People team administrator jobs in south kensington, greater london

Are you a natural organiser who loves creating memorable experiences and crafting great communications? Do you want to use your events and marketing skills to support a well loved charity that makes a real difference to the lives of local people and communities of south London? Join Pecan as our Events & Marketing Administrator, and help us deliver inspiring events, engage supporters and amplify the voices of our community.
 

This is a varied, hands-on role that supports Pecan’s marketing, communications and supporter engagement. You’ll help plan and deliver events ranging from corporate ‘thank you’ evenings to public challenge events, support social media content and website updates and keep our supporter materials and photo archive in shape.
 

You’ll be working closely with our small but passionate fundraising, communications and partnerships teams. Helping us create meaningful, memorable experiences for our supporters.
 

When working for Pecan, you can expect to become a valued member of a diverse and supportive team. In addition to a place in our 35-year legacy, you will receive a generous holiday allowance, pension contribution and life assurance cover. You can also expect regular team meetings and social opportunities, and a variety of other benefits as outlined in our recruitment pack.

Main Responsibilities:

• Events: Plan and deliver our corporate Thank You event in Autumn 2025 and support a calendar of Challenge events including small internal and community events run by different teams. 
• Marketing & Communications: Create and schedule social media posts to promote events and highlght supporter engagement. Ensure communications and marketing are regularly updated. 
• Corporate Engagement: Help coordinate and host corporate site visits, and maintain data records of coporate contacts and activity on our database. 

Key Requirements (specific skills, qualifications required):

• Strong experience of organising or supporting in-person events (e.g. fundraising, corporate or community)
• Confident using digital tools including Microsoft Office, and able to update websites (e.g. WordPress, and using tools like Eventbrite, Mailchimp or Canva)
• Excellent written communication and interpersonal skills - able to build rapport with a wide range of people
• Team player with a flexible and collaborative approach

Desirable knowledge/expertise

• Working or volunteering in a charity or community organisation
• Familiarity with CRM systems (e.g. Beacon, Salesforce, or contact databases)
• Basic photo archiving or content managment experience 
• Knowledge of Peckham and the London Borough of Southwark

Please read the Job Description for more information.

Closing Date: Monday 28th April 2025, 9am

Interview Date: Tuesday 6th May 2025 or Wednesday 7th May 2025 (online), Details TBC 

Start Date: ASAP

About Us

WORKING WITH US

The founder and sponsor of the Harris Federation, Lord Harris of Peckham, opened our first school in 1990. We have, over the past thirty years, implemented ideas and initiatives that have transformed the opportunities of pupils from working class and disadvantaged backgrounds. Harris academies are widely recognised as a force for social mobility. We are immensely proud of the role that our alumni are now beginning to play in the world and of what we believe our current generation of pupils will go on to achieve.

We now have over 50 schools educating more than 40,000 young people across London and Essex, and employ over 5,000 staff across our academies and head office. With the majority of our academies located in areas of high socioeconomic disadvantage, a high-quality education is key to the futures of the pupils we serve.

As a provider of employment and education, we value the diversity of our staff and students, and all our staff are equally valued and respected. We are committed to providing a fair, equitable and mutually supportive learning and working environment for our students and staff.

Our work will impact many generations to come, and our staff come from all backgrounds and walks of life, coming together to inspire young minds. We promote an inclusive culture that embraces the valuable and enriching contribution that all of our community make. We continue to be proactive in uplifting and supporting all voices at Harris.

To discover more about our culture, ethos and what it is like to work here, visit the page.

Main Areas of Responsibility

ABOUT THIS OPPORTUNITY

We are looking for an Apprenticeships Service Administrator to support the apprenticeship provision within Harris Federation Central Head Office.

This is an exciting opportunity to join the apprenticeship team and support by managing administration and providing essential support to apprentices across the Harris Federation. Key responsibilities include the organisation of Apprenticeship events, maintaining individual learner records (ILR), data analysis, and managing the virtual learning platform and MIS. Additionally, there will be a requirement to assist line managers and staff members with Apprenticeship queries.

A primary focus is on onboarding learners and maintaining accurate enrolment records, contributing to the effective delivery and evaluation of apprenticeship programs across the Federation.

