Executive Assistant

About Roots Academy 

At Roots Academy, we’ve built a learning experience that’s changing the lives of the ummah’s future leaders, change-makers and visionaries.

Our vision is enabling university students to live God-centred lives, so we teach structured, engaging and transformative face-to-face foundational Islamic education to over 1,800 students across the UK.

Role Summary

The Executive Assistant (EA) to the Trustees at Roots Academy plays a pivotal role in supporting the Board of Trustees in their governance responsibilities and strategic oversight of the charity. This position requires a seasoned volunteer, capable of seamlessly managing administrative tasks while contributing strategically to organizational initiatives.
 

Key tasks

• Trustee Support and Governance: Provide comprehensive administrative support to the Board of Trustees, including scheduling meetings, preparing agendas, and coordinating materials. Ensure timely distribution of board packs and follow-up on action items.

• Strategic Liaison: Serve as a strategic liaison between the Trustees, senior management, and external stakeholders. Facilitate communication, manage relationships, and ensure alignment of activities with the charity’s mission and strategic objectives.

• Project Management: Oversee special projects and initiatives as directed by the Trustees. This includes conducting research, preparing reports, and driving forward key strategic priorities identified by the Leadership Team.

• Policy and Compliance: Support the Trustees in maintaining compliance with legal and regulatory requirements. Keep abreast of governance best practices and assist in policy development and review.

• Executive Support: Provide high-level administrative support to the Chair of the Trustees, including managing correspondence, arranging travel, and organizing events as required.

What we’re looking for

• Grounding in foundational Islamic studies and an alignment with Roots Academy’s vision, mission, and values

• Organizational Skills: Exceptional organizational abilities with keen attention to detail and the ability to manage multiple priorities effectively.

• Communication Skills: Strong written and verbal communication skills, with the ability to interact professionally with stakeholders at all levels.

• Confidentiality and Integrity: Demonstrated integrity and the ability to handle sensitive information with the utmost discretion.

• Adaptability and Initiative: A proactive approach to problem-solving and a willingness to take initiative in a fast-paced environment.

What we have to offer

• Be part of a team of 40+ dedicated volunteers from across the country.

• Receive continuous rewards for those that seek Islamic knowledge from the Roots platform. 

• Be a part of a growing organisation that aims to revive and educate Muslims from a grassroots perspective.

• Receive in-house tarbiyah sessions to develop your deen. 

Please note this is an unpaid volunteer position. 

Volunteers are entitled to claim expenses incurred for food, travel and equipment, in line with our Expenses policy.