Project Assistant Jobs

As a staff ambassador for Day One, championing our values and behaviours and being committed to the difference that Day One makes is essential. The role sits within our Fundraising and Communications Department and will support the wider team. 

The post holder’s primary duties and responsibilities are as follows: 

• Create content for Day One’s social media accounts, website and email marketing
• Create video content for Day One’s social media channels and YouTube 
• Work closely with Day One’s Services Team to identify patient stories which demonstrate the charity’s impact 
• Write case studies and ‘stories of recovery’ based on the experiences of our service users and volunteers 
• Support the management of Day One’s social networks 
• Support the management of Day One’s paid advertising campaigns on social media 
• Assist the communications and fundraising team with various tasks including: 
• Assisting with events marketing 
• Assisting with website content creation 
• Supporting digital fundraising 
• Support the wider Day One organisation with effective communications 

What we’ll need from you 
This job is all about supporting the communications team in raising the profile of Day One, primarily on social media and with a focus on short-form video content. 

You’ll need to be a great communicator and creative thinker with a passion for making great digital content. You will work closely with our service users, volunteers and staff to make compelling content for social media in both written and video form.

You will need to be creative, proactive, empathetic and adaptable. Working closely with our fundraising and communications team, you’ll ensure people remain at the heart of our work by telling powerful stories that resonate with our audiences and effectively communicate the impact of major trauma and the support Day One provides. As we are a small organisation, you will need to be ready to support the wider team with fundraising and service delivery projects. 

How to apply:

Upload your CV and a supporting statement, in written and/or video form, demonstrating how you meet the criteria and outlining why you’re interested in the role. Please include any examples of projects that you’ve worked on which you would like to share in your supporting statement. This can include relevant projects from your professional or personal life. To send a video as part of your application, please use wetransfer. com to send your file, please include your full name alongise your video.

Please refer to the attached recruitment pack for further details and the full contact details of who to send your video to.

Closing date: Sunday 12 January 2025 

Online interview date: - w/c 20 January 2025 

In person interview date: tbc 

PA to the Dean & Office Administrator | Southwark Cathedral

Job Title: PA to the Dean & Office Administrator

Reports to: Dean of Southwark

Key Relationships: Dean of Southwark, Cathedral Clergy, COO, Chapter Members, Chapter Committee Members, Senior Management Team, Cathedral Staff, Contractors

Start date: As soon as possible

Salary: £31,000 FTE

Hours of work: 35 hours per week (excluding lunch breaks). Some flexibility will be required to allow attendance at evening meetings and events.

How to apply: Please submit a CV and Cover Letter (no more than two sides of A4) outlining your suitability for this role, with reference to the main duties and person specification below. The deadline is Monday 13 January 2025 at 12pm. 

Interviews: Week commencing 20 January 2025

Role Purpose

Southwark Cathedral has been a place of Christian worship for over 1400 years. Now it stands on the vibrant and exciting regenerated south bank of the Thames surrounded by cultural venues such as Tate Modern, Shakespeare’s Globe and Borough Market, the offices of major companies as well as schools and diverse residential communities. It is an inclusive Christian community that offers a welcome to all.

This is a key role at Southwark Cathedral supporting the Dean. This secretarial role will primarily feature management of a busy personal diary, correspondence and broader administrative support for the Dean in his capacity as Dean of Southwark, Chair of Chapter and CEO of the Cathedral.

The role holder will also support the Cathedral team as the Office Administrator – responsible for a range of office duties relating to staff wellbeing & socials, office equipment & spaces and the Cathedral’s general enquiries email address.

Main Duties and Responsibilities

For the Dean

• Manage the Dean’s diary: including making appointments, arranging meetings, scheduling preaching and other liturgical arrangements, programming annual schedules (such as Bishops Staff Meetings, chaplaincy and wider public commitments) - keeping Outlook diaries up to date with any changes and making travel arrangements;
• Prepare the Dean’s weekly diary file, including the preparation of any meeting papers or briefs for the week ahead;
• Provide administrative support for the Dean in relation to their attendance at meetings associated with the governance of the Cathedral, including Chapter, Finance Committee, Audit & Risk Committee, Nominations Committee, Fabric Advisory Committee and Board of Enterprises. This will include liaising with colleagues on the Dean’s availability for upcoming meetings, any research the Dean requires and preparation of paper packs for such meetings. Minute taking will not usually be required, but may be requested from time to time in liaison with members of staff usually responsible for the minutes;
• Draft, file and send outgoing correspondence on the Dean’s behalf and process incoming correspondence;
• Support the Dean in all their working relationships including building and maintaining excellent relationships with Chapter Members and Committee Members, the Bishop’s staff and with the wider Diocese, as well as with congregation members, neighbours, commercial partners, professional advisers and other third-party organisations relating to the Dean’s work;
• Set up meetings including room set up and refreshment provision as required;
• Assist the Dean with the processing of their expenses;
• Work with the Governance & Committees Manager on Gifts Registry declarations for the Dean;
• Provide administrative support to bodies the Dean chairs, e.g. Southwark Cathedral Development Trust, the Deans Fund and other Cathedral-associated bodies;
• Assist the Sub Dean and Precentor with administrative tasks as requested;
• Update the Cathedral database in support of the Dean’s work.  

Office Administration

• Receiving, distributing and responding to emails sent to the Cathedral’s general information email address;
• Ordering stationery, office equipment and consumables in line with the Cathedral’s approach to sustainability and ethical buying;
• Ensuring the Cathedral’s printing and franking equipment is kept fully functional, and liaising with our contractors when issues arise;
• Ensuring that the offices, reception area, print room, stationery area, staff kitchen and facilities are kept clean, tidy and supplied;
• Co-ordinating Staff Meetings, including booking suitable space and organising refreshments for the meeting;
• Organising staff social events, outings and meals;
• Providing administrative support on Cathedral projects as and when they arise.

