People Team Administrator Jobs in South Kensington, Greater London

The basics

Location: Agile working
Contract: Permanent (subject to funding)
Hours: 24 hours per week
Starting salary: £41,737.50 based on 24 hours

Who we are

Safer London is a charity working with young Londoners and families who are affected by violence and exploitation. We believe that when a child or young person comes to us, they are just that – a child or a young person: we don’t define them by the issue that has brought them to us. By working alongside young Londoners, their families and peers in the places where they spend their time, we can create a safe London not just for them but for everyone.

Who you are

You are an HR Professional with the expertise and knowledge to develop and drive forward Safer London’s people strategy. You will bring to the organisation, extensive experience across all areas of the employee life cycle. As a member of the CIPD (ideally Chartered), you will understand the importance of working in true partnership with the organisation, to support our employees and managers to deliver Safer London’s priorities.

If you are committed and resilient and believe you have what it takes to help us to improve the lives of young Londoners, and their families, please apply.

What the role involves

People Strategy and Leadership:

- Lead a People Strategy that supports Safer London’s vision and ensures we have the right skills and culture to enable the charity and its’ people to thrive.
- Advise the leadership team and management on people-related matters.
- Manage the performance and development of our HR Officer.

Compliance and HR Policies

- Provide advice, guidance and support to SLT and Managers on employment law and manage complex employee relations matters.
- Oversee the administration of the Safer London payroll and pension scheme.

Talent Acquisition and Retention

- Develop and execute innovative recruitment strategies that attract top talent, both staff and volunteers, who are passionate about our cause.
- Using HR metrics, work with SLT and managers to develop practices to enhance employee satisfaction, reduce employee absence levels and build a culture of wellbeing.

Learning, Development and Performance Management

- In collaboration with the Head of Quality Practice, review and develop the organisation’s people management development programme.
- Provide coaching and mentorship to the SLT and managers, helping them cultivate effective leadership and management skills.

Well-being and Employee Support

- Evaluate, develop and manage well-being programmes that support the physical, mental, and emotional health of employees.
- Act as a resource and advocate for employee concerns, ensuring that everyone feels heard and supported.

Equity, Diversity and Inclusion

- Lead initiatives to promote diversity, equity, and inclusion within the organisation, ensuring that our team reflects the diverse communities we serve.

Organisational Change and Development

- Lead on change management initiatives, whether that’s supporting organisational growth, restructuring, or responding to external challenges.

Additional Information

Safer London is committed to safeguarding and promoting the welfare of children and young people, and we expect anyone who works and volunteers with us to share this commitment. As part of this commitment, we will request a DBS (Disclosure & Barring Service) check, as well as references covering the last five years, for the successful candidates.

We value diversity and encourage and welcome applications from people of all backgrounds. We know that in order to make London a safer place for the young people that live here we need a diverse range of perspectives, experience, and knowledge.

What we offer

Safer London continually reviews its pay, and we currently offer the following benefits package to all our employees:

- Safer London is a 4-day/32-hour (FTE) working week organisation. This means that you have a regular day off in the week with no impact on your pay.
- Agile working. This means you will have the flexibility to work in different locations including from home, our office in Southwark and/or community locations (libraries/co-working spaces) when you are not delivering face-to-face work in the community.
- Flexible Working: our Flexible Working Policy allows requests to work flexibly from the start of your employment.
- A contributory Pension Scheme.
- Interest-free Season Ticket Loans.
- A Cycle to Work Scheme.
- A Mental Health Helpline.
- Death in Service Benefit.
- Opportunities to develop and progress your career, including an extensive programme of courses and acting up/additional responsibilities roles.
- An initial Annual Leave allowance of 179 hours, rising to 192 hours after 3 years and 211 hours after 5 years, plus bank holidays and other statutory holidays; part-time employees receive a pro-rata entitlement.

Sound good? Here’s how to apply

To apply please complete the online application form and submit it as soon as possible: The closing date for applications is the 29th of January 2025, and interviews will be held on the 7th of February 2025.

As part of the online application, you will be required to confirm you have read our Privacy and Cookie Policy and Safeguarding and Child Protection Policy.

Please make sure you find the Job Description on the left-hand side of the Webrecruit page after you click ‘Apply Now’ or find it on Safer London’s Website.

Should you need any adjustments to the recruitment process or if you experience any technical issues when trying to access and/or complete the application through the online portal, please contact us via the “Contact us” section of our website.

Please note that we don’t accept CVs.

Safer London is not a sponsoring organisation for foreign nationals, and you must be able to show proof that you have permission to live and work in the UK in order to be considered for this role.

Are you an experienced administrator who loves what you do and has a passion for working in an organisation that’s making a difference?

If that sounds like you, we have an exciting new role of Events and Administration Officer to join our team on a hybrid basis.

You will play a pivotal role in ensuring our charity runs seamlessly by coordinating event logistics, managing travel and meeting schedules, and refining administrative processes. Doing so with precision, dedication, and a proactive approach you’ll make a big difference in our dynamic and growing charity.

As a standout candidate, you’ll bring prior experience in organising events and travel, organisational skills of which you are proud, and the ability to problem-solve in fast-changing situations.

If this sounds like you, we’d love to hear from you.

Closing date: 30 January 2025 5pm

First stage interviews (Zoom):  5 – 7 February 2025

Second stage interviews (at our office in-person): 10 – 14 February 2025

Synchronicity Earth’s mission is clear: we blend passion and action to provide safe havens for endangered species, support communities living in harmony with nature, and turn conservation into a worldwide effort. By joining, you're not just taking part; you're weaving your own story into a future that's brighter and sustainable for all.

We welcome candidates who may have taken a career break. Your unique experiences and fresh perspective will only enhance our team's diversity and strengthen our ability to tackle the complex challenges facing our planet.

We welcome applications from people of all backgrounds for this role, particularly non-graduates, and are happy to discuss flexible working arrangements.

Candidates from Black, Asian, and Minority-Ethnic (BAME) backgrounds and people with disabilities who meet the criteria (in the section of the job description headed ‘What you will bring to the team’) and opt-in to our Guaranteed Interview Scheme will enter the first recruitment stage, see more information below.

