Payroll And Benefits Officer Jobs in Surrey
Job Description Finance Officer
Imago Dei is a small but growing charity that works with women in prison and once they leave prison. We are seeking a part-time Finance Officer to aid our growth, the role can be a hybrid working role incorporating some office working, and in-person attendance at staff meetings and staff days.
We are looking for a team member that will be able to ensure the smooth day-to-day running of the finances of Imago Dei using QuickBooks and associated applications. To ensure, alongside the accountant, that the charity remains compliant with all statutory financial regulations that apply to it and any subsidiaries and coordinating the preparation of data to meet reporting requirements. Streamlining processes and systems.
The role will require someone who can work flexibly and independently, with minimal supervision. The ideal candidate must be comfortable using accounting software and be confident and able to adapt their skills to meet the requirements of an organization, in a period of rapid growth and change.
Main duties:
The role includes but is not limited to:
1. To be responsible for accurate data input and analysis using accounting software and other commercial systems
2. Processing transactions including purchase ledger, sales ledger, nominal ledger, payroll journals, general journals, bank posting; and helping resolve any other related issues
3. Complete bank reconciliations, petty cash reconciliations, cash flow analysis and reconciliation of Balance Sheet accounts on a monthly basis
4. Monitor and process expenses and co-ordinate the management of company cards
5. Co-ordinate cash management and banking, including thanking donors
6. Running payroll, processing pensions and resolving related issues and the issuing of associated notices and documents
7. Assist in the preparation of accruals, prepayments, and other relevant journals to produce management accounts
8. Working closely with Head of Fundraising in processing and monitoring grants, donations and gift aid claims, and support non-financial managers with associated processes and documentation
9. Work with the Head of Fundraising and CEO in the setting and monitoring of budgets and assist non-financial managers in interpreting, preparing, and monitoring related information
10. Support and train Budget Holders and other staff in using financial information, systems and tools, and work with managers to resolve more complex issues and develop appropriate financial systems
11. Attend meetings and liaise with colleagues as required
12. Attend staff meetings and training relevant to the role
13. Comply with all relevant Health & Safety, Safeguarding, DEI and GDPR Guidelines
14. Work with colleagues to actively promote the work of the charity and participate in fundraising
15. Ensure compliance with internal quality assurance standards
16. Uphold and promote the Mission and Values of the Charity
17. Undertake any such appropriate duties as directed by the charity from time to time.
Essential Skills and Experience
Proven ability to support a significant finance function
An appropriate financial qualification
An understanding of, and interest in women in the Criminal Justice System, their situations, and the opportunities they may want and/or need
Experience of financial administration in the charity sector
Experience of working with QuickBooks
Experience of Petty Cash management
Excellent computer skills including using main Microsoft packages as well as experience of remote working and related systems
Experience of payroll administration including Sage Payroll
Experience of supporting the preparation of organisational budgets and cash flow management
The ability to work effectively as part of a team as well as the ability to work alone
Good interpersonal skills
Good communication skills (verbal and written)
Sound understanding of the differing requirements of management accounts and statutory accounts particularly in a charity setting
Highly organised and methodical
The proven ability to maintain resilience and optimism in the face of challenges and changing priorities and circumstances
Ability to travel on occasion to different
locations
Excellent understanding of GDPR requirements and Data Protection
Understanding of and adherence to organisational Code of Conduct, supporting positive change across the charity.
Desirable Skills and Experience
Experience of working with EPOS or similar commercial systems
Experience of using digital tools to modernise a finance function
Excellent communication skills with the ability to coach and support non-financial staff in developing their financial skills.
JOB DETAILS & BENEFITS:
Hours: 26.25 hrs hours per week (3.5 days a week)
Salary: £25,000 per year pro rata
Holiday: 28 days per year pro rata plus bank holidays
Reporting to: Head of Fundraising
Location: Office-based in East Grinstead, hybrid working options possible.
The benefits of working with Imago Dei:
· Generous leave allowance
· Flexible working options
· Additional days leave for your birthday when it falls on a working day
· Regular Rest & Refresh Days
· Staff Training
· Quarterly Team Days
· Fantastic company culture.