General Duties and Expectations

• Provide general administrative assistance in the context of a busy office;
• Support other teams on an ad hoc basis when required;
• Promote the mission, purpose and values of the Cathedral;
• Ensure that the highest standards of professional performance are maintained & ensure professional skills are regularly updated through participation in training and development activities.

The main duties and responsibilities of your post are outlined in your job description. This list is not exhaustive and is intended to reflect your main tasks and areas of work. Changes may occur over time and you will be expected to agree any reasonable changes to your job description that are commensurate with your salary and in line with the general nature of your post. You will be consulted about any changes to your job description before these are implemented.
 

 

Person Specification (E) = Essential (D) = Desirable
 

Skills & Aptitudes

• Excellent verbal communication skills, including a friendly & efficient phone manner (E)
• Excellent interpersonal skills and an ability to communicate with a wide range of stakeholders (E)
• Able to maintain confidentiality at all times (E)
• Strong writing skills (E) 
• Able to manage the formal processes of meeting in a proactive way (E)
• Proficient with MS Office, including Outlook, Word, Excel & PowerPoint (E)
• Well organised, with good prioritisation skills (E)
• Organised approach to physical and digital filing, naming & storing of documents (E)
• Able to take ownership of tasks & complete them with minimal supervision (E)
• Able to draft agendas and papers from an outline brief (D)

Knowledge & Experience

• Experience of working in an office environment (E)
• Experience of working with virtual-meeting platforms such as Zoom & MS Teams (E)
• Experience of working with and administering databases, summarising information in an easy-to-understand format (E)
• Experience of diary management (E)
• Understanding of the Church of England, its structures and liturgy (D)
• Experience of minute-taking and producing summaries of outcomes and actions resulting from meetings (D)

Personal Attributes

• Highly organised, able to work to deadlines (E)
• Proactive problem solver (E)
• Flexible and cooperative team player (E)
• Self-motivated (E)
• Demonstrates sympathy for the vision, mission & values of Southwark Cathedral (E)

Southwark Cathedral believes in promoting and building a diverse and inclusive team, and workplace, culture and governance structures that are welcoming to and respectful of all. We welcome applications from all suitably qualified people whatever their ethnicity, background, age, disability, long term condition, sexual orientation, gender identity, or any other characteristic protected by law.

Safeguarding is at the core of all we do. We follow best practice for Safer Recruitment.
 

Terms and Conditions

Working Hours

The working hours shall be 35 hours per week (exclusive of meal breaks), over five days. Some out of hours working will be required to support meetings and events and this will be notified in advance. Time off in lieu will be awarded in line with Southwark Cathedral’s policy.

Annual Leave

25 days per annum as well as statutory bank holidays and an additional day at Christmas, with an additional 5 days annual leave after 10 years’ continuous employment. 

Probation

The appointment is subject to the satisfactory completion of a six-month probationary period.

Season Ticket Loan

Once the probationary period has been completed satisfactorily, the person appointed will be eligible to take out a season ticket loan.

Pension

The person appointed will be eligible to join a defined contributions pension scheme managed by the Church Workers Pension Fund. The Cathedral will contribute half of the annual premium of 10% of salary.

Working Expenses

Reasonable out of pocket expenses will be reimbursed.

£41,802 - £50,071 per year.

Permanent, Full-time.

Job description

To collaborate colleagues within the Research and Analysis team, across CSE and external partners with project management of software and modelling projects, helping to schedule work within and across projects. Aid in product development on CSE’s own software tools and on work we do for others, including understanding user needs. Provide analysis of possible directions to take work, in concert with CSE’s Development Team. Work on software-related business development, including supporting the Development Team in the production of bids with a software element.

Pay and conditions

• The role is full-time 37.5 hours per week.

• The salary for the role will be £41,802 - £50,071 per year.

• You will be entitled to 25 days paid holiday (plus statutory holidays).

CSE offer a range of benefits including, subsidised bike purchase and Tech Scheme, Life Assurance, Health Cash plan, retail discounts and discounted breakdown cover and many more. 

We will pay fees and expenses on relevant training courses.

Specific responsibilities

An applicant appointed to the role will be expected to:

• Support the Modelling and Software Team in the planning and delivery of software products.

• Liaise with customers to understand user and stakeholder needs.

• Support the Modelling and Software Team & Development Team in business development of product roadmaps and strategy for existing and new software products.

• Support the Development Team in the pricing and production of bids involving software resource.

• Oversee a Quality Assurance function within the Modelling and Software Team in collaboration with CSE’s Analysts to ensure quality of outputs.

• Plan and prioritise your workload while contributing to the timely and high quality delivery of work.

To see a more detailed list of responsibilities please see the supporting documents attached. These documents are also available to download from our website.

Essential attributes for this role include:

• Several years of professional experience in software development or a related field.

• Proven track record of successfully managing software projects from planning to delivery, with experience using project management tools and techniques.

• Experience with software development life cycles, Agile methodologies, and project management techniques.

• Experience working on multiple projects simultaneously, with the ability to prioritize tasks effectively

• Experience working on business development projects, creating bids, pricing, and managing customer relationships.

• Excellent communication skills for working with both technical and non-technical stakeholders. 

• Ability to build strong relationships with customers, colleagues, and team members.

• Strong analytical abilities for understanding user needs, analysing data, and making informed decisions about project     direction and resource allocation.

• Excellent problem-solving skills and attention to detail.

Please note, the above is an overview of the skills required for this role. To see the full list of essential and desirable skills please see the attached job description. 

