Pa And Office Administrator Jobs in Manchester
Actively Interviewing
This organisation is scheduling interviews as applications come in. They're ready to hire as soon as they find the right person. Don't miss your opportunity, apply now!
Job Role: We’re looking for a PA and Administrator who is passionate about facilitating Kingdom work. Working closely alongside the Event and Programs Manager and the Director, you will support the key organisation we serve, the Maclellan Foundation.
Overall goal: To serve with a high level of excellence as PA to the Director alongside proactively and efficiently delivering general and financial administrative support.
Job Location: Remote working. The ability for on-site meetings at offices based in Eastbourne (BN21) or Milton Keynes (MK19). Role requires occasional travel for events.
Hours: This is a part-time role, with flexibility to go full-time (20-25 hours, preferably worked across Monday – Friday).
Overview:
The Maclellan Foundation’s global engagement has reached a new season. As a global programs team, we train, coach, project manage and deliver on key initiatives. These programs will become Maclellan’s primary activity for many years into the future. The PA and Administrator will provide the necessary support to both the Director and Event and Programs Manager to deliver these initiatives. This role aligns with the Maclellan Foundation’s Bridge Strategy, focusing on equipping local ministries and releasing local resources to foster sustainable Kingdom growth. The PA and Administrator will be a dynamic individual capable of holding multiple tasks, building relationships, and proactively being part of a global team.
The Maclellan Foundation’s comprehensive global programme and event initiatives include:
• Giving Together events
• Learning Communities
• Programs that serve the global church and para-church organisations for sustainable Kingdom growth
Responsibilities
Personal Assistance:
• Providing administrative support to the Director in an accurate, timely and professional manner, including maintaining schedules, meetings, appointments and travel arrangements
• Planning and coordinating multiple tasks, to ensure milestones are met to an excellent standard
• Assembling and analysing data to prepare reports and documents
• Preparing and editing written correspondence, communications, etc.
• Managing and updating various databases and booking systems on a regular basis
• Providing customer service support, via phone and email
• Reviewing operating practices and implementing improvements where necessary
Finance:
• Processing expenses
• Accurately recording and processing donation information
• Supporting the Event and Programmes Manager in making payments, maintaining donation and budgetary information, and liaising with the Accounts manager as necessary
• Proactively providing administrative support undertaken by NJC and Maclellan
Communication:
• Adhere to consistent communication plans to engage and inform stakeholders
• Provide written and virtual support via meetings and email
• Website updates and improvements (where applicable)
• Prepare and edit written correspondence
• Arrange and coordinate meetings, including minute-taking
• Website management (where applicable) and any other duties as required.
Development:
• Assembling research data to prepare reports and documents
• Improving operating practices under the direction of the Event and Programme Manager
• Any other duties as required
Person Specification
Education & Experience
• Proficient computer skills and high competency levels with MS Office Suite
• Experience as a PA preferred, with a background in finance/general administration
• Excellent communication and interpersonal skills
• Ideally have experience in event/project management (desirable)
• Ideally have experience in a church/charity or professional environment (desirable)
• Articulate and well educated (minimum A ‘Levels, preferably degree level or relevant training)
Our ideal hire
• Has an active Christian faith
• Strong understanding of and commitment to the Foundation’s mission
• Highly organised – able to prioritise and plan time effectively, especially within a high-pressure and ever-changing environment
• Professional in appearance and a desire to constantly improve and grow
• Able to adapt and maximise capacity, delivering a high output of work and holding multiple demands
• Excellent written English, with the ability to write concisely, correctly and effectively
• Highly self-motivated, focused and comfortable with independent working
• Trustworthy and reliable - able to work within a dispersed remote team
• A quick learner with attention to detail
• An excellent standard of numerical ability
• Has an understanding of the Church scene
• Willingness to be flexible in their working hours with occasional travel and overnight stays.
Occupational Requirement
Because Nicola James & Co. serves and supports the Christian sector, the nature of the work requires that this post holder has an active faith in Jesus under the Equality Act 2010, Part 1, Schedule 9.
Benefits
• This is a part-time post with flexibility for full-time (20-25 hours PT, worked across Monday – Friday)
• Start as soon as possible
• Permanent position offered subject to a successful 6-month probationary period.
• Salary £27 - £29K pro-rata, depending on previous experience
• Holiday entitlement is 20 days pro rata, per annum (plus bank and statutory holidays)
• Pension contributions via auto-enrolment to NEST
• Occasional evening and weekend work may be required for event support
If you’re interested in applying, please send your CV and a cover letter (no more than 1 page), detailing what interests you about the role and your suitability.