Qualifications & Experience

MAIN AREAS OF RESPONSIBILITY

Reporting to the Apprenticeship Manager you will be responsible for:

General Administration and Apprentice Support

• Supporting Harris Federation as a main provider, ensuring all apprentice data is accurate and up to date
• Preparing and updating PowerPoint presentations to promote apprenticeships
• Organising and promoting apprenticeship events and information sessions
• Supporting the promotional/marketing strategy to drive apprenticeship applications and delivery
• Organising and managing information days for prospective learners / students and supporting the recruitment to various apprenticeship programmes
• Maintaining responsibility for monitoring and updating records on the DAS (Digital Apprenticeship Service) system and other data system trackers
• Maintaining apprenticeship records, including the apprenticeship tracking system, producing reports to monitor enrolment, completion rates, and levy usage
• Helping to maintain the EOSONE learning platform to ensure accurate data and the declaration of our monthly ILRs (individual learner records)
• Supporting the implementation, procurement, quality assurance and evaluation of the apprenticeship offer to support business objectives
• Data analysis and preparing regular reports on performance of various programmes

Management Information System (MIS)

• Managing and actively updating EOSONE learning platform to ensure all the learner portfolios are up to date including off the job
• Supporting with the on-boarding of learners on the Harris Federation main provider provision and the completion of relevant enrolment documentation, procedures, and guidance

WHAT WE ARE LOOKING FOR

We would like to hear from you if have:

• The ability to establish a new role in the Harris Federation and work collaboratively with key stakeholders to deliver successful apprenticeship programmes
• Strong project management skills with experience of complex projects with multiple stakeholders
• Experience of working across a large organisation, developing and delivering initiatives and maintaining stakeholder relationships
• Ability to travel to Federation Academies as required
• Experience of working with various MIS within the FE sector and working with the third-party service provider to ensure the platforms are user friendly and up to date
• Supporting with ongoing design, configuration, and maintenance of the ‘EOSONE learning platform’ working together with the third-party service provider to ensure the platform is user friendly

For a full job description and person specification, please download the Job Pack.

Professional Development & Benefits

APPLYING FOR THIS POSITION

If you would like to discuss the opportunity further, or if you have any questions, please contact us via email to arrange a conversation.

Before applying please ensure you download the job pack from our careers website, this will help with completing your application. Please note that we only accept applications submitted online before the closing date.

When applying, you will have the option to import your CV or use a LinkedIn profile which will auto populate the online application.

A reminder to check your junk mail for our email communications and add us to your safe senders list to ensure all future email communication is received.

OUR VISION & VALUES

Our vision, from the start, has been to provide the structure and services needed for our schools to amount to more than the sum of their parts, and to free-up our teachers and leaders to focus on one thing and one thing only: the outstanding education of all their pupils. Our young people and communities are at the heart of everything we do. Our core mission has always been to close the educational gap between young people from disadvantaged backgrounds and their peers. Our ambition is one where every child in London, no matter their background, has equal access to high quality education, giving them the same opportunities and potential to succeed.

We know there are many challenges facing our young people and the communities we serve, and that’s why we need determined people like you to help us tackle those inequalities. Whilst each of our academies has their own unique cultures and values; as a whole Federation, we have four core values which are central to successfully achieving our vision: Excellence, Collaboration, Support, and Innovation. We are proud of our values because they guide us in how we work allowing us to achieve the best possible outcomes for our young people, communities, and colleagues.

IMPORTANT INFORMATION

Safeguarding Notice

The Harris Federation and all our academies are committed to ensuring the highest levels of safeguarding and promoting the welfare of children and young people, and we expect all our staff and volunteers to share this commitment. All offers of employment are subject to an enhanced Disclosure and Barring Service (DBS) check, references, an online search, and where applicable, a prohibition from teaching check will be completed.

Equal Opportunities

The Harris Federation is an equal opportunities employer and welcomes applications from all suitably qualified candidates. We value the diversity of our staff and students, and everyone at the Harris Federation is equally valued and respected. We aim to be an inclusive employer that reflects the communities we serve. We are committed to providing a fair, equitable and mutually supportive learning and working environment.

Next Steps

WHAT WE CAN OFFER YOU

Harris has a strong culture of collaboration and best practice, with professional development and career planning at its centre. We invest in our staff with support, coaching, mentoring, and a wide range of top-quality training programmes delivered at every level.

You will also have access to a variety of benefits, support programmes and initiatives including:

• Excellent opportunities for continuous professional development and career progression
• Annual performance and loyalty bonus
• Pension scheme (Teachers' Pension Scheme or Local Government Pension Scheme) with generous employer contribution
• 26 days' annual leave (inclusive of our Christmas Eve closure day) plus bank holidays, rising to 27 days after 2 years' service, or equivalent for staff on term time contracts
• Harris Wellbeing Cash Plan including cover for routine and specialist healthcare
• Employee Assistance Programme for free and confidential advice
• Cycle to work salary sacrifice scheme
• Wide range of shopping, leisure, and travel discounts
• 20% off at Tapi Carpets, exclusive to Harris employees
• Interest-free ICT and season ticket loans

For most non-teaching staff based at our Head Office in East Croydon, we also offer lifestyle friendly working arrangements including flexible start and end times, and hybrid working with two days from home and three days on site.