How to apply

To apply, please download and complete the application form available from our website. Your application should demonstrate your suitability for the role against the criteria outlined in the person specification. Please complete the application form and provide a 2-page CV. 

The closing date for applications is midday on Monday 20 January 2025.

Interviews are expected to take place week commencing Monday 3 February 2025. This may be subject to change.

If invited to interview, we will ask you to provide evidence of eligibility to work in the UK.

Who we are:

Grassroots Suicide Prevention (GSP) is a national charity committed to the timely intervention and prevention of suicide. We work to empower people to help save lives through connecting, educating, and campaigning nationally.  Our vision is a future where more lives are saved from suicide.

 

About the role:

We are looking for a highly experienced and skilled project manager (with sales and engagement experience for the FT role) who will help create, execute and evaluate multi project plans and engagement strategies whilst continuously assessing impact and ROI.  You will be a driven project manager with a business mind that has a passion for excellence and delivering high quality outputs that show impact. From planning with the Training Manager to developing and delivering project plans with the Head of Training, Training team, SMT and external partners, you will thrive on the smooth running of our training operations. There is also a focus on engagement and sales to fill our courses for the full-time role, with the support and direction of our Head of Marketing and Communications. You will be someone who loves to exceed targets and sales with outreach activities.

Please reflect that while this is a highly rewarding role with significant real world impact, grit and resilience is required due to the demands of remote working, the subject matter, fast paced and flexible multi-tasking, and the need for a highly goal and results oriented approach.

Main Duties and Responsibilities:

· To project manage all our training and services with effective and clear planning, delivery, evaluation and reporting

· Manage contract development, communications, budget planning, timelines and reporting to clients and SMT

· Identify, nurture, and grow client relationships

· Negotiate and influence showing diplomacy, whilst maintaining a firm stance that projects are delivered within our resources and in time

· Work successfully in partnership with a range of internal and external staff and other stakeholders

· Report on progress of each project ensuring filling all training courses places, including doing engagement activity to fill places against set targets and KPIs.

· Work with the Head of Finance to ensure we set realistic targets, budgets and ensure we analyse income performance

· Work closely with the Training Manager and Head of Training, SMT and wider training team to implement the training strategy and action plans to drive forward and grow our training

· Develop action plans with Head of Marketing and Communications for each course and then implement these operationally to drive engagement, increase visibility, sales and income to improve our course sales

· Working with the Training Manager to ensure quality assurance across our courses including proofreading documents and overseeing our training Powerpoints

· To analyse training evaluation data to identify any risks (such as courses not being filled)

· Make recommendations for efficiencies and improve the client experience from initial contact to feedback

· To have oversight of and refinement of our systems and processes such as Salesforce and communications

· Ensure that all training activities adhere to relevant health and safety regulations, safeguarding, suicide prevention and ethical guidelines

· Do any duties to support the Training Manager.

To be successful and thrive in this role, you must be confident, flexible, have pride in your attention to detail, be extremely organised, meet deadlines and be driven to exceed targets. You will need to be a clear and concise communicator as you will be reporting and collaborating with a wide range of audiences.  You will need to be self-motivated and work comfortably on your own and enjoy working in a team. You will enjoy working operationally as well as having a strategic approach to your work.

For this role, you will need:

· Evidence of leading and implementation of successful project plans to deadlines and within budgets

· Evidence of operational, financial and business planning and the financial acumen to set and monitor budgets

· Experience of building excellent client relationships including the public and people at a high level within organisations

· Great negotiation and diplomacy skills whilst having the confidence to ensure your projects are delivered to plan

· To be an excellent verbal and written communicator and experience of adapting your communications to different clients

· To be a confident negotiator and clear presenter

· Proven track record of increasing sales and/ or income through effective engagement

· To have a positive “can-do” attitude and enjoy adapting to different tasks and challenges

· The ability to work independently and in a team

· Willingness to learn and grow from the support and direction from the Training Manager

· Represent Grassroots Suicide Prevention on external groups and promote our services and expertise.

· Experience of Eventbrite Microsoft Office Excel, Office, and Outlook, CRM systems (such as Salesforce), Eventbrite, SurveyMonkey, Mailchimp etc

· Understand the importance of consistent branding and key messages

· A genuine passion for the Grassroots Suicide Prevention’s mission and values.

Bonus points for:

· Project management with a teaching and learning background

· Experience of working in Health and Social Care/ Mental Health or suicide prevention

· Experience of sales, particularly of training courses

· Experience of design and accessibility in communications

Why Suicide Prevention

GSP is committed to promoting a diverse and inclusive community and workplace - a place where we can all be ourselves, and each have the equal opportunity to succeed and be recognised for our unique contribution. We value the experiences, skills and perspectives of all individuals and actively encourage applications from people with diverse backgrounds. We make recruitment decisions based on applicants’ skills, experience, and knowledge, ensuring all applicants are treated fairly.

Our employee benefits include:

• Hybrid/Flexible working – we offer our team a split of home and office working, or fully remote working in some cases.
• Health Cash Plan and employee assistant programme offering a contribution to the costs of everyday healthcare needs (dental, optical, wellbeing) and counselling support, plus legal and financial support
• Learning and development opportunities
• A creative, friendly and collaborative culture.

Job Title: Gardener Project Officer for Young Marketeers Plymouth

Position Type: Freelance

Reports to: Development Manager

Based at:Home-working and at schools in Plymouth

Working Hours: 14 days @ £165 per day from March – July (£2310); 8 x school gardening sessions at £110 per session plus 1 day planning @ £220 (£1100). Total budget £3,410 + expenses

Contract: Temporary 

Job Purpose

· To manage the delivery of Young Marketeers in Plymouth in four primary schools

Background to School Food Matters

School Food Matters (SFM) exists to teach children about food and to improve children’s access to healthy, sustainable food during their time at school. We provide fully funded food education programmes to schools. Our experience delivering these programmes informs and strengthens our campaigns, bringing the voices of children, parents and teachers to government policy.