Please note we are reviewing applications regularly and reserve the right to close the post early.
The client requests no contact from agencies or media sales.
Thank you!
Job Title: Administration Manager/PA to the CEO
Location: Home based
Responsible to: CEO
ABOUT US
The Teaching Awards Trust is a charity committed to raising the profile of the outstanding, life-changing work that takes place in education across the UK. We champion, celebrate and raise the morale of all those who work in education. Our mission is currently carried out through two powerful campaigns; The Pearson National Teaching Awards and Thank a Teacher.
ABOUT THE JOB
This is an exciting new support role created to provide support to the team, and the CEO. The primary responsibility of this role is to provide high-quality administrative support to the Teaching Awards Trust, ensuring the efficient operation of the charity’s virtual office and daily activities. This includes offering confidential personal assistant (PA) services to the CEO and Board of Trustees, as well as providing cross-functional support to the wider team in areas such as fundraising, human resources, awards management, marketing, and event coordination. As this is a new role, you will have the opportunity to help shape and grow the role to make it your own.
ABOUT YOU
A track record of at least 4/5 years’ experience providing PA/Administrative support, ideally at a senior or executive level, with experience within the education/charity sector advantageous.
You will have excellent organisation skills with a strong attention to detail as well as exceptional interpersonal and communication skills.
The ability to build strong, collaborative relationships both internally and externally is essential for you to be able to hit the ground running in this new role.
As with other jobs of this level, a high level of discretion and confidentiality is needed when dealing with sensitive information
Overall, you will be looking for the opportunity to make a real difference in your role and to help support of aims of the trust.
ABOUT OUR BENEFITS
A salary of £30-35,000 per annum. You will be home based with some need to travel for team meetings and other events. Annual leave is 25 days excluding bank holidays, Employer pension contributions of 6%, Learning and Development packages are also available.
ABOUT OUR APPLICATION PROCESS
The closing date for applications is midnight on 31st January 2025 but applications will be reviewed and longlisted as soon as they are received.
To apply, please follow the website link provided, along with a CV and a covering letter including why you are applying for this role and also describing your key achievements in your most recent administrative role.
Successful candidates will be contacted by phone or email by 3rd February 2025 for an initial short phone call conversation followed by remote first interviews during w/c 3rd February 2025.
Second round interviews will take place w/c 10th February 2025.
The Teaching Awards Trust is an equal opportunities employer, and we welcome applications from all suitably qualified persons. If you require any assistance or adjustments during the application process, please do not hesitate to reach out.
Thank you!
Actively Interviewing
This organisation is scheduling interviews as applications come in. They're ready to hire as soon as they find the right person. Don't miss your opportunity, apply now!
Why join the UK Sepsis Trust (UKST)? We’ve an exciting opportunity to work for a significant cause and help make a real difference by raising awareness of sepsis.
Sepsis is the immune system’s overreaction to an infection or injury. There are over 245,000 cases each year in the UK and approximately 48,000 deaths – the charity’s overarching aim is to reduce preventable deaths from sepsis. We achieve this by:
- Raising awareness
- Supporting those affected by sepsis
- Educating health professionals
- Lobbying political organisations for better sepsis care
As the Executive Assistant you will provide comprehensive administrative and operational support to the CEO and other senior leadership members. You will be a highly organised, detail-orientated individual with exceptional communication skills and the ability to manage multiple tasks while maintaining confidentiality. You will play a key role in enabling the effective operation of the charity by assisting in strategic planning, project management, and general administrative duties.
Executive Support:
- Provide administrative support to the CEO, ensuring smooth daily operations.
- Schedule and manage appointments, meetings, and travel arrangements for senior leadership.
- Prepare and organise meeting materials, including agendas, presentations, and reports.
- Draft, proofread, and edit correspondence, including emails, letters, and reports.
Communication & Coordination:
- Act as a liaison between the CEO and internal/external stakeholders.
- Handle sensitive and confidential information with discretion and professionalism.
- Coordinate communication between departments and external partners.
- Prepare briefings for the leadership team and follow up on action items.
Event Planning & Logistics:
- Assist in organising and coordinating events, fundraisers, and board meetings.
- Manage logistics for events, including venue selection, supplier coordination, and participant communication.
- Support fundraising efforts by assisting in donor communications and event planning.
Project Management:
- Track key organisational projects and deadlines, providing updates to the CEO.
- Assist in the creation and implementation of strategic plans, ensuring timelines and milestones are met.
