertake an apprenticeship relevant to the role as long as they are in a permanent post and have successfully passed probation.
On 1st June 2024, Richmond Fellowship, part of Recovery Focus, a national group of charities highly experienced in providing specialist support services to individuals and families living with the effects of mental ill health, drug and alcohol use, gambling and domestic violence merged with Humankind to form a single organisation that provides the joined-up mental health, housing and drug and alcohol support we’ve all known has been needed for decades. In October 2024, Humankind was renamed Waythrough to reflect the new organisation.
Our vision is to break down the barriers that stop people getting the support they need to live a life they value.
Actively Interviewing
This organisation is scheduling interviews as applications come in. They're ready to hire as soon as they find the right person. Don't miss your opportunity, apply now!
About the role
We have an exciting opportunity to join our team to provide administrative and event delivery support across all event and fundraising activities. This will include a wide range of support tasks pre-event, onsite and post-event for the BOA’s flagship event, BOA Annual Congress, and other educational, social and fundraising events, both face to face and virtual, delivered by the team. In addition, the postholder will be responsible for maintaining comprehensive administration systems across the events and fundraising team, corresponding with members, Stakeholders, delegates, fundraisers etc, using the CRM database, updating event and fundraising content on the BOA website, and supporting content creation for social media.
If you are a proactive individual with drive and enthusiasm looking for a new challenge, have an interest in events and fundraising and would be keen to work for a membership organisation involved in supporting trauma and orthopaedic surgeons and care for orthopaedic patients we would love to hear from you.
About you
- Able to establish good relationships with people at varying levels of seniority, including clinicians, expert advisors from the Council and subcommittees, and external stakeholders and organisations.
- Ready to get stuck in and capable of undertaking multiple tasks or projects at any one time
- Excellent written and oral communication skills, with the ability to deal with people diplomatically and appropriately
- Comfortable with handling multiple issues and flexibility to adapt if priorities change or opportunities emerge at short notice.
- Proactive and keen to make a difference while appreciating the importance of sound project management and an eye for detail
- Good organisational skills and time management with ability to prioritise and independently work to deadlines
- Strong attention to detail and ability to achieve high standards of work with little supervision.
- Confident learning and using IT and online systems, including CRMs
What we can offer you
- Good team working environment
- 25 days paid holiday + bank holidays and up to 4 Association closure days.
- Enhanced contributory pension scheme & other leave entitlements.
- Employee Assistance Scheme
- Benefits platform.
We are fully committed to equality and diversity and will assess your application based on your experience, skills and suitability to the position only
About us
Around 10 million adults and 12,000 children, have a musculoskeletal condition in the UK today. We are a professional membership organisation and registered charity with the mission of ‘Caring for Patients, Supporting Surgeons’ working with our members to deliver excellence in surgical care and restore pain free mobility.
Our activities include influencing and engagement, professional practice, research and training and education. We have over 5,000 members worldwide, the majority based in the United Kingdom and Ireland. Membership is made up of consultants (active or retired), surgeons in training and staff and associate specialist grades (SAS).
The client requests no contact from agencies or media sales.
Actively Interviewing
This organisation is scheduling interviews as applications come in. They're ready to hire as soon as they find the right person. Don't miss your opportunity, apply now!
Individual Giving Assistant
We’re looking for an enthusiastic and highly motivated individual to join our growing Individual Giving team.
Position: CE335 Individual Giving Assistant
Location: Homebased, UK, Nationwide
However, occasional travel will be required as part of this role (may include team meetings or other work-related meetings).
Hours: Full-time, 35 hours per week (flexible working available)
Salary: £26,000 per annum (inner London weighting £3,950 per annum or outer London weighting £2,100 per annum may be applied in accordance to where you live)
Contract: Permanent
Benefits: 25 days’ annual leave plus bank holidays (this will increase with service up to 30 days, full time equivalent) cashback and discount scheme, employee assistance programme, learning and development, pension scheme, Life Assurance, Eye Care vouchers, Long Service Award, Tax-free childcare, Health Cash Plan, Working Pattern Agreement, flexible working opportunities available.
Closing Date: 1 December 2024. We reserve the right to close this vacancy early if we receive sufficient applications for the role. Therefore, if you are interested, please submit your application as early as possible.
Interview Dates: week commencing 16 December 2024
Interviews will be held via video conferencing. Please let us know if this will present any challenges when you email your application.
The Role
Reporting to the Individual Giving who is responsible for cause related products, the Individual Giving Assistant will provide administrative, operational and marketing support for a range of activities across the year. You'll be an integral part of the team, supporting delivery across a variety of individual giving campaigns – such as postal mailings, digital advertising, telemarketing, eMarketing and Face to Face marketing.