We are seeking to recruit a Finance Officer as soon as possible.The closing date for applications is 5pm on Friday 1st November 2024. Interviews on Wednesday 13 November 2024 in East Grinstead.
All job offers are subject to satisfactory references, right to work and DBS checks.
Imago Dei is a Christian organization, and applicants must be sympathetic to the Christian faith. However, Imago Dei welcomes and encourages applications from people of all backgrounds and does not discriminate on the basis of disability, race, ethnicity, gender, religion, sexual orientation, age or criminal record.
As an organization, we are committed to growing the diversity of our team and seek to be representative of those we are supporting, so we would especially like to hear from applicants who are from racially minoritised groups in the UK.
The client requests no contact from agencies or media sales.
Thank you!
Using Anonymous Recruitment
This organisation is using Anonymous Recruitment to reduce bias in the first stages of the hiring process. Our system keeps your personal information hidden until the recruiter contacts you.
Job Description: Finance and Administration Officer
Position:Finance and Administration Officer
Salary: £22,000 per annum
Location: Home based with regular travel to Birmingham
Contract: Permanent, full time contract with 3-month probationary period
Reporting to: Senior Leadership Team
Kids Club Kampala is a UK charity with a Christian ethos that works to transform the lives of children in the slums of Kampala in Uganda. We help children and families in Uganda to survive and to thrive by providing for both their immediate needs and strengthening their futures through community outreach, protecting, educating, and skilling. We work in partnership with our team in Uganda who passionately lead and implement our projects which are a life line to some of the most vulnerable children in the world.
About the Role
We are looking for a committed and detail-oriented Finance and Administration Officer to help manage the day-to-day financial and administrative functions of our growing charity. As part of our friendly, supportive team, you’ll play a crucial role in keeping us organised and driving the charity forward during this exciting stage of our development.
This role is home-based, with monthly travel to Birmingham for team meetings.
We are an inclusive organisation, and we strive to create a welcoming environment for everyone. We encourage applications from non-graduates and people from diverse backgrounds. If you’re committed to making a difference and driving change, we’d love to hear from you.
Please note that you must be eligible to work in the UK in order to apply. For any further enquiries about this vacancy please get in touch.
Job Description
Financial Administration
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Bookkeeping: Maintain accurate financial records, including processing receipts, invoices, payments, and expenses.
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Budgeting and Reporting: Assist in the preparation of budgets, financial forecasts, and reports for internal management and external stakeholders.
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Grant Management: Track income and expenditure related to grants and restricted funds, ensuring compliance with donor requirements.
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Accounts Payable/Receivable: Manage payments to suppliers and reconcile incoming donations and funds.
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Bank Reconciliation: Reconcile bank accounts on a regular basis to ensure the accuracy of financial statements.
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Gift Aid Claims: submit regular gift aid claims to HMRC and ensure declaration forms are up to date
Administrative Duties:
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Donation processing: Timely and accurate processing of donations including creating receipts and data management.
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Office Management: Oversee general administrative tasks, including managing office supplies, correspondence, file management and documentation.
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HR Administration: Support the HR function with staff records, leave tracking, and recruitment documentation.
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Board and Committee Support: Assist with preparing financial reports, minutes and other documentation for Board meetings and other key committees.
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Database Management: Maintain accurate donor and client databases, ensuring data protection compliance.
Who You Are
We welcome applicants from all backgrounds, whether or not you have a degree. If you meet most of the following criteria, we encourage you to apply.
Essential Skills and Experience
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A strong commitment to our mission and values.
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Excellent organisational and time management skills.
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High attention to detail and accuracy.
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Experience in financial administration.
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Proficiency in Microsoft Office, particularly Excel.
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Strong problem-solving and analytical skills.
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Ability to work both independently and as part of a team.
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Adaptability and the ability to prioritise tasks in a fast-paced environment.
Desirable Skills (but not essential – we’re happy to support your development!)
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Experience with financial software (e.g., QuickBooks, Xero, Sage).
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Previous experience in payroll management.
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Knowledge of charity accounting practices, grant management, and fund accounting.
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Ability to explain financial information to non-financial colleagues.
