Office Jobs

Our Office & Facilities Manager will combine hospitality with facilities management to create a place experience that increases collaboration, boosts productivity and creates deeper connection with colleagues and guests alike.   In this role, you’ll create a warm, welcoming and inspiring environment which brings our vision to life and enables our mission and strategy. As our primary point of contact for all things related to our office, you’ll help bring our values and culture to life within the physical space, empowering colleagues to work effectively and welcoming guests into a setting that deepens their relationship with us.

This is a role for someone who takes pride in creating and maintaining a place where people feel inspired, supported, and valued—a person who sees our office as a key asset in our ministry and is passionate about making it the best it can be.

As a result of our Christian ethos, this post is covered by an Occupational Requirement (OR) under Part 1 of Schedule 9 to the Equality Act 2010. The successful applicant will be expected to be a practising Christian and to clearly demonstrate a personal commitment to the mission, principles, values and practices contained in our Ethos Statement, by:

· Active membership of local church congregation.

An understanding of the faith aspects of the work of Christian charities, including the preparedness to pray with colleagues, where appropriate.

You’ll have a passion for organising and a flexible approach. You will help ensure that meetings and events take place in suitable venues, at convenient times, and are accurately minuted. You’ll liaise with the external premises facilities team as and when necessary to ensure the smooth and safe running of the office environment. You’ll also act as the main point of contact for external contractors such as our phone/ internet providers. 

You’ll support the CEO with diary management and help us ensure Board meetings, volunteer events, and staff meetings/activities take place throughout the year. Our Board meet six times a year on a Tuesday evening, so you’ll need to be available for those.

HR & Office Administrator

Hours: Part-time, 21 hours a week

Salary: £35,418 - £39,146 (pro rata)

Contract: Permanent

Location: London (with hybrid working options)

 Are you an organised, detail-oriented professional passionate about HR? Join CPAG as an HR & Office Administrator and become a vital part of our mission to end child poverty in the UK.

We operate a hybrid working system and would be happy to discuss any flexibilities required. CPAG is committed to equity, diversity and inclusion which you can read more about in the job pack.

For more information about this post and to apply download the HR & Office Administrator job pack and application form.

If you have questions or need specific arrangements or reasonable adjustments to take part in the selection process please contact us at the email address listed in the application pack.

Closing date for applications: 9am, Friday 17th January 2025

Interview will be held on: Week beginning 27th January 2025

A fantastic opportunity has arisen to play a vital role at Cure Parkinson’s, as our Office Manager. This role will be responsible for supporting a small but growing team, working together with a singular goal to fund Parkinson’s research to slow, stop and reverse Parkinson’s.

You will report direct to our CEO, as part of our dedicated, ambitious, and dynamic team, united by our common purpose. You will be a crucial support to the organisation, form warm and collaborative relationships with our management team and beyond. You will support our team, our office environment, governance, and our Trustee board, creating a working environment that empowers individuals and teams and helps us to accelerate our progress.

Would you like to work for a welcoming organisation whose focus is on making Leeds a better place for people to live and work in?  if so, this job may be for you.

Reporting to the Director, the role provides administrative support to Trust committees and groups, staff, volunteers, members and supporters and oversees the smooth running of the Leeds Civic Trust Office in the city centre of Leeds. You will often be the external face of the Trust, fielding phone calls and providing an initial response to email enquiries. This is a diverse, hands-on role which requires professionalism, interpersonal skills, energy and attention to detail.

You will manage a busy and varied workload, determine your own priorities, be required to switch focus as the Trust responds to a new opportunity or demand.

The role is offered full time on a 35-hour week though we will consider a role at 80% full time for the right candidate. Due to the nature of the role, the successful candidate will be expected to be based in our Wharf Street Offices though occasional home working will be permitted.

Ten Ten Resources is an educational organisation that nurtures spiritual growth, personal development and social responsibility by sharing inspiring, creative content through a Catholic lens.

Working as part of a team of 12, the Office Manager is a key managerial role. You will maintain and improve office systems, processes and policies, ensuring that clients receive a high-quality service, and the remote working them is well-organised and efficient.

This role is offered full-time (5 days) or part-time (4 days).

***

SUMMARY OF RESPONSIBILITIES

• Systems | Manage, review and improve the use of our office systems
• Client Experience | Ensure excellence in our communication with clients
• Line Management | Line Management responsibility for two members of staff
• Team Organisation | Management of team matters
• Reports and Policies | Reporting to senior leadership and policy management
• General Admin | As required 

***

IN DETAIL

Systems

Improving the use of our systems including:

• HubSpot for marketing, communications and Knowledge Base

• Trello for project and process management 

• Clockify for time management and time off

• Google Drive for file management

You will propose and implement improvements, and train staff members in new and improved practices. Therefore, a previous knowledge of some of the systems we use is desirable, and a proven ability to understand and implement systems is essential. 