Young Marketeers

This much-loved programme was started in London in 2012. It is now running in 12 cities across England and is funded by the National Lottery Community Fund for three years.  The programme provides hands-on opportunities for children from primary schools to grow fruit and veg from seed to sell at their local market. Young Marketeers is also a platform for School Food Matters to promote food education to schools and communities as a way to support children to live happy and healthy lives.  Children learn the art of growing veg from seed, and market traders will share their secrets on how to create a winning market stall.  Primary schools will be visited by our gardener in March/April and then again in May/June and receive further tips on how to ensure a bumper crop. And in July, they head to the market to sell their produce, and to meet the mayor!

Key Tasks include:

· Assist with recruitment of four schools to take part in Young Marketeers

· Build and maintain relationships with teachers, teaching assistants and senior leaders to ensure the smooth running of the project

· Build and support relationships with contacts in partner organisations

· Schedule, organise and deliver

o One assembly in each school

o Two food growing sessions in each school

o One market trader training session in each school

o Market Day in the city centre in July for four schools

· Maintain accurate records relating to the programme

• Complete monitoring and evaluation forms in accordance with instructions from our Evaluation team
• Take photos of workshops and events where possible
• Keep Development Manager fully updated on progress

· Keep up to date with safeguarding requirements and reporting procedures

• Maintain the ethos of the charity and positively promote our work at all times

Person specification

Essential  

· Experience of delivering food growing sessions to children

· Knowledge of fruit and vegetable growing

· Excellent administrative and organisational skills with great attention to detail

· Excellent IT skills including excel, word and email

· Experience of building relationships with partner organisations and individuals 

· Ability to work in a team, and seek help when needed

· Self-motivated and optimistic with a can-do attitude

Desirable  

· Experience of working for a charity or not for profit organisation

· Experience of working in primary schools and engaging children

Do you imagine yourself coordinating an innovative, change-making project for a leading human rights charity? Do you want to use your skills to build on the initial success of our trailblazing app and take it to new markets? If this is you, then apply to join us as Zoteria Coordinator at Stonewall.
 
Stonewall is a human rights charity. We stand for lesbian, gay, bi, trans, queer, questioning and ace (LGBTQ+) people everywhere. We imagine a world where all LGBTQ+ people are free to be themselves and we can live our lives to the full. Over the last 30 years, we have helped create transformative change in the lives of LGBTQ+ people in the UK. Our campaigns drive positive change in public attitudes and public policy. We ensure LGBTQ+ people can thrive throughout our lives by building deep, sustained change programmes with the institutions that have the biggest impact on us, whether we're learning, working, praying or playing sport.
 
As Zoteria Coordinator, you will be a key part of a team of driven, passionate people who deliver our international project work. For this role we are looking for someone who can jump straight in to build relationships with colleagues in the UK and at our global partner organisations, and work collaboratively with them on the roll-out of the Zoteria app and its ongoing promotion. An understanding of data protection and associated safeguarding risks would be beneficial as you work with the Global Project Manager to plan how our data can be used as evidence in advocacy work and policy change efforts.
 
As well as keeping track of day to day expenditure, you'll be managing a range of suppliers and ensuring invoices are paid promptly. You will make recommendations on future markets for Zoteria, backed up by evidence of need and opportunity. And you will need to take pro-active approaches to fostering creativity among the wider Zoteria group as you all design activities together.

This role is offered as a 6-month fixed term contract.
 
Our people make up a vibrant, dynamic community. Lots our staff have a personal investment in the work we do, and we come from a wide range of backgrounds. We're proud of this diversity, and of our support for one another – in our teams, our network groups, and our friendships.

Location: London
Contract Type: 6 MonthsFixed Term Contract
Hours: Full time
Salary: £29,808 - £33,500
              
Closing Date: 5 January 2025

You may also have experience in the following: Project Support, Project Assistant, Project Coordinator, Project Administrator, Project Management, etc.

REF-218640

Join our team to help us promote studying in the USA and provide people in the UK with clear expert information about the benefits and process of applying to an American university and Fulbright awards to the USA.

The US-UK Fulbright Commission has been offering scholarships for people in the UK to study at US universities for nearly 80 years. Our focus is making sure that everyone is aware of Fulbright awards, especially those people who might not have considered applying for one before. A key part of our widening participation work is our Fulbright Champions, a growing network of advisors at UK universities who promote our awards and support students and scholars who apply.

The Commission is also home to the UK’s EducationUSA team, which offers a wide variety of information and support to people in the UK about studying in the USA. We know how many people are interested in choosing to study a degree at a US university, but clear, unbiased and accurate information can be hard to find. Our free services aim to support anyone in the UK who is interested in studying in the USA make their dreams a reality.

As an organisation, we are proud to help broaden prospective applicants’ horizons by showcasing all of the exciting opportunities at more than 4,000 US accredited universities and colleges.

As a Programme Assistant, you will be working across both of these programmes, supporting both the Awards and Advising teams to provide outreach; widening participation and informational activity for Fulbright awards; and support our advising activity about wider opportunities to study in the USA.

As the successful candidate, your work will be varied, from attending university fairs to meet with prospective students, answering individual questions coming in by email, to helping keep our network of Fulbright Champions up to date. Alongside running a lively webinar and in person event schedule, which you will be involved in promoting, you’ll also have the chance to help deliver events such as Champions workshops and USA College Day, Europe’s largest US university fair.