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An interest in the charity sector and/or international development.
What We Offer
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Annual Leave: 25 days of annual leave pro rata, plus 8 public holidays and an additional day off for your birthday.
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Flexible Working: Fully remote working with flexible hours.
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Pension: 5% employer pension contributions.
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Professional Development: Individual training and development plan, with ongoing investment in your growth.
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Project Visit: Option to visit Uganda after your first year of employment.
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Team Wellbeing: Monthly team meet-ups, an annual wellbeing day, and a Christmas get-together.
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Training Days: Annual training days and a dedicated training budget.
How to apply
To apply, please email your CV along with a covering letter, detailing why you are applying for the job and how you meet the person specification before the closing date of Friday 8th November 2024. Interviews will be held via video conference the week of the 18th November 2024.
If you have any questions or need further information about the role, please feel free to reach out.
Our Commitment to Diversity and Inclusion
At Kids Club Kampala, we are committed to building an inclusive organisation where diversity is celebrated, and everyone feels they belong. We actively encourage applications from people of all backgrounds, particularly those from underrepresented groups. Please note, you must be eligible to work in the UK to apply for this position.
Registered Charity
6 - 10
Kids Club Kampala helps vulnerable kids in Uganda survive and thrive.
The client requests no contact from agencies or media sales.
Thank you!
People’s Economy aims to build the agency and power of people facing injustice and working for social change so that they have the expertise, capabilities and resources to develop their own analysis of how the economic system is a root cause of the injustice they face, develop strategies to change it and then take action with others. Our vision is for a world with economies that meet the needs and priorities of people currently experiencing economic injustice.
The Head of People and Operations oversees the development of systems and processes to ensure the organisation operates as effectively as possible with particular focus on People & Culture, Finance and Operations. They manage People’s Economy’s freelance bookkeeper.
Online Open House
Come and meet us! We are hosting an online open house on Monday October 28th at 12pm for anyone who is interested in hearing more about the roles we’re currently hiring for or what People’s Economy is all about.
You can use this space to ask any questions you might have about the role, find out more about the organisation and meet some of our staff team. Curious? This will be hosted as a webinar and questions can be submitted via the Q&A function so you will be able to remain anonymous unless you choose to unmute or turn on your video to ask a question.
Sign up here: https://us02web.zoom.us/webinar/register/WN_w2oUR_ckS6ycbSMqExXrkw#/registration
Job Description
People & Culture
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Lead the review and development of HR policies and processes to ensure that they embody People’s Economy’s values, and support effective working and staff wellbeing, drawing in external expertise as necessary.
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Lead the development and implementation of recruitment processes for staff vacancies, ensuring compliance with People’s Economy’s recruitment policy and employment law.
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Lead the implementation of formal HR processes e.g. disciplinary processes, contract variations, and act as the key point of contact with People’s Economy’s external HR advisers.
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Contribute to the development of organisational culture and values and ensure that they are embedded, promoted and enacted throughout the organisation.
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Lead review and development of People’s Economy’s safeguarding policy, processes and practice including staff and trustee training.
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Lead the work to build and maintain staff health and safety and wellbeing, through developing appropriate systems, processes and practices.
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Undertake day-to-day HR administration, including leave booking and sickness absence recording.
Operations
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Develop policies, systems and processes to support the effective functioning of the organisation and (with support from the Programme Director) which support the implementation of programme and project delivery.
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Develop and maintain People’s Economy’s IT systems, including working with external providers to review IT security.
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Lead on regularly reviewing and updating People’s Economy’s remote and hybrid working policies and supporting colleagues to access suitable equipment and workspace to carry out their roles.
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Support the Programme Director set up and manage the operation of People’s Economy’s monitoring, evaluation and learning systems and their embedding across the organisation.
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Support the Executive Director to implement People’s Economy’s Diversity, Inclusion and Anti-Oppression (DIAO) policy and lead the annual process of reviewing and updating the policy, and relevant organisational systems and processes to support the implementation of the policy.
Finance
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Lead People’s Economy’s financial management and control, including:
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Manage People’s Economy’s book-keeping and payroll providers to ensure that high quality records of income and expenditure are maintained and the smooth operation of supplier payments, invoicing, payroll and pensions contributions.
