Operations Manager Jobs in City Of London, London
The person we are looking for will be well organised, motivated and aware of the nuanced issues affecting diverse and disadvantaged communities. Their duties include arranging training, workshops and outreach visits to create awareness of human rights legislation and the practical impacts in areas with large, transient communities.
The Outreach Worker will act as primary contact for the project and policy work and ensure good working relationships with a range of key contacts including policy and programmes partners.
This post is funded by The Baring Foundation.
The client requests no contact from agencies or media sales.
Thank you!
Process Improvement Assistant
Hourly Rate - £15 (non-negotiable)
Immediate Start - 3 months +
London, South Kensington
Hybrid Working - 2 days remote, 3 days work in London office
Your new role The Process Improvement Assistant will be responsible for resolving invoice match exceptions, which occur when discrepancies arise between purchase orders (PO), goods receipts, and vendor invoices. This includes non-compliance invoices without PO.
This role focusses on identifying the root causes of exceptions and inconsistent purchasing practices, streamlining resolution processes, and working with Process Improvement specialists in implementing improvements to minimise future exceptions. The ideal candidate is self-motivated, detail-oriented with a strong understanding of P2P processes, procurement operations and has experience with invoice matching systems.
Responsibilities
- Review and identifying the root causes of discrepancies between purchase orders, goods receipts, and vendor invoices.
- To challenge and identify issues in existing procedures and implement changes where appropriate to support performance and compliance.
- Work closely with procurement, all local departments and vendors to resolve issues such as pricing discrepancies, quantity variances, and incorrect purchase orders.
- Investigating & proposing opportunities for process improvements/enhancements to realise cost/time efficiencies or to avoid cost leakage because of Invoice match exceptions.
- Collaborate with cross-functional teams to eliminate recurring issues leading to invoice match exceptions, including inconsistent purchasing practices, and incomplete or incorrect documentation
Skills and Experience
- Previous experience of Purchasing or Procurement
- Experience managing relationships with suppliers
- Experience tracking and managing inventory levels
- Good knowledge of the end to end supply chain process
What you need to do now
We are seeking candidates who can start immediately or within a 1-2 week notice period for a temporary role. Initially, due to the demanding nature of the position, you will be required to work on-site in South Kensington five days a week. Once training is completed, a hybrid working arrangement will be implemented, requiring you to be in the office three days a week and work remotely for the remaining two days.
If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call us now.
Hays Specialist Recruitment Limited acts as an employment agency for permanent recruitment and employment business for the supply of temporary workers. By applying for this job you accept the T&C's, Privacy Policy and Disclaimers which can be found at hays.co.uk
Thank you!
28 hours (4 days per week)
Hybrid – with the ability to commute to Kingston Upon Thames
Salary: £28,000 pro rata (£35,000 FTE) + 5% pension contribution
Who we are
Kingston Voluntary Action (KVA) is a well-established and highly respected organisation that provides infrastructure support for the voluntary and community sector in the Royal Borough of Kingston. We are a growing with an ambitious team and a positive working environment. We provide support to local charities whose beneficiaries include ethinic groups, refugees, people with disabilities, older people, young people, children, and marginalised communities, among others.
You will support voluntary organisations with various capacities, including:
- Bid writing/review
- Demonstrate impact
- Organising training and events
Requirements
- Minimum of 2 years' experience in supporting small to medium voluntary organisations to raise funds
- Good track record of successful grants
- Good communication, presentation, and interpersonal skills
- Ability to work independently and as part of a team
Employee Benefits
- Hybrid working
- 5% pension contribution
- 27 days of annual leave plus Bank Holidays
- Salary sacrifice
Supporting Documents
- Job Description and Person Specification is available on our website.
Closing Date: 7 November 2024 at 22:00
Notification of an interview:
Please note that if you have not heard from us 2 weeks after you sent your application, this means that on this occasion, you have not been selected for an interview.
The client requests no contact from agencies or media sales.
Thank you!
Job Title: Head Gardener
Period: Permanent
Hours: Part-time, 3 days-per-week, 21 hours excluding breaks, minimum of 1 Saturday a month + occasional evening work
Salary: Up to £31,500 p.a. pro rata
Reports to: Head of Operations / Co-Director
Key relationship: Garden Volunteers, Sarah Price, Exchange Managers
Responsible for: External partner relationships
Primary place of work: The Exchange, Erith DA8 1RA
About the role
The Exchange is looking for a talented, enthusiastic, and hard-working Head Gardener with a flair for plants, experience of working with communities, and a keen interest in Sarah Price’s naturalistic approach to gardens. The Head Gardener will further establish The Exchange as a destination garden, and a place for community learning and well-being. You will be responsible for our designer garden, its upkeep and development along with the design and delivery of a community learning/volunteer support programme.
Please note: the ‘principal duties and responsibilities’ outlined below are not exhaustive. Other tasks and duties consistent with the role may be assigned.
Principal Duties + Responsibilities:
The Sarah Price Garden
We are delighted to be home to a fantastic Sarah Price designed garden that wraps around The Exchange building.Sarah is one of the leading garden designers of her generation with three Chelsea gold medals and a portfolio including London’s Olympic Park, Manchester’s Whitworth Art Gallery, and the Maggie’s Centre in the New Forest. The Head Gardener is responsible for the maintenance and nurturing of the garden, which was planted by local residents, and in developing a programme for volunteers that supports with this maintenance. Key responsibilities include:
- Ongoing care and maintenance of the plants and garden to ensure the successful development of the garden in line with Sarah Price’s vision.
- Liaising with Sarah Price Landscapes about changes, upkeep, and development of the garden.
- Helping co-ordinate with Sarah Price and The Exchange any additional planting.
- Creation of opportunities for interaction with the public who visit the garden.
- Establish and manage The Exchange’s sustainable compost programme.
- Plant/equipment/materials ordering.
- Developing and caring for the pelargonium collection in the greenhouse
- Propagating plants for sale and use in the garden.
Volunteer management
Community involvement is an essential part of what we do at The Exchange. Currently this involves a growing Volunteer Programme, where people come and learn skills from talented craftspeople, becoming part of “Making Communities”, in exchange for giving time in creating things For Community Use and/or Benefit.