This role will predominantly be working from our Day Centre but will also include work with night shelter clients.

Within the Day Centre you will be required to provide advice and advocacy and casework to people who are homeless and at risk of homelessness and maintain a caseload of clients working within a fast paced and dynamic small team. You will support the smooth running of the day centre provision and have a commitment to supporting vulnerable clients in a person-centred way. 

To be successful in this role will require a keen interest in homelessness and the devastating impact this can have on people. This role is suited to someone with a problem solving, positive attitude, who is passionate about supporting marginalised people.   

Our day centre service is currently open three days per-week offering respite, food and somewhere safe to be for anyone facing street homelessness. It provides advocacy and casework services to those who are vulnerably housed or homeless, supporting them to address their individual crisis and the underlying causes. We also provide a small year-round night shelter provision. 

APAP works in close partnership with a number of key agencies locally including drug and alcohol teams, street outreach services, local authority housing teams and the wider VCS. We are a gateway service in the community through which our clients can access a range of support. 

This role will require a keen interest in homelessness and the devastating impact this can have on people. This is a new role which would suit someone with experience of recruiting and managing volunteers. The role will entail expanding our volunteer base, developing processes and procedures to effectively support them and managing them on site. The role will report to the Senior Project Worker.

Harris Hill Charity Recruitment Specialists are delighted to be working exclusively with Buttle UK - a dedicated charity providing vital support to children and young people living in poverty - as they seek an organised and proactive Office Administrator to join their dynamic team. This full-time role offers the flexibility of a hybrid working arrangement, with three days per week based in their office in Oval (London) and two days working from home.

The successful candidate will play a crucial role in ensuring smooth and efficient day-to-day office operations. The Office Administrator will be the first point of contact for visitors and callers, providing excellent customer service and ensuring enquiries are dealt with in a timely and polite manner. You will manage company correspondence, track office supplies, and help coordinate internal events, including staff meetings and team-building activities. Your ability to keep the office organised and running smoothly will be essential in this role, as well as your support with admin tasks across different teams. In addition to office administration, you will be involved in supporting the Finance & Grants and HR teams. This includes liaising with suppliers, processing invoices, and assisting with payment reconciliation in the grants system, as well as supporting on recruitment, onboarding, and maintaining personnel records.

The ideal candidate will have at least a year of office administration experience, including using databases and spreadsheets. You will have strong IT skills and the ability to multi-task and prioritise in a fast-paced environment. You should be comfortable liaising with people from diverse backgrounds, have excellent attention to detail, and be able to handle sensitive information with confidentiality. A self-starter with a proactive attitude, you will thrive in a flexible, growing charity environment and demonstrate a genuine interest in supporting young people and families facing challenges.
You will be well-supported in your professional development, with opportunities to grow within a collaborative and empathetic team.

To apply, please submit your up-to-date CV to Giuseppe Di Maria via the apply button. 

Please note that cover letters are not required for this recruitment. Shortlisted candidates will be asked to complete an application form to move forward with the process.

Please note, only successful applicants will be contacted with further information.

As a leading charity recruitment specialist and a certified B Corp™, Harris Hill is committed to high and ever-improving standards of equitable and inclusive recruitment. We actively welcome applications from all sections of the community regardless of age, disability, gender, race, religion, sexuality and other protected characteristics.

People Administrator

This is an exciting opportunity to support a busy People team and contribute to the provision of a high quality, business and people focused HR service.

Position: Business Administrator

Location: Hybrid/London

Hours: Full time

Salary: £33,596

Contract: Permanent 

Closing Date: 9:00am, 23rd Apr 2025. Please note that we may close this vacancy earlier if we receive a high volume of applications.

Interviews: Interviews will take place on Thursday 8th May at the offices in Victoria. The interview will include a short assessment task.

The Role

You will be responsible for providing administrative and project support across a wide range of areas including responding to queries in a timely and professional manner, providing data, metrics and reporting, assisting in the coordination and documentation of recruitment and onboarding and maintaining accurate employee records and systems.

About You

With previous experience of providing administrative support to a busy team, you will have experience of working with systems and databases and been responsible for inputting and reporting on data.

You will have a high level of proficiency in Microsoft Office (Outlook, Work, Excel and PowerPoint) and be able to grasp unfamiliar IT/Digital systems quickly and make suggestions for improvements to ways of working to incorporate new technology.

