Accounts payable jobs

Finance Manager

ABOUT US – THE GESTALT CENTRE

We are the Gestalt Centre, an established therapy not-for-profit organisation, supporting the mental and psychological well-being of individuals, groups, and organisations. We are a dynamic charity that runs, accommodates, and supports a number of counselling, psychotherapy, personal and professional development courses, and a range of therapeutic practices that enhance mental and psychological wellbeing.

As Gestalt Centre, our relationship with people who work for the centre starts from a place of trust. We see our structure as an organisational shape that we use to organise ourselves. What matters for us is how we all work together. We prioritise collaboration and ‘horizontal’ consultative decision making with individual and collective responsibility and accountability.

OUR VISION is a world were meaningful and fulfilling relationships lead to wellbeing and positive change in people’s lives.

OUR PURPOSE is to promote the mental and psychological well-being of individuals, groups and organisations through Gestalt education, training, and practice.

Gestalt is a life-changing approach to life, counselling, and psychotherapy. It enables people to develop meaningful relationships, navigate change and lead fulfilling lives by creatively utilising their own resources, skills, and strengths.

OUR VALUES

• Awareness and personal responsibility.
• Diversity, equality, inclusion and anti-discrimination.
• Kindness and respect for each other and the space we cohabit.
• Collaboration and community: every person matters and so does the collective.

Ready to make a difference? Join us!

We are seeking to appoint a highly motivated and experienced Finance Manager with strong background in charity finance to join our Executive team. A key role working closely with the CEO, the Executive team and Trustees.

✔ join a highly committed, experienced and collaborative team in a dynamic organisation, with strong collaborative and human-centric practice, growing and changing in innovative ways

✔ deliver a diverse role with opportunities to grow as a professional

✔ join the Gestalt Centre, a beacon of excellence in the therapy world

✔ support people develop emotional and psychological wellbeing and create a world where meaningful relationships lead to wellbeing and positive change in people’s lives

✔ flexible working and hybrid with home working and convenient office location when you’re in the office.

ABOUT THE ROLE

FINANCE MANAGER JOB DESCRIPTION

Role Purpose

The Finance Manager will proactively plan, manage and oversee the financial strategy, operations, and compliance of our dynamic and growing organisation. The role contributes directly to the organisation’s strategic planning and has hands-on oversight of financial transactions, operations, compliance and reporting.  

As the Finance Manager, you will be a member of the Executive leadership team working closely with the CEO on matters of financial strategy and business development - contributing to strategic decisions and providing financial guidance.You’d also be supported by the Finance Manager Assistant and the Bookkeeper.

Main Objectives

• Provide leadership, in-depth knowledge and financial expertise to support the organisation’s strategy, business development and operations. 
• Manage the day-to-day financial operations including payroll, payments, controls and cash flow to ensure sound financial management and accuracy around all financial routines and procedures. Also ensure compliance and accurate reporting.
• Lead on and manage financial planning, budgeting, and forecasting - working closely with the CEO.
• Lead on enhancing procedural efficiencies and streamlining in finance operations.
• Prepare statutory and management accounts. Manage the annual financial audit and implement recommendations.
• Provide and manage sound financial reporting and conduct financial analysis and financial modelling for business development.
• Work with and manage the Finance Manager Assistant and Bookkeeper.

MAIN RESPONSIBILITIES AND ACCOUNTABILITIES

The role works closely with the CEO and is assisted by the Assistant Finance Manager and the Bookkeeper.

Financial Planning

• Lead on financial planning, budgeting and forecasting.
• Conduct financial analysis to support decision-making, highlighting key trends, opportunities and risks. Also scenario planning and financial modelling for growth and sustainability.
• Provide sound financial advice to the CEO, Executive and Trustees also assisting with business planning and strategy and business development.

Financial Management

• Lead on and manage the annual financial audit, including preparation, responding to auditors queries and implementation of recommendations, effectively and in a timely manner. Also filling with the Charity Commission and Companies House.
• Lead on the day-to-day management of financial operations to ensure sound financial management and accuracy of all financial routines and procedures.
• Monitor performance of actuals in relation to budget, income generation targets, approved expenditure and in relation to forecast. Note, analyse and comment on variations and propose adjustments.  
• Prepare quarterly management accounts and reports for decision-making and planning.
•  Advise on and manage investments and cashflow.

