Volunteer Bookkeeper

Role title: Bookkeeper 

Location: Remote 

Job type: Volunteer

Time Commitment: TBA

Length of Placement: Ongoing

What will you be doing:

As a Volunteer Bookkeeper, you will be at the heart of our financial operations, ensuring our charity runs smoothly and efficiently. You will be responsible for managing day-to-day financial transactions, maintaining accurate records, and supporting financial reporting in line with charity finance regulations. Your role will help us maintain financial transparency and accountability, ensuring that every pound is used effectively to support individuals affected by Long Covid.

What are we looking for:

We are looking for a meticulous and experienced bookkeeper who understands the unique financial needs of charities and non-profits. You should be confident in handling financial transactions, keeping detailed records, and ensuring compliance with charity finance regulations.

The ideal candidate will be:

 Highly organised, detail-oriented, and able to work independently.

 Skilled in bookkeeping software (ideally Xero) and familiar with accounting principles.

 Experienced in charity finance, including Gift Aid processing and fund accounting.

 Passionate about making a difference, aligned with our mission, and committed to integrity and professionalism.

What difference will you make:

Your role as a Volunteer Bookkeeper will directly contribute to the financial sustainability of our charity, ensuring we can continue to support those living with Long Covid. By maintaining accurate records and ensuring compliance, you will help us allocate funds where they are needed most. Your work will enable us to grow, reach more people, and advocate for better support and awareness of Long Covid.

Your contribution will bring financial clarity and security to our organisation, helping us remain resilient and effective in our mission. With your expertise, we can continue to provide vital services and create lasting change for those affected.

Key Responsibilities:

Financial Record-Keeping

 Maintain and update financial records in Xero accounting software.

 Ensure all income and expenditure are recorded accurately and categorised correctly.

Bank Reconciliation & Transactions

 Process and reconcile bank transactions, donations, grants, and fundraising income.

 Manage expense claims and ensure appropriate authorisation processes are followed.

Payroll & Payments

 Process payments to staff, freelancers, and suppliers in a timely manner.

 Ensure payroll records are correctly maintained (liaising with payroll providers if applicable).

Financial Reporting & Compliance

 Assist in the preparation of monthly management accounts, financial reports, and budget tracking.

 Prepare financial data for trustee meetings and annual reporting.

 Support compliance with charity finance regulations, including Gift Aid, VAT (if applicable), and fund accounting principles.

Liaison & Support

 Work closely with the Treasurer and relevant stakeholders to provide financial insights.

 Assist in the preparation of financial documents for audits or external reviews.

Application Process:

Long Covid Support works in partnership with Nexilis HR, a third-party HR and recruitment provider, who will be handling this recruitment process on their behalf. 

Please submit a cover letter and CV, demonstrating how you meet the criteria. 

We are committed to fostering an inclusive and diverse environment where everyone is treated with dignity and respect. We provide equal opportunities for all, regardless of age, disability, gender reassignment, marriage and civil partnership, pregnancy and maternity, race, religion or belief, sex, or sexual orientation. We actively encourage applications from all individuals of all backgrounds, particularly those with lived experience of Long Covid.

Join us in making a real difference. As a Volunteer Bookkeeper, your skills will help us remain financially strong and continue providing vital support to those affected by Long Covid. If you’re looking for a flexible role where your expertise can have a lasting impact, we’d love to hear from you!