You’ll bring a passion for educational exchange to the role, and you will be organised and goal orientated, and be resilient in managing a busy workload and a changing external environment.. You’ll have some experience of event management and handling data, but also be passionate about helping people find their best fit or route. You’ll be able to inspire students while also anticipating questions or concerns they might have about applying for a Fulbright award or US study more generally.

Being able to demonstrate a strong commitment to diversity, inclusion and equity will be key and you will be excited about the opportunity to support people from diverse backgrounds.  You will have excellent interpersonal skills, need to be a strong team player and demonstrate excellent time management skills.

The US-UK Fulbright Commission is a not-for-profit organisation funded by both governments to promote educational exchange between the US and the UK. We offer exceptional opportunities for people interested in international education and who are committed to our mission and vision. New staff join a small and friendly team who are highly motivated, entrepreneurial and passionate about cross-cultural exchange.Our staff benefits include 29 days holiday (including 3 US holidays and 3 Christmas closure days) plus bank holidays, pension scheme (employer contribution of 6%), membership of an employee benefits platform, flexible working and excellent learning and development opportunities.

Please note, you must have the prior legal right to work in the UK. 

Location: Central London office at least 2 days a week, home working the rest of the time

Closing date: Monday 13 January 9am (GMT)

Interviews will take place on Thursday 6 February 

Title: Project Driver Office Assistant

Salary: Local terms and conditions apply

Location: Acholi subregion, Uganda

Contract: 12 month Fixed Term Contract

Hours: Full time - 35 hours per week

About the role

Sightsavers Uganda office is recruiting for a Project Driver Office Assistant to provide logistical support to the LF (Lymphatic Filariasis) - Uganda Project and ensure that staff and visitors are transported to project sites and other locations when required, and that clerical duties are completed to support of the efficient running of the office.

Further duties required by the post holder include:

• Provide logistical support to the Acholi suregion PIU.
• Keep the project vehicle in clean condition, properly maintained and fuelled at the designated service stations.
• Ensure that vehicle logbooks are properly maintained and compile summaries on vehicle movements and fuel utilisation as per monthly vehicle reporting form.
• Ensure that all accidents and incidents are documented, and report shared with immediate supervisors and the Country Director and relevant government authority.
• Develop and maintain a regular schedule for vehicles' servicing and insurance.
• Undertake courier or dispatch tasks and duties including running errands such as payment of bills, mail collection, delivery & distribution of letters.
• Receive and direct Uganda Country Office (UCO) visitors in absence of the Project Officer, providing information where needed.
• Respond to general requests to Project Implementation Unit (PIU).
• Provide administrative support in filing, photocopying, and binding documents.
• Logistical support during field visits - play lead role, take photographs.
• Ensure the maintenance of vehicles is held to the highest standards.

As the successful candidate you will have a UCE certificate or its equivalent, possess previous working experience as a Driver, have a background in an administrative role, and hold a clean and valid driver's license.

Further requirements for this role include:

Essential

• Valid Driving licence class A and E

• Mechanical skills

• Certificate of good conduct

• Minimum 3 years accident-free driving record with reputable private firm or NGO

• Ability to work at weekends if and when required and agreed

Desirable

• Working experience in a reputable private firm or NGO

• Basic office produces experience

This is a highly varied and involved role and the above is not an exhaustive list of duties or required professional skills. Please see the for full details.

Candidates are welcome to demonstrate their ability to match the person specification by expanding on how their experience, training and/or qualifications might have provided them with the knowledge or skills required for the role. Successful candidates will be appointed on merit.

To apply for this exciting new opportunity, please submit your CV via our recruitment portal and answer all application questions. We are particularly interested in learning of your motivations for applying.

We anticipate that interviews will take place during the week of 20 January 2025 and the evaluation process will include a driving test and an oral interview, to be held in our Kampala office.

Closing date: 5 January 2025

The purpose of your role

We are looking for a personal assistant with some previous experience, who is keen to support Police Now’s mission of community transformation and culture change in policing, and to undertake a meaningful role supporting the executive leadership team in a busy, agile and ambitious organisation. 

Police Now’s executive leadership team currently includes the Chief Executive Officer, Chief Operating Officer, Chief Marketing Officer and Programmes Director. Together, the Executive is responsible for the organisation’s overall health and success and is accountable to the board of trustees. 

This role will work both independently and collaboratively to ensure that the executive team works efficiently and effectively. This will primarily be achieved via swift and thoughtful diary management, meeting support (for example, taking minutes of formal meetings and actions from informal ones), management of email inboxes, drafting and responding to correspondence, and similar administrative and support duties. Over time, there are opportunities to develop and add additional activities and responsibilities to the role. 

Absolute discretion and trust is critical, as is strong and confident communication with a diverse range of people. You will need to be intrinsically motivated, trustworthy and prepared to take on exciting and varied challenges within Police Now.

Key responsibilities

• Board and board committee governance: be a point of contact for trustees, partners and other external stakeholders and plan and coordinate board meetings, sub-committees, and the senior leadership team meetings. This includes ensuring papers are circulated in advance, meeting room bookings, attending meetings and producing timely, concise and accurate minutes and actions. You will work with the Company Secretary to update our records on Companies House and the Charities Commission to ensure that Police Now is always compliant as well as manage and maintain databases and systems relating to governance.
• Executive team diary management: support the executive team with day-to-day diary management to help ensure that they are effectively utilising their time in the most impactful ways. This includes arranging and coordinating meetings, booking rooms in our London office, arranging travel and accommodation when required and in some cases, sourcing an external venue while being cost effective, all while ensuring that digital infrastructure is available to support hybrid working. 
• Financial processing: you will process invoices relating to the executive through our financial system and reconcile the executive teams monthly credit card statements and personal expenses in a timely manner as well as occasionally process expenses for trustees and committee members.
• Project support: assist and support the Executive team and Strategy, Stakeholders and Governance Manager as needed with strategic projects and other ad hoc tasks as required.
• Inbox management: manage the general enquiries inbox and some individual executive inboxes to effectively direct queries and escalate risks as appropriate.