- Manage administrative tasks related to ongoing projects
General Administrative Support:
- Maintain filing systems and databases for organisational records and sensitive information.
- Assist with office management duties, such as supplies ordering, technology setup, and facility coordination.
Experience:
- Proven experience as an Executive Assistant or in a similar administrative role, preferably within the nonprofit or charity sector.
- Experience supporting senior leadership, including CEOs, Executive Directors, or board members.
- Demonstrated ability to handle complex, sensitive tasks and manage competing priorities.
Skills & Abilities:
- Exceptional organisational and time management skills with attention to detail.
- Strong written and verbal communication skills, including the ability to prepare reports and presentations.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
- Proficiency in using CRM systems
- Ability to work independently, exercise initiative, and work effectively in a team environment.
- Knowledge of the nonprofit sector and an understanding of the specific challenges and opportunities in the charity space.
Personal Attributes:
- A passion for social change and the mission of the organisation.
- Discretion, professionalism, and a positive, proactive attitude.
- Ability to manage confidential information with integrity.
- Flexibility and adaptability in a fast-paced and changing environment.
To apply please provide a copy of your CV and cover letter outlining your experience and why you are suited for the role.
The United Kingdom Sepsis Trust is committed to promoting diversity and inclusion within our workforce. We encourage applications from all qualified individuals, regardless of background, gender, ethnicity, or disability.
The client requests no contact from agencies or media sales.
Thank you!
Using Anonymous Recruitment
This organisation is using Anonymous Recruitment to reduce bias in the first stages of the hiring process. Submit your application as normal and our system will anonymise it for you. Your personal information will be hidden until the recruiter contacts you.
Are you passionate about making a real difference in young people's lives? Join Youth Leads UK, an award-winning, youth-led charity based in the heart of MediaCity, Greater Manchester. We’re on a mission to empower young people aged 12-25, equipping them with skills, confidence, and opportunities to influence change.
About Us
Youth Leads UK is an award-winning youth-led charity dedicated to empowering young people aged 12-25 to realise their potential, build skills, and influence change. Based at the vibrant MediaCity in Greater Manchester, we’ve spent over a decade creating impactful opportunities for young people, particularly from underrepresented communities.
Our values of empowerment, community, and bold action guide our work. If you're passionate about supporting young people to create a brighter future, we’d love for you to join our small but mighty team!
The Role
As our Youth Development Programmes Coordinator, you’ll play a vital role in delivering engaging programmes that inspire young people to thrive. Reporting to our Chief Operating Officer, you’ll lead workshops, co-produce impactful projects with young people, and build strong relationships with community organisations. Your creativity, passion, and organisation will ensure every young person we support has the tools to succeed.
Key Responsibilities
- Plan and deliver inspiring workshops, training, and events for young people.
- Work with young people to co-produce projects that drive real change.
- Build relationships with schools, youth services, and community partners.
- Support the coordination and administration of programmes.
- Promote safeguarding principles, ensuring the welfare of young people.
About You
We’re looking for someone who:
- Has experience working with young people in group and one-to-one settings.
- Possesses excellent communication skills and can deliver presentations confidently.
- Understands the diverse needs of young people from all backgrounds.
- Is highly organised and can manage multiple tasks effectively.
- Is passionate about empowering young people and making a difference.
Why Join Us?
- Competitive salary with 30 days of annual leave (including bank holidays).
- Hybrid working – balance office and remote work.
- A supportive team culture with regular socials and wellbeing initiatives.
- Opportunities for growth in youth work, programme management, and the charity sector.
- Work in the heart of MediaCity, Greater Manchester's creative and sustainable hub.
How to Apply
To apply for this role, please submit a CV (no more than two sides of A4) and a cover letter or a video explaining why you’re the ideal candidate.
- Cover Letter - If you choose to write a cover letter, please limit it to one page and outline your suitability for the role, your experience, and why you want to work with Youth Leads UK.
- Video - Alternatively, you can record a short video (2-3 minutes) addressing the same points. This is a great opportunity to showcase your personality and enthusiasm, and is easy to complete. You can use a phone or laptop.
Closing Date: 19 January 2025
Youth Development Programmes Coordinator
Location: Media City, Greater Manchester
Salary: £24,500 per annum
Contract: Full-time, 1-year fixed term (potential renewal subject to funding)
Registered Charity
6 - 10
Youth Leads UK is an award-winning charity getting the voice of young people heard and acted upon.
The client requests no contact from agencies or media sales.