Governance: Policies, procedures and financial controls

• Ensure compliance with all requirements and standards in respect to Insurance, Companies House, Charities Commission and HMRC.
• Proactively lead on process improvements as we grow. Includes writing, reviewing and updating finance procedures and policies, in collaboration with the CEO and Executive colleagues.
• Ensure governance documents are up to date. Including Trustees appointment and resignation records, conflict-of-interest forms, and relevant submissions to Companies House.
• Monitoring and mitigating financial risks while maintaining robust internal controls. Also manage credit control and ensure that payments are received on time.
• Ensure financial procedures, policies and reporting systems are updated as required and maintained thereafter.

Accounting

• Supervise and review accounting tasks and records processed by the bookkeeper and the Finance Manager.
• Ensure timely, up to date and accurate accounting practice including journal entries, accruals, phasing and reconciliation.
• Ensure accuracy of income and expenses allocation and coding, including deferred income and monthly reconciliations.
• Review and update coding structures and nominal coding, clearing accounts and reconciliations in collaboration with the CEO and finance colleagues.

Payments and Payroll

• Manage effectively payroll, tax and pension submissions, banking and associated procedures.   
• Ensure all payments are made, received and acknowledged in an accurate, compliant and timely manner.
• Maintain up to date records of financial calculations regarding payments and fees for tutors, assessors and other stakeholders.

Contracts Management

• Ensure that operational, building, insurance and supplier contracts are up to date and renew them as required. Includes utility bills, IT and telephone.
• Prepare and issue employee contracts (working with the CEO/HR).

Support service delivery

• Calculate and prepare courses fees and other financial information for reviews and to support decision-making
• Liaise with students to offer and manage payment plans
• Ensure financial queries by colleagues, collaborators, students and practitioners are dealt with effectively and in a timely manner.
• Support the integration of financial and operational systems.

People Management

• Supervise, manage and support the Finance Manager and Bookkeeper, ensuring and supporting high performance and wellbeing.
• Recruitment, induction and professional development of the finance team. Also ensuring team members understand and adhere to organisational policies and procedures.

ABOUT YOU

PERSON SPECIFICATION

Qualifications and experience  

• Qualified or part-qualified (final stage), for example ACA, ACMA, CIPFA, CIMA.
• Minimum 3 years relevant financial management experience working with a charity/not for profit.
• Good experience of sound accounting and financial management in the charity/not for profit sector. Good knowledge of charity accounting and the Charity SORP.
• Sound knowledge and experience of leading and managing the audit process.
• Thorough practical up-to-date understanding of management accounting principles and techniques.
• In-depth knowledge and experience with payroll and pension processes and management systems for accounting functions, including QuickBooks.
• Sound knowledge and experience providing monthly management accounts, year-end statutory accounts and financial reporting.
• Extensive experience of contributing to the strategic, organisational and financial planning processes and leading on budgeting and forecasting.
• Extensive experience in balancing competing complexities of a busy role and prioritising effectively, forward planning and working to tight deadlines.
• Sound experience working effectively with confidentiality and GDPR in mind and in line with organisational policies and practice.
• Good experience with organisational realities, challenges and opportunities in the charity sector.
• Experience of working well within a multidisciplinary team (desirable).
• Experience facilitating or leading change and growth (desirable).

Qualities

• Awareness of self and others alongside a learning and growth mindset
• Leadership and management with kindness, integrity and collaboration
• Excellent communication and interpersonal skills including ability to communicate financial concepts and information in accurate, simple and clear ways and work collaboratively across teams and at a senior level
• Proactive dynamic leadership and project management skills and ability to apply big picture thinking. 
• Excellent numeracy skills with attention to detail, sound analytical and problem-solving skills. 
• Ability to be flexible and adaptable in a dynamic organisation.
• Ability to receive and provide feedback, learn and grow as a professional
• Creativity, resourcefulness and an open mind to be able to see opportunities, embrace challenges and facilitate resolution of any issues.
• Ability to work under pressure and to tight deadlines.
• Passion and commitment to the Gestalt Centre values, work and direction
• Commitment to equality, diversity, inclusion and anti-discrimination.
• Excellent IT skills, including advanced Microsoft Excel skills and accounting software systems
• Competency using MS Office, email, online platforms and learning management systems

Our Finance team is looking to recruit a Finance Officer to join our Accounts Payable (AP) team to support the work and transactions that British Heart Foundation (BHF) perform for us to fund lifesaving science.
 