You will have good verbal and written communication skills required to understand and summarise information, provide succinct and accurate information to a wide range of stakeholders and assist employees with HR enquiries in a professional and compassionate manner.

Attention to detail and a high level of accuracy is crucial for this role as is the ability to handle sensitive and confidential information with professionalism and discretion.

About the organisation

This umbrella organisation facilitates the work of the grant making trusts and charities. It does not give grants. Each of the 16 trusts, together with associated charitable companies, was set up by an individual member of the family. Each trust is an independent legal entity with a separate focus and board of trustees, in many cases led by the family member who established it. The trusts work in many fields, including the environment, social inclusion, education, scientific research, the arts, and heritage. 

Benefits include

Core benefits include a generous pensions scheme (12% employer contribution), life assurance, income protection, private health and dental care, annual health checks and Employee Assistance Programme, along with a range of benefits designed to promote your work/life balance and make your time with the team enjoyable and rewarding.

You may also have experience in areas such as Admin, Administration, Administrator, Business Admin, Business Administration, Business Administrator, Admin Support, Support Administration, Support Administrator, HR Admin, HR Administration, HR Administrator, People Admin, People Administration, People Administrator.

PLEASE NOTE: This role is being advertised by NFP People on behalf of the organisation.

Job Title: Central Clinical Administrator

Salary: c. £25,000 per annum

Hours: 1x FTE, 37.5 hours per week, Monday to Friday, 9:30am to 5:30pm

Location: Based at one of our centres in Liverpool, London or Newcastle

This is an exciting new opportunity to join our administration team during a time of growth and development across the charity. The successful candidate will take a key role in ensuring our operations and administration processes run as smoothly and efficiently as possible through central administration cover and project work.

You will be joining a small, dedicated, administration team at James ’ Place and will regularly connect with the wider clinical and management teams. Whilst based within one of our centres, your work will cross-cover all our centres and teams, with some travelling to our other centres expected throughout the year. This role requires someone with both excellent organisational and people skills with the ability to communicate, both verbally and in writing, with a range of stakeholders including men in distress. Your administration skills will be vital, and you will be able to work with a broad range of IT, including shared Outlook inboxes and calendars. You will feel comfortable using the full Office 365 suite and have the necessary organisation skills to maintain the highest standards of record keeping. You will support the wider teams to deliver our effective intervention, therefore an ability to work collaboratively is essential. You will be able to work proactively and have a high level of attention to detail. 

Please see the attached Job Description and Person Specification for more details.

Closing date: 9am Tuesday 22nd April 2025

Interviews will be held virtually on 1st and 2nd May 2025.

We have a newly created opportunity for a Governance Administrator to join the team here at RBL.  

Reporting to our Head of Governance, this role will see you responsible for providing top level administrative and organisational support to our busy Governance team, ensuring the smooth day to day running of corporate governance for our organisation.

In this fast paced role, you will manage the Corporate Calendar and support the team and Chief of Staff with diary management, travel arrangements and administration tasks. You will assist in providing support for RBLs annual election officer cycle and Annual Conference, complete statutory filing of regulatory governance returns and provide support to our Trustees.

Key responsibilities will include:

- Annually produce the corporate calendar (in conjunction with the Governance Manager) including all meetings of the Board of Trustees, its Committees, the Executive Board and Subsidiary Boards
- Identify and book appropriate virtual and physical venues for meetings, ensuring adequate resources / equipment / catering etc are arranged
- Manage the diary and travel arrangements for the Chief of Staff and Trustees
- Provide cover in taking formal minutes at Trustee committee meetings
- Continue the development and maintenance of the system for managing the personal data of the Board of Trustees and other governance volunteers
- Assist the governance team in the run up to and during the RBL Annual Conference regarding requests for printing, meeting bookings, creating PPT slides, and other administrative tasks
- Support the Governance Team in the annual election cycle for Trustees and the Membership Council and the induction of successful applicants, as well as working with L&D and the Head of Governance on the onboarding, induction and continuous development of the Board of Trustees and other governance volunteers

You will bring experience working in a busy administrative role and have excellent communication and relationship management skills, able to confidently communicate and engage with a range of stakeholders. Your ability to work at pace will be second to none and you will have highly effective planning and organisational skills. Most importantly you will have a passion for your work and will be eager to utilise that to support the work of RBL. 

You will be contracted to our London, Haig House Hub with a minimum expectation of two days per week working in person at the Hub and flexibility for working remotely/at home when not on site.