This role gives you the opportunity to develop a knowledge of marketing and its application to Individual Giving Fundraising, including stakeholder communications and project management.
Key responsibilities will include:
· Day to day support in delivering campaigns to new and existing supporters
· Administrative support including raising POs, managing invoices and ensuring all costs are monitored
· Work with the wider team to identify opportunities to improve the supporter experience
· Assist with tracking performance by reporting on campaign results
About You
You will have experience working in the charity sector and/or within a marketing function and will have key strengths in:
· Organising and prioritising a busy workload
· Strong attention to detail
· Knowledge and interest in the charity fundraising sector
· General understanding of the marketing function
To fulfil the role, you must be a resident of the UK and have the right to work in the UK.
When you click to apply, you will be able to see the full responsibilities and person specification for further
information on the role.
Please submit your CV, (including details of your current address), and a supporting statement of no more than two pages, demonstrating how you meet the person specification and what you bring to the role in terms of your skills and experience.
Stroke Association
Finding strength through support
When stroke strikes, part of your brain shuts down. And so does a part of you. That’s because a stroke happens in the brain, the control centre for who we are and what we can do. It happens every five minutes in the UK and changes lives instantly. Recovery is tough, but with the right specialist support and a ton of courage and determination, the brain can adapt.
We believe everyone deserves to live the best life they can after stroke. And it’s a team effort to get there.
We provide specialist support, fund critical research and campaign to make sure people affected by stroke get the very best care and support to rebuild their lives.
The Stroke Association is the only charity in the UK providing lifelong support for all stroke survivors and their families. We provide tailored support to tens of thousands of stroke survivors each year. This support includes one-to-one and group support, funding vital scientific research into stroke prevention, acute treatment, recovery and long-term care, and campaigning to secure the best care for everyone affected by stroke.
We’re here for stroke survivors and their loved ones, from the moment they enter the new and frightening post-stroke world, supporting them every step of the way as they find their strength and their way back to life.
It’s only thanks to the generosity of our supporters and donors that we can provide vital support.
We’re working to improve the diversity of our people. We know that individuality leads to a richer experience for our people and better support for all those affected by stroke.
We strongly encourage people from all backgrounds to apply. We’re particularly looking to increase the number of applications from those with lived experience of stroke, and those from under-represented communities.
You may also have experience in areas such as Marketing, Fundraising, Communications, Marketing Assistant, Fundraising Assistant, Communications Assistant, Marketing Administrator, Fundraising Administrator, Communications Administrator, Admin, Administration.
PLEASE NOTE: This role is being advertised by NFP People on behalf of the organisation.
HR Officer
We are looking for a HR Officer to join the team supporting the HR function, in this part-time, hybrid working role.
This role could also be full-time incorporating the operations support function, which at the moment is as separate standalone part-time role.
Position: HR Officer
Location: Bristol/Hybrid
Hours: 22.5 hours per week (0.6 FTE) (22.5 hours split between Monday – Friday) or full time hours for the HR and Operations Officer role combined
Salary: £32,000 pro rata (£19,200 actual)
Contract: Permanent
Closing Date: Monday 2nd December 11:59pm
Interview Date: Interviews expected to be held w/c 9th December
The Role
As HR Officer you will provide support and specialist HR knowledge to all of the operational functions. This includes supporting the Finance Manager and other members of the Senior Leadership Team (SLT) on the delivery of various projects, maintaining employee records, and advising on compliance with UK Employment and Health and Safety Laws.
Main areas of responsibility include:
- Maintain up to date employee records
- Support health and safety compliance and training
- Support and coordinate staff training
- Training new staff on systems and day-to-day procedures
- Day-to-day management of the HR management system, BrightHR
- Assist in the preparation of monthly payroll instruction for accountants
- Working closely with the Finance Manager to ensure operational expense is accurately reported and logged
- Recruitment and induction of new staff and staff exits
- Assist with compliance of legal policy frameworks related to employment and health and safety
- Provide HR guidance and support to employees on employee relations and workplace policies
- Contribute to the development and continuous improvement of HR practices and procedures
We are advertising this as a part-time permanent role but would welcome applications for this post and the Operations Administrator post as a full-time position, HR and Operations Officer, £29,000 annual salary 1.0 FTE.
About You
With experience in a HR role OR equivalent experience in a role with evidence of transferable skills, you will have experience of overseeing administrative systems and the ability to manage a varied and busy workload.
With excellent organisational skills and time management, you will have knowledge and understanding of key HR functions and UK Employment Law.
