Secretary Jobs

Executive Assistant

We are looking for an Executive Assistant to provide professional executive and administrative support to the Chief Executive, the Chair of Trustees and the Executive Directors of the charity by providing them with a range of executive and functional services.

This is a full-time role offering remote working. 

Position: SIT48 Executive Assistant

Location: Home-based, U.K nationwide. However, occasional travel may be required as part of this role (may include team meetings or other work-related meetings)

Hours: Full-time, 35 hours per week

Salary: £31,000 per annum (inner London weighting £3,950 per annum or outer London weighting £2,100 per annum may be applied in accordance to where you live)

Contract: Permanent

Benefits: 25 days’ annual leave plus bank holidays (this will increase with service up to 30 days, full time equivalent) cashback and discount scheme, employee assistance programme, learning and development, pension scheme, Life Assurance, Eye Care vouchers, Long Service Award, Tax-free childcare, Health Cash Plan, Working Pattern Agreement, flexible working opportunities available.

Closing Date: 10 February 2025. We reserve the right to close this vacancy early if we receive sufficient applications for the role. Therefore, if you are interested, please submit your application as early as possible.

Interview Date: 20 February 2024

Interviews will be held via video conferencing. Please let us know if this will present any challenges when you email your application.

The Role

As one of two centralised Executive Assistants, you will work as part of a team providing professional executive and administrative support to the Chief Executive, the Chair of Trustees and the Executive Directors, enabling them to meet their objectives efficiently and in a timely manner by providing them with a range of executive and functional services. The role will also support the broader Board of trustees, sub committees and individual trustees enabling them to fulfil their governance requirements 

Discretion and confidentiality are required given the sensitivity and important nature of the work supporting The Chair, trustees, CEO and Executive Directors. 

About You

You will have experience as an Executive Assistant or equivalent experience in an administrative or secretarial role. 

You will have experience of:

• Planning and management of projects to deliver against a set of requirements 

• Developing and or maintaining effective administrative systems 

• Minute taking at board level 

• Charity governance 

To fulfil the role you must be resident in the UK and have the right to work in the UK.

When you click to apply, you will be able to see the full responsibilities and person specification for further 

information on the role. 

Please submit your CV, (including details of your current address), and a supporting statement of no more than two pages, demonstrating how you meet the person specification and what you bring to the role in terms of your skills and experience.

If you are applying under the Disability Confident scheme, please indicate this in your supporting statement, and in the main body of your email when applying for the role.

Finding strength through support

The organisation is the only charity in the UK providing lifelong support for all stroke survivors and their families. Providing tailored support to tens of thousands of stroke survivors each year. This support includes one-to-one and group support, funding vital scientific research into stroke prevention, acute treatment, recovery and long-term care, and campaigning to secure the best care for everyone affected by stroke.

They are here for stroke survivors and their loved ones, from the moment they enter the new and frightening post-stroke world, supporting them every step of the way as they find their strength and their way back to life. 

It’s only thanks to the generosity of supporters and donors that they can provide vital support.

The Association is driven by an ambition to improve the lives of everyone affected by stroke. This means they’re determined to create an equitable and inclusive workplace that benefits from the difference, and thrives on the diversity, of our people. Guided by an approach to solving inequity in stroke, the team are prioritising listening to, and learning from, lived experience across the charity.

The charity are working to improve the representation of this lived experience at all levels within the Association and are eager to recruit applicants from a variety of communities and backgrounds. We are keen to receive applications from people affected by stroke, people of colour, members of LGBT+ communities, and disabled people because these identities and experiences are underrepresented and would add enormous value to how the organisation work.

A Disability Confident employer, the organisation is making great progress focusing on flexible working, reasonable adjustments and access to work. The charity has a variety of staff network groups and are committed to continuously improving diversity and inclusion efforts. If you have questions, or access needs, we’re happy to discuss any support and adjustments we can make throughout the recruitment process so that you’re able to contribute your best in a way that meets your needs.

You may also have experience in areas such as Executive Assistant, PA, Personal Assistant, Executive Assistant to the CEO, Admin, Administrator, Administration, Admin Officer, Senior Administrator, Admin Support, Administration Manager, Clerk, Secretary, Clerical, Governance, Governance Officer, Governance Administrator. 

PLEASE NOTE: This role is being advertised by NFP People on behalf of the organisation.

We have a huge vision and have begun an exciting renewal at the Guild Church for Workers at St Katharine Cree (SKC) . We are looking for an Operations Manager/Director to join our team.

We are a ‘start up’ church: we try new things, listen and look for the Holy Spirit, and get stuck in. We need our operations to respond to that – and to catch up! We are looking for someone who could confidently set up good operational processes and can problem solve – and is excited about doing this with us in a new, fascinating, and strategic context for mission in the heart of the City of London. You will bring drive, wisdom, and capability to the team in ways which release the creativity of our community and God’s work amongst us.