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Oversee the timely production of regular financial reporting including management accounts, cash forecasting and quarterly reporting to the Board. Scrutinise regular finance reports and work to resolve any issues identified.
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Liaise with People’s Economy’s accountant and manage the annual process of independent examination and producing year-end reports and accounts.
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Lead on financial planning, including the preparation of an annual organisational budget and lead on updating budget information throughout the year.
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Create systems and processes to support staff to develop and manage budgets for the programmes and projects that they are leading.
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With support from the Executive Director, lead the development of organisational business plans and monitoring of progress against them, including reporting on progress to the Trustee Board.
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Lead on maintaining robust and up-to-date information about the organisation’s income pipeline.
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Lead on fundraising administration:
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Track progress against income targets ensuring information is kept up to date and regularly updating the Executive Director on the position.
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Manage funder reporting and invoicing, working closely with colleagues leading funder relationships and with People’s Economy’s book-keeping provider.
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Governance and Legal
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Lead on compliance with all applicable regulatory requirements including data protection, employment law, health and safety, and charity law.
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Ensure that People’s Economy has appropriate insurance in place.
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Lead on Trustee Board administration and support the good functioning of the Board, including by managing trustee recruitment processes when required.
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Lead on maintaining the organisational risk register and reporting on it to the Trustee Board.
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Work with the Executive Director to ensure that there are effective mechanisms to ensure the robustness of external and internal controls (financial and non-financial).
Line Management
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Oversee People’s Economy’s book-keeping providers, and line manage possible future roles, supporting post-holders to carry out their roles effectively and to develop professionally.
For full role description and person specification see attached application pack
Registered Charity
6 - 10
Working with communities across the UK experiencing economic injustice to reimagine, rebalance, and transform the economy.
The client requests no contact from agencies or media sales.
Thank you!
Actively Interviewing
This organisation is scheduling interviews as applications come in. They're ready to hire as soon as they find the right person. Don't miss your opportunity, apply now!
You may have heard of our special charity already. We are Brandon Centre, a long-established charity, 55 years in fact, based in Kentish Town with a history of supporting young people under the age of 25 in the Islington and Camden areas of London.
In everything we do, we live by the very meaning of what we stand for; we are ‘Here for Young People’. We firmly believe that all young people should be able to access the highest quality care and support in a safe and welcoming environment. We have an amazing team, we challenge the status quo when it comes to giving young people a chance to be the best version of themselves, often in challenging circumstances. We are supported by fantastic Trustees and generous funders who we have the privilege to work with and who support us to help even more young people.
Our services encompass many facets of Mental Health (psychological, medical, sexual and social needs of young people) including individual Counselling & Psychotherapy, Systemic Integrative Treatment using a range of evidence-based therapies and a variety of outreach professionals in community settings. Also Clinical Training and Consultancy including healthy living, parent programmes and other aligned group work.
To continue our fantastic journey, we are looking for a new Head of Finance. Someone who is aligned to our own core values – maybe you have worked for a similar organisation or you relish the opportunity to work for us – a special place to bring your skills to a new role.
You will work closely with our CEO and Treasurer to take responsibility for the overall financial sustainability of the organisation. This means focusing on accurate and timely accounting of our charity’s finances, the delivery of actual results in line with budget, timely identification of financial risks and proper financial procedures. Moreover, you will have the opportunity of working with our CEO and Senior Leadership Team to develop an overall strategy for the organisation with a corresponding financial plan.
Is this part-time, permanent role the kind of position you are seeking? If so, we would love to receive your application. Further details can be found on the attached Job Description.
The client requests no contact from agencies or media sales.
Thank you!
Financial Controller
We are seeking a qualified / part-qualified accountant for an exciting Financial Controller position working with an important international charity
Position: Financial Controller
Location: Remote – may require some international travel
Contract: Permanent
Hours: Full-time
Salary: £50,000 - £60,000 per annum, depending on experience
Closing Date: 17th November 2024
Please note that candidates for this role must have the right to work in the UK, and will be asked to provide evidence of this, we are unable to sponsor people who do not currently have the right to work in the UK.