You will be asked to submit a CV and then those selected to move to the next stage will be asked to submit a supporting document alongside their application.
We appreciate that some candidates may find other means of communicating their skills and experience more suitable to them, so accept the following supporting document formats:
- 2-page cover letter
- No more than a 5-minute long video (either sent as an mp4 attachment or a link to an unlisted YouTube video)
- A poem no longer than 2 pages
About the Organisation
The charity offers specialist support and therapeutic services to children, young people, and their families who have experienced child sexual abuse. They believe in creative evidence-based support services led by the voices of young people and their families. The specialist services are designed to grow connection and community with families who have experienced sexual abuse. The services have a creative arts focus because they believe in the transformative power of creativity in helping families to rebuild their lives after abuse experiences. Research guides everything the team does, it helps everyone to understand the service, develop best practice nationally in the sector and is a platform for amplifying survivors voices.
Benefits include:
- 25 days holiday plus bank holidays. We currently award the Christmas – New Year period off to staff (not deducted from allowance)
- Generous leave allowances (sickness, maternity, etc.)
- Flexible employer
- Whole-organisation Professional Development Fund and Policy to help your CPD
- Access to Employee Assistance Programme
- Fantastic, kind, and hardworking team
The organisation is committed to providing equal opportunities for all, irrespective of age, disability, race, sex, religion/belief, sexuality, gender identity, marital/civil partnership, pregnancy/maternity and working patterns. Therefore, are particularly keen to hear from candidates living with a disability, and those from the global majority.
You may also have experience in areas such as HR, Human Resources, People, Personnel, HR Officer, Human Resources Officer, People Officer, Personnel Officer, HR Administrator, Human Resources Administrator, People Administrator, Personnel Administrator, Operations, Operations Administrator, Operations Officer, People and Culture, People and Culture Officer.
PLEASE NOTE: This role is being advertised by NFP People on behalf of the organisation.
JOB DESCRIPTION
Title: ACCOUNTS ASSISTANT - FTC 12 MONTHS – LONDON OFFICE
A. Role:
To provide administrative support to the Finance Partner on a full-time basis.
B1. Duties and Responsibilities: Accounts
You will be supporting the Finance Partner and Assistant Management Accountant with the day-to-day accounts matters. We use a computerised Practice Management software called SOS. Training will be given on using this and all other systems so previous experience is not essential. You will be given accounts work gradually and fully trained on each area of work before moving onto the next level once you are confident and able. Tasks initially allocated to you will include those listed below:
- Submitting interim cost/disbursement claims to the Legal Aid Agency - This will be your main priority
- Maintaining the purchase ledger system – receiving supplier’s invoices, checking, and entering onto our system then paying suppliers as required
- ·Paying costs draftsmen fees each month
- ·Paying all client related disbursements and posting to SOS
- ·Processing staff expenses
- Weekly reconciliations of the firm’s bank accounts
- Weekly reconciliations of the firms PBA account
- ·Topping up and reconciling the firms cash cards
- Monthly reconciliations of the partners credit cards
- Investigating and clearing residual balances
- Checking office/client account throughout the day and ensuring payments received are allocated to correct matters and informing Fee Earners
- Helping the Assistant Management Accountant with ad-hoc accounts tasks as required
B2. Duties and Responsibilities: Admin / IT
· Setting up new users’ computers, supporting users when they have minor issues with their PC’s, e.g. replacing mice, screens and keyboards when necessary.
· Liaising with our external IT suppliers
· Generally helping with tasks as required
· Archiving matters on SOS
General:
· Attending meetings.
· Providing cover to colleagues as necessary
· Compliance with the firm’s equal opportunities policy
C. Standard of Performance:
· You are expected to learn the firm’s procedures and perform them competently and reliably.
· You are expected to develop expertise in using the firm’s systems, CCMS, Microsoft excel
· You are expected to assist with the administrative tasks of the firm to ensure that the firm runs smoothly and that a service of a high standard is provided to clients and all with whom the firm has contact.
· You are expected to understand and follow the solicitor’s accounts rules
D. To Whom Responsible:
You are responsible to the Finance Partner and act under the direction of all the partners.
Outline Terms and Conditions of Employment
Hours of work: 9.30am to 5.30pm, Monday-Friday, with an unpaid lunch break of one hour.
To create a financially sustainable firm that enables us to use the law to empower our clients to hold the state to account for its actions.
Are you a highly organised person who thrives on creating and maintaining seamless HR and payroll processes? Join our dynamic team as an HR Systems and Payroll Officer, where you’ll play a key role in keeping our payroll and our HR systems accurate and efficient. If you love being the go-to person for smooth, reliable processes and enjoy supporting a thriving workplace, we want to hear from you!