Client Experience

You will have responsibility for ensuring Client Experience across all communication channels including the website, email communication, telephone, knowledge base and chatbots.

As part of this, you will understand the role and responsibilities of the Office Administrator responsibilities so you can provide training, backfill and assist during busy periods. This includes:

• Resolving user-based queries

• Managing subscriptions and trial subscriptions

• Triaging communication to the relevant member of staff

• Improving and updating CRM data (eg school holidays, pupil numbers, etc)

In addition, under the guidance of the Leadership Team, you will organise, plan and implement the annual subscription process.

Line Management

You will initially have Line Management responsibility of the Finance Officer and Office Administrator. This includes bi-weekly one-to-one meetings, termly reviews, annual appraisals and adhoc meetings with reportees or the Leadership Team as required.

Team Organisation

You will have responsibility for managing various team matters. This includes, although is not exclusive to:

• Payment of goods and services

• Organising Team Gatherings and adhoc in-person meetings

• Remote planning of work events - eg film shoots, conferences

• Team training as required

• Ensuring staff have up to date DBS certificates

Reports and Policies

This includes:

• Producing reports for the Leadership Team regularly and as required

• Producing and updating company-wide policies, ensuring that they are fit for purpose

• Ensuring the Operations Manual is up to date and that department heads update the manual as necessary

General Admin

You will also have responsibility for General Admin tasks. This may include, although is not exclusive to:

• Receiving and triaging post

• Banking cheques

***

PLACE OF WORK

This is a home-working role. All home-working office equipment will be provided by the company as required.

In-person staff gatherings take place three times per year, requiring an overnight stay. Travel and accommodation are provided by the organisation. Additional in-person meetings may also be called as required.

We are seeking a motivated and experienced Shop & Post Office Supervisor to oversee the daily operations of our retail shop and Post Office at the prestigious Royal Hospital Chelsea. This role offers the opportunity to work in a historic and vibrant environment, delivering exceptional customer service to Chelsea Pensioners, staff, and visitors.

About the Role

As the Shop & Post Office Supervisor, you will manage the shop and Post Office operations, ensuring they run smoothly and efficiently. Responsibilities include:

• Supervising volunteers, providing training, and fostering a collaborative team environment.
• Maintaining compliance with Post Office protocols and ensuring transactions are processed accurately.
• Ensuring the shop is well-stocked, and visually appealing.
• Supporting stock management, online sales, and setting up pop-up shops for events such as the Chelsea Flower Show.

You will play a pivotal role in delivering a seamless and engaging retail experience while upholding the high standards of the Royal Hospital Chelsea.

What are we looking for?

Essential requirements include at least 3 years of retail experience, supervisory expertise, and proficiency with IT systems such as EPOS, ticketing, and Microsoft Office. The ideal candidate will be highly organised, detail-oriented, and able to prioritise tasks and support team members effectively. Experience in the heritage or visitor attraction sector would be beneficial and familiarity with Post Office procedures and online shop platforms are desirable but not essential, as training will be provided.

About Us.

The ethos of the Royal Hospital is one that puts a premium on selflessness and companionship.  Our values of nurturing belonging, respect individuals, encourage pride and enjoy life underpin that ethos. We are united in a shared purpose, living and working together and ensuring everyone has a place in our diverse social and military community.

The Royal Hospital Chelsea is dedicated to equality, diversity, and inclusion, where all backgrounds and abilities can reach their full potential. We pride ourselves on attracting a wide range of talent, removing potential barriers, and promoting equal opportunities. We know, the more varied and inclusive our teams are, the better our organisation will be for our community. 

We are looking for a part-time administrator to provide efficient and effective administrative support to the busy Treasury Office team. Duties include general office administration such as diary management, taking occasional minutes, ordering office supplies, posting merchandise orders and responding to queries received.  There will be a requirement to occasionally work in the evenings and at weekends for which overtime/TOIL will be paid.

What we need:

We need an experienced administrator with effective communications skills, a high standard of IT literacy and excellent attention to detail.  You should have proven experience of minute taking and financial reconciliation. Previous experience of working in a membership organisation is desirable.

About us:

Treasury Office is responsible for student admissions to the Inn; management of the Inn’s membership records; the Inn’s diary; the organisation of professional and social events; management of our publications, conservation of the Inn’s collection of paintings and silver and maintenance of the interior of the Treasury Building.