In relation to the garden, volunteers are supported through skills development and learning opportunities and give their time towards the garden’s ongoing maintenance and/or enabling wider public interaction. Participation in this programme also creates other benefits including social and wellbeing. We believe that time spent with volunteers/local community sharing skills and experience is an important investment and it will be your responsibility to ensure the volunteer team is supported and valued.Key responsibilities include:
- Developing and maintaining a group of volunteers to assist in the garden.
- Providing supervision and guidance to the volunteer team on practical horticultural tasks.
- Ensuring health and safety procedures are followed.
- Support with developing volunteers’ skills and confidence within the garden.
- Managing garden volunteer rotas and work tasks.
- Maintaining volunteer records including logging and evaluating volunteer hours.
- Keeping in touch with volunteers and potential volunteers through regular communications.
- Organising volunteer recognition events/activities, e.g. visits to other gardens.
Other
- Supporting development and delivery of new ideas to reach target groups and meet our aims, as laid out in our Engagement/Participation Strategy.
- Working with the wider team to ensure effective communications about the garden as visitor site, and place for learning.
- Exploring the potential for garden community learning programme development in line with the organisation’s aims and objectives.
- Working with the senior leadership team on relevant funding applications.
Personal specification
Essential:
- Knowledge of, or willingness to learn about, Sarah Price’s approach to gardens, plants, and garden maintenance.
- Ecologically minded with a commitment to working organically.
- Practical experience and/or Entry Level Qualification in gardens and/or landscape management. NVQ level 2, RHS level 2 or equivalent experience.
- Excellent plant knowledge and a keen interest in gardens and landscapes.
- Familiarity with most horticultural tasks together with the use of basic tools.
- A willingness to work alongside and to support and develop other staff and volunteers.
- Motivated with an eye for detail and a desire to achieve high standards, ability to work on own initiative.
- Good verbal communication skills good organisational skills, a good understanding of Health and Safety issues.
- Experience of working with communities / different groups of people.
Desirable:
- A valid driving licence.
- Experience in propagation.
- Volunteer Management experience.
Deadline for applications: Wednesday 20 November, 12:00pm
Registered Charity
11 - 20
Our mission is to reinvigorate the Old Library in Erith as a community-built space and create a centre for craft, opportunity and local growth.
The client requests no contact from agencies or media sales.
Thank you!
Actively Interviewing
This organisation is scheduling interviews as applications come in. They're ready to hire as soon as they find the right person. Don't miss your opportunity, apply now!
As a small charity, our staff team work closely in a flexible, cooperative working style. Prioritising the best service to our guests, all team members thrive off a fast paced and dynamic environment which varies day to day. We are looking for someone enthusiastic who can be flexible and adaptable in a fast changing and highly rewarding work atmosphere, and that shares the vision of our staff and trustees.
Communications and Fundraising Lead plays an important role in advancing the mission of our homeless projects by effectively communicating our initiatives and fundraising efforts to various stakeholders. This position requires strategic communication skills with fundraising expertise to ensure the shelter's sustainability and growth.
This role offers the opportunity to make a meaningful impact on the lives of individuals experiencing homelessness while developing your skills in communication and fundraising to support the charity’s mission. We as an organisation are committed to ongoing professional development through our network of partners and support organisations both local and national.
Key responsibilities:
Communications
• Manage our social media channels and research which new channels should be set up in order to keep up to date with current social media visibility and trends
• Create compelling content for various communication channels, including website, social media, newsletters, press releases, and fundraising materials. Working with Operations Coordinator for communications to volunteers.
• Monitor and analyse communication metrics to assess effectiveness and make data-driven decisions.
Fundraising
• Develop fundraising strategy, both ongoing and episodic e.g. Big Give (campaigns and initiatives) to support the charity's operational needs and long-term sustainability working with the CEO & Trustees.
• Work alongside bookkeeper and leadership team to set fundraising priorities
• Maintaining and expanding a regular giving campaign and promote it to increase individual direct debit and other digital regular giving
• Plan and organise fundraising events, charity drives, and online fundraising campaigns.
• In cooperation with the team, drive preparation of grant proposals and reports to secure funding from foundations, corporations, and government agencies.
• Scope out potential to extend our services through the launch of a Hosting Scheme
• Collaborate with internal teams, including staff and volunteers, to gather stories, testimonials, and programmatic data for communication and fundraising purposes
• Prepare regular reports on communication and fundraising activities, outcomes, and financial performance for the leadership team & trustees.
Donor Relations
• Maintain excellent relation with donors by acknowledgement, providing updates on impact, and maintaining ongoing communication.
• Create personalised donor communication materials, such as thank you letters, impact reports, and donor newsletters
• Database of donors, segment into Major donors occasional donors, regular givers etc, to ensure appropriate communication.
A successful candidate will ideally demonstrate:
• Excellent organisation, communication and interpersonal skills
• Confidence in communicating via different platforms
• Ability to work collaboratively as part of a team
• A commitment to supporting people experiencing homelessness and to preventing and ending homelessness for all
• Ability to work independently, manage multiple projects simultaneously, and meet deadlines in a fast-paced environment
• Proven experience in communications, fundraising, or related roles, preferably within the nonprofit sector
• Excellent written and verbal communication skills, with the ability to craft compelling narratives and messages
• Demonstrated proficiency in social media management, website content management systems, and email marketing platforms
• Any other tasks
The client requests no contact from agencies or media sales.
Thank you!
Practical Support Coordinator (Part-time, 0.6 FTE)
Location: Remote / Hybrid / Flexible
Contract: Temporary until March 2025
Are you an organised and empathetic professional with a passion for helping small charities thrive? A leading charity support organisation is seeking a Practical Support Coordinator to join their Services and Partnerships Team on a temporary basis until March 2025.
About the role:
As a Practical Support Coordinator, you will play a vital role in delivering practical support to small charities, responding to enquiries via the helpdesk, and coordinating monthly support webinars. You will also provide administrative support to the Small Charities Advisory Panel, helping to facilitate smooth recruitment and meeting organisation. This role offers an exciting opportunity to work within a dynamic team, offering practical guidance and helping to strengthen the services provided to small charities.