About the role:
As the HR Systems and Payroll Officer, you will take on a varied role that is central to maintaining and enhancing our HR and payroll systems. You will handle significant data input, act as a system administrator, and ensure seamless payroll processing, accurate data management, and compliance with regulations.
This role also involves providing customer support to system users, troubleshooting issues, developing new processes, training users, and creating guidance materials to ensure effective system use. Ideal role for someone with experience in payroll and HR systems who enjoys streamlining processes and collaborating with cross-functional teams.
Hybrid working is the norm for us at the moment, so a mix of home and office working is what you'll get, as well as our other benefits. We meet once a month for a department day in our head office in Kings Cross as well as any required training days or in person meetings for a business need. Further details can be discussed with the hiring manager in interview.
About you:
- Proven experience in HR systems and payroll processing.
- Display a strong attention to detail and customer focus.
- A strong knowledge of HRIS software and payroll systems.
- Excellent attention to detail, problem-solving skills, and communication abilities.
- A solid understanding of payroll regulations and compliance.
- Possess strong organizational, accuracy, communication, and analytical skills.
About us:
Single Homeless Project is a London-wide charity. Our vision is of a society where everyone has a place to call home and the chance to live a fulfilling life.
We help single Londoners by preventing homelessness, providing support and accommodation, promoting wellbeing, enhancing opportunity, and being a voice for change. From supporting people in crisis to helping people take the final steps towards independence and employment, we make a difference to 12,000 lives every year across all 32 boroughs.
We offer you more than a job; we offer you a chance to be part of a compassionate, driven team that's committed to making a real difference in people's lives. You will have the opportunity to actively problem solve and support colleagues across SHP to inspire positive change, all while working in a collaborative and growth-focused environment.
Join us in creating a brighter, more hopeful future for individuals in need.
Important Info:
Closing Date: Sunday, 1st December 2024 @ midnight.
Interview Date: Tuesday 10th or Wednesday 11th December (via Microsoft Teams)
Preventing homelessness, transforming lives.
The client requests no contact from agencies or media sales.
Actively Interviewing
This organisation is scheduling interviews as applications come in. They're ready to hire as soon as they find the right person. Don't miss your opportunity, apply now!
Permanent - Full time – Hours are negotiable
About us
Practical Action is a change making organisation that works in unconventional ways. We put ingenious ideas to work so people in poverty can change their world.
We do things differently, so answers that start small can grow big – bringing people together in bold collaborations, using innovation and knowledge to build futures free from poverty and help shape a world that works better for everyone.
About the role
The key function of this role is to support all Practical Action entities and subsidiaries in providing effective and efficient legal, governance and operational support.
The role will support the Board and Senior Management by keeping abreast of developments in the legal and regulatory environment and acting as focal point for providing/securing specialist advice to support decision making.
The role also manages and develops several internal systems.
About you
We are seeking an experienced, dedicated and detail-oriented Company Secretary. This role involves a variety of responsibilities aimed at ensuring the smooth operation of compliance, legal, and company secretarial functions across our global organisation.
Accountabilities
- Oversight and management of UK legal budget.
- Ensure that all legal registrations for all PA offices and subsidiaries are maintained and that relevant documents are available to key staff and governance bodies.
- Ensure all returns to Companies House/Charity Commission are made and that Board/Committees sign off as needed.
- Maintain statutory registers including register of members, register of People with Significant Control, Register of Directors (including residential addresses), register of secretaries and register of charges.
- Provide specialist support to GLT, Chair of Board of Trustees and Chair of Finance, Audit and Risk Committee in relation to governance, legal and regulatory compliance. The role will act as secretary to FAR.
- Maintain lists and records of staff and trustees holding Powers of Attorney and ensure that these are renewed or replaced as needed.
- Provide governance information for the Annual Report, statutory audits and other purposes.
- Work with the Executive Assistant to the CEO to ensure that Admin Control is up to date and incorporates all of the above.
- Stay abreast of legal and regulatory changes and notify relevant staff of any implications.
- Oversight of the Annual Legality Questionnaire.
- Lead on annual review of Practical Action’s insurance requirements to ensure insurance needs are met whist delivering good value for money.
- Provide support on Practical Action projects relating to charity governance e.g., development of Governance manual, Governance self-assessments and GDPR.
- Contribute to the monitoring of GDPR compliance as a member of the GDPR management team
- Support the trustees to administer the Defined Benefit pension scheme as requested.
PERSON SPECIFICATION
Essential
- Knowledge of legal and regulatory requirements for charitable companies and experience of developing and implementing policies and systems to ensure compliance.
