Governance Administrator

The Trans Legal Clinic is is the first trans-led specialist gender identity legal practice in the UK. At its core, the Trans Legal Clinic is a human rights practice because Trans+ rights are human rights and without the influence of trans+ and non-binary people many of the human rights which are enjoyed by our cisgendered counterparts would cease to exist as we know them today. The mission of the Trans Legal Clinic is simple; we provide free and accessible legal help to transgender and non-binary people in need. Our overarching vision is a society where all people have access to the legal resources required for gender self-determination and where gender diversity is not just accepted but embraced, with trans+ people equipped with the necessary legal tools to navigate the world in their affirmed gender.

The Governance Administrator plays a crucial role in supporting the smooth operation of trustee meetings, managing confidential documentation, and ensuring compliance with governance and regulatory standards. This position includes taking minutes during meetings, coordinating with board members, and handling administrative tasks related to data and compliance. As a Secretary to the Board of Trustees, the Governance Administrator must maintain high levels of confidentiality and organisational control while contributing to learning opportunities in governance and data management.

Key Responsibilities:
- Minute Taking & Meeting Management:
 Take detailed and accurate minutes at trustee meetings, ensuring key points, decisions, and actions are recorded clearly and promptly distributed to relevant stakeholders.  
  Prepare agendas and support the scheduling and logistical arrangements for trustee and governance meetings.

- Secretary to the Board of Trustees:
  Serve as the primary administrative point of contact for the Board of Trustees. Coordinate communication between trustees, management, and other relevant parties.  
  Ensure all board documentation, reports, and meeting materials are prepared and available in a timely manner.

- Data & Compliance Support: 
  Assist with the maintenance of governance-related data, ensuring compliance with relevant laws, regulations, and internal policies.  
  Contribute to our development related to data handling and compliance practices.  
  Maintain records of meetings, decisions, and related governance activities according to established policies and standards.

- Confidentiality & Governance Control:  
  Uphold the highest standards of confidentiality regarding all matters discussed within trustee meetings and governance discussions.  
  Refrain from disclosing sensitive information to other caseworkers, management, or any external parties.

- Responding to Queries:  
  Manage and respond to inquiries from our COO, providing assistance or directing them as needed. Ensure clear and professional communication at all times.

Skills & Qualifications:
- Strong organisational and time-management skills with the ability to manage multiple priorities.  
- Excellent written and verbal communication skills, with attention to detail, particularly in minute-taking and report preparation.  
- Knowledge of governance practices, data protection, and compliance procedures is desirable.  
- Ability to maintain confidentiality and handle sensitive information responsibly.  
- A proactive and self-motivated individual with a keen interest in learning about governance, data, and compliance.

Desirable Experience:
- Previous experience in an administrative or governance-related role is advantageous.  
- Familiarity with data management systems and compliance frameworks.

Working Conditions:  
- The Governance Administrator will be expected to attend trustee meetings, which may be in-person or virtual, and will need to be available for administrative support as required.

Note:
This role requires a high level of trust, responsibility, and confidentiality, and any breach of confidentiality. It is perfect for anyone looking to gain some experience in data protection and compliance.