Data Protection Champion (Voluntary role)

Role description for Data Protection Champion (Voluntary role)
“It’s been a life-changing experience. Last week I read a book to my grandson. I never read to my children because I couldn’t.” Peter, from Read Easy Poole
Read Easy provides free, confidential, one to-one reading coaching for adults who struggle with reading, through a network of volunteer groups. Read Easy groups are changing the lives of individual adults across the country by providing them with the support they need to learn to read, and in turn opening doors for them to all sorts of new opportunities in life. You can read about the difference Read Easy makes here on our website.
Outline of Data Protection Champion (DPC) role
If you have an eye for detail, and the enjoy working alongside a diverse range of people, the DPC liaises with members of the Team to make sure that all personal data is stored according to the Data Protection Policy and generally oversees that the group’s records are kept correctly and securely.
How we will support you
You will be provided with the Management Team Handbook, policies, training/induction, guidance and resources specifically needed for this role, including access to support from a Read Easy UK Regional Adviser, via your Team Leader. You will also be invited to Read Easy UK’s regional forums and annual conference which give volunteers an opportunity for networking with those from other groups.
What you will be doing
● Ensuring the group is operating in compliance with Data Protection Policy and that all the group’s volunteers are aware of the need to abide by the guidance.
● Determining the purposes for which, and the manner in which, any personal data is processed and stored.
● Establishing who in the group is collecting, holding and processing personal data.
● Alerting the Management Team to the potential benefits of registering the group with the Information Commissioner’s Office (ICO).
● Dealing with data protection queries in accordance with the policy.
● Maintaining an audit of personal data to ensure the accuracy of records held.
● Ensuring all volunteers receive Data Protection refresher training annually.
● Attending Management Team meetings, typically every 6-8 weeks.

The skills you will need
● Experience of managing personal data of others is desirable.
● Ability and confidence to ensure that others are adhering to the Data Protection Policy and procedures.
● Reasonable confidence in using IT.
● The ability to use initiative and work independently.
● A willingness to abide by Read Easy policies and procedures.
● An open attitude that encourages two-way communication and willingness to ask for ands offer support to the Team.
● A non-judgemental attitude and respect for others, with a commitment to equality and diversity, so that you can make everyone feel valued and included.
● Energy and enthusiasm with an average of three hours a month to commit to the role.
What is in it for you?
● Gain skills in demonstrating and understanding data protection and how it is applied
● Meet and work collaboratively with new people
● Be active and engaged, adding value to your local community
Interested?
If you think you can offer the time, skills, and experience that we are looking for and would be interested in taking up this role, please contact the person who sent you this role description.
Please note: All Read Easy volunteer roles subject Safer Recruitment procedures which include verification of identity and two references, and eligibility for Management Team roles is in line with Charity Commission regulations for trustees.
Please see the ‘Introduction to Read Easy for potential Management Team volunteers’ to find out more about the structure and responsibilities of the Team.