- Good knowledge of GDPR with ability to develop robust systems to share and protect personal data.
- Organised, thorough and with good attention to detail.
- Highly numerate with a strong capacity to analyse and utilise complex data.
- Strong team working with the confidence to seek advice from expertise elsewhere.
- Strong IT skills including the ability to specify or design new systems.
Desirable
- A background in international development including some time spent working overseas.
- A good understanding of the role of internal audit, finance and other key departments.
APPLICATION INFORMATION
The opportunity to work for an organisation that is making a positive difference to the lives of people worldwide, a friendly and supportive culture, and working with values-driven and highly engaged colleagues are just some of the reasons we think Practical Action is a great place to work.
Our open plan offices are located in the centre of Rugby and near to Rugby train station.
In addition, we offer the following benefits:
- Full time roles are contracted at 35 hours per week.
- Hybrid/flexible working options.
- 27 days’ holiday rising with continuous service, in addition to public holidays.
- Pension scheme - employer contributes 10.5% of salary and the employee contributes a minimum of 5%.
- Enhanced family friendly policies, including maternity, adoption, paternity, and shared parental leave.
- Life assurance (3 x annual salary).
- Bike to Work scheme.
The successful applicant must have the pre-existing right to both live and work in the UK. This is a hybrid role, and you must live in a commutable distance from our Rugby office, as you would be expected to attend the office on regular occasions.
Additional information
Practical Action believes that having a diverse workforce and inclusive workplace culture based on respect will enable us to be an effective organisation. We seek to create an inclusive workplace in which people are accepted as individuals, regardless of their differences and where they feel their contribution is valued. Practical Action is an equal opportunities employer, and we encourage applications from under-represented groups.
We stay committed to cultivating an inclusive and diverse working environment and believe that people from different backgrounds or cultures give us different perspectives, and the more perspectives we have, the more successful we will be. By building a culture where everyone feels heard, respected, and valued we give everyone working with us the opportunity to achieve their full potential.
Practical Action is committed to safeguarding and protecting children and vulnerable adults and as such candidates will be subject to pre-employment checks including criminal checks and terrorist financing.
Closing date for applications: 5th December 2024. Please note that should we recruit a suitable candidate before the closing date, we will close applications earlier than the specified date.
If you do not hear from us within four weeks of the closing date, please assume your application has not been successful on this occasion.
HOW TO APPLY
If you want to work for a charity with significant people ambitions, then we would like to hear from you. For more information, please visit our careers page.
To apply please submit a copy of your CV and send us a supporting statement.
Our vision is for a world that works better for everyone. We believe where there’s action, there’s hope.
The client requests no contact from agencies or media sales.
We are seeking someone with great administrative and people skills to join our friendly team to support our Administration and Supporter Relations functions while being the welcoming face of Yeldall Manor. This is a fantastic opportunity for someone with excellent attention to detail and a passion for helping others to join a Christian organisation dedicated to supporting men in their recovery.
As the Administration Assistant and Receptionist, you will provide crucial administrative support for matters relating to supporters and their donations, helping to ensure smooth communication and effective fundraising efforts. Your responsibilities will include managing supporter records, processing donations, and providing general administrative assistance to the Administration and Supporter Relations Manager. As the first point of contact for visitors, callers, and residents, you'll warmly welcome guests and help direct enquiries as needed, and handle reception duties with professionalism. This involves managing the reception desk, including liaising with volunteers who assist with that function, accessing calendars, sending emails, and performing other basic administrative tasks to keep the front office running smoothly.
Yeldall Manor is a Christian organisation, and this role requires a committed Christian faith to meet the occupational requirements (in accordance with Schedule 9 of the Equality Act 2010). We ask all staff to engage with and support our residents in their recovery journey, offering encouragement in both practical and spiritual matters.
This is a full-time, permanent position (40 hours per week). We may consider part-time applicants (i.e. 4 days a week) for the right candidate. You will work as part of a small, friendly team within the Finance & Fund-Raising office, located in a beautiful rural setting. Lunch is provided daily with staff and residents.
If you're excited about this opportunity and feel you have the skills to help support the work we do, we’d love to hear from you. Please submit your CV along with a cover letter explaining your suitability for the role as outlined in the job description.
Yeldall Manor is committed to safeguarding and promoting the welfare of its residents, so the successful candidate will be subject to a satisfactory enhanced DBS check. If you are in recovery, you must have a minimum of two years’ clean time.
We look forward to hearing from you!
Please use your covering letter to demonstrate how you suit the role as outlined in the attached job description
Yeldall wants all those affected by addiction to heal, transform and thrive.
The client requests no contact from agencies or media sales.