Key Requirements 

• We are looking for someone with a good grounding as a personal assistant or with significant relevant experience within an administrative role. 
• An ability to handle confidential information with absolute discretion; a track record of integrity and good judgement. 
• Strong organisational skills with the ability to work at real pace, manage a varied workload, work to short deadlines and prioritise effectively.
• Excellent interpersonal skills, strong emotional intelligence and the ability to build positive relationships and trust with stakeholders, including staff and external partners.
• Excellent attention to detail, as well as the ability to select the most important information to note or share during meetings.
• Excellent written communication skills, particularly minute writing, report writing and correspondence.
• Good initiative, able to proactively suggest ways to streamline or improve processes to enhance efficiency.
• Ability to work independently with limited supervision; can proactively anticipate, respond and adapt to situations.
• Proficiency in Microsoft Office (Outlook, Word, Excel, and PowerPoint), particularly report writing and slide packs; experience in Salesforce or CRM systems is an advantage but not essential. 
• A real passion for our mission and values. 
• Ability to attend the office for a minimum of three days per week (this may change depending on business needs) as well as national travel as and when required. 
   

What you'll get from us

• A bright, airy and modern office in Zone 1
• Competitive salary of £36,000 - £43,000, per annum (dependent on experience and inclusive of London weighting)
• Flexible working
• 27 days holiday each year, plus bank holidays 
• A range of hospitality discounts
• Sanctus coaching (private mental health coaching for the workplace)
• Access to the Vitality programme which includes healthcare benefits, an Employee Assistance Programme and discounts
• Training opportunities for personal development
• Participation in a pension scheme (with 6% employer contributions and 2% employee contributions)

Please note the closing date for this role is Thursday 2nd January at 9am.

Applications will be screened as they are received and invited to interview accordingly. Police Now reserves the right to close the advert prior to the advertised date, early applications are therefore encouraged.

Da'aro Youth Project is looking for a Freelance Mentoring and Activities Assistant to join our dynamic team. In this part-time role, you'll assist with the Mentoring and Activity leads, and support the administrative needs of the two roles. From helping with social media content to managing logistics for youth clubs and trips, this role is perfect for someone who thrives in a collaborative environment and is dedicated to empowering young refugees and asylum seekers. If you’re ready to make a difference and gain valuable experience in a rewarding field, we’d love to hear from you!

The Vacancy

Job Title: Assistant Head of Strategic Partnerships

Location: London/Hybrid

Salary: £55,475

Weekly Hours: 35

Reference: YMC1064697

YMCA England & Wales is looking for an Assistant Head of Strategic Partnerships to help lead our driven and dedicated Fundraising Team. If you are passionate about making a difference in young people's lives and have an already outstanding career in the strategic partnerships area of fundraising, then this could be the opportunity for you. We are looking for someone who can design and implement new ways of working which will enable us to generate further income from already established income streams, and identify new opportunities, alongside our local YMCA partners. Collaboration will be essential so communication skills, a supportive approach, and an ability to think creatively are crucial.

About Us

YMCA England & Wales supports 83 local YMCAs, advocating for vulnerable young people by providing essential building blocks for a better life—like a safe home, guidance, friendship, and employment skills. We’re committed to ensuring fairness and opportunity for all, and through our collective voice, we influence national policy and media to improve the lives of young people across the country.

Fundraising at YMCA England & Wales has three pillars:

Fundraising for distribution through initiatives such as our RoomSponsor programme

Fundraise to support YMCAs and fund our policy, campaign and research work, that changes the lives of young people

Help YMCAs fundraise themselves by providing assets, propositions and advice for local YMCA fundraisers

What you’ll do

Build strong working relationships with YMCA Federation partners; your style is supportive! You will oversee multiple projects simultaneously.

Strategically oversee the development and implementation of fundraising frameworks and models, for Trusts and Grants and Corporate Partnerships.

Guide the establishment of a combined Trusts model (again working with our partners in local YMCAs) whilst building upon a collaborative corporate fundraising model to optimise partnership opportunities.  You’ll help take us to the next level!

Contribute to the development of a funding strategy which may include commissioning, as a new organisational strategy launches.  You’ll involve the team in its development and provide clear direction in the ultimate delivery.

Work alongside the Assistant Head of Public Fundraising to support and deputise for the Head of Fundraising when necessary.

Drive sustainable income growth for YMCA England & Wales through development of strategic partnerships, including trusts and grants and corporate partnerships.

Identify new national opportunities and develop ways of working to enable us to help local YMCA to generate their own funding.

Provide practical operational leadership and delivery of fundraising targets, developing an already dynamic, high performing fundraising team.

Build excellent working relationships throughout the charity.

Bring effective and inspiring leadership to coach and develop existing staff.

Recruit new talent to maximise fundraising opportunities.

Who We’re Looking For

We’re seeking a driven, creative, and inspirational leader from the Charity Sector. You’ll have led teams and are a natural at building relationships.

This role reports to the Head of Fundraising and works closely within a vibrant team as well as across the whole of YMCA England & Wales. You will have experience of managing multiple internal and external relationships.

Your early career will have seen you gain fundraising expertise in corporate partnerships or trusts and grants (or both!)

If you're ready to join us on our journey we would love to hear from you!

Please apply today with cv and cover letter and help us continue to build a better future for young people across England & Wales.