Application and Recruitment Process

Inclusion is a priority throughout our workplace culture and is embedded in our recruitment process. To support this, the first stage of recruitment will be anonymised by Charity Job to mitigate against unconscious bias. Please let us know at any stage during the recruitment process if you have any accessibility requirements we can accommodate for you, and which pronouns you would like to be referred to by.

Guaranteed Interview Scheme

We recognise that people from Black, Asian, and Minority-Ethnic (BAME) backgrounds and people with disabilities are under-represented in our sector, and that there are often additional barriers present for people from these groups when applying for roles in the charity sector and beyond.

As part of our commitment to attract and retain talented individuals from under-represented groups to the conservation and environment sector, if you belong to these groups, you can opt in to the Guaranteed Interview Scheme (GIS) in our candidate survey. If you meet the essential criteria for a role, you'll be guaranteed a first-stage assessment. In most cases, this will be a 20-minute interview held via Zoom, however, in the case of an extraordinary number of applicants, the first-stage candidates (including GIS) will receive a short assessment. The results of this assessment will be used to select candidates for the second-stage interview. You will find the form to do this in the attachments to this advert.

Job Title: Administrator

Location: London, Hybrid

Reporting to: Global HR and Facilities Manager

Contract type: Permanent

Salary: £32,753 - £37,666 Gross per annum, depending on the experience

Deadline: 31 January 2025

Conciliation Resources

Conflict is difficult, complex and political. The world urgently needs to find different ways to respond. Conciliation Resources is an international organisation committed to stopping violent conflict and creating more peaceful societies. We work with people impacted by war and violence, bringing diverse voices together to make change that lasts. For 30 years, we have been making peace possible. We currently have over 70 full and part-time staff members, working mainly out of the London and Australian offices. We work with over 70 locally-based and international partners worldwide. Conciliation Resources is deeply committed to keeping people safe from harm, whether they are personnel or those who come into contact with our work.

Job Purpose 

To provide high quality, comprehensive administrative support to the Executive Management Team and various functions as required (Executive Management Team, Governance, HR, Operations).

Scope and Accountability 

The post carries a high degree of responsibility and autonomy for maintaining confidentiality and discretion. The position reports to the Global HR and Facilities Manager and will be task managed by others as required. This role sits within the Core and Operations Department led by the Chief Operating Officer.

Person Specification

Knowledge  

• Good computer literacy and knowledge of MS Office, particularly Excel, and database software.

• Fluent written and spoken English.

• Knowledge of information management systems including databases.

Experience  

• Experience supporting senior executive staff, preferably including support to a team or number of staff.

• Experience of working in an organisation with an international outlook, preferably with experience of working with individuals in different time zones.

• Proven experience of effective administration of meetings 

• Experience of communicating with external bodies or individuals on behalf of a senior executive team.

• Experience of event organisation including logistics, travel (domestic and international including visas and travel booking) and budgeting. 

• Experience of working effectively as a link between executive management and other key stakeholders.

• Proven experience of prioritising own workload and working autonomously.

• Experience of taking fast and accurate minutes.

• Prior experience using content management systems (desirable – training will be provided)

Skills/Attributes 

• Excellent interpersonal and team working skills, including an ability to be diplomatic and persuasive in working with other staff, managers and trustees.

• Excellent written communication skills, including the ability to draft documents and correspondence and accurately transcribe. 

• Good friendly verbal communication skills, including cultural sensitivity.

• Discretion in dealing with confidential or sensitive information.

• Excellent organisational skills (i.e. time management, work planning and an ability to work on own initiative).

• Ability to meet deadlines under pressure and calmly manage several competing priorities.

• Commitment to peacebuilding and Conciliation Resources’ values.

What we do at Hampton Fund is simple: we relieve the burden of financial, physical and emotional hardship and create opportunities to live well in our local community, here within the London Borough of Richmond upon Thames.

Each year, we do this directly by helping with the costs of gas, electricity and other household essentials for over 2,000 local residents. But we also do it through financial support to 50+ local voluntary sector organisations. Our vision is for an empowered, resilient and compassionate local community where everyone has an equal opportunity to thrive.

We are seeking a highly organised and proactive administrator.  You will play an integral part in the distribution of critical funds, and support the development new ways of working as we implement an ambitious new strategy.  You will use your excellent customer care skills to provide support directly to those applying to us for help, and work closely with the small staff team to provide meaningful change in peoples’ lives within the local community.

Position: Grants Administrator

Responsible to: Chief Executive

Location: Hampton, TW12 2SA (this is an office-based role as you will be dealing with grant applicants in person).

Salary: £26,500 per annum pro rata

Contract: Permanent, Part time - 0.6 (22.5 hours per week)

How to apply: Click the Quick Apply button below. You’ll be asked to submit a CV and a short 1-page statement about your relevant skills and motivation.

Closing date: 3rd February 2025.

Please note, we’re actively reviewing applications and interviews will be held on a rolling basis. The ad may close early if a successful candidate is found.

What you will be working on:

• Supporting the assessment of Individual Grants, under the supervision of the Individual Grants Manager.
• Answering enquiries by phone, website, email and in person. 
• Working with Grants Managers to prepare papers for grant committees, and other trustee meetings.
• Maintaining records on our grants databases, both setting up new grant records and editing existing ones. From this you will be running reports and preparing additional analysis, for quality assurance or other purposes.
• Supporting the smooth running of the office, and working with the team to maintain and develop systems or processes that support the efficient running of the grants programmes and the office more broadly.

• Supporting the delivery of key strategic projects. 
• Supporting communications, outreach and marketing work to promote Hampton Fund’s work and grant making programmes.

 About you:

This is a wide-ranging role, which will suit someone who is happy assisting with a variety of tasks, taking a proactive approach and with a good eye for detail.

This role is for you if…

• Are someone with a passion for community based support, and a team player with strong organisational and customer care skills.
• Have the ability to work comfortably with numerical and financial information.
• Have some relevant previous experience that demonstrates administrative skills such as using databases and Information Management Systems.
• Are caring and compassionate, with good listening skills and understanding of vulnerabilities.
• Have good IT skills, and are familiar with MS Office (including Word, Teams, Excel, Outlook)

Unifrog’s mission

We’re on a mission to level the playing field when it comes to young people finding and applying for their next step after school. We're achieving this by bringing all the available information into one single, impartial, user-friendly platform that helps students to make the best choices, and submit the strongest applications. We also empower teachers and counsellors to manage the progression process effectively.
 