Employee benefits include –

- 28 day’s paid holiday (plus bank holidays) increasing with service, with optional annual leave purchase scheme of up to 5 working days
- Generous pension contributions, with Employer contributions ranging from 6% to 14%
- Range of flexible working options may be available, depending on your role
- Employee Assistance Programme providing confidential counselling, financial and legal advice
- Range of courses delivered by learning specialists to support your development goals and objectives
- Opportunities to volunteer
- Travel loans, Cycle to Work, and more!

For more detailed information about the role, please see our Vacancy Information Pack attached to our direct advert.

RBL is committed to creating a diverse and inclusive organisation, reflecting the diversity of the armed forces community and of wider society. We welcome applications from people of all backgrounds and personal characteristics.

We may close this vacancy early if we believe we have enough strong applications to be able to successfully fill the role. Interested candidates are encouraged to apply as soon as possible.

Do you have experience resolving technical incidents?

Could you provide remote technical support to our external engineers while we roll-out infrastructure upgrades?

If so, you could be the Product Administrator we’re looking for!

In this role, you will provide support to third-party engineers, deployment engineers, retail head office staff, and in-store staff. You’ll log all technical incidents, updating our case management system and deployment tracking reports, and ensuring all teams are informed of progress during the pre-roll-out, roll-out, and post-roll-out phases of the retail infrastructure and hardware deployment.

Working alongside the wider project team, you’ll ensure support across all parties involved and the process flows as planned. Whilst keeping all project teams up to date with the progress and ensure follow-up to completion of the deployment.

Working arrangements

This is a blended role, where your work will be dual located between your home and our London office. 
 
At BHF we believe in the power of being together, so our colleagues on blended contracts can expect to spend some time in their office, at least one day each week, on average.  The use of our office spaces is driven in part by your role and the activities you need to do. This may vary from time to time, so you will need to work in a flexible way to unlock your best work for our cause. 
 

About you

With Windows 10 IoT knowledge, you’ll have previous experience of ITIL and an understanding of TCP/IP networking in a large WAN environment including ADSL Routers.

You’ll have excellent Support Desk skills and proven troubleshooting and diagnostic experience.

To be successful in this role, you’ll also have the following skills and experience:

• Supporting Mobile & Remote users
• General commercial awareness of impact of client requirements
• Excellent communication skills, both verbal and written, able to explain technical information to a non-technical audience.
• Strong team working skills, able to develop strong working relationships with colleagues.
• Able to use initiative to support programme work
• Excellent organisational and time keeping skills
  
  About us
  
  Our people are at the heart of everything we do. By funding research across six decades, we’ve helped keep millions of hearts beating and millions of families together. We’re investing in ground-breaking research that will get us closer than ever to a world free from the fear of heart and circulatory diseases.
  
  We value and respect every individual’s unique contribution, celebrate diversity, and make inclusion part of what we do every day. 
  
  Our Equality, Diversity and Inclusion (EDI) Strategy, Igniting Change, along with our internal EDI group, Kaleidoscope, and a growing number of employee network groups (our Affinity Groups), help us create an environment where all our colleagues and volunteers can succeed.

HR Administrator £31,000 per annum– full time,  Permanent, based in East Croydon (3 days per week in the office)

Full Job Description attached below

 

The Rape and Sexual Abuse Support Centre (South London) is looking for an experienced, passionate and professional HR Administrator.   
 

The successful candidate will play a vital role in recruitment, onboarding, payroll administration, and compliance while ensuring all HR processes run smoothly and effectively. 

Responsible to the People & Culture Manager you will be a key member of the People team at RASASC, working alongside our frontline services to ensure they have the support and working environment they need to be able to provide services to survivors. The successful candidate will have a strong track record of HR processes. 

The post is open to female applicants only as the role is deemed to be a genuine occupational requirement under Schedule 9, Paragraph 1 of the Equality Act 2010. 

To apply, please upload an up-to-date CV and cover letter (of up to 1,500 words) identifying how you meet the essential and any desirable qualifications, skills and experience by clicking on the ‘Apply’ button. 

 
Interviews will be rolling from week to week.
 

RASASC is an equal opportunities employer, and we are particularly keen to receive applications from women underrepresented in management and leadership roles in the violence against women and girls movement.
 
 All positions are located in the UK and require the right to work in the UK.

Background

Women for Women International invests where inequality is greatest by helping women who are forgotten — the women survivors of war and conflict.

In Afghanistan, Bosnia and Herzegovina, the Democratic Republic of the Congo, Iraq, Kosovo, Nigeria, Rwanda, and South Sudan, women learn skills to rebuild their families and communities through the Women for Women International’s Stronger Women, Stronger Nations Programme. 