As an Accounts Payable Finance Officer, you'll:

• support the team and deliver a high-quality service in terms of timely, accurate and efficient entry of BHF expenditure onto our central accounting system
• ensure you achieve key performance indicators and individual targets agreed upon and set by the AP Team leader
• ensure that all transactions are coded and authorised to meet month end deadlines and meet agreed service levels.
• work on data capture and will have knowledge of IPOS queue management.
   

The AP team provides a high level of customer service, ensuring colleagues and suppliers are kept updated in the process and that the payment process is as smooth as possible, so you’ll effectively manage your workload and escalate complex issues to the team lead.

Understanding the needs of customers, you’ll raise the profile of finance through provision across the AP team of best-in-class service both internally and externally.

The role involves dealing with internal & external customers via email and over the phone, so you’ll be confident communicating in both conversation and writing.

Working arrangements

This is a blended role, where your work will be dual located between your home and our London office. 

 
At BHF we believe in the power of being together, so our colleagues on blended contracts can expect to spend some time in their office, at least one day each week, on average. The use of our office spaces is driven in part by your role and the activities you need to do. This may vary from time to time, so you will need to work in a flexible way to unlock your best work for our cause. 
 
About you 
 

You’ll have previous experience within accounts payable or be someone wanting to get into Finance with strong organisational skills, able to pick up tasks quickly and with ease.

With excellent communication skills, both verbal and written, you’ll be able to build strong working relationships within Finance and across the BHF and be comfortable communicating finance information to non-finance colleagues. 

The role is working within a high-volume, fast-paced team, so you’ll have excellent time management and organisational skills.

To excel in the role you will have:

• Accounts payable experience: A strong understanding and experience of BACs, invoicing, reconciliation, finance administration, and Account Payable processes. Familiarity with HMRC requirements for VAT and payments within the UK banking system, and a good knowledge of GDPR.
• Proficient IT and financial systems skills: Excellent IT skills including MS Excel and financial application software packages. 
• Problem-solving and analytical skills: Outstanding attention to detail with an analytical approach to data. Strong problem-solving skills with a logical and methodical approach to identifying and resolving issues independently.
• Team player with a can-do attitude: A self-starter who is proactive and a good team player. Exhibits a can-do attitude and is able to manage workload with direction from the team lead.

About us

 
Our Equality, Diversity and Inclusion (EDI) Strategy, Igniting Change, along with our internal EDI group, Kaleidoscope, and a growing number of employee network groups (our Affinity Groups), help us create an environment where all our colleagues and volunteers can succeed.

Interview process 

The 1st stage interview will be held over MS Teams. 2nd stage interviews will be in person at our London office. 

MLC Partners are actively recruiting for an Accounts Payable Assistant for a short-term contract to support a Charity in central London. The role involves assisting the AP/AR Manager and AP Lead with day-to-day accounts payable tasks, including processing invoices, reconciling supplier accounts, and general administrative duties.

The ideal candidate will have experience in a similar finance role and, preferably, familiarity with Access FocalPoint and Dimension systems. This is an interim position to cover an outgoing team member, with an immediate start required.

 Key Responsibilities:

• Support the AP team in processing supplier invoices and payments
• Assist with reconciliation of supplier statements and resolving payment queries
• Perform data entry and maintain accurate financial records
• Liaise with internal departments and suppliers as needed
• General administrative support to the AP/AR Manager and AP Lead

Experience:

• Previous AP experience
• Experience with Access FocalPoint and Dimension is a bonus! 
• Available immediately, and able to work hybrid in central London

Please apply immediately, as applicants are under constant review and this role may be filled prior to the ad closing. Alternatively, reach out to Annabelle at MLC Partners.

Ivy Rock Partners are delighted to be supporting a not-for-proft organisation with recruitment of an Interim AP Manager to join the team until September 2025. The organistaion delivers government funding schemes to support councils, schools, housing associations, hospitals and universities boost their energy efficiency, reduce their impact on the environment, save money and to remove more households from fuel poverty.

The role

This role will support the Financial Controller to deliver a high-quality payments and cash management service. The role of Accounts Payable Manager is to oversee the Operational Finance team (3 people) and be responsible for managing, monitoring, and reporting on all cash transactions. You will manage cash management systems and processes, recommending and implementing any improvements to current processes and controls.

You will review and approve bi-weekly supplier/expenses payment runs ensuring that there is sufficient cash available and review, sample check and provide second stage approval for payment run files on the banking systems to ensure accurate payments.

The postholder will have strong leadership skills, a positive attitude and will take pride in getting a job done to the highest standards.  You will have the personal motivation to work in a fast-paced environment and be responsive to changing demands. 