Our outlook is global - we work with schools and universities all over the world, from the US to New Zealand, and from Italy to Hong Kong. We want to make it so that young people can compare every opportunity taught in English, wherever it is in the world, and have all the support they need to make successful applications.
 

We have a clear social purpose, and we’re hugely ambitious. We already work with over half of UK secondary schools, and hundreds of international schools. We are growing rapidly in terms of the number of our customers, in terms of how much they use our platform, and in terms of the breadth of products we offer (check out this video to hear more about the Unifrog platform).
 

Our team is at the heart of our business and is integral to our success. We work hard to foster a culture of openness, happiness and innovation, and we commit to helping every individual learn and grow so that they can reach their full potential. We want to hire talented people, whatever their background. If you are excited by our mission and are ready to work hard, please don’t hesitate to apply. We look forward to hearing from you!
 

We believe in the power of diversity. If you are from an ethnic minority background, we would like to strongly encourage you to apply. 

Data at Unifrog

The Data team’s goal is to inform every Unifrog decision with data. That includes decisions taken by our teammates, university and employer partners, and those taken by teachers and students who log into the Unifrog platform every day.

Our team goal is ambitious in scale and broad in scope, and achieving it requires a diverse team with different skill sets. Our work includes managing external data integrations, analysing how students use the platform, and managing and developing our Salesforce platform.

What you’ll do 

As the Salesforce Administrator, you will maintain and enhance our Salesforce platform. Salesforce is central to our partner management processes and reporting. 

We take great care in maintaining our Salesforce organisation to provide an excellent user experience while delivering smart solutions. Your role will ensure Salesforce is robust and valuable, supporting our sales and marketing initiatives across school, university, and employer partnerships.

Your key responsibilities:

Maintaining our Salesforce platform

• Provide day-to-day support for Salesforce users through Jira and Slack. Improve our use of Jira to support the Unifrog team.

• Manage user roles, profiles, permission sets, and security settings to ensure data integrity and compliance with company policies.

• Build out clear and comprehensive documentation on how our Salesforce platform works, which can be used for sales training and future Salesforce development.

• Work alongside our finance team to ensure accurate and robust sales and commission calculations.

• Monitor the platform's health and identify data quality issues using reports, dashboards and alerts.

• Manage our Calendly integration, ensuring activities are recorded and reported accurately and that supporting documentation is up to date.

Developing our Salesforce platform

• Collaborate with stakeholders to align goals and priorities, gather requirements, define processes, and implement solutions within Salesforce.

• Design and implement automation workflows, validation rules, and custom objects to streamline operations and improve data accuracy.

• Proactively identify process improvement and automation opportunities.

  • For example, implement a screen flow to simplify a sales process.

• Conduct thorough testing to ensure any Salesforce development works as expected.

• Stay informed about Salesforce updates, best practices, and industry trends to recommend enhancements and drive continuous improvement.

Working together

Your projects will see you work closely with individuals across the company in our sales, finance and data teams. You’ll work closely with our Junior Salesforce Business Analyst who supports the team with Jira requests and reporting.

You will work closely with your line manager, the Head of Data and Insights, to define strategy and priorities.

You may be required to work alongside external Salesforce consultants.

What we’re looking for

• 2+ years of experience as a Salesforce Administrator or in a similar role.

• Proficient in Salesforce configuration, flows, process automation, and reporting.

• Experience with data management tools (e.g., Data Loader, Excel).

• Strong analytical skills and the ability to translate business needs into technical solutions.

• Excellent communication and interpersonal skills.

• An ability to distil complex requests into practical solutions.

• Strong attention to detail, especially when writing documentation and updates to the broader team.

• Salesforce Administrator Certification is preferred but not essential.

You will join a team of highly motivated people passionate about our mission of helping students find the best next step for them after school. If our mission and the job responsibilities excite you, and you’re an energetic person willing to learn, we’d love to hear from you.

Benefits

Head to our jobs page for a full list of the excellent benefits we offer our team.

• Join one of ‘the best organisations to escape to’ and help transform careers and destinations in schools. 

• Become part of a committed, dynamic, and growing company. We want to build our team for the long term: if you do well, we will do our best to make sure you want to stay at the company for a long time.

• Professional development is important at Unifrog. You will define your own 6-month objectives and will be supported by your line manager and the rest of the team to achieve them. You will have an annual training allowance to spend on what you need to grow and progress.

• Influence the company’s direction: we love to promote great ideas, wherever they come from.
   

Key details
 

• £45,000 - £48,000 per year, depending on experience, plus a share in a company-wide performance bonus.

• Full-time. 

• 28 days paid holiday per year (plus bank holidays).

• Working hours are 9:00 am to 5:00 pm, Monday to Thursday, and 9:00 am to 4:30 pm on Friday.

• Work remotely or in our London office.

• Start date: ideally no later than 31st March, although we can be flexible on notice periods.

• We can only consider candidates with the right to work in the UK.

Application process

Deadline: 10:00AM (GMT) on Wednesday 29th January 2025. 

• We may decide to close applications earlier than the deadline. If we decide to do this, we will give all candidates 48 hours notice. We therefore advise that if you are interested in the role, you start your application with us so that you receive all the relevant communications regarding the deadline. 

Stage 1: Application form (~1 hour) ✍️

• i. With reference to examples of your recent experience, what would make you an excellent candidate for this role? (250 words)

• ii. Tell us about a project you’ve completed using Salesforce (or similar) in which you enhanced productivity in the workplace. (250 words)

• iii. How could Salesforce Sales Cloud help Unifrog work with schools and colleges? Please propose one specific idea, explaining which Salesforce features you would use and how they would address our needs. You can read more about how we work with schools on our website. (250 words)

Stage 2: Task (2 hours) ✉️

Stage 3: Video call interview (1 hour) 

• Standard Q&A from a panel of three, including questions about your experiences and how these relate to the role, and scenario questions based on common situations you might face (plus time for your questions).

• Video call interviews will be held w/c 10th February 2025.

Your answers are an opportunity to let us know more about your motivations and experience. While we understand that candidates might want to use AI to improve parts of their application, we strongly encourage you to write your answers independently.