Our recruitment process is anonymised and candidates' names are hidden. We welcome and encourage job applications from people of all backgrounds, particularly those from disabled and Black, Asian and Minority Ethnic (BAME) candidates. Safer recruitment is important to us and the successful applicant will be asked to provide two references. They will also be required to complete a safeguarding self-declaration, safeguarding training and undertake a DBS check.

Are you the Strategy and Executive Facilitator to work with Sam?

• Do you thrive in a collaborative, open, creative and highly adaptive environment where all forms of intelligence and perspective are valued?
• Do you have an aptitude and ability to effectively support and collaborate with neurodivergent leadership and with someone whose preferred style of working is strongly verbal?
• Can you be a conduit for creative ideas and visions and enable communications, strategy and organisation, and can you see what steps and actions need to be taken to support translating them into reality?

Our priorities and approach

The Roddick Foundation was established by Gordon and Anita Roddick, founders of The Body Shop. We are entrepreneurial and activist, driving innovative programmes and focusing on people and organisations that take unconventional approaches to advancing justice and empowering communities. We do this through two areas of work; grant making and initiating and incubating system-change projects. Historically some of these include initiating and incubating the Big Issue and 38 Degrees.

Current projects include indigenous rights in Canada and Brazil, a farming cluster project in Wales and creating new ways of trading with indigenous food growers.

The projects are led by Sam Roddick who is a creative entrepreneur and who brings her creative and intuitive abilities to being an activist and leading visionary projects. This role will work closely with Sam who is neurodivergent and the postholder will support her to transform her ideas and creativity into tangible work projects.

About the role and you

This is a truly unique position. It is going to bring a new capacity to the great projects we run. You’ll be integrated into our talented and warm community of colleagues. What we need from the postholder are the creative skills to fully communicate Sam’s ideas and the work to a wide range of people and partners, and the organisational skills to support pacing and planning of projects, creating systems and processes to advance and document progress and learning. They will act as a kind of bridge, relaying Sam’s vision and ideas once they have been conceptualised to various project managers, partners, and other audiences. It’s important to say also that there are elements of some traditional PA support that are required.

If this is how your creativity operates – enabling bridges to be built and creating effective communications – then you might be the person Sam, and the projects, need.

The successful candidate may come from any of a wide array of relevant backgrounds, such as: creative writing, communications, public affairs, campaigning, advocacy, policy influencing, media work, etc. Their career to date could be any number of settings: from film or theatre to think-tanks, to NGOs or international development, to private companies, to research or academia etc. The bottom line is that we are open to where you have honed your communications and organisational skills, and we are excited to hear from you.

How to apply

Please download the candidate information pack (attached). The pack contains lots of information about the role and how to apply (by uploading your CV and a short video, together with a completed equal opportunities monitoring form). The closing date is 20 January 2025.

If you require any further information or you would like to discuss anything in more detail, please contact Allyson Davies via the details in the pack.

Position: Project Management Administrative Support
Contract Hours: 16-24 hours per week
Contract Length: Fixed term position of 2 years, with the potential to extend.
Location: Reading
Salary: £18,000 - £20,000 per annum, dependent on experience and hours worked.
Application Deadline: This is a rolling recruitment, and the role may close early if a high number of applications are received.

About the Company
CL:AIRE is a small, independent, not-for-profit organisation committed to advancing standards in sustainable land management. We develop industry-leading guidance, manage technical projects and accreditation schemes and perform secretariat roles across a number of brownfield initiatives.  

Key Tasks & Responsibilities:
We are looking for an enthusiastic person to work with the technical project team.  The hours for the role can be flexible and are part time.
This role is ideal for someone who enjoys working in a collaborative environment, is a very organised person, comfortable communicating with multiple different stakeholders and is eager to learn about different brownfield initiatives that CL:AIRE manages.

The key tasks and responsibilities for the role include the following:

• Help to manage industry accreditation schemes such as the Gas Protection Verification Accreditation Scheme.
• Support on the delivery of technical secretariat activities, ensuring smooth communication between CL:AIRE and multiple stakeholder groups such as National Brownfield Forum and projects such as Sustainable Remediation Forum.
• Assist with project management activities.
• Support answering Helpdesk Tickets ensuring great customer service and support.
• Assist with the scheduling and organisation of training courses, workshops, and other events as needed.
• Provide general support to the team to keep projects running smoothly.

· Any other tasks required to support the CL:AIRE group.

Knowledge and Skills:

• Strong organisational skills with a knack for multitasking and attention to detail.
• Clear and effective written and verbal communication abilities.
• Experience in project management administration.
• Team player who enjoys collaborating and contributing to group success.
• Knowledge and experience in working in the brownfield land sector/construction industry would be an advantage
• Familiarity with Microsoft 365 Office Suite (e.g. Outlook, Word, Excel, PowerPoint, Teams, Forms, Sharepoint) and an eagerness to learn new software tools.
• Enthusiasm for learning and contributing to CL:AIRE’s broad portfolio of activities
• Must be eligible to work in the UK without restrictions.

What We Offer:

• Hybrid working, with office attendance to be discussed.
• Comprehensive employee healthcare scheme, wellbeing programme, and on-demand GP services.
• Life and income protection.
• Access to employee discount schemes for gyms, retailers, and holidays.
• Enhanced company pension and holiday benefits.

As an equal opportunities employer, CL:AIRE is committed to ensuring fair treatment for all current and prospective employees. We do not tolerate discrimination based on age, disability, gender, sexual orientation, pregnancy, race, ethnicity, religion, belief, gender identity, or marital status. We are dedicated to creating a diverse and inclusive workplace and strongly encourage qualified applicants from all backgrounds to apply and become part of CL:AIRE. If you need any accessibility support during the application or interview process, please inform us, and we will be happy to assist. 