What you will need to succeed

• A strong background in transactional finance – particularly accounts payable
• Experience of managing a small team
• Experience of process improvement

What is on offer

• Day rate - £250-350pd (depending on experince)
• hybrid working arrangements - 1 day per week required in office 

Ivy Rock Partners is proud to be exclusively supporting an outstanding Academic organisation in London. With a rich heritage and a bold future, this organisation requires an experienced Accounts Payable Clerk to join their collaborative finance team.

The Role:

Reporting directly to the AP Manager, you will play a crucial role in ensuring the smooth running of the purchase ledger, supporting the team during a period of expansion.

Key Responsibilities:

• Full ownership of the purchase ledger, including timely and accurate processing of supplier invoices.
• Prepare payment runs and ensure supplier payments are completed within agreed terms.
• Manage supplier queries, fostering strong relationships and resolving issues efficiently.
• Reconcile supplier statements and maintain accurate records.
• Support the AP team with ad hoc tasks and assist during busy periods such as month-end close.

What We’re Looking For:

• Previous experience in a fast-paced Accounts Payable role.
• Strong attention to detail with excellent organisational skills.
• Confident communicator, able to build relationships with suppliers and internal teams.
• Experience with ERP systems (preferably MS Dynamics) is advantageous.
• Proactive mindset and a team player attitude.

What’s On Offer:

• A vibrant, high-performing finance team with excellent leadership.
• Opportunities for career development within an outstanding organisation.
• Hybrid working model
• Generous staff discounts and benefits package.

We’re looking for a Finance Officer who will be responsible for maintaining accurate financial records and supporting financial planning and reporting. This role is critical in ensuring smooth financial operations and regulatory compliance for the organisation. Healthwatch Islington is a small, but effective and friendly team. More information about the role can be found in the Recruitment Pack.

Accounts and Business Officer

We are seeking a detail-oriented, entrepreneurial, and innovative Accounts and Business Officer to join the team at the charity’s headquarters in Rugby. 

Position: Accounts and Business Officer

Salary: £26,000 - £27,500 per annum

Location: Rugby, Midlands

Hours: 30 hours per week, Monday – Friday

Contract: Permanent

About the Role

As an Accounts and Business Officer, you will play a vital role in ensuring smooth financial operations within the organisation. Working closely with the Finance Manager and Senior Leadership Team, you will manage invoicing, payroll, and accounts while also supporting the development and closure of side businesses linked to the charity.

Key Responsibilities:

• Financial Management: Raise and process invoices, manage accounts payable/receivable, and ensure accurate financial transactions.

• Payroll Processing: Operate Sage payroll systems to process salaries and maintain compliance.

• Business Development: Support the start-up and closure of side businesses, ensuring financial sustainability.

• Financial Reporting: Maintain financial records, assist with audits, and provide insights for strategic decision-making.

• Collaboration: Work closely with HR, management, and leadership teams to support financial planning and business operations.

• Process Improvement: Identify opportunities for innovation and efficiency within financial and business functions.

• Any other tasks commensurate with the work of the organisation in agreement with the leadership team

About You

We are looking for an enthusiastic and solution-focused professional with:

• Experience in accounts management, business finance, or a related role.

• Proficiency in Sage payroll software and financial record-keeping systems.

• Strong knowledge of invoicing, accounts payable, and receivable processes.

• An entrepreneurial mindset, with the ability to support business development.

• Excellent organisational and time-management skills.

• Strong communication skills to engage with multiple departments.

• A qualification in Accounting, Finance, or Business Administration (desirable).

About the Organisation

The charity is a UK-wide voluntary organisation based in Warwickshire, dedicated to building inclusive communities founded on justice, advocacy, empowerment, and friendship. They specialise in supporting individuals of all ages who are isolated or at risk of exclusion, pioneering Circles of Support, Independent and Collective Advocacy, Person-Centred Planning, and full participation in mainstream life. 

Other roles you may have experience of could include: Accounts Manager, Finance Officer, Business Development Officer, Payroll Manager, Financial Administrator, Financial Coordinator.

If you are a detail-driven, entrepreneurial professional with a passion for financial management and business innovation, we would love to hear from you. Apply now to be part of the dedicated team!

�� London-based | Fixed Term – 18 months | Full Time

An internationally renowned research institute, dedicated to making the discoveries that defeat cancer, is seeking an Interim Head of Financial Accounts to play a pivotal leadership role in its Finance Department during a transformational period.