About the Role
Reporting to the Group Finance Director, this is a dynamic and varied role that involves working directly with country offices as well as with the Central Team.
The position may require some international travel. As this is a relatively small and close-knit organisation, the Financial Controller will be expected to have a flexible, practical, and ‘hands on’ approach to getting tasks completed.
Key responsibilities include:
- Financial Planning and Budgeting
- Book-keeping and Accounting
- Financial Reports
- Annual Statutory Audit
- Grants and Funds Management
- Payroll & Employee Benefits
- Bank / Cash Management
- Group Accounting Oversight
About You
Working on both charity and commercial finances, as Financial Controller you will be a resourceful and entrepreneurial problem solver with a strong attention detail and able to build positive and productive working relationships with a variety of different stakeholders.
Key skills required for this role:
Have excellent financial analysis and reporting skills, with ability to produce and present concise financial reports
- Strong technical accounting knowledge
- Experience in managing and developing teams
- Recognised accounting qualification (ACCA/CIMA) or part qualified and in final stages of completion
- Proven experience gained in the International NGO sector
- Experience of producing year end consolidated statutory accounts in Charity UK SORP format and managing year end audits in a complex, multi-site, international organization
- Experience of multi-currency accounting and grant accounting
- Extensive experience of financial processes, procedures and related systems
- Experience of leading a month end process, including preparation and presentation of monthly management a/cs
- Understanding of commercial accounting and Gift Aid
- Experience of using cloud-based accounting system software, preferably QuickBooks and/or Xero
About the Organisation
The employer is a British charity that was founded in 2006. They believe artisanal heritage matters and has the power to transform lives. The charity supports artisans to thrive and to revitalise traditions in regions of the world where artisanal heritage is endangered, and to connect people through heritage.
A fast-growing organisation with offices in Afghanistan, Myanmar, Saudi Arabia, and the Levant, and with over 400 international and local staff members worldwide. They combine a cultural heritage focus with a wide scope of activities.
You may have experience in areas such as: Group Financial Controller, Financial Controller/Senior Manager, Management Accountant, ACCA, ACA, CIMA, Accountant, Divisional Financial Controller, Chartered Accountant, Assistant Group Financial Controller etc.
PLEASE NOTE: This role is being advertised by NFP People on behalf of the organisation.
Thank you!
Actively Interviewing
This organisation is scheduling interviews as applications come in. They're ready to hire as soon as they find the right person. Don't miss your opportunity, apply now!
Centre Administrator
£28,000 p/a + cost-of-living increase (pending), full-time 35 hours per week, plus excellent benefits and opportunities for progression
Did you know that there may be over 20,000 Sutton residents who care, unpaid, for a family member or friend who is sick or disabled due to a physical, mental health or substance misuse issue? Sutton Carers Centre works in partnership to help improve and maintain the quality of life for these Young and Adult Carers living, working, studying or caring in the London Borough of Sutton.
We are looking to recruit to a key and rewarding role in our charity. The members of our team are highly skilled, passionate and committed, so we are looking for an experienced administrator who can support them. The successful candidate will be skilled in office administrative functions, to ensure the delivery of an efficient, friendly and smooth-running Centre as well as office co-ordination and support services. The post-holder will have experience of developing, maintaining and improving systems in an office environment. The post-holder will also oversee reception functions, including the support of the administration and reception volunteers.
You also will have excellent IT, literacy and numeracy skills and be able to express yourself well in person and in writing. The successful candidate will be positive, empathic, creative and boundaried in their ability to work alongside Carers as well as our colleagues and partners, in helping Carers maintain their own health and wellbeing alongside their caring roles.
Sutton Carers Centre is committed to safeguarding and promoting the welfare of adults and children and expects all staff to share this commitment. This post is subject to a satisfactory enhanced DBS and other appropriate checks.
We value the diversity of our teams and are looking for talented people from all backgrounds to join us. We particularly encourage people who are black, from other minoritised ethnic or refugee groups, or from LGBTQ+ communities to apply. Men are currently under-represented in our team as well. We also seek applicants with personal caring experience as well as welcoming applications from people with lived experience of mental health issues.