Key responsibilities:
Helpdesk Support:
- Respond to enquiries from members and non-members, providing guidance on charity setup and operations
- Log and track enquiries using the organisation's CRM
- Promote membership and other services as appropriate
- Maintain high levels of customer service
Webinar Coordination:
- Support the organisation of monthly practical support webinars
- Work with internal teams and external partners to ensure smooth webinar delivery
- Assist in preparing materials, sharing resources, and providing administrative support during webinars
Advisory Panel Administration:
- Organise and schedule quarterly panel meetings for the Small Charities Advisory Panel
- Liaise with staff, panel members, and external contacts to arrange meetings and interviews for new members
- Compile agendas, circulate papers, and ensure effective meeting coordination
Who we're looking for:
You are an experienced administrator with a strong customer service ethos and the ability to manage multiple tasks independently. You will bring a high level of organisation and communication skills, as well as a passion for working with diverse stakeholders. Previous experience in the charity sector is a plus, but not essential.
Skills and experience required:
- Proven experience in an administrative role
- Excellent verbal and written communication skills
- Strong organisational skills with attention to detail
- Ability to manage time effectively and prioritise workload
- Experience in customer service, including handling difficult conversations
- Ability to work both autonomously and as part of a team
- Commitment to equity, diversity, and inclusion
- Experience in the charity or voluntary sector (desirable)
What’s on offer:
- Flexible working hours (0.6 FTE)
- An opportunity to support small charities and make a meaningful impact
- Collaborative and supportive team environment
How to apply:
If you are passionate about supporting small charities and have the organisational skills to help deliver crucial services, we would love to hear from you. This is a fantastic opportunity to contribute to an organisation that plays a vital role in empowering small charities. Apply today to make a difference!
As leading charity recruitment specialists and a certified B Corp™, Harris Hill is committed to high and ever-improving standards of equitable and inclusive recruitment. We actively welcome applications from all sections of the community regardless of age, disability, gender, race, religion, sexuality and other protected characteristics.
Thank you!
Actively Interviewing
This organisation is scheduling interviews as applications come in. They're ready to hire as soon as they find the right person. Don't miss your opportunity, apply now!
To run the next rounds of our 2½-years old Grantmaking Training program, we are looking for a Philanthropic Programs Director to continue finding, training, and advising funders in setting up their grantmaking for maximum impact. In addition, you will provide strategic oversight and guidance to the funders in our five funding circles, collectively distributing $5-10 million annually.
IMPORTANT: This is a summarised version of the job advert for CharityJob's purposes. Clicking 'Apply' will take you to the complete and detailed version on our website, where you'll also be able to apply.
ABOUT THE ROLE
As Philanthropic Programs Director, you will lead and keep developing AIM's Impactful Grantmaking training program and oversee our five funding circles. Your primary responsibility will be outreach, program facilitation, and hands-on philanthropic advising for the twice-annual 9-week cohorts of funders giving over $1M annually.
This is a fairly senior position with high stakes, a lot of potential for development, and outstandingly high potential for impact, and thus best suited to an individual with at a minimum 3-5 years of experience and some deep prior expertise in the philanthropic sector.
You will work closely with the Philanthropic Programs Manager in a two-person program team. You will decide collaboratively at the start of your tenure how to divide and/or share responsibilities in the categories below, as well as how to take care of operations and ad hoc tasks and projects.
KEY RESPONSIBILITIES
Program Facilitation (~40%)
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Deliver program content in an engaging and accessible manner
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Develop weekly lesson plans and discussion topics for a 9-week program Zoom calls
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Conduct thought-provoking and productive 1:1 coaching sessions with participants for 30 minutes weekly throughout the program.
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Prepare for and run the weekly group calls going through topics covered in our foundation handbook
Outreach and Public-Facing Work (~30%)
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Conduct regular calls with philanthropists, advisors, and other philanthropic professionals to maintain a strong presence in the sector
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Serve as the initial point of contact for new funders interested in or referred to the program, effectively communicating its value without being overly sales-oriented
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Scope and test the best ways to find new prospective participants who would benefit from our program and cause a large amount of impact
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Ensure each cohort has a minimum of 5 participants contributing an average of $1M+ each annually
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Maintain visibility of the program in philanthropic circles through activities such as article writing and regular engagement on philanthropy listservs
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Represent the AIM Grantmaking program at a minimum of two conferences annually and at local philanthropic events in your area
Community Engagement (~15%)
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Foster relationships with our community of 30+ alumni and extended network of funders
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Provide strategic oversight and guidance to funding circle co-chairs, serving as a valuable resource and goal-setter
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Organise regular alumni catch-up calls for the entire community
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Collaborate on planning the grantmaker meetup component of annual AIM network in-person gatherings
Grantmaking (~0-10%)
- For the right candidate, there could be an opportunity to be personally responsible for regranting a sizable amount of money via our five funding circles across some of their five cause areas (global health & development, meta charity, mental health, animal welfare, and AIM seed network)
Program Operations Support (~10%)
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Contribute to iterative improvement of program content, adapting based on feedback, evaluation, and tailoring for the upcoming cohort composition
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Collaborate on revising the program handbook to better serve future cohorts and benefit the broader philanthropic sector
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Ensure the Philanthropic Programs Manager receives adequate management, support, and oversight to maintain program momentum
FUTURE GROWTH TRAJECTORIES
This is a senior role within AIM, but future growth and expertise development trajectories for excelling hires could look like:
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Becoming an expert in understanding the philanthropic landscapes in different cause areas, from central funding bodies, key stakeholders and actors, to core methodologies and strategic issues in the space and its related communities
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Becoming adept at small group and individual-focused (U)HNWI teaching, coaching, and advising, acquiring experience working with a wide range of individuals with different backgrounds, interests, approaches, and cause areas
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Focusing on building out a strong philanthropic network to find program participants, being able to bridge and connect a wide range of individuals and organisations across interest areas and geographies and enabling them to strategically increase their impact
ABOUT YOU
We're seeking a versatile professional capable of delivering high-quality work across a diverse range of tasks in high-stakes contexts. The ideal candidate will bring existing expertise in some areas while demonstrating a willingness to learn and excel in less familiar domains. You should consider yourself a philanthropy generalist to some extent, with the ability to quickly adapt and improve in new areas of responsibility.