This organisation has been at the forefront of global cancer research for over a century and is ranked among the top centres for cancer research and treatment worldwide. It combines cutting-edge science with a deep, people-first culture—where excellence, collaboration, and integrity are not just values, but lived every day.

This role offers a unique opportunity for a finance professional to contribute directly to a cause that changes lives. It’s a chance to be part of something bigger—supporting the financial heartbeat of a world-class institution that blends research, academia, and operational impact.

�� The Opportunity

The Interim Head of Financial Accounts will lead a dedicated team within Financial Operations and Control, ensuring the organisation’s financial activities run efficiently, compliantly, and strategically. The successful candidate will guide treasury management, statutory reporting, tax compliance, and payroll, while also playing a key role in the rollout of a brand-new ERP system.

This is a hands-on, leadership role that combines strategic oversight with operational delivery, offering the rare balance of autonomy and collaboration.

�� Key Responsibilities

• Lead, develop, and inspire the Financial Accounts Team.
• Oversee treasury operations, investment reporting, and cashflow forecasting.
• Ensure timely, accurate processing of all accounts payable/receivable activities.
• Manage payroll operations in partnership with HR.
• Maintain VAT and Corporation Tax compliance, acting as the key liaison with HMRC and external advisors.
• Drive forward audit preparation and the delivery of statutory accounts.
• Support finance process transformation during the implementation of a new ERP system.

�� About You

You're a qualified accountant (CCAB) with substantial experience across all areas of financial operations, ideally in the charity, not-for-profit, or higher education sectors. You're a natural leader with an analytical mindset and the ability to communicate financial matters clearly to non-finance stakeholders. Your attention to detail is second to none, and you thrive in a values-driven organisation that is truly mission-led.

Essential experience includes:

• Treasury and cashflow management
• Tax reporting (VAT and Corporation Tax)
• Payroll oversight
• Month-end and year-end financial close processes
• Statutory accounts preparation and audit liaison

Experience with Agresso or Oracle Cloud Financials would be a welcome bonus.

�� What’s On Offer

This is more than just a finance role. It’s a career-defining opportunity to be part of something meaningful. You’ll work alongside some of the brightest minds in research and innovation, within a culture that genuinely cares about its people.

Benefits include:

• 28 days annual leave (plus bank holidays)
• Access to the Universities Superannuation Scheme (USS) or continuation of NHS Pension Scheme
• Family-friendly policies and flexible working options
• Interest-free loans for travel and cycle schemes
• Access to on-site gym and restaurants
• Mental health and wellbeing support

To find out more apply below or contact Rosemary Pini from Allen Lane. 

Ivy Rock Partners is proud to be exclusively supporting an outstanding Academic organisation in London. With a rich heritage and a bold future, this organisation requires an experienced Accounts Payable Clerk to join their collaborative finance team.

The Role:

Reporting directly to the AP Manager, you will play a crucial role in ensuring the smooth running of the purchase ledger, supporting the team during a period of expansion.

Key Responsibilities:

• Full ownership of the purchase ledger, including timely and accurate processing of supplier invoices.
• Prepare payment runs and ensure supplier payments are completed within agreed terms.
• Manage supplier queries, fostering strong relationships and resolving issues efficiently.
• Reconcile supplier statements and maintain accurate records.
• Support the AP team with ad hoc tasks and assist during busy periods such as month-end close.

What We’re Looking For:

• Previous experience in a fast-paced Accounts Payable role.
• Strong attention to detail with excellent organisational skills.
• Confident communicator, able to build relationships with suppliers and internal teams.
• Experience with ERP systems (preferably MS Dynamics) is advantageous.
• Proactive mindset and a team player attitude.

What’s On Offer:

• A vibrant, high-performing finance team with excellent leadership.
• Opportunities for career development within an outstanding organisation.
• Hybrid working model
• Generous staff discounts and benefits package.

About the role:

The finance assistant is part of the Finance and Resources function and reports to the Head of Finance. The role has responsibility for ensuring all accounts receivable and payable transactions are processed, recorded and completed. This is a key role for the Finance function to ensure organisational decision making is robust.

Purpose of the role:

Supporting the Head of Finance to ensure the organisation’s finances are accurate, compliant and up to date with responsibility for processing financial transactions. This includes maintaining financial records, preparing reports, ensuring the integrity of the finance system and managing customer accounts. The role also has responsibility for a broad range of financial administrative tasks and works collaboratively with a range of stakeholders providing financial support, advice and solutions.