What we offer:

Salary is £15,000 (FTE £25,000) per annum, a generous non-contributory pension benefit, free lunches at work when the Inn’s kitchens are open, a taxed daily luncheon allowance provided when they are closed, season ticket loan or Cycle to Work scheme after passing probation and 25 days’ annual leave.

How to Apply:

To apply, please go to our website to download further information about the job and an application form.

Then, to apply please send your completed application form by 7th January 2025. CVs are not accepted.

The Inn welcomes all applicants, especially those from under-represented groups to apply. Please also complete the equality monitoring form – link is on our website.

Please note that applicants need to demonstrate they have the right to live and work in the UK.

If you have been shortlisted for interview, you will be informed by email. Regrettably, we are normally unable to acknowledge unsuccessful applicants. 

PA to the Dean & Office Administrator | Southwark Cathedral

Job Title: PA to the Dean & Office Administrator

Reports to: Dean of Southwark

Key Relationships: Dean of Southwark, Cathedral Clergy, COO, Chapter Members, Chapter Committee Members, Senior Management Team, Cathedral Staff, Contractors

Start date: As soon as possible

Salary: £31,000 FTE

Hours of work: 35 hours per week (excluding lunch breaks). Some flexibility will be required to allow attendance at evening meetings and events.

How to apply: Please submit a CV and Cover Letter (no more than two sides of A4) outlining your suitability for this role, with reference to the main duties and person specification below. The deadline is Monday 13 January 2025 at 12pm. 

Interviews: Week commencing 20 January 2025

Role Purpose

Southwark Cathedral has been a place of Christian worship for over 1400 years. Now it stands on the vibrant and exciting regenerated south bank of the Thames surrounded by cultural venues such as Tate Modern, Shakespeare’s Globe and Borough Market, the offices of major companies as well as schools and diverse residential communities. It is an inclusive Christian community that offers a welcome to all.

This is a key role at Southwark Cathedral supporting the Dean. This secretarial role will primarily feature management of a busy personal diary, correspondence and broader administrative support for the Dean in his capacity as Dean of Southwark, Chair of Chapter and CEO of the Cathedral.

The role holder will also support the Cathedral team as the Office Administrator – responsible for a range of office duties relating to staff wellbeing & socials, office equipment & spaces and the Cathedral’s general enquiries email address.

Main Duties and Responsibilities

For the Dean

• Manage the Dean’s diary: including making appointments, arranging meetings, scheduling preaching and other liturgical arrangements, programming annual schedules (such as Bishops Staff Meetings, chaplaincy and wider public commitments) - keeping Outlook diaries up to date with any changes and making travel arrangements;
• Prepare the Dean’s weekly diary file, including the preparation of any meeting papers or briefs for the week ahead;
• Provide administrative support for the Dean in relation to their attendance at meetings associated with the governance of the Cathedral, including Chapter, Finance Committee, Audit & Risk Committee, Nominations Committee, Fabric Advisory Committee and Board of Enterprises. This will include liaising with colleagues on the Dean’s availability for upcoming meetings, any research the Dean requires and preparation of paper packs for such meetings. Minute taking will not usually be required, but may be requested from time to time in liaison with members of staff usually responsible for the minutes;
• Draft, file and send outgoing correspondence on the Dean’s behalf and process incoming correspondence;
• Support the Dean in all their working relationships including building and maintaining excellent relationships with Chapter Members and Committee Members, the Bishop’s staff and with the wider Diocese, as well as with congregation members, neighbours, commercial partners, professional advisers and other third-party organisations relating to the Dean’s work;
• Set up meetings including room set up and refreshment provision as required;
• Assist the Dean with the processing of their expenses;
• Work with the Governance & Committees Manager on Gifts Registry declarations for the Dean;
• Provide administrative support to bodies the Dean chairs, e.g. Southwark Cathedral Development Trust, the Deans Fund and other Cathedral-associated bodies;
• Assist the Sub Dean and Precentor with administrative tasks as requested;
• Update the Cathedral database in support of the Dean’s work.  

Office Administration

• Receiving, distributing and responding to emails sent to the Cathedral’s general information email address;
• Ordering stationery, office equipment and consumables in line with the Cathedral’s approach to sustainability and ethical buying;
• Ensuring the Cathedral’s printing and franking equipment is kept fully functional, and liaising with our contractors when issues arise;
• Ensuring that the offices, reception area, print room, stationery area, staff kitchen and facilities are kept clean, tidy and supplied;
• Co-ordinating Staff Meetings, including booking suitable space and organising refreshments for the meeting;
• Organising staff social events, outings and meals;
• Providing administrative support on Cathedral projects as and when they arise.