The ideal candidate is a people-oriented mid-level to senior-stage professional (3-5+ years of experience) with extensive knowledge of philanthropy and a deep alignment with AIM's vision for a thriving, collaborative, effectiveness-focused philanthropic sector.
Strong and even ideal candidates will meet many (but not necessarily all) of the criteria below. We encourage you to apply even if you do not meet all of the listed characteristics. In the past, we've offered positions to applicants who demonstrated strong overall potential, providing training to address skill gaps. We prioritise high general ability, a strong work ethic, and alignment with our values, methods, and approach to maximising global impact over specific prior work experience or backgrounds. We sketch a picture of potential ideal candidates to give a more concrete sense of what particularly strong candidates might look like, not to discourage interested applicants.
A strong candidate is:
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A natural people person: Thrives on interpersonal interactions, both in-person and via digital platforms like Zoom. Naturally engages and excites conversation partners and knows when to speak and when to listen.
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Ideal - prior experience in people-facing roles like advising, consulting, or management
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A passionate philanthropic change-maker: Prior experience with the philanthropic sector, dedicated to improving its impact, and finding fulfilment in helping funders achieve their desired goals. Keen to learn the specific features of multiple cause areas of grantmaking.
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Ideal - prior experience in a relevant profession, such as (U)HNW advising, grantmaking, or research; prior experience with grantmaking in the evidence-based philanthropic landscape, such as in international development, the farmed animal welfare movement, and/or in the effective altruism community.
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A quick and flexible multi-context thinker: Capable of quick, agile thinking when faced with challenging questions, responding confidently and persuasively to inspire participant action. Able to consider multiple perspectives and navigate different worldviews.
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Ideal - prior experience interacting with key decision-makers in high-stakes contexts, either as a peer or in an advisory capacity. For example, this could be in a consulting, fundraising, or grantmaking capacity with HNWIs or C-level executives
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A skilled facilitator: Able to create and communicate content in engaging and effective ways. Notices when a participant is less engaged and bring them into the conversation, while able to smoothly direct conversations towards topics that are the most productive for the group and is confident interrupting people when needed.
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Ideal - someone with experience in teaching, facilitation, or educating, particularly in semi-formal settings
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An altruistic team player: Enjoys collaborative project work and is adept at both giving and receiving constructive feedback. AIM and our programs and funding circles are all cooperative environments that place impartial impact above individual success.
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Ideal - proven motivation to work in philanthropic, non-profit, or social domains, i.e., prior work or engagement with spaces aimed at improving the world
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Willingness to work in person from London (visa sponsorship and moving costs support provided)
WHAT WE OFFER
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A job with a large, tangible impact on the world - your work will attract and select the founders of new field-leading charities and for-profit companies, as well as high-impact researchers and AIM staff
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High levels of intellectual challenge, autonomy, variety, and learning on the job
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An informal, fun, warm, and supportive work environment with high talent density. Our office in East London houses about 50% of our staff, dozens of charity founders and staff, and hosts a range of co-working opportunities and social events for the wider impactful entrepreneurship London community
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Become a part of our international network of ambitious, driven entrepreneurs and highly talented philanthropic professionals
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A true start-up culture, including low bureaucracy, a quick and collaborative work spirit, and high levels of talent density
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Significant opportunities to attend events and conferences to represent AIM, including international travel
BENEFITS
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A flexible working schedule, 30 paid days off per year, and unlimited sick leave
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UK visa sponsorship, if needed, as well as support with moving costs if relocating to London
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An annual costs-covered retreat to bring our whole team together to celebrate our achievements
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A workspace in our vibrant central London office, which is a hub for our program alumni and high-impact organisations/professionals
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Parental, dependents, and compassionate leave schemes
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A range of other benefits, including a payroll giving scheme, staff tenure donation scheme, contributions towards professional development and IT costs, and a workplace pension
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We are open to discussing specific personalised perks or benefits that may enhance your work experience
APPLICATION PROCESS
Our application processes aim to be highly predictive, time-effective, and informative for you. Our process consists only of stages that our best evidence suggests are predictive of success on the job (such as test tasks) rather than more common but less predictive stages (such as cover letters). We only invite candidates to the next stage if we think they have a good chance of passing it, and take care to choose tasks and interview questions that will also give you a good sense of the role and our culture.
Applicants will be asked to complete the following stages:
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Submitting our general application form (30 minutes to 1 hour),
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A general test task (2-3 hours) with the top 10 to 30 candidates,
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An initial interview (15 minutes) with the top 10-20 candidates,
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A test task simulating the work you would do in your role (2-3 hours) with the top 5-15 candidates,
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A final, more in-depth interview (~60 minutes) with the final 2-5 candidates.
We will also conduct a reference check before making an offer. Each stage typically takes 1-2 weeks from the end of the application deadline, and we hope to make an offer within ~8 weeks of the application deadline. Ideally, the candidate will begin onboarding as soon as possible after an offer is made. We strongly prefer candidates to join the team by January 2025, but we would consider a different date for an ideal candidate.
Registered Charity
21 - 50
We help you find and transition to a high-impact career with comprehensive support, removing barriers and accelerating your journey to maximize good.
Thank you!
Head of Devolved Nations and Divisions
£57,869 - £63,540 pa, plus excellent benefits
London (including flexible working)
Full-time, permanent
We are looking to appoint a dynamic, diplomatic, and driven individual to help lead the work of the teams that support our members in the UK with their professional development.
Reporting to the Director of Professional Standards you should have excellent line management skills, be highly articulate and have a strong understanding of membership engagement within a professional membership organisation, as well as understanding of the political, educational and legislative landscapes in England, Northern Ireland, Scotland and Wales.
We need a thoughtful and confident individual to lead and support a large team delivering a busy and diverse portfolio. We only recruit the best and in return for your commitment the College offers an attractive salary and benefits.