Finance Manager - Accounting

Role: Finance Manager (Accounting)

Employment Type: Full time (will consider compressed hours etc.)

Location: Hybrid/London (travel to London on an approximately monthly basis and for some team meetings)

Salary: £52,000 - £57,000 (excellent benefits, inc. 27 days holiday, 2:1 pension - up to 12% employer contribution and more)

Closing: 5:00pm, 22nd Apr 2025

Did you know that there are at least 20.3m people in the UK in vulnerable financial circumstances, who are poorly served or unfairly excluded from mainstream financial services?

That’s nearly a third of all adults in the UK.

We are Fair4All Finance. We are a not-for-profit organisation working with Financial Services providers to improve the financial wellbeing of people in vulnerable circumstances by increasing access to fair, affordable and appropriate financial products and services.

We are continuing our work following our latest round of funding, and as a result we are now seeking a Finance Manager (Accounting) to ensure our financial operations are as impactful and efficient as our mission.

The Finance Manager plays a pivotal role in ensuring the integrity of financial and management accounting, treasury management, and process and systems optimisation. As our Finance Manager, you will oversee financial and management reporting, maintain robust internal controls, and drive operational efficiencies to support the organisation’s mission. Specialising in Accounting, you’ll manage the integrity of our general ledger, oversee accounts payable/receivable functions, and design efficient processes to support financial transparency and operational excellence.

This is an excellent opportunity for a detail-oriented finance professional who thrives in a fast-paced, purpose-led environment.

Key Responsibilities

• Lead external audits and ensure compliance with relevant UK accounting standards (e.g., FRS102 or IFRS), regulatory requirements, and internal policies.

• Manage core financial operations, including accounts payable (AP), accounts receivable (AR), general ledger, month-end close, reconciliations, and payroll accuracy.

• Develop and strengthen financial controls and risk management processes to maintain reporting integrity and mitigate financial risks.

• Deliver timely and transparent financial reporting, including management accounts and reports for senior leadership, governance bodies, and external stakeholders.

• Oversee treasury and cash flow management, including forecasting, reserve optimisation, and banking relationships.

• Support and mentor junior finance staff, while also collaborating with non-finance teams to build financial literacy and ensure process adherence.

• Drive process improvement and efficiency, while acting as a trusted advisor across the organisation and contributing to strategic financial planning and decision-making.

Essential experience:

• Qualified Accountant (ACA, ACCA, CIMA) with strong technical accounting expertise.

• Proven experience in financial management, audit, and compliance.

• Proficiency in optimising AP/AR and ledger workflows.

• Strong analytical skills with a meticulous approach to detail and accuracy.

• Excellent interpersonal and communication abilities, with experience working collaboratively with non-finance stakeholders.

• Ability to work independently in a small, agile organisation

Desirable experience:

• Experience working in a small business, not-for-profit, charity, NGO, public sector, or finance organisation.

Personal Characteristics

• Thrives in a dynamic, resource-constrained environment, effectively juggling varied tasks and responsibilities.

• Takes initiative to optimise processes and improve outcomes, demonstrating a solutions-focused mindset.

• Builds strong relationships across departments, promoting teamwork and shared goals.

• Exceptional ability to explain complex financial concepts in an understandable manner for non-fance colleagues.

• Dedicated to the values and mission of the not-for-profit sector, with a genuine desire to create positive impact

Who are Fair4All Finance?

We are a not-for-profit organisation working with Financial Services providers to improve the financial wellbeing of people in vulnerable circumstances by increasing access to fair, affordable and appropriate financial products and services.

Founded in 2019, we are funded from the Dormant Assets Scheme. The scheme is led by the financial industry and backed by the UK government. This makes it possible for money in dormant bank and building society accounts to be used to help good causes.

Our vision is of a society where the long-term financial wellbeing of all people is supported by a fair and accessible financial sector.

Our Benefits include:

• Pension (2:1), group life assurance, critical illness, and income protection, family leave

• 27 days holiday plus bank holidays, agile working, health cash plan, health & wellbeing resource hub (including an Employee Assistance Programme)

• Individual discretionary Training budget

• Book Club – mission aligned, up to 4 per year

Fair4All Finance is dedicated to fostering a diverse and inclusive workplace that reflects the communities we serve. We value different perspectives, experiences, and expertise, encouraging everyone to grow and contribute fully. We welcome applications from all backgrounds, including age, gender identity, disability, marital status, race, sexual orientation, pregnancy, and socioeconomic status.