You'll have a committed and close-knit team alongside you, including our brilliant Administrator, and we don't work on Sundays. If you're at all interested in this opportunity, please get in touch.

Our busy Legal & Operations team, part of Support Services based at Baptist House Didcot, are looking for a Paralegal to join them to support their work with Baptist churches, associations, and colleges.

This is a new role within the Legal and Operations team, and the Paralegal will be supporting the Legal Services Manager with a wide and varied caseload of work.

Do you want to make a real difference in the lives of survivors of sexual violence? An exciting opportunity has arisen for an exceptional professional to lead Greater Manchester Rape Crisis.

The Board is seeking to appoint a new CEO to lead the organisation and to provide strategic direction for its staff, volunteers and supporters. You will have effective and comprehensive leadership, management and communication skills, with experience of leading high performing teams. You will be a confident communicator and ambassador for GMRC.

If you have a strong empathy with this area of work; if you value integrity, compassion and teamwork; if you want to work in an inclusive and nurturing environment; if you have a feminist understanding of sexual violence and knowledge of the causes and impact then this could be the next career challenge for you.

Closing Date: Friday 14th February 2025 at 12 noon

Hours: 35 per week with the possibility of hybrid working

Annual Salary: PO7-PO8 starting at £52,805 - £56,073

Interview dates: TBA

FIXED TERM CONTRACT FOR 12 MONTHS WITH POSSIBILITY OF EXTENSION SUBJECT TO FUNDING

PLEASE NOTE this role is restricted to female applicants under the Genuine Occupational Requirement (GOR), Schedule 9 (Work; Exceptions), Part 1 (Occupational Requirements), of the Equality Act (2010)

It is a policy of Greater Manchester Rape Crisis that ex-service users have a waiting period of six months before applying for any posts as a paid employee.

Beechwood Park School is searching for its first Head of People to oversee a small but busy HR department and to develop strategies to evolve the delivery of people services and support to our friendly team of staff, line managers and the senior leadership team. This is an opportunity to make real impact in establishing Beechwood Park School as an exceptional place to work in the independent school sector.

We’re looking for someone who has excellent operational HR experience across the full spectrum of the employee lifecycle – from safer recruitment and selection through to training and development, employee relations case management including sickness absence and wellbeing, policy development, compliance, internal communications, as well as payroll and HR systems knowledge.  The ideal candidate will have the gravitas to establish credibility, influence thinking and build relationships across the school as the go-to person for all people-related matters and advice.

This is an ideal opportunity for someone seeking their first HR leadership position but who has a solid grounding in excellent customer-centric HR practice within a medium-sized education or not-for profit setting, along with an ambition to bring new ideas and perspectives as we evolve our longer-term strategic plan. You will enjoy a wonderful work environment in a rural setting with close links to St. Albans, Harpenden, Hemel Hempstead, Luton and Dunstable. Car driver essential and free parking is available on school grounds. 

Open Clasp is seeking a new driven and dynamic Executive Director with a passion for co-creating new theatre. As a small, dedicated team, we are committed to building positive and supportive working cultures. This is an exciting time to join the company with a strong artistic vision and mission to continue delivering an award-winning, place-based programme for its community.

The Executive Director will collaborate closely with the Artistic Director and Executive Producer playing a key role in developing sustainable fundraising strategies, ensuring the financial stability of the organisation, and overseeing accounting processes. You will also manage organisational operations, providing leadership and support to Open Clasp staff and reporting to the Board.

In this senior leadership role, you will be central to ensuring the sustainability of the company through an achievable business plan with diversity and inclusivity at its core.  Open Clasp is committed to supporting women in the industry, offering a flexible/hybrid working model and development support for those stepping into an executive team role.

Key Responsibilities:

· Lead strategic direction, financial planning, and risk management.

· Deliver NPO Investment Principles and Let’s Create Strategy.

· Ensure financial stability and oversee all financial matters.

· Build and maintain relationships with key stakeholders and partners.

· Lead fundraising efforts through diverse income generation strategies.

· Ensure compliance with relevant legislation and best practices.

· Promote the company’s profile regionally, nationally, and internationally.

Key Requirements:

· Strong leadership and financial management experience.

· Proven ability to manage budgets, fundraising, and strategic growth.

· Passion for fostering diversity, inclusivity, and equity.

· Experience in managing a creative, arts-based organisation is desirable.

Salary: £39,826 - £44,854 pro rata

Closing Date: 12pm on 28th February 2025

We encourage applications from all backgrounds, especially those who are underrepresented in the arts.

Join Open Clasp to create truthful, risk-taking, and award-winning theatre together!

Role

NSAP Project Manager

Reporting to:

Project Seagrass CEO

Salary:

£42, 000

Contract:

Fixed term – 15 months

Hours of work:

Full time, 35 hours per week, flexible hours, to include weekend and bank holiday working as required.