Please note, we compare all answers to an AI generated answer. Where we suspect AI has been used to write the majority of the answer, this will be taken into consideration when scoring.

Inclusion and diversity at Unifrog
 

• Within the company we try to foster a culture of innovation, and a happy working environment, both because this is the right thing to do, and because we think this results in the most effective team. To this end we believe in open communication, celebrating successes, supporting each other, not being afraid to be wrong or to fail, and promoting good ideas wherever they come from.

• As a platform that supports teachers and students from a huge variety of backgrounds it’s important that our team and leadership reflects this diversity. This is something we are actively working towards and prioritising. We want to embed diversity, equity and inclusion across everything we do, continually evaluating policies and practices to make sure they are inclusive and equitable.

• To make sure everyone’s voice is heard and people have the opportunities to learn to be better allies in the workplace, we encourage the team to share what they’re celebrating, facilitate training and group discussions, and seek regular feedback about what more the company could do to help people feel included.

• To ensure that our recruitment process is consistent and fair, we anonymise your application and therefore do not see your name, personal, educational or professional background. We also randomise the order of responses so that it’s less likely that a candidate is advantaged or disadvantaged by where their answers appear compared to other candidates. 

Summary

• Ensure clear communication of financial income and expenditure with colleagues in the Ministry Development Team
• Ensure effective expense payment workflows on SAP
• Provide colleagues in the Ministry Development Team with financial information including expenditure and supplier payments
• Administration of the Train a Priest (TAP), Women's continuing ministerial education trust (WCMET) and other Hardship Grants
• Complete calculation and payment of tuition fees and maintenance grants for continuing students
• Monitor and report on the use of MDT restricted funds

• Familiarity with use of databases and financial systems such as SAP
• High level of computer literacy in particular the creation and formatting of spreadsheets
• Experience of working with grants and finances preferable in a Church or other charitable organisation
• High numeracy skills and attention to detail
• Excellent oral and written communication skills

• A salary of £20,880.60 per annum (£34,801 FTE) plus age-related pension contributions between 8-15% of salary. We will also match any pension contributions you make up to an additional 3% of salary.
• 25 days annual leave (increasing to 30 days within 5 years) plus three additional days
• Flexible working hours and location, with an expectation of just 1-2 days per week in our office in Westminster
• Structured induction programme and access to a range of development opportunities including apprenticeships
• Access to Occupational Health, and an Employee Assistance Programme
• Opportunity to the Civil Service Sports & Social Club, and get involved in a range of staff networks, groups and societies

JOB TITLE:  Finance Administrator

RESPONSIBLE TO:  Manager and Trustees

SALARY:  Annual salary £40,113 pro-rated to 7 hrs/wk

HOURS:  Part-time, 1 day a week

LOCATION:  Hampstead Community Centre

About us

Hampstead Community Centre, established in 1976, lies at the heart of Hampstead Village and is a prominent building set alongside our outdoor community market. The centre provides services and support for the local community with a range of activities particularly for children and older people. It also hosts support groups, local artists and traders that run specialised markets inside the centre at weekends. We rely on a passionate team to achieve our mission and create a meaningful impact in our community. We plan to grow our provision and to improve our premises over the next months and years as we approach our 50th anniversary. Hampstead Community Action, which owns and operates the centre is both a registered charity and company limited by guarantee.

Role overview

We are seeking a proactive and meticulous Finance Administrator to support the Manager and the rest of the team with our charity finances. The ideal candidate will have a strong background in accounting or finance, excellent organisational skills, and the ability to work independently. You will be responsible for the day-to-day finances of the Community Centre, including book-keeping and management accounting.

Main responsibilities

Compliance and audit

• Ensure compliance with charity accounting guidelines and financial regulations, and internal policies.

• Support the annual audit process, liaising with the independent examiner.

Financial Management

• Ensure allocation, monitoring and reporting of all income and expenditure.

• Maintain and update financial records, monitoring regular income and supporting the timely invoice and payment process.

• Oversee all financial transactions, keeping accurate records in Quickbooks

• Prepare and manage the budget in collaboration with the Manager and Trustees.

Fundraising support

• Work with the manager to provide insights and support for fundraising.

• Ensure accurate allocation, monitoring and reporting of donations and grants

Payroll and expenses

• Manage payroll processing, including tax and pension contributions

• Oversee staff and volunteers’ claims and expenses

Reporting

• Ensure timely submission of financial information to relevant bodies and stakeholders (e.g., Camden Council, Charity Commission, HMRC).

• Produce quarterly and annual accounts and reports for manager and trustees.

• Produce financial analysis and forecasts to support strategic decision-making.

• Any other duties as might reasonably be required.

Person specification 

Essential

• Finance and book-keeping experience; preferably in the charity sector

• Excellent communication and numeracy skills.

• Proficiency in accounting software (Quickbooks), Google Workspace and MS Office (i.e. Excel).

• Excellent attention to detail and record-keeping accuracy.

• Knowledge of accounting principles, financial reporting and regulatory requirements.

• Understanding of the need for confidentiality and discretion.

• Proactive and flexible approach, with ability to adapt to changing priorities.

• Commitment to diversity, equity, inclusion and equal opportunities.

• Ability to work independently and manage multiple tasks simultaneously.

Desirable

• Experience in the charity sector

• Degree in accounting or finance, or equivalent professional experience.

• Professional accounting qualification (e.g., ACCA, CIMA)

Application Process

Submit your CV and a cover letter by Sunday 16th February outlining your motivation and suitability for the role

Please include “Finance Administrator Application” in the subject line.

Interviews will take place on Monday 24th of February.

Hampstead Community Action Ltd is an equal opportunities employer and welcomes applications from all sections of the community. We thank all applicants for their interest in this role. Please note that only candidates selected for an interview will be contacted

Contract:  Permanent, full time 

Salary:  £21,840 plus £3,954 London Weighting Allowance 

Location:  Victoria animal hospital, SW1V 1QQ 

Closing date:  Sunday 2 February 2025 

Interview date:  10 & 11 February 2025 

We’re recruiting a Hospital Services Administrator at our Victoria animal hospital where you will play a pivotal role in providing administrative support to the Veterinary teams at Victoria Hospital.  