We ensure fair and equitable treatment for all team members and applicants and actively recruit from a diverse candidate pool. We are open to making reasonable adjustments to support candidates and promote flexible working for a healthy work-life balance.

To apply, submit your application via Applied by close of business Tuesday 22nd April. Interviews will be held throughout April & May.

Please note that your application will be reviewed through a blind, unbiased process, so be sure to provide clear, specific examples in your responses.

This is a newly created role which is being introduced to support the centralisation and future growth of the Marlow Education Trust . This hands-on role will be responsible for preparation of monthly management accounts, ensuring all transactions and month-end processes are carried out, preparation of balance sheet, capital projects and fixed assets reconciliations , line management of finance officers and assistants, as well as  oversight of accounts payable, accounts receivable and VAT returns. You will be involved in cash flow forecasting, treasury/banking processes, budgeting/forecasting process, monthly reporting, variance analysis and more. You will support the CFO, and work closely with all schools’ leadership teams and Headteachers.

The successful candidate will have previous financial experience ideally in a school environment and a recognised accounting qualification,, and will be flexible and able to  demonstrate an ability to adapt to a changing environment. You will be professional in your approach to all aspects of the role,  extremely well organised, a team player and competent with accounting and procurement software, MsOffice and Google Suites. 

Main Responsibilities 

• Produce draft monthly and annual financial statements, including payroll and balance sheets reconciliations, income and expenditure, and cash flow statements

• Undertake payroll preparation including staff cost allocation on a monthly basis

• Support the production of regular re-forecasts during the academic year

• Prepare and post monthly and annual prepayment and accruals

• Maintain fixed asset register and post depreciation

• Monitor of capital projects income and expenditure and carry out necessary postings at the end of each project

• Ensure compliance with VAT, taxation, and other liabilities, minimizing amounts due while meeting legal requirements

• Undertake a credit control function thus ensuring that the payment of outstanding sums are received as swiftly as possible

• Liaise with auditors and facilitate all audit arrangements

• Manage finance team in the central services and work closely with School Leaders to provide consistent financial information to all schools

• Collaborate with the CFO to design and implement new financial systems and processes, ensuring efficiency and effectiveness while maintaining strong internal controls

• Act as an extended part of the schools' Senior Leadership Teams, providing high-level support to their back-office functions

• Support schools in setting reliable and realistic budgets based on consistent planning assumptions

• Monitor and identify corrective actions when necessary to ensure budget adherence.

• Serve as a liaison between the finance team and our schools, providing support and equipping them to carry out their roles effectively

• Develop the knowledge and understanding of the Trust’s schools' Leadership Teams, fostering professional relationships and networking opportunities between school

Other 

• Work within school policies and procedures, including participating in performance management and professional  development as required 

• Contributing to the development of systems and procedures, sharing best practice with colleagues and proactively seeking  opportunities for improvement 

• Support and provide cover within the finance team as required 

• Promote the ethos of the Trust

• To maintain confidentiality and ensure that duties are undertaken with due regard to and compliance with the Data Protection and Equality Act at all times 

• To carry out duties and responsibilities in accordance with the school and Academy Trust’s Health and Safety Policy and relevant Health and Safety legislation 

• To demonstrate consistently high standards of personal and professional conduct; showing tolerance and respect of the rights of others whether other staff, students or parents

• To observe proper professional boundaries and having regard to the safeguarding and wellbeing of students 

• The post holder is responsible for ensuring all child protection and Safeguarding policies are adhered to and that any concerns or incidents are raised in accordance with these policies

• To undertake any other task as directed by the CFO commensurate with the level of post

Job Title: Finance Officer 

 Job Description 

 Job purpose 

You will be responsible for managing the financial transactions of the organisation. Working closely with the Finance Manager to ensure all financial systems are implemented effectively while ensuring data integrity and compliance with accounting standards. In addition, you will assist the Finance Manager in maintaining a functional and safe office environment in accordance with employment and health and safety laws. 

 Key duties:

 Financial:

 Accounts Payable

• Manage the day-to-day accounts payable activity to support the organisation's short-term obligations owed to its creditors or suppliers, including but not limited to: 
• Utilise cloud-based software to manage supplier invoice activity.
• Dealing with external creditor and supplier queries. 
• Assisting the Finance Manager with supplier contract renewals.
• Manage and reconcile expense activity across all business cards utilising cloud-based software where appropriate. 
• Resolve accounting discrepancies.