The College values a diverse workforce and welcomes applications from all sections of the community, reflecting the population it serves.
We are committed to building and maintaining an inclusive and supportive culture, a place where we can all be ourselves and succeed on merit. We aim to promote a more inclusive environment, which attracts all candidates and signals our commitment to celebrate and promote diversity.
We will provide appropriate reasonable adjustments for candidates who may have a disability.
We only recruit the best and in return for your commitment the College offers an attractive salary and benefits.
We operate a hybrid working model of on-site and working from home/remote, which helps to ensure a flexible work life balance.
We welcome applications from all sections of the Community.
The Royal College of Psychiatrists is the professional membership body for psychiatrists and promotes excellent care for people with mental illness. It has 19,000 members and engages with government and the media as the leading voice of the UK’s mental health services. The College is a values-based organisation and, in 2019, was named Charity of the Year in the European Diversity Awards.
Closing date: 28 October 2024.
Interviews: 12 November 2024.
Thank you!
Summary
JOIN OUR TEAM AS A PEOPLE SYSTEM SUPPORT
ABOUT THE DEPARTMENT
The Data Services team is one team with four functions; Data & Analysis, Data Operations, Information Governance and Partners & Projects. Functional leaders work closely together to ensure a team approach is adopted, utilising skills from across the functions to solve problems and innovate together.
The Partners and Projects function will maintain the business planning for Data Services as a whole and is the gateway for new work. Working with the functional leaders the Partner and Projects function will make decisions on how best to resource projects by either using existing resources if capacity allows or signposting to external quality providers.
ABOUT THE ROLE
The People Systems Support Team requires a permanent member of staff to provide support to our People Systems including Oracle, CMS, Pathways and future planned systems as they come online. They will play an active role within a customer-focused support team and will forge working relationships with NCIs and the Diocese.
The support analyst will provide day-to-day operational and help desk support for People System activities. The support analyst will also support the Team Leader in developing relationships with internal teams and customers in setting processes and standards for the deployment, tracking/reporting, and maintenance of data and content within the people system. They will work with the wider Data Services team to troubleshoot and resolve operational issues that arise and work with Diocesan Operational Users and staff to maintain data accuracy and integrity.
Core Responsibilities
- Assist with wider Data Services team to troubleshoot and resolve operational issues that arise and work with Diocesan Operational Users and staff to maintain data accuracy and integrity.
- Assist the Team Leader in delivering training to enable users to develop skills in effectively using the People System, CMS and Pathways.
- Provide troubleshooting and support for issues and questions related to the people system, its users, and its content, escalating with managed service providers and developers, as appropriate.
- Delivery of virtual and in-person support and training to users, as well as raise & monitor Oracle Service Requests.
Key Role Requirements
- This a remote role and occasional visits to Church Housse is required for infrequent face-to-face meetings 1-2 days per month.
ABOUT YOU
The Church of England is for everyone and we want to reflect the diversity of the communities we serve across the whole country. Therefore, while of course, we welcome all applications from all interested and suitably experienced people, we would particularly welcome applicants from UK Minoritised Ethnicities (UKME)/Global Majority Heritage (GMH) and other under-represented groups.
Please refer to the Job Description for more information about the role and person specification.
WHAT WE OFFER
Your Salary
- A salary of £38,918, plus age-related pension contributions between 8-15% of salary. We will also match any pension contributions you make up to an additional 3% of your salary.
Your Benefits:
- 25 days annual leave (increasing to 30 days within 5 years) plus eight bank holidays and three additional days (pro-rated if working part-time).
- We welcome all flexible working arrangement requests. This is looked at in a case-by-case scenario and if this fits within the department's needs. We try to be as flexible as we can in your work pattern to support you with other commitments, and to give a good work-life balance.
- We offer many services and initiatives under our Family Friendly Programme, some of these include enhanced Maternity Leave initiative, Adoption leave, Paternity Leave, & Shared Parental Leave. Structured induction programme and access to a range of development opportunities including apprenticeships
- Access to Occupational Health, and an Employee Assistance Programme
- Access to the Department of Education Restaurant and Westminster Abby with a plus-one guest.
- Apply for eligibility for an Eyecare voucher.
- Opportunity to the Civil Service Sports & Social Club, and get involved in a range of staff networks, groups and societies.
ABOUT THE NATIONAL CHURCH INSTITUTIONS
The National Church Institutions is a hybrid working organisation comprising a wide variety of teams, professions and functions that support the mission and ministries of the Church of England in its vision to be a church, centred on Jesus Christ, for the whole nation - a church that is simpler, humbler, bolder.
We Include. You Belong.
Our Belonging and Inclusion Strategy aims for everyone in the National Church Institutions (NCIs) to feel that they belong, and are valued for who they are and what they contribute. Together, our people contribute in different ways towards our common purpose, whichever NCI they work in and whatever their background.
Living out our values in all that we do, we:
- Strive for Excellence
- Show Compassion
- Respect others
- Collaborate
- Act with Integrity
We believe our commitment to belonging and inclusion fuels our progress and drives us forward. The NCIs are a safe, inclusive workplace for people of all backgrounds and walks of life. We welcome applications from people of all faiths and of no faith. We want to encourage applications from a diverse group of people who share our values. We welcome applicants from UK Minoritised Ethnicities (UKME)/Global Majority Heritage (GMH) and other under-represented groups.
As users of the disability confident scheme, we guarantee to interview all disabled applicants who meet the minimum criteria for the vacancy.
Vacancy Application Closing Date - 31 October 2024
Interviews will take place the week commencing 04 November 2024
To find out more about this role, please contact Jessica Cook, at for an informal chat.
Please note: You must have the right to work in the UK to be considered for the role.
Thank you!
Actively Interviewing
This organisation is scheduling interviews as applications come in. They're ready to hire as soon as they find the right person. Don't miss your opportunity, apply now!
Evolve, a leading mental health counselling charity, is seeking a part-time administrator receptionist, to be the first point of contact for clients seeking our non-emergency professional mental health counselling services.
The postholder will manage phone calls and web enquiries through to successful conclusions via our Head of Counselling and their team of over fifty counsellors, creating and maintaining client records with Charitylog – a client records management system.