More about the role 

Blue Cross animal hospitals and pet care clinics are lifelines for sick and injured pets, especially when their owners face financial challenges. Our veterinary services provide essential care to pets whose owners meet specific criteria, ensuring no animal goes without the help they need. 

As a Hospital Services Administrator, you’ll play a pivotal role in supporting our internal teams and ensuring the smooth operation of our hospital. Whether it’s managing finances, ordering essential medicines, or organising the day-to-day administration, your work will directly enable our veterinary team to focus on what they do best caring for pets. 

This is a permanent role, working 35 hours per week over five days, Monday to Friday. 

Here’s what you’ll be doing: 

• Managing financial processes, including cash handling, reconciliations, and a strong focus on debt management to help keep our services running sustainably. 

• On site supervision and regular maintenance of IT equipment. Overseeing stock levels and procuring clinical and non-clinical supplies.

• Helping clients find workable solutions to their accounts queries 

• Welcoming guests and conducting hospital tours. 

• Providing valuable insights by collaborating with colleagues to produce key statistical information. 

• Organising schedules for departments and meeting rooms, ensuring seamless coordination. 

• Acting as a key facilities liaison, supervising contractors and ensuring smooth site operations when the Facilities Manager is unavailable. 

• Ensuring accuracy in our Practice Management system by keeping data and price lists updated. 

This role places you at the heart of the hospital’s operations, ensuring your colleagues have everything they need to succeed. 

Join a compassionate, courageous, and inclusive team dedicated to making a real difference in the lives of pets and their families. 

About you:  

You’ll bring a blend of organisation, dependability, and calmness under pressure, allowing you to handle even the most stressful situations with ease. Your ability to take the initiative and adapt quickly will ensure you’re always one step ahead. 

Your written and verbal communication skills will shine, combining professionalism with a warm, approachable style. Confidentiality is second nature to you, and your keen attention to detail ensures nothing slips through the cracks. 

With well-honed listening, communication, and interpersonal skills, you’ll navigate emotional and complex situations with a balance of empathy and professionalism, making a positive impact in every interaction. 

Given the dynamic nature of our work, you’ll thrive on shifting priorities at short notice, ensuring the needs of the business are met without missing a beat. 

Essential Qualifications, Skills, and Experience 

• Extensive administration experience 

• Experience of financial management (cashing up/reconciliation) 

• Experience of providing a high level of customer service 

• Excellent communication skills both written and verbal

• Experience of communication with people at all levels and dealing with challenging situations 

• Extensive experience of using a variety of software applications including MS Office 

Desirable Qualifications, Skills, and Experience 

• Knowledge of medical/veterinary administration

• Knowledge of the charity and voluntary sector

• Experience of stock control and ordering 

How to apply  

Click the apply button below and complete the online application process before the closing date on Sunday 2 February 2025. 

We reserve the right to close this vacancy early should we receive an overwhelming response.   

Blue Cross benefits    

Our people are the most important part of delivering our purpose. If it weren’t for their amazing efforts and commitment, we wouldn’t be able to make the difference that we do today.  In return, we want to provide you with the best working environment we can.

With a wide range of perks aimed at enhancing your life both inside and outside of work, you'll 
thrive in a supportive and rewarding environment. 

Our generous benefits package includes:   

• 38 days per year, increasing to 43 with service (including bank holidays). For part-time roles, holiday entitlement is calculated pro-rata. 

• Pension scheme with enhanced employer contribution  

• Life assurance  

• Unlimited access to an employee assistance programme 

• Programmes for physical and mental wellbeing support 

• Free access to GP via MetLife 

• Recognition scheme 

• Annual volunteer days  

• Claim for professional fees 

• Charity worker discounts across a variety of retailers.  

We want you to feel valued and supported throughout your career with us. For more details on our benefits and to see how we invest in our team, visit the 'Why Work for Us' page on our website. 

To read more about the benefits Blue Cross has to offer, please visit the 'why work for us' page on our website.  

The London Diocesan Fund (LDF) is seeking a Safeguarding Administrator to play a key role within the Safeguarding team, based from Causton Street. 

Job Summary 

The Safeguarding Administrator provides comprehensive administrative support for meetings and safeguarding activities to aid the smooth running of the safeguarding team. This role ensure that the safeguarding team provides a professional and friendly service to parishes within the Diocese of London, and to the London Diocesan Fund.

Job responsibilities 

Administrative support for meetings 

• Provide administrative support for the Safeguarding Leadership Team. 
• Produce high quality accurate minutes of team meetings and ensure they run smoothly. 

Administrative support for safeguarding activity 

• Work with the Safer Churches Programme Manager to provide day to day administrative support, working closely to ensure functions run smoothly.
• Work within national and diocesan safer churches policy and procedures as defined in the safer churches programme of work.
• Support the Safeguarding Advisors with safeguarding agreements and risk assessments as required.
• Provide effective administrative support, maintaining standards as required by the Diocese.
• Work with the Safer Churches Programme Manager to provide performance data to assist the regular reporting management information.  
• Provide administrative support for Disclosure and Baring Service checks.

Training administration  

• Provide administrative support to ensure the smooth running of the safeguarding training programme.
• Support trainers’ timely preparation, pre and post training.
• Co-ordinate the evaluation process to assess trainer performance and impact on learning.
• Manage safeguarding training inbox.
• Work closely with colleagues in the Area Offices to keep licensed clergy and lay ministers training kept up to date. 

General administrative support 

• Ensure confidentially in line with GDPR.  
• Process Invoices and annual subscriptions in a timely way and maintain tracking spreadsheet.
• Update contact details of local authorities, LADO’s and statutory agencies covering the diocesan area.  
• Undertake any other duties that are commensurate with the role.

Person Specification 

Essential 

• Experience in the undertaking of routine and time-bound tasks
• Educated to GCSE or equivalent standard
• IT proficiency (MS Office suite)
• Fluency in spoken English and ability to write clearly in English.
• Ability to handle people sensitively
• Ability to take comprehensive notes and prepare accurate minutes
• Empathetic to the mission and values of the Church of England
• Right to work in the UK
• Basic DBS Check

Desirable 

• Previous administrative experience
• Experience of working in a value-based organisation

Please refer to the attached Job Description for the full details on Person Specification. 