Account Receivable

• Manage the day-to-day accounts receivable activity between the organisation and its clients, customers, and donors, including but not limited to: 
• Process all incoming post and utilise the CRM database to record any fundraising income.
• Ensure cheques are deposited weekly in accordance with finance policy and procedures.
• Ensure accurate billing for goods or services, not including those related to healthcare.
• Reconcile incoming payments against all invoices. 

 Month End and Period End

• Assist the Finance Manager in the preparation of accurate monthly, quarterly, and yearly accounts by performing activities including but not limited to: 
• Auditing and correcting where necessary the accounting allocation of transactional detail in accounting software. 
• Monitor and audit aged debtors and creditors- correcting errors, reconciling unallocated payments, and chasing missing invoices where needed. 
• Utilise the CRM database to calculate and submit the monthly gift aid return and perform the journal entry into accounting software.

 Payroll Administration

• Collate salary transactional data from payroll reports, update payroll apportionment sheet and prepare journal for entry into accounting software.

 Participate in Finance Audits

• Maintain records at a level which meets the needs of external auditors. Assist the Finance Manager in the preparation of document evidence and be on hand to assist during the field week section of the external audit.

 Office Duties

• Assist the Finance Manager in various office duties including but not limited to: 
• Monitoring office supply levels and replenish where necessary.
• Maintaining the organisation's small asset register.

 Other duties 

• To maintain a high level of confidentiality at all times throughout all duties and responsibilities 
• Attend and contribute constructively to meetings as required. 
• Positively promote the work and activities of Action for M.E. at all times.
• Keep up-to-date with best practice and comply with relevant legislation and regulatory requirements, working within the organisation’s policies and procedures and ensure that good practice is observed. 
• Undertake any other reasonable activity in line with the responsibilities of the post as requested by the Finance Manager, Chief Executive or any other member of the Senior Leadership Team. 

 Person specification  

 Qualifications 

• Relevant qualifications or demonstrable experience relevant to the job role  

 Experience and Knowledge 

• Experience in finance administration. 
• Working knowledge of data protection requirements relevant to the role 
• Track record of delivering results and team support 
• Demonstrable administrative skills with attention to detail
• Knowledge of accounting principles (desirable) 
• Experience of working with Sage (desirable)
• Experience of using databases (preferably Raiser’s Edge; desirable) 

 Skills and Behaviours 

• Accuracy, numeracy and an attention to detail 
• Excellent communication skills with people from a range of backgrounds at all levels in an organisation including good telephone manner 
• Ability to learn on the job 
• Able to work methodically, managing and prioritising a varied workload 
• Ability to use own initiative and work well in a team 
• Ability to use own initiative, work independently and to work well in a team 
• Flexible and adaptable approach 
• Strong MS Office skills including the ability to use Word, Excel, databases and web-related programmes and software 

 Attitudes 

• Perseverance 
• Enthusiasm
• Integrity 
• Openness 
• Compassionate 
• Courageous 
• Resilient 

 Key Competencies 

• Effective communicator 
• Collaborative 
• Values-based approach 

We are working with an excellent community focused Charity with an ambitious vision, to recruit for their new Senior Finance Officer. The role will provide key support to the Head of Finance and will assist with management accounts, audit, transactions and payroll.  

Key responsibilities of the role:

· Preparing of month-end management account journals 

· Undertaking monthly balance sheet and bank reconciliations, investigating and resolving differences

· Maintaining the fixed asset register and quarterly depreciation calculations

· Preparing annual audit schedules and liaising with external auditors

· Assisting in preparing financial forecasts and cash flow projections

· Assisting in preparing the annual budget

· Meeting regularly with budget holders to assess financial performance and provide financial management information

· Overseeing accounts payable and receivable transactions

· Preparing Payroll for the Trust on a monthly basis

· Carrying out Payroll checks and any other duties as may be reasonably required

· Assisting the senior Finance Managers on matters related to VAT

Ideal candidate profile:

· A minimum of AAT level 3 qualification

· 3+ years’ experience in a Charity accounting department

· Strong financial accounting and year end experience

· Ability to communicate effectively with staff at all levels

Agency reference number: J87806

Location: Central London

Duration: Temporary to Permanent

Salary: £38,480 per annum + company benefits  

Working hours:  35 per week  

Working pattern: On site

Start: ASAP

This vacancy will be actively shortlisted so early applications are encouraged to avoid missing out.

Venn Group is an equal opportunities employment business and employment agency and welcomes applications from all candidates