PA to Chief Executive

Job Title: Volunteer Personal Assistant to the CEO

Salary : Volunteer/ Expenses paid

Location: Remote / Onsite

Reports to: CEO

Job Overview:

We are seeking a highly organised and proactive Personal Assistant to provide comprehensive support to our CEO & Chairperson. The ideal candidate will be detail-oriented, adaptable, and able to handle a wide range of administrative and executive support tasks with professionalism and discretion.

Responsibilities:

Manage the CEO's calendar, including scheduling meetings, appointments, and travel arrangements.

Prioritize conflicting appointments and ensure the CEO's schedule is optimized.

Serve as the primary point of contact between the CEO and internal/external stakeholders.

Screen and respond to emails, phone calls, and other communications on behalf of the CEO.

Prepare and edit correspondence, reports, presentations, and other documents as requested.

Maintain accurate records and files, both electronic and physical.

Organize and coordinate meetings, conferences, and special events, including logistics, agendas, and materials preparation.

Attend meetings as required, take minutes, and follow up on action items.

Arrange travel itineraries, accommodations, and transportation for the CEO and other key personnel.

Process travel expenses and reimbursements in a timely manner.

Assist in the planning, coordination, and execution of special projects and initiatives as assigned by the CEO.

Track project deadlines, deliverables, and milestones.

Handle sensitive and confidential information with the utmost discretion and professionalism.

Maintain confidentiality in all communications and interactions.

Task Prioritization and Time Management:**

Proactively identify priorities and manage competing demands to ensure the CEO's time is optimized.

Anticipate needs and take initiative to address them effectively.

Qualifications:

- Proven experience as an executive assistant, personal assistant, or similar role supporting C-level executives.

- Excellent organisational and time-management skills, with the ability to multitask and prioritize tasks effectively.

- Strong verbal and written communication skills, including exceptional attention to detail.

- Proficiency in Microsoft Office Suite and other relevant software applications.

- Discretion and trustworthiness in handling confidential information.

- Ability to work independently with minimal supervision and collaborate effectively as part of a team.

- Flexibility and adaptability to changing priorities and deadlines.