About the London Diocesan Fund 

The London Diocesan Fund (LDF) is the employment body that serves and supports the Diocese of London and Church of England. The Diocesan of London comprises of c400 parishes north of the River Thames and within the M25 motorway.

The Church of England in London is growing, vibrant and at the heart of communities throughout the capital. At the London Diocesan Fund we seek to do everything we can to support this mission and growth, using our resources to help our parishes and chaplains to serve over 4 million people. 

Equality, Diversity, and Inclusion 

The Diocese of London is committed to creating and sustaining a diverse and inclusive workforce which represents our context and wider community. 

We are aware that those of Global Majority Heritage/United Kingdom Minority Ethnic (GMH/UKME), women, and disabled people are currently under-represented among our clergy and workforce, and we particularly encourage applications from those with the relevant skills and experience that will increase this representation. 

Safeguarding 

The Diocese of London is committed to safeguarding and promoting the welfare of children, young people and vulnerable adults. 

Benefits of working with us 

The LDF offers a supportive working environment, opportunity for career development and the following financial benefits: 

• Competitive remuneration package
• 27 annual leave days to rise to 30 after 5 years’ service, plus bank holidays
• 15% employer pension contribution and salary sacrifice available
• Death in service benefit x3 of basic gross salary
• Enhanced maternity leave of six months full pay, after 12 months’ of employment
• Season ticket loans of public transport
• Access to Benenden Health Insurance
• EAP counselling through Health Assured                            
• Up to £100 for eye test and contribution to spectacles                      
• Two additional paid days for community volunteering

This role is offered as a full-time position (35 hours per week). However, we are open to job-share arrangements. If you are interested in a job-share, please specify the number of hours per week you would consider.

Interviews will be held: To be confirmed.
Please note that this advert may close earlier than the stated closing date if the right candidate is found.

The Froebel Trust's Administrator is at the very heart of our charity's work - involved in governance, grants, events and more. Working with trustees, committees, members of the Executive Team as well as tutors and grant holders, this job is varied and sometimes fast-paced and pressurized. It involves a large degree of autonomy as well as lots of opportunities to collaborate with colleagues. 

 Administrator (General & Clinical)

Salary: £25,000 p.a.

 Type: Full-time, Permanent

 Location: Remote (with occasional in-person meetings in London; transitioning to hybrid working within 18 months).

 Hours: 35 hours per week

Are you ready to make a real difference in the world of mental health? Do you thrive in a role where every detail matters and your work directly impacts the lives of others? If so, we’d love to hear from you!

About Us

At Help Counselling, we’ve been empowering individuals and communities for over 60 years. As a mental health charity, we provide training placements for aspiring counsellors and psychotherapists, enabling them to gain the experience they need to qualify and register with professional bodies like BACP and UKCP.

Our unique volunteer model allows us to offer low-cost, long-term therapy, making mental health support accessible to those who need it most.

Join us in our mission to meet the growing demand for mental health services with compassion, consistency, and care.

The Role

We’re looking for a passionate and organised Administrator (General & Clinical) to be the backbone of our operations. In this role, you’ll support our clients, trainee counsellors, and clinical team, ensuring that everything runs smoothly behind the scenes.

With 250–300 clients per month, a team of 90 counsellors, and a clinical network of 20 professionals, your work will have a meaningful impact on hundreds of lives.

What You’ll Do

· Be the first point of contact for clients, counsellors, and assessors via email and phone.

· Manage onboarding processes for trainee counsellors and process client referrals.

· Handle client allocation and reallocation with care and efficiency.

· Maintain and update records across systems like Medesk and SharePoint.

· Support reporting by updating weekly dashboard documentation.

· Research and share updates for the Online Counsellor Hub.

· Stay informed about and follow organisational policies and protocols.

This is a dynamic role that will evolve as you grow with us.

Person Specification - What We’re Looking For

We’re looking for someone who is as passionate about mental health as we are.

Education and Experience

· A degree or equivalent experience in a similar role.

· GCSEs in English and Maths (Grades 6–9 or equivalent) and two post-16 qualifications.

Skills and Qualities

· Proactive, self-motivated, and highly organised.

· Excellent attention to detail and problem-solving skills.

· A strong communicator with a proven track record in customer service.

· Tech-savvy and quick to learn new systems (experience with Microsoft Office Suite is a must).

· A team player who can also work independently.

· Compassionate and empathetic, with a genuine interest in mental health.

Why Join Us?

· Be part of a meaningful mission: Your work will directly impact the lives of people seeking mental health support.

· Grow with us: As we expand, your role will grow, giving you opportunities to develop professionally.

· Hybrid flexibility: Work remotely now, with plans to transition to a hybrid model that keeps you connected to a vibrant London community.

· Supportive culture: Join a team of dedicated professionals passionate about making a difference.

Don’t wait—apply today and take the first step towards a career where you can truly make an impact!

Fixed Term Contract – 12 months

London 

Closing Date: 5 February 2025

Ref 6924

Save the Children UK has an exciting opportunity for a collaborative and highly organised individual with extensive administrative and PA experience to join us as our Business Support Administrator (known internally as Partnerships & Philanthropy Co-ordinator).

In this role, you will provide excellent PA and administrative support to the Directors of Partnerships & Philanthropy and ensure robust systems are in place to facilitate effective delivery across the department. 

You will also support the Partnerships team with key administrative tasks to enable them to build and maintain high-value relationships with their partners.

About Us 

Save the Children UK believes every child deserves a future. In the UK and around the world, we work every day to give children a healthy start in life, the opportunity to learn, and protection from harm. When crisis strikes, and children are most vulnerable, we are always among the first to respond and the last to leave. We ensure children's unique needs are met, and their voices are heard. We deliver lasting results for millions of children, including those hardest to reach.

About the Role 

As P&P Department Co-ordinator, you will provide essential administrative support, including proactive diary management, travel coordination, meeting scheduling, and document preparation. You will also contribute to the successful delivery of departmental projects and priorities, ensuring smooth operations and effective communication across the team. 

In this role, you will: 

• Provide full administrative support to the Directors of Partnerships & Philanthropy, including proactive diary management, arranging travel, and preparing documents for meetings. 

• Schedule and manage all meetings for Directors and Senior Leadership Team members, ensuring efficient use of time and collaboration with other departments. 