They form support networks, are equipped with the skills to earn an income and save and gain knowledge and resources about health and their rights. Since 1993, our global community has invested in the power of over 570,000 women across 17 conflict-affected countries, to create a ripple effect that makes the world more equal, peaceful, and prosperous. 

This is an exciting time to join the team where the role will be a part of a small, very busy and dedicated People, Capability and Culture (PCC) team focusing on the UK and Germany. The role will be the first point of contact with employees and third-party providers. They will provide advice and support on a number of people and culture systems, processes, IT and travel. They will undertake a variety of HR and Operations administration duties, in keeping with employment law, charity policies and procedures, to support the UK and Germany (DE) Team.   

This role with work closely with the Head of PCC & Operations to focus on: 

• The coordination of recruitment working with the UK and DE hiring managers. This includes job postings, advertisements, PCC prescreening, scheduling interviews and liaising with candidates. 

• Being responsible for managing the Diversity Monitoring process for all recruitment activities. 

• Onboarding and welcoming of new recruits; drafting contracts, setting up profiles on BambooHR, ensuring the process is completed in a timely and welcoming way.

• Liaise with hiring manager on the new persons induction, set up meetings and have an onboarding pack ready to send and be completed. Follow up on key documentation and policies have been read and signed. 

• HR operation projects and initiatives, induction, probation, sick leave, staff development, employee administration, policies and procedures, compliance monitoring and offboarding. 

• The maintenance of all HR operations electronic systems in the UK and Germany to ensure all information is updated and accurate, and staff understand how to use the system. 

• Take minutes of meetings as and when required, meeting the deadline in sending out the minutes.   

The role will also focus on office management of the UK Head Office, this includes office maintenance issues, Health & Safety Compliance matters and other relevant areas requiring support as required. Liaising with our IT support team on maintenance of laptops and setting them up for new staff. Be the point of contact for staff office resources, supplies and equipment requirements. 

Has excellent communication skills, including written and verbal to engage with employees and third-party providers. Is proficient in using HRIS software to manage employee data and produce reports. We are looking for someone to join the team who has the ability to identify issues and problem solve, be creative and can build and manage successful relationships with a variety of stakeholders. Previous charity sector experience and someone who can speak German (both verbal and written) is desirable. 

Diversity at Women for Women International is about inclusion, embracing differences, creating possibilities, and growing together for better performance. We embrace diversity in our workforce. This means giving full and fair consideration to all applicants and continuing development of all employees regardless of age, disability, gender reassignment, race, religion or belief, sex, sexual orientation, marriage and civil partnership, political opinions, and pregnancy and maternity.  Applications are welcomed and encouraged from all interested parties.

All our staff are required to adhere to WfWI’s Code of Conduct and Safeguarding policies and to our organizational values: Empowerment, Integrity, Respect, Resilience and the Leadership Principles: Decisive, Accountable, Courageous, Adaptable and Inclusive.

To learn more about the power of women for women, please go to our website or social media pages.

To apply please complete an online application form on our website. Please can you let us know if you will need reasonable adjustments for the interview.

The closing date for applications is Monday 21st April 2025 18.00.

You will have an opportunity to attend a Q&A with the Head of People, Capability, Culture and Operations on Thursday 10th April 2025, 9.00 – 9.45am. 

If you are interested in attending, please contact HR via the UK Recruitment email address in our Women for Women International UK website.

1st Interview will be online on Monday 28th April 2025. 

2nd Interview will be on Tuesday 6th May 2025, 9.00 – 13.00 and will be in person at our Head Office, London.

The overall responsibility of the People and Culture Administrator role is to support the smooth running of the Foundation’s People & Culture function. The role is responsible for the administration support to the People & Culture business area, specifically the business partnering team.  

The People & Culture Administrator will play a key role in handling people processes, employee records and provide general HR support, ensuring compliance with policies and procedures. The role will work collaboratively with the Talent Co-ordinator and People Operations Analyst to ensure the full spectrum of the People & Culture directorate is functioning effectively and efficiently. 