General Duties and Expectations

• Provide general administrative assistance in the context of a busy office;
• Support other teams on an ad hoc basis when required;
• Promote the mission, purpose and values of the Cathedral;
• Ensure that the highest standards of professional performance are maintained & ensure professional skills are regularly updated through participation in training and development activities.

The main duties and responsibilities of your post are outlined in your job description. This list is not exhaustive and is intended to reflect your main tasks and areas of work. Changes may occur over time and you will be expected to agree any reasonable changes to your job description that are commensurate with your salary and in line with the general nature of your post. You will be consulted about any changes to your job description before these are implemented.
 

Person Specification (E) = Essential (D) = Desirable
 

Skills & Aptitudes

• Excellent verbal communication skills, including a friendly & efficient phone manner (E)
• Excellent interpersonal skills and an ability to communicate with a wide range of stakeholders (E)
• Able to maintain confidentiality at all times (E)
• Strong writing skills (E) 
• Able to manage the formal processes of meeting in a proactive way (E)
• Proficient with MS Office, including Outlook, Word, Excel & PowerPoint (E)
• Well organised, with good prioritisation skills (E)
• Organised approach to physical and digital filing, naming & storing of documents (E)
• Able to take ownership of tasks & complete them with minimal supervision (E)
• Able to draft agendas and papers from an outline brief (D)

Knowledge & Experience

• Experience of working in an office environment (E)
• Experience of working with virtual-meeting platforms such as Zoom & MS Teams (E)
• Experience of working with and administering databases, summarising information in an easy-to-understand format (E)
• Experience of diary management (E)
• Understanding of the Church of England, its structures and liturgy (D)
• Experience of minute-taking and producing summaries of outcomes and actions resulting from meetings (D)

Personal Attributes

• Highly organised, able to work to deadlines (E)
• Proactive problem solver (E)
• Flexible and cooperative team player (E)
• Self-motivated (E)
• Demonstrates sympathy for the vision, mission & values of Southwark Cathedral (E)

Southwark Cathedral believes in promoting and building a diverse and inclusive team, and workplace, culture and governance structures that are welcoming to and respectful of all. We welcome applications from all suitably qualified people whatever their ethnicity, background, age, disability, long term condition, sexual orientation, gender identity, or any other characteristic protected by law.

Safeguarding is at the core of all we do. We follow best practice for Safer Recruitment.
 

Terms and Conditions

Working Hours

The working hours shall be 35 hours per week (exclusive of meal breaks), over five days. Some out of hours working will be required to support meetings and events and this will be notified in advance. Time off in lieu will be awarded in line with Southwark Cathedral’s policy.

Annual Leave

25 days per annum as well as statutory bank holidays and an additional day at Christmas, with an additional 5 days annual leave after 10 years’ continuous employment. 

Probation

The appointment is subject to the satisfactory completion of a six-month probationary period.

Season Ticket Loan

Once the probationary period has been completed satisfactorily, the person appointed will be eligible to take out a season ticket loan.

Pension

The person appointed will be eligible to join a defined contributions pension scheme managed by the Church Workers Pension Fund. The Cathedral will contribute half of the annual premium of 10% of salary.

Working Expenses

Reasonable out of pocket expenses will be reimbursed.

Please note, due to the nature of the service, it is an occupational requirement that the post holder is female and the post is therefore exempt from the provisions of the Equality Act 2010 in terms of Schedule 9, Part 1, and Paragraph 1 of the Act. 

ABOUT THE ROLE

We are looking for a dedicated and experienced Service Manager to step into the role of Domestic Abuse Refuge Manager and lead our service in West London. This is a 9-month fixed-term contract covering maternity leave from February 2025. You will work with a passionate and committed team focused on delivering essential support and safe accommodation to women and children at risk of domestic abuse. In this role, you will guide the ongoing development of the service and the team, ensuring the highest standards of care and best practices are maintained throughout this crucial period.

Penrose Women's Refuge provides support and accommodation to women and children at risk of domestic abuse. The Children and Family Worker will work in partnership with the mums and support mentor to ensure holistic and trauma informed support for children living in the service. This includes developing a range of age appropriate activities, support with accessing schooling and education and supporting the mums during a challenging time. As a team, you will work to develop a structure and a safe space for women and children to heal and thrive. Due the the nature of the service the post code has been removed however, service is based in West London.  

Shift Pattern: 37.5 hours per week, Monday to Friday. 9:00AM - 17:00PM, Onsite this is a service based role. You will also be required to take part in our rota for out of hours on call duty.  