• Coordinate and distribute agendas and pre-reads for SLT and departmental meetings to ensure productivity. 

• Publish departmental work and successes across the organisation using online platforms and communication channels. 

• Support the Partnerships team (c20% of the role) with payment coding, meeting scheduling, pipeline analysis, and administrative tasks to build high-value relationships. 

• Process purchase orders and invoices, and liaise with finance colleagues to ensure departmental financial responsibilities are met. 

• Coordinate HR processes, including recruitment activities, onboarding, and scheduling inductions. 

• Provide holiday cover and additional support to other coordinators and the department during peak periods. 

About You 

To be successful, it is important that you have: 

• Proven experience as a PA or in a similar administrative support role. 

• Excellent knowledge of MS Office tools (e.g., Outlook, Word, Excel, PowerPoint). 

• Exceptional organisational skills and the ability to manage multiple priorities. 

• Strong communication skills and the ability to interact effectively with a range of stakeholders. 

• A proactive and flexible approach to problem-solving and supporting others. 

• Commitment to Save the Children's vision, mission, and values. 

What we offer you: 

Working for a charity provides one of the best benefits there is – a sense of purpose and reward for helping others. However, we understand the importance of giving back to our employees to ensure a happy and healthy working environment and work/life balance. 

We focus on flexibility, inclusion, collaboration, health, and wellbeing both in and outside of work. 

We provide a wide range of benefits which will reward your hard work, motivate you, and inspire you to work to improve the lives of children every day. You can read more about our benefits on our website.

To learn more about the position, please review the Job Description in the attached Documents. 

Closing date: 5th February 2025 

Please note: To avoid disappointment, you are advised to submit your application as soon as possible as we reserve the right to close the vacancy early if a high volume of applications are received. This is to ensure that we can manage application levels whilst maintaining a positive candidate experience. Unfortunately once a vacancy has closed, we are unable to consider further applications.

Ways of Working:

The majority of our roles can be performed remotely in the UK, but there are likely to be times when you will be required to come to your contracted office (up to 2-4 days per month or 6-8 days per quarter).  This will be agreed with your Line Manager and team and is intended to be time spent on collaborating with colleagues and relationship building. 

Please note: travel costs to your contracted office will be at your own expense. 

Flexible Working - We are happy to discuss flexible working options at interview.

Commitment to Diversity & Inclusion: 

Save the Children UK believes in a world that is fair, inclusive and equitable where all children have the opportunity to change their world. We apply this to our workforce and we are committed to developing and supporting a diverse, equitable, and inclusive organisation where all employees have a sense of belonging and feel that they can be "Free to Be Me". We are not looking for just one type of person - we want to recruit people who can add fresh perspectives, innovative ideas or challenge that disrupts the risk of group think. 

We are especially interested in people whose childhood experiences - of life on a low income, of migration, of being in a racialised community, of the care system, of being LGBT+ or in an LGBT+ family or living with (or with someone with) a disability - help us to see things we might otherwise miss. Whatever your story is we want to hear it because we know that different voices, ideas, perspectives and knowledge, working together will enable us to better the lives of children around the world. This is the reason why we are all here. 

Salesforce Administrator

We are looking for a Salesforce Administrator to join the team in this hybrid working role.

The organisation is an equal opportunities’ employer and welcomes applications from under-represented groups; in particular from Black, Asian, Mixed Race and other ethnically diverse individuals, people with disabilities, and members of LGBTQ+ communities. The dedicated Equality, Diversity & Inclusion Group, with support from the Senior Leadership Team, is actively promoting and advancing diversity and inclusion, ensuring a culture where everyone can be themselves and thrive.

Position: Salesforce Administrator

Location: Hybrid working: two days in the Bolton or London offices (based in White City) combined with home working and travel across our Youth Zone network as required.

Salary: £31,000 - £36,000 (dependent upon experience)

Contract: Permanent

Hours: Full-time (37.5 hours/week)

Benefits: Agile working organisation with flexibility in working hours; 25 days annual leave (rising to a maximum of 30 days with length of service) plus bank holidays, birthday leave and annual leave purchase scheme (from day one of employment); company matched pension; company sick, maternity, paternity & adoption pay; voluntary benefits with discounts on health & wellbeing, retail & leisure.

Closing Date: 12noon on 3 February 2025

First stage interviews (virtual): Monday 10th and Tuesday 11th February 2025

Second stage interviews (in-person): Tuesday 18th February 2025

There will also be a short, values-based phone interview around the second stage.

About the Role

The organisation manages multiple business operations through a customized Salesforce platform and a number of third-party integrations. This is an exciting time to join the Systems Team supporting ambitious growth plans to build new Youth Zones across the country.

The Salesforce Administrator will play a key role in ensuring the stability and efficiency of the Salesforce org, which currently supports over 300 users and includes a number of custom objects and integrations. You will be responsible for:

• Maintaining and optimising the Salesforce environment: Performing regular system maintenance, managing user access and security, and ensuring data integrity.
• Empowering users: Providing technical support, troubleshooting issues, and supporting Youth Zone staff to utilise Salesforce effectively.
• Driving continuous improvement: Identifying opportunities to enhance Salesforce functionality through no- and low-cost solutions, including workflow automation, process builders, and custom reports and dashboards.
• Supporting Network growth: Playing a vital role in onboarding new Youth Zones onto the Salesforce platform, providing technical setup, data migration, and on-site support.

About You

You will have experience in Salesforce administration, including user management, security settings, profiles and permission sets, and basic platform configuration and hands-on experience with Salesforce data management, including importing, exporting, and cleaning data.

You will have a proven ability to troubleshoot and resolve Salesforce user issues and experience with workflow rules, process builders, or flow automation to streamline processes and data migration and integration between Salesforce and other systems.

To apply, please submit a CV and cover letter (of not more than two pages), explaining clearly why you are interested in the role, and answering ALL points as outlined on the role profile.

About the Organisation

A national charity that believes all young people should have the opportunity to discover their passion and their purpose that fund and build state-of-the-art, multimillion-pound youth centres called Youth Zones in the country’s most economically disadvantaged areas. We train the amazing people that run them and offer continuing support to Youth Zones nationwide through a national network of independent youth charities.