Key Responsibilities

People/HR Administration 

• Maintain and update employee records and HR databases, ensuring accuracy and confidentiality. 
• Liaise with the People Business Partners to prepare HR documents, such as contracts, carry out suitable checks (such as OH and DBS) and take up references. 
• Assist with People Operations Analyst with reporting, including tracking key metrics such as absence, turnover, and compliance. 
• Support the administration of People policies, procedures, and processes. 
• Handle general People/HR queries from employees, utilising suitable technology to track, escalate and close off queries. 
• Produce and send HR related letters and correspondence as required. 
• Develop and oversee an adequate, effective, and efficient electronic filing system for storing employee information 
• Support the People Business Partners in managing individual review cycles, sending reminders to managers when reviews are due and signposting staff and Line Managers to further support and guidance.  
• Working with the People Business Partners, collectively manage the 360 feedback surveys for end of year reviews.  
• Ensure reviews are completed on time and closed off on the relevant HR Information systems.  
• Work with the CPO, Head of People & Culture and Internal Communications Manager to develop People related content, for dissemination via Staff Gatherings, Foundation Hub, staff emails and system alerts. 
• Publish and maintain content on the Foundation intranet. 

Payroll & Benefits Administration 

• Assist the People Operations Analyst with payroll processing, ensuring timely and accurate submission of employee data. 
• Maintain records for employee benefits such as pensions, health insurance, and other schemes. 
• Support the administration of annual leave and absence tracking. 

Employee Relations & Compliance 

• Ensure compliance with employment laws, company policies, and GDPR regulations. 
• Assist in handling employee relations matters by supporting documentation and meetings. 
• Maintain and update People policies and procedures as required. 
• Support HR projects, including assisting the People Operations Analyst in delivering employee engagement initiatives etc. 

These responsibilities are not exhaustive, and the Foundation reserves the right to assign other duties commensurate with the role as required.  

Skills, Knowledge and Expertise

Skills & Abilities 

• Strong organisational skills with excellent attention to detail. 
• Ability to manage multiple tasks and prioritise effectively. 
• Excellent verbal and written communication skills. 
• Strong IT skills, including experience with HR systems and Microsoft Office (Excel, Word, Outlook, Teams and SharePoint). 
• Ability to handle confidential information with professionalism and discretion. 
• Problem-solving mindset with a proactive approach to challenges. 
• Commitment to and alignment with the Foundation’s values: Enterprising, Collaborative, Delivery-Minded, Inclusive 

Knowledge & Experience 

• Previous experience in an HR administration role is essential. 
• Understanding of HR processes, employment law, and best practices. 
• Experience using HR software/HRIS. 
• Experience in payroll or benefits administration is desirable but not essential. 
• Desirable - CIPD Level 3 qualification (or working towards), business administration qualification or qualified by experience. 

 (Please note interviews for this role will take place on Thursday 24th and Friday 25th April)

Benefits

• Up to 12% employer pension contributions
• Annual personal development budget
• Annual health and wellbeing personal allowance
• Enhanced maternity, paternity, and parental leave pay accessible without length of service requirements.
• Health and wellbeing programme that offers optional free yearly health check-ups.
• Support for healthy eating via fruit bowls and onsite lunch facilities. 
• Agile working, flexible hours, and supportive IT kit. 
• Shower facilities and bike lock area. 
• Generous annual leave (27 days + bank holidays)
• Subsidies for glasses
• Employee Assistance Programme

Do you want to work with a leading advocacy charity organisation supporting those in need? 
 
Do you have experience of working or volunteering in welfare, support or health and social care and are looking for a new challenge?
 
Are you keen to make a difference to people who want to be heard?
 
Then come and join us here at VoiceAbility.

We are looking for a new Team Leader to join our team in.  We are seeking applicants who have transferable skills, a willingness to learn and a desire to help those in need of support.
 
About us
VoiceAbility is an independent charity and one of the UK’s largest providers of advocacy and involvement services. We deliver a wide range of service contracts funded by local authorities, health trusts and other voluntary and private sector organisations.

We’ve been supporting people to have their say in decisions about their health, care, and wellbeing for over 40 years. We make sure people are heard when it matters most. 

About the role?
We have an exciting opportunity for a Team Leader to join our team covering a variety of health boards.  You will be a passionate supporter of quality driven, outcome centric, advocacy provision and in coaching others to achieve the exacting standards of excellence in advocacy required to support our clients.
 
About you
We are looking for a strong and resilient leader with experience of managing a team. Desirably you will have worked or volunteered in a welfare, supporting role, or caring for adults or young people who have support needs. 

You will be committed to driving high performance and practice standards by actively engaging with our Practice Management team to interpret data. Thereby, making informed decisions and ensuring that the highest standards of advocacy are achieved.

You will ensure a culture of learning and continuous development through a mix of team and supervision meetings, and reflective practice.

You will be experienced in managing risks relating to the safety and wellbeing of staff members and the safeguarding of service users. 

How will you make a difference?
You will be responsible for ensuring your team delivery of the highest standards of advocacy, ensuring that all contact with clients is outcome driven.