Job summary

CPA UK works on behalf of both Houses of Parliament and the wider CPA to provide resources, support and peer to peer learning for parliamentarians throughout the Commonwealth. CPA UK is headed by a Chief Executive who is Secretary of the CPA UK Branch and Regional Secretary to CPA British Islands and Mediterranean Region. CPA UK is organised into three teams to plan and deliver its work. CPA UK is funded by the Houses of Parliament and leverages additional external funding for strategically aligned projects.

Since 2016, in partnership with the National Audit Office (NAO) and Government Internal Audit Agency (GIAA), CPA UK has been the lead organisation in delivering the UK Overseas Territories Project (UKOTP). Phase I of the Project was a four-year, multi-stakeholder programme supporting good governance and oversight of public finance in the United Kingdom Overseas Territories (OTs). The project offered practical advice and support to international legislators and officials in building the capacity of supreme audit institutions, internal audit units and public accounts committees (PACs) to enable effective public financial oversight. The second phase of the project builds on the successes of Phase I and seeks to address remaining challenges. More ambitious in scope it includes increasingly more work in the area of governance, including on legislative oversight and electoral reform.

The UK Overseas Territories Project is funded by the Foreign Commonwealth and Development Office (FCDO) under the Overseas Territories and Polar Department’s (OTPD) International Programme. The funding cycle for Phase 1 run from March 2016 until March 2020. The funding for Phase 2 runs from April 2020 to March 2025.  Funding will be requested for an additional year to March 2026 with opportunity to plan for a further multiyear project. 

Job description

This role sits within the International Partnerships Team at CPA UK.  The Strategic Lead for the UKOTP is responsible for and leads the strategic development and implementation of the Project overseeing and coordinating the planning, delivery, monitoring, and evaluation of the project. The post holder will also be responsible for managing programme expenditure against budget and reporting to the Head of International Partnerships, CPA UK’s Chief Executive, the FCDO and to a Project Board made of senior stakeholders. The project is currently delivered by a team of 4 staff. With CPA UK as lead Consortium partner, they are responsible for managing the relationship and contributions of the two external partners on the project as well as sustaining and managing relationships with parliamentary, national and international stakeholders. This role requires a high degree of initiative and autonomy and has the responsibility of managing complex relationships with senior project partners and beneficiaries in often sensitive contexts.

Person specification

Strategic Planning and Programme Management

• Plan, develop and deliver the UKOTP strategic and business planning, seeking advice and guidance from the Chief Executive and Head of International Partnerships at CPA UK, the FCDO Overseas Territories Polar Directorate, other stakeholders and with input from project partners.
• Prepare the annual bid and work-plan for the UKOTP mindful of key deliverables and reporting requirements.
• Develop a Monitoring & Evaluation Framework, monitor and evaluate the UKOTP progress across all areas and all territories in accordance with donor requirements.
• Ensure the project maintains its focus on target territories, key deliverables, and indicators in this complex and high-profile area of work.
• Provide leadership, line manage and support the personal development of two programme officers and a project assistant, and coordinate the work of the UKOTP team members in line with CPA UK policies and good practice.
• Coordinate the input and work of stakeholders as necessary including NAO and GIAA.
• Liaise with the wider International Partnership Team and CPA UK team to ensure complementarity in approaches and participation from the Overseas Territories in line with project objectives.
• Be responsible for management and financial reporting of the UKOTP budget (550K+ annually). Provide timely and accurate financial reconciliation and reporting to internal stakeholders, Project Board and to the funder (FCDO).
• Operate effective financial forecasting and financial planning and work in close liaison with the CPA UK Finance Manager and Head of International Partnerships Team for invoicing and ensuring payment from the funder.
• Be responsible for the management and mitigation of risks to the project.
• Together with the Chief Executive, Head of IPT, be aware of opportunities for new and innovative work and look to further pipeline development with other stakeholders.
• Report to the UKOTP management Board made up of senior stakeholders including UK parliamentarians as laid down in the terms of reference.
• Chair the consortium meeting attended by Project partners and occasionally the funder.

Partnerships and Stakeholder Management

• Successfully build and maintain relationships with senior stakeholders in the UK and in territories including with Clerks, PAC and other Committee Chairs, Speakers, Premiers, Governors, Governor’s Offices and FCDO OTPD.
• Build on existing relationships and partnerships with linked organisations whose objectives align with, and can add value to the UKOTP (including Audit Wales and Audit Scotland),
• Maintain relationships within and outside the UK Parliament and CPA UK with all partners and other stakeholders including the UK Overseas Territories Association (UKOTA).
• Work with Board Members consisting of senior UK Parliamentarians, a UKOT representative, and relevant stakeholders, as well as with Commonwealth legislatures to ensure the successful delivery and development of the UKOTP.

Communications

• Lead on the development of a communications strategy and the management and production of core project outputs that contribute to project outcomes including events, print materials, social media, media, the OTP newsletter, etc. in close liaison with relevant colleagues.
• Maintain strong communication and partnership with project beneficiaries including Supervisors of Elections, PAC and other Committee Chairs, Committee Clerks, Clerks of Legislatives Assemblies, Heads of Internal and External Audit.
• Ensure that team keep the CPA UK website and other information outlets up to date.
• Provide regular updates to CPA UK team members and to other involved partners / stakeholders.
• Work closely and coordinate with your opposite number in IPT and MPT and with CPA UK’s communications manager to ensure UKOTP programmes are covered within CPA UK’s communications strategy.

Governance

• Report to the Head of International Partnerships, CPA UK’s Chief Executive and the Project Board.
• Maintain clear controls and reporting of budget within CPA UK and funder’s existing rules.

Play an active role in the CPA UK Management Team, representing the work of UKOTP as appropriate and working with others to promote continuous improvement within and across teams.