You are actively encouraged to submit anonymous applications; in practice this means removing your name and email address from your CV and cover letter. The HR Lead will have these details from your submission, but they will not be available to the selection panel when they are considering your application.

The charity is committed to the safeguarding of young people. In accordance with its Child Protection and Safeguarding procedures, this position requires a basic DBS check.

Other roles you may have experience of could include Salesforce, CRM, Salesforce Administrator, CRM Administrator, Salesforce Support, CRM Support, Salesforce Officer, CRM Officer. #INDNFP

PLEASE NOTE: This role is being advertised by NFP People on behalf of the organisation

Join our charity as a Team Administrator, helping us to support teachers, champion great teaching and raise the status of the profession by supporting the charity’s operations and providing great customer service for current and prospective members.

Job Title: Team Administrator

Reports To: Membership Operations Manager

Salary: £26,000 per annum (FTE)

Contract: Permanent, part-time

Hours: 21 hours per week (0.6 FTE). We are open to discussing flexible working patterns and how these hours can be spread over the week. The days worked are negotiable but we do require some hours to be worked on a Friday. 

Benefits: Flexible working, generous annual leave, 8.5% employer pension contribution, Paycare, individual and team professional development/learning budget. A full list of our benefits can be found in the application pack. 

Based: Office / hybrid. Currently once a week in the office (based in central London) is required.

Start date: 3rd March 2025

Deadline and interview: Applications will close on Friday 14th February.
Interviews will be scheduled for 12th, 13th or 17th February but we will be reviewing applications on a rolling basis so we will interview as soon as a suitable candidate is identified.
The interview will consist of a task and competency-based interview

Application: Please apply by uploading your CV and cover letter. Please use the guidance in the application pack when writing your cover letter. We encourage you to apply promptly as we will be reviewing applications as they are received and may complete the process earlier than expected if an excellent candidate is identified at an early stage​.

The Organisation

The Chartered College of Teaching is a charity and the professional body for teachers. We are working to empower a knowledgeable and respected teaching profession through membership and accreditation.

We are dedicated to bridging the gap between practice and research and equipping teachers from the moment they enter the classroom with the knowledge and confidence to make the best decisions for their pupils.

We are a growing and multi-skilled team of 30 people, supported by a Board with a significant track record of experience in a range of fields. Our business plan focuses on growing membership and Chartered Status, and providing meaningful professional learning opportunities for the teaching profession.

The opportunity

We are looking for a highly-motivated and organised Team Administrator to join the charity. This is an exciting opportunity for someone who wants to develop their customer service and administrative skills. 

Reasons why this role could be great for you:

• You will have autonomy for delivering excellent customer service to our members and offer them a seamless experience, providing timely communications and responses to queries and phone calls
• You enjoy interacting with people and collaborating with colleagues across the organisation and working on a range of different tasks across teams
• You will be helping to grow the professional membership organisation for the teaching profession and be part of the team driving the organisation forward at an exciting time for the future of the College.

Main areas of work

The majority of your time will be spent on administrative tasks for the charity, with a focus on membership operations.

You will:

• Manage and respond to queries from members via email and telephone, ensuring that you respond professionally and within agreed timeframes
• Support members to access their membership features, including logging to our online platforms to access courses, content and our online shop
• Ensure that all contact and communications are compliant with relevant data protection and security standards
• Provide administrative support during the Fellowship process
• Input data into our CRM platform (Salesforce)
• Run reports to support operations and partnerships
• Process invoices as part of group account management

Additional areas of work 

You will also undertake a range of additional administrative tasks to support wider operations charity, including:

• Creating and updating templates and organisational reports
• Supporting the planning and logistics of team days
• Undertaking general administrative tasks to support the running of the charity, including governance administration
• Providing administrative support for short-term projects and other operational and team activities where required
• Performing other activities as and when required to support the wider team to achieve the charity’s goals

Alongside your main areas of work, you will also participate in meetings and be encouraged to participate in CPD learning activities and training to maintain and develop your knowledge and skills.

About you

You don’t need to have expertise in absolutely all areas, but we’re looking for someone who is motivated by our mission, enjoys interacting with people on a range of tasks and is passionate about providing great customer service. Systems you would be using include Google Workspace, Salesforce, Wordpress, Moodle, Submittable, Zoom and Slack.

Experience and skills:

Essental

• Excellent written and oral communication skills 
• Experience of delivering high quality customer service, managing relationships with customers or other stakeholders and providing an excellent experience
• Confident user of technology (email, online meeting tools and Microsoft Office / Google Workspace or similar); comfortable with learning new technology systems
• Experience of administration / office work

Desirable

• Experience of Salesforce or other CRM systems
• Knowledge of GDPR and how it relates to the storage, retention and use of personal data 
• An interest in the education sector and the support and development of teachers 

Why Us?

As an organisation we care deeply about creating a working environment that supports our people to grow personally and professionally. These are reflected in our organisational values which outline the distinctive working culture we are looking to create. In particular, these values are reflected in our commitment to: 

• Flexible working: responsive management, flexible hours, hybrid or fully remote working 
• Professional development, including formal and informal training and support 
• Transparency and ownership: we have an open culture that ensures all staff guide our strategic direction 
• Mental health and wellbeing: access to health and wellbeing advice and health cash plan.

Diversity and inclusion at the Chartered College 

As a growing organisation we are committed to:

• Becoming increasingly representative of the sector and geographies that we operate in
• Providing a positive experience of work as part of an inclusive culture led by our organisational values 
• Maintaining an annual EDI action plan - led by the internal team. 

What to expect from the recruitment process

• All applications are anonymised until the point of interview
• Line Managers trained in recognising bias
• We implement a standardised interview template and competencies matrix for a fair and transparent process
• All interviews are conducted via Zoom and the use of camera is optional.

If you require any adjustments in order to proceed with an application please make a request (see application pack for details).

For more information about joining the Chartered College, please watch the short video from Dame Alison Peacock (CEO) on our website.

Your Personal Data

As part of the recruitment process, the Chartered College of Teaching collects and processes personal data relating to job applicants. The organisation is committed to being transparent about how it collects and uses that data and to meeting its data protection obligations.

Pre-employment checks

All conditional offers of employment are subject to:

• Two satisfactory references
• Proof of qualifications
• Eligibility to work in the UK.

We are an employer committed to the safeguarding of children and young people.