You will support your team and ensure that they have the necessary skills to make a difference in peoples lives on a daily basis.  Assisting them to grow in confidence and empowering them to assist those in need of support.

You will work resourcefully and collaboratively with people across the organisation to assist you and your team, fostering a learning culture where all views are respected.
 
Benefits 
28 days annual leave plus bank holidays (pro-rata for part-time colleagues) rising to 30 days upon 5 years’ service 
5% employer pension & minimum 3% employee contribution 
Salary sacrifices pension scheme 
Separate Life Assurance Cover (equivalent of two times your annual salary) 
Staff discount scheme including retail discounts, entertainment, holidays, gym membership etc 
24/7 Employee Assistance programme 
Access to remote counselling service 
Paid Disability Leave 
Paid compassionate Leave 
Home Working Allowance  
 
Support with continuous professional development 
Access to Clifton Strengths Coaching for development  
Personal Development Plans 
 
How are staff supported to work remotely? 
VoiceAbility has a small number of offices. Employees including Team Leaders are homebased for Administration and meetings will be held online as well as in person in the relevant community. 
When you need to travel for work, expenses will be paid (mileage or public transport costs).  
VoiceAbility offers the usual regular manager one to ones, Staff forums and communities of practice depending on role. Team meetings with a mix of virtual and in person approach. 

Equality and Diversity
VoiceAbility believes in fostering an inclusive workplace which welcomes, values and celebrates the diversity of its staff and partners, treats all on a basis of equality and encourages all to meet their maximum potential.

VoiceAbility are a Disability Confident employer, any applicant that identifies themselves as having a disability and can demonstrate that they meet all the essential criteria for the role will be offered an interview. If you need to apply in a different way, please contact HR for further options.

How to apply
To apply for this role please sign up for a recruitment account by clicking the apply button on this page. Follow the instructions to create your account, upload your CV, and complete our short application form.

Important Dates:
Closing date for applications: Midnight on Sunday 27th April 2025, however, VoiceAbility reserve the right to withdraw this vacancy before this date.
 
Want to know more about VoiceAbility and the role?
Please visit the vacancy page on our website 

Could you become a vital part of our collaborative and innovative team to make a lasting difference to families? We are looking for a part time Business Support Administrator to join our amazing Adoption team.  

We believe that every child deserves a loving and supportive home and we are committed to providing the highest quality services to help make that a reality, and we are proud of our three successive outstanding ratings with Ofsted.

Position: Business Support Administrator

Location: London / Hybrid, with one day a week in Vauxhall office 

Contract: Permanent

Hours: Part time 18.5 hours a week over 3 or 4 weekdays.

Salary: Pro-rata salary of £12,006 to £13,398 per annum (full time equivalent £24,012 - £26,797 per annum) Plus £1,650 per annum location allowance (full time equivalent £3,299 per annum).

About the role:

As Business Support Administrator, you’ll provide essential administration support to the whole adoption process and play a pivotal role in ensuring that our adoption service is of high quality, is safe and meets performance targets and service standards. You’ll be responsible for a designated area of business support – our Access to Records service.

Your Business Support Administrator responsibilities will include:

· Co-ordinate and administer requests for the Access to Records service, liaising with service users and outside agencies.

· Manage enquiries from service users and other agencies and provide general information.

· Ensure all systems and database information is recorded efficiently and accurately

· Ensure relevant paperwork is completed for all stages of the process

· Provide admin support across all other areas of our Business Support admin team

About you:

As Business Support Administrator, you will:

· Have previous experience of providing great admin support in a busy, demanding environment

· Deliver excellent customer service and work collaboratively with other colleagues

· Be adept at organising and proactive in managing a busy workload and achieving deadlines

· Produce work with a high level of accuracy and attention to detail

If this sounds like you then visit our website to apply today to join a collaborative team who are part of something truly meaningful.

Early applications are encouraged as we may close this vacancy on an earlier basis if a successful candidate is found.

Closing date: 9am, Friday 11 April 2025

Interview dates: Monday 07 and Tuesday 22 April 2025

Other roles you may have experience of could include:

Admin Assistant, Administrator, Admin Support, Customer Admin Support

Safeguarding is at the heart of everything we do at PACT. We have robust measures and best practices in place to safeguard and protect the welfare of children, young people and vulnerable adults and we take pride in maintaining outstanding safeguarding standards. Anyone joining our team is subject to PACT’s safer recruitment pre-appointment enquiries, including a Disclosure Barring Service (DBS). The role description provides information on what our safer recruitment enquiries include and the level of DBS required to work in the role.

All opportunities with PACT are based in the UK.