They will be the key source of information and support for this team of counsellors, who all work remotely currently across greater Cambridgeshire, Northants, and Peterborough areas, making sure they have all necessary support and information for their roles.
Our administrator will also organise and manage all other corporate information for the Trustee Board, the CEO, and their leadership team plus our volunteer staff – building an effective ‘memory’ for Evolve and helping us to grow and support more people.
More than a conduit for enquiries, the successful applicant will be initiative-taking and self-directing, taking immediate action and ownership of their tasks and ensuring 100% completion. A high degree of professionalism, and a regard for boundaries and confidentially are essentials, as is resilience for a sometimes-challenging role at a time of change and growth in Evolve. Strong abilities in the use of IT and especially records management systems are vital for this post.
Please refer to the attached Job Description & Person Specification for full details of this role. We are wanting to make an appointment very soon and will review applications (CV plus covering letter addressed to the CEO) as they come in. Interviews will be via Teams, in two stages.
To apply, please submit your CV and a covering letter of no longer than one page, outlining why your skills and experience match the requirements of this role. Please note, applications submitted without a covering letter will NOT be considered.
The client requests no contact from agencies or media sales.
Thank you!
We're looking for a driven, hard-working, and determined Quality & Safety Officer to join our Head Office in Islington.
£30,000 per annum, working 35 hours per week. Benefits include 25 days Annual Leave, pension schemes, staff discounts, healthcare and career progression.
Want to feel like you're making a difference? You'll feel at home here.
Making you feel at home here means helping you thrive in every way. That's why we offer a wide range of benefits, award-winning Learning & Development and a culture that welcomes all. These aren't token gestures - we've thought long and hard about how best to support our team. After all, our people are doing something amazing: helping to transform lives every day.
Look Ahead Care and Support own and manage a mixed portfolio of properties across London and the Home Counties. The organisation accommodates customers with a range of support needs. We require a driven, hard-working, and determined individual who can work alongside central teams ensuring they are working effectively.
The post holder will provide practical, analytical and administrative support to the different functions within the customer experience directorate. This includes working closely with the Senior Health and Safety Manager to process relevant documentation, policies, and procedures.
The role will take responsibility for the administration and maintenance of the incident and investigation system (RIVO) and will liaise with the Safeguarding Manager on making sure all required actions are followed up. The role also will lead on the administration of the Quality Management System (QMS) and following up on any actions which follow Quality Audits across services. The role will also have responsibility for following up on non-conformance across the different systems, and produce regular reports with available data.
In addition to your application, please include a one page written statement explaining how you meet the requirements of the role and job spec. Please include examples from previous jobs, voluntary work, academic institutes or any secondments undertaken.
Please email your personal statement
For a full job description, please visit our website jobs.lookahead.org.uk and search for the reference REQ005801
All applicants must be legally eligible to work in the UK by the start of employment as Look Ahead are not able to offer sponsorship.
What you'll do:
Assist with the management of the Look Ahead Health & Safety risk register and annual action plan.
Assist with occasional health and safety and quality audits to gain experience of operations in the field.
Champion the Health & Safety and Safeguarding departments intranet page and document control
Champion the RIVO system, ensuring incidents are reported correctly and manage the follow up actions.
Identify internal themes, trends and good practice emerging from incidents, quality reports and health and safety alerts
Manage the mailboxes across the teams, including H&S, Safeguarding and Quality, responding to any email queries and register this information for further investigation.
Support the processes Look Ahead needs to meet its statutory obligations in all areas pertaining to health, safety, and welfare at work, including statutory training and reporting.
Assist the Senior Health & Safety Manager in co-ordinating the administration and development of health & safety policies, systems of work and procedures.
Analyse and collate the results of Quality visits across the organisation, monitoring the return of improvement plans and self audits.
This is not an exhaustive list of all the duties and responsibilities that may be required from time to time and is subject to change in accordance with the needs of Look Ahead
About us:
Look Ahead is a leading, not-for-profit care and support provider in London and the South East. Our vision is to build better lives through social care and housing in local communities. As an organisation we deliver over 120 services, providing support to around 6000 customers each year. Our mission is to co-design and deliver services that offer innovative social care solutions and support people to thrive. We work across mental health, homelessness, young people and learning disabilities so there are plenty of opportunities to grow and progress your career with us.
We have a strong social purpose and we live and work by our values: We focus on Excellence and innovation. We are Caring and Compassionate. We are Inclusive and Trusted. We work in Partnership and are One-Team.
Look Ahead is committed to safeguarding and promoting the welfare of children and adults at risk, and expects all employees, workers and volunteers to share this commitment. If your application for this role is unsuccessful, but we feel that you would be suitable for another role, we may contact you to discuss alternative opportunities. If this occurs you would not need to submit another application for the alternative role. We reserve the right to close this advert early if we are able to appoint to the vacancy before the advertised closed date. We are committed to diversity and inclusion at work and are accredited with Silver in the Inclusive Employers Standard 2021. We are a proud member of the Employers Domestic Abuse Covenant and encourage applications from a diverse range of applicants of all backgrounds.
Thank you!
Our ideal candidate will be a digital expert. You might have experience from the public, private or third sector or as a freelancer.
You will understand audiences and be a great writer for digital channels. You will be at home with the technical jargon of the digital world but be able to interpret and translate this for colleagues across the charity, cutting through piles of data to spot what is important.
This is a revamped, highly rewarding role, reflecting a renewed emphasis that we place on our paid media, and your work will be transformational working within a friendly and hardworking team committed to keeping children safe from sexual harm.
Safeguarding
We are committed to safeguarding and protecting the vulnerable adults, children and young people that we work with. As such, all posts are subject to a safer recruitment process including the disclosure of criminal records and vetting checks. We ensure that we have a range of policies and procedures in place which promote safeguarding and safer working practices across our services.
Equality, diversity and inclusion
We believe in creating a positive environment where our differences are respected and each of us feels valued for our contribution. Showing respect and consideration to all is part of our values and at the core of our culture.
