Secretary to the Board of Trustees

Location: Remote with occasional in-person meetings 

Commitment: Approximately 8-10 hours/month

About Children With Voices (CWV):

Children With Voices is a community-driven charity committed to supporting young people, families, and communities through initiatives focused on mental health, well-being, food sustainability, and youth empowerment. We aim to create safe, inclusive spaces that promote resilience, opportunity, and growth.

Role Overview:

The Board Secretary plays a crucial role in ensuring strong governance, effective communication, and operational efficiency across CWV’s board activities. This volunteer position supports compliance, board administration, stakeholder engagement, and strategic planning—contributing directly to CWV’s mission and long-term impact.

Key Responsibilities:

1. Board Governance & Compliance

   •   Maintain accurate and confidential records of board meetings, decisions, and policies.

   •   Ensure compliance with charity governance frameworks and legal regulations.

   •   Support the board in implementing best practices in governance and administration.

2. Meeting Coordination & Strategic Support

   •   Organise and facilitate board meetings: prepare agendas, document minutes, and track action points.

   •   Maintain up-to-date records of board members, policies, and governance materials.

   •   Assist in aligning board discussions with CWV’s strategic objectives.

3. Communication & Stakeholder Engagement

   •   Act as a liaison between board members, stakeholders, and external partners.

   •   Represent CWV at public engagements, networking events, and charity forums.

   •   Maintain a professional tone in all correspondence and ensure timely communication.

4. Mental Health & Well-Being Advocacy

   •   Support the integration of mental health awareness into board planning and discussions.

5. Financial Administration & Fundraising Support

   •   Assist in tracking financial documentation, grant applications, and reporting requirements.

   •   Support funding strategies by ensuring appropriate record-keeping and compliance.

   •   Work closely with fundraising leads to maintain transparency and donor trust.

Key Skills & Experience:

   •   Experience in board administration, governance, or executive-level support.

   •   Strong knowledge of UK charity regulations and non-profit governance best practices.

   •   Excellent written and verbal communication skills; experience in minute-taking and report writing.

   •   Proficiency in Microsoft Office (Word, Excel, Teams, PowerPoint).

   •   Experience in stakeholder engagement, public speaking, or advocacy work.

   •   Understanding or experience in mental health, psychotherapy, or community wellness is highly desirable.

   •   Familiarity with financial processes in a non-profit or charitable context is a plus.

What You’ll Gain:

   •   Opportunity to play a key role in shaping a growing community organisation.

   •   Experience in charity governance and strategic planning.

   •   A chance to contribute to mental health and youth development initiatives.

   •   Connections with a passionate, diverse, and purpose-driven board team.

Next Steps:

Interested candidates should submit a CV and a short expression of interest outlining relevant experience and motivation for the role.