Location:

Project Seagrass Headquarters, Unit 1 Garth Drive, Brackla Industrial Estate, Bridgend, CF31 2AQ (with regular travel required across Wales including some hot desking at Seagrass Network Cymru member organisations)

Introduction

Seagrass Network Cymru (SNC) is a collaborative platform that provides a unified voice to secure a future for seagrass in Wales. The SNC is a network of organisations and individuals with an interest in seagrass protection and restoration in Wales, it comprises of NGOs, academics, government and management agencies and the private sector. The network works to increase public awareness of the value seagrass meadows across Wales, share expert knowledge and drive coordinated action to support the protection and enhancement of Welsh seagrass meadows into the future through improved science, monitoring, management and education.

The National Seagrass Action Plan (NSAP) was developed in 2024 by SNC. The NSAP outlines actions to be taken over the next five years to contribute to the achievement of the overall vision: Welsh seagrass meadows have been recovered and are supporting biodiverse, healthy and productive marine ecosystems, vibrant communities, a sustainable economy and making a valuable contribution to the climate emergency response. This work takes a pan-Wales approach to seagrass habitat recovery by developing a long-term mechanism for coordinated action and will provide a blueprint for broader seascape revival. The NSAP outlines the need to map Wales’s seagrass, identify key evidence gaps for scaled recovery, improve community awareness of the value of seagrass to the climate and biodiversity crises, and develop community focussed approaches to conservation and restoration.

Overview

In the first 15 months the NSAP Project Manager will work with SNC partners to translate the NSAP into an implementable plan with a strong governance framework. They will also deliver secretariat duties for the continued operation of SNC and support the development of a financing model to generate further external funding to deliver on actions specified within the plan.

This role will sit initially within SNC member organisation, Project Seagrass, but in line with the long-term vision of the plan, the role will collaborate and coordinate across network member organisations and beyond.

It is anticipated that a strengthened, robust NSAP, endorsed by government, will catalyse further investment to scale up the work required beyond this first 15 months.

SNC Objectives

1. Identify and address evidence gaps drawing on expertise from the SNC and other associated networks.
2. Improve community awareness of the value of seagrass and nature-based solutions to the climate and biodiversity crises by providing examples and opportunities for community participation in monitoring and restoration work.
3. Coordinate the piloting of community focussed approaches in North Wales and Pembrokeshire to reduce localised pressures and provide a blueprint for national implementation. This will build on existing work across Welsh SACs.

Purpose of the role:

The Project Manager will coordinate delivery of the NSAP, performing a secretariat function for the SNC and ensuring a delivery-focused approach that clearly defines who is responsible and how the initiatives are driven.

The role will focus on coalition building, integrating existing work and reports, and enhancing knowledge and mapping. This coordinated approach will facilitate the successful execution and scaling of SNC conservation activities.

Key duties & responsibilities:

· Drive continued development of the National Seagrass Action Plan, including the design of a strong and robust governance structure future proofing delivery of the Plan’s long-term objectives.

· Contribute to the ongoing development of an effective and sustainable strategy for NSAP delivery, distilling into individual implementation work packages

· Co-ordinate with external partner and network members to ensure cohesive logistics planning and project/objective delivery.

· Manage and supervise staff assigned to support delivery of year one objectives, ensuring effective performance.

· Provide necessary levels of leadership, direction, support and advice to staff to ensure coordination and effective teamwork.

· Manage all work packages and associated administrative activities and functions of SNC as related to the NSAP; initiating, coordinating, and implementing systems, policies and procedures, ensuring maximum efficiency.

· Review and improve governance structure and systems for the effective implementation of the NSAP

· Responsible for the proper auditing and reporting of all operational activities and projects and ensuring accurate and up to date records are maintained of work undertaken

· Responsible for maintaining and developing systems of monitoring that can capture and analyse performance data to track progress of projects

Person Specification

Essential Criteria

Values

· Demonstrable evidence of taking pride in delivering professional services and solutions

· Ability to work together in an environment of equity, trust and respect

· A commitment to improving the environment and acting in a responsible environmental manner

Qualifications

· Degree or advanced qualification in a relevant field

Experience

· A minimum of five years’ experience of operational and/or project management in a related post

· Experience in strategy development

· Confident line manager with experience of building, leading and motivating teams

· Knowledge of UK marine systems and policy

Knowledge and skills

· Confident in building and developing partnerships with external and internal stakeholders, able to influence different audiences

· Excellent leadership skills, always leading by example

· Ability to work independently and self-motivate

· Excellent IT skills

· Evidence of excellent communication skills including report writing and presentations

· Knowledge of the marine sector in the UK (marine systems/policy frameworks

Desirable

· Field experience of UK marine systems

· Experience operating in the charity, conservation or third sector in the UK

· Ability to speak Welsh

· Seagrass knowledge/experience

Additional Information

All applicants will need to have an existing right to work (visa) in the UK.

Application Deadline: 7th February 2025