As an inclusive employer, all qualified candidates will be considered regardless of race, ethnicity, religion or belief, age, socioeconomic background, gender identity or expression, sexual orientation, pregnancy and maternity and caring responsibilities, marital status, nationality and disability including invisible disabilities and neurodiversity. As part of our safer recruitment process we actively remove bias from applications i.e applications are anonymised prior to sharing with the recruiting panel and equal opportunity monitoring forms are removed from applications on receipt and retained by HR for analysis reporting.
Registered Charity
101 - 500
To prevent child sexual abuse and exploitation
The client requests no contact from agencies or media sales.
Thank you!
Marie Curie is the UK's leading end-of-life charity. We are the largest non-NHS provider of end-of-life care in the UK, the only provider across all 4 nations, delivering community nursing and hospice care across the country, while providing information and support on all aspects of dying, death, and bereavement. Our leading research pushes the boundaries of what we know about good end-of-life, and our campaigns fight for a world where everyone gets to have the best possible quality of life while living with an illness they're likely to die from.
We want a different society than the one we live in now. Our mission for the next five years is to close the gap in the number of people missing out on what they need at the end-of-life, through 3 ways:
- Growing and transforming our direct care and support
- Delivering more practical information and support
- Leading in shaping the end-of-life experience
This is a senior role within our People & Organisational Development directorate. Reporting to the Associate Director, People Operations you will play a key role in supporting Marie Curie's 5-year strategy by enabling employees to focus their time on patients and services by implementing efficient, prompt, automated and human-focused processes across data, systems, administration, payroll and audit.
Your Role:
- Overall Direction and Development: Leading the payroll team, you will ensure efficient and accurate payroll processing.
- Strategic Planning: You will have the opportunity to develop and execute payroll strategies to align with organisational goals.
- Compliance: You will ensure adherence to all payroll-related financial, legal and corporate compliance requirements.
- Leading and driving improvement. You will understand organisational impacts and create and encourage a culture of continuous improvement.
Additional Criteria for Success:
- Proven track record in payroll management, preferably in a large and complex organisation (e.g. commercial, audited environments private or public sector). This should include operational management of service delivery to a diverse customer base.
- Strong payroll legislation knowledge.Including payroll laws and regulations, tax compliance, pensions, statutory payments and employment law. Associated audit and risk experience is a must.
- Payroll systems expertise. Highly proficient with payroll software (Oracle and/or Zellis is highly desirable). Advanced Excel is additionally required.
- Demonstrable experience managing and developing a team, with strong performance management and coaching/development skills.
- Project management experience. Proven achievements in leading payroll-related projects, such as systems implementations or process improvements.
- Strong ability to identify, assess and solve payroll-related issues with a proactive and strategic approach.
- Results oriented with a positive outlook, high level of motivation, enthusiasm and dedication to the mission and goals of Marie Curie.
Contract: Permanent
Salary: £65,000 - £70,000 pa dependent on skills, knowledge and experience.
Location: Home-based within the UK, with ad-hoc travel to London and Birmingham required.
Application & Interview Process
As part of your online application please submit your CV plus a cover letter outlining your interest in/suitability for the role.
Close Date: Sun 20th October
Benefits you'll LOVE:
* Flexible working. We're happy to discuss flexible working at the interview stage.
* 25 days annual leave (exclusive of Bank Holidays)
* Marie Curie Group Personal Pension Scheme (we will match your contribution up to 7.5%)
* Loan schemes for bikes; computers and season tickets
* Continuous professional development opportunities. We can consider financial support for HR/payroll-related qualifications for this role.
* Industry-leading training programmes
* Wellbeing and Employee Assistance Programmes
* Enhanced bereavement, family friendly and sickness benefits
* Access to Blue Light Card membership
* Subsidised Eye Care
Marie Curie is committed to its values, which underpin our work. We take stringent steps to ensure that the people who join our organisation through employment or volunteering, are suitable for their roles and are committed to safeguarding all our people from harm. This includes our staff, volunteers and all those who use or come into contact with our services. We are dedicated to creating not just a safe place to work but also a supportive and rewarding one.
We are committed to a world where everyone can thrive and fulfil their potential. We are devoted to the social justice imperatives and organisational benefits of full diversity, inclusion and equity in the workplace, and are a Stonewall champion. We actively encourage and welcome applications from candidates of diverse cultures, perspectives and lived experiences.
We're happy to accommodate any requests for reasonable adjustments. Please find our contact details on our website.
Thank you!
Can you make a BIG difference to children in care?
We are keen to employ TWO full-time Practitioners –working daytime shifts between 8am to 8.30pm.
Children & Young People’s Residential Practitioners
Salary: £27,400 to £29,000 pa + benefits (based on a 36-hr working week)
Location: Working exclusively at our all-female Children’s Home, Yvonne House, SW8 (Zone 2)
Hours: Full-time, shift work
The setting is an all-female Children’s Home for 13-to-17-year-olds.
Ideal candidates will join a strong team of Practitioners who put love and kindness into everything they do.
We are passionate about learning and development and committed to providing an outstanding experience for all staff. After completing your probation, we’ll enrol you on a Diploma programme and give you the time, support and incentives to succeed.
Practitioners typically work at least two 12-hr shifts pw, one 8hr shift, and attend team meetings, training, and group thinking space on Fridays from 9.30am to 12.30pm. The total number of working hours is 36 hrs pw. 4hrs per week are allocated to self-study to support the successful completion of your probation and, once enrolled, the Children and Young People’s Practitioner Diploma (Level 4).
Do you have?
- Some experience of working with children and/or young people - e.g. mentoring, coaching, teaching.
- Key qualities that enable good relationships – e.g. warmth, kindness, humour.
- Strong values and a commitment to inclusion.
- An ability to understand, recognise and respond appropriately to risk.
- Ambition matched with a desire for professional development.
You will collaborate on plans to support their health, education, social, and day-to-day needs including the promotion of sports, culture and arts activities and interests. This is an important and significant role in helping children, who have experienced adversity in early life, thrive and fulfil their potential.
Please note that only women are eligible to apply for the Residential Practitioner position at our all-female unit, under Section 7(2) (b) of the Sex Discrimination Act 1975.
Salary & Benefits
We believe all staff should be paid well for work that delivers excellent services and changes the lives of young people in and leaving care.
As a result we offer:
- Competitive Sector Salary (including options to flex working hours up or down) + Work Related Travel + Pension Contribution
- Generous Annual Leave - 37 Days pro-rata, including Bank Holidays.
- Wellbeing Budget (£25 per month for all staff to encourage self-care)
- Monthly wellbeing time
- Training and Support – online modules, group training and personal training budget
- Line Management and Therapeutic 1:1 Supervision, and Therapeutic Group Supervision monthly
- Employee Assistance Programme
- Cycle to Work Scheme
Appointment Timetable
Apply by: As soon as possible
Interviews: From 4th to 15th November
Start Date: December 2024
Interested?
If you would like to find out more, please click the apply button. You will be directed to our website to complete your application for this position.
Inclusion and Equality
We are committed to embedding inclusive practices, promoting equality and valuing diversity in all of our activities. We understand and acknowledge the positive benefits that this commitment will bring to the young people we support, our staff and our partner organisations.
We are striving to be an employer of choice for all and take measures to ensure that Young Futures is attracting recruits from the most skilled and committed people regardless of their background. Whilst we can already be proud of some examples of excellent practice, we are not complacent and recognise that we can always do better.
No agencies please.
Thank you!
Interim Finance Director
Location: London – Hybrid (flexi)
Hours: Part time, 3 days per week
Contract Type Fixed Term Contract – 6 month (commencing Jan 2025)
Salary: £75,000 - £85,000
Reporting to the CEO, the Finance Director will be part of In Kind Direct’s leadership team and contribute to the overall leadership, strategic direction and decision-making of the organisation.
Do you believe that everyone should have access to life’s essentials & that no usable product should go to waste?
You will be joining an inspiring peer group and wider team committed to this mission. You will also work closely with the Board of Trustees for In Kind Direct and In Kind Direct International, a diverse and high-profile group of individuals who bring a wealth of knowledge and passion to help drive our strategic objectives and achieve our impact goals for 2025 and beyond.
Specifically, you will lead the development and performance of financial strategies that enable long-term financial sustainability and efficient operations of the organisation, all with the focus on delivering greater impact to those we serve. You will advise the CEO and Board on these strategies, including working with the Partnerships and Impact Director and Commercial Director to set the philanthropic and commercial income strategies.
The Finance Director will also be responsible for implementing and developing financial planning, budgeting and forecasting to support IKD’s decision making for increased impact and improve IKD’s effectiveness and efficiency. This includes responsibility for the development and maintenance of the internal finance controls, policies, procedures and systems. Finally, you will also lead decision-making on investments, reserves and the management of financial strategy and risks, taking into account our approach to sustainability. Previous experience in eCommerce and distribution will be a significant advantage given the innovative In Kind Direct model.
Skills and experience you will bring
• Experience working at FD level with in-depth knowledge of financial and operational management, ideally including relevant experience within the charity sector.
• Strategic thinker experienced in collaborative strategy development.
• Innovative, curious and rigorous - able to find strategic solutions and work at pace to support commercial and operational decisions [CW5] with modelling that drive greater impact.
• Fully qualified finance professional (ACA, ACCA, CIMA or equivalent)
• Understanding of Ecommerce and distribution is highly desirable.
• Wide experience of business planning, functional development and performance reporting, including to the Board of Trustees.
• Experience managing outsourced finance teams desirable.
• An experienced leader with a track record of delivering ambitious goals, bringing together diverse, inclusive, high performing teams.
• Equally adept at and enthused by engaging in strategic decision making and rolling up their sleeves to get involved in the day-to-day delivery of In Kind Direct.
• Values-driven with exceptional integrity and committed to our other core values of innovation, kindness and togetherness.
• Knowledge and experience of tax and accounting regulations. Knowledge of the charity sector desirable.
• Demonstrably committed to equal opportunities and anti-discriminatory practice and promotes diversity.
About In Kind Direct
Who we are
We are a UK charity that works with charitable organisations and companies to ensure everyone has access to the products they need to live well.
What we believe
Everyone deserves access to life’s essentials and no usable product should go to waste.
Our Purpose
We create powerful partnerships, enabling more communities to thrive.
What we do
We distribute products including personal hygiene, household, clothes, toys and technology, donated by manufacturers and retailers, to charities, community groups, food banks and schools across the UK.
We are currently supporting 500,000 people each week. In 2023 we unlocked over £25m in savings into the voluntary sector. This helped charitable organisations meet the increasing need in their communities, at a time when their own resources are stretched.
Our role
We are a practical response to the widening gap in society. We help meet today’s need and use our insights to reduce tomorrow’s. 2024 is the fourth year of our ambitious five-year strategy to triple our impact
Our impact
Since being founded in 1996 by HM King Charles III, we have distributed £359m of essential products, diverted 38,652 tonnes from waste, and supported over 15,000 charitable organisations.
Our values
We work with kindness, togetherness and integrity, driving innovation
Working at In Kind Direct
• We are an equal opportunities employer and support our team to succeed in their roles through training, adaptations, flexibility in working, and a range of policies to support people in their personal, family and care responsibilities. We have just been recognised and accredited as a Great Place to Work.
• We seek to challenge discrimination and are committed to our values of kindness, togetherness, integrity, and innovation. We are on an organisational journey to achieving our EDI vision and welcome any questions about our progress and aspirations. We especially welcome applications from anyone with lived experience of being on low income or working with smaller charitable organisations. We will meet all reasonable expenses and will support anyone invited to interview to be able to participate.
How to apply
To apply, please use the application link, complete a short application form, upload your CV, and a brief supporting statement (max. 500 words). We will also request an Equality Monitoring Form. Applications submitted without a supporting statement may not be considered.
The deadline for applying for this role is Wednesday 30th October.
You may also have experience in the following: You may also have experience in the following: Financial Controller, Finance Manager, Group Controller, Management Accountant, Chief Accountant, Finance Director, Finance Controller, Company Accountant, Group Accountant, Finance Accountant, Financial Accountant, Qualified Accountant, Legal Finance etc.
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