Salary: £37,000 

WHY YOU WILL LOVE THIS ROLE 

This role offers a unique opportunity to make a significant impact in the lives of women and children at risk of domestic abuse. You will be leading a dedicated and passionate team in a supportive environment, where your expertise and commitment to best practices will directly contribute to creating a safe and nurturing space for families to heal and thrive.

What are we looking for?

• Due to the nature of the service, it is an occupational requirement that the post holder is female and the post is therefore exempt from the provisions of the Equality Act 2010 in terms of Schedule 9, Part 1, and Paragraph 1 of the Act
• Understanding and/or experience of working with people who have been affected by domestic abuse
• Experience of working with and engaging with diverse groups of people from varying backgrounds
• IT Proficiency, including Microsoft Office, and the ability to navigate and learn new case management systems and other types of organisational software
• Ability to promote the service and provide outreach-based provision, with an ability to liaise and work effectively in partnership with stakeholders 

What we offer

• 25 days annual leave, increasing with the length of service
• Training and Development, including access to courses, upskilling, and progression plans
• Employee Assistance Programme, including counselling
• Reflective Practice regular sessions with a therapist provided by an external provider to support Mental Health and Wellbeing
• Eligibility to register with Blue Light Discount Card
• Life Assurance Scheme
• Cycle-to-work scheme
• Annual Staff Awards

Other responsibilities than those described above may be required to be undertaken from time to time and will be expected to be performed to as long as it is within the capability and level of the position. 

Please refer to the JDPS attached for more details on the vacancy and our requirements/key criteria.

ABOUT US

Social Interest Group (SIG) believes good care and support improve lives. Our values of ambition, empowerment, transparency, and inclusivity drive everything we do. Our mission is to empower people who are marginalised by building powerful partnerships and creative solutions that bridge gaps in provision and aid recovery, reablement and resettlement.

SIG is a not-for-profit organisation providing thousands of people with good-quality support and care in residential, drop-in centres, community floating support settings (including people's own homes), probation settings, and hospitals awaiting discharge. We do so across London, Brighton, Bedfordshire, Luton, and Kent. We believe in the power of well-planned, well-managed services to make a difference. We work with high standards and external and internal regulatory frameworks.

Want to know how we work? Watch our short Theory of Change video to see how we support people towards a brighter future: Theory of Change

Further details can be found on our website here: Theory of Change - Social Interest Group - Social Interest Group. 

ADDITIONAL INFORMATION

Please note that this job advert may close early due to screening applications on an ongoing basis. We advise applying as soon as possible for your application to be taken into consideration at the early stages.

Additional information on our company policies including Gender Pay, Equality and Diversity, Company Benefits and our Candidate Privacy Policy can be found on our website. 

We are an inclusive employer, committed to Equity, Diversity, and Inclusion (EDI). We value and celebrate the unique backgrounds, perspectives, and experiences of all our employees. We have a team of ambassadors who are staff volunteers and actively support us in fortifying our organisational value of Inclusivity. SIG actively encourages applications from individuals from a diverse range of backgrounds, particularly lived experience ; Naturally, we approach any emerging issues with empathy and sensitivity. As an organisation, we’re proud to mention that our staff Ambassadors career aspirations generally benefit from embracing this unique opportunity to develop their respective skill sets in spaces that exist outside of their daily roles.

Please note that as part of our process, we complete an enhanced DBS check, some roles may require further vetting. We are an inclusive employer and encourage applicants from all backgrounds. If you have any questions regarding this, please contact us on the details above. 

Unfortunately, we are unable to provide sponsorship, please ensure you have full right to work in the UK prior to applying to our positions.

Are you a highly organised and proactive individual with a passion for delivering exceptional administrative support? We are seeking an Office Administration Assistant to join our Operations team in London. In this role, you will play a key part in ensuring the smooth running of our office, acting as the first point of contact for visitors, supporting staff with a variety of administrative tasks, and collaborating with our global offices. Based in our modern, custom-designed workspace, close to Highbury & Islington and Holloway Road tube stations you’ll help create an efficient and welcoming environment for all.

ClientEarth is an international environmental legal organisation with a unique approach – a team of lawyers and policy experts using the power of the law to protect people and planet. Our London office currently comprises of approximately 140 staff.

Main Duties

• Be the first point of contact for visitors
• Manage meeting rooms, office supplies, and health and safety processes
• Support global operations with administrative tasks, including document preparation and event organisation
• Ensure the office is presentable and well-maintained
• Assist teams in London in organising catering and events in the office

Role requirements

• Interest in environmental protection and a willingness to learn about ClientEarth’s programmatic work, and running of the organisation in the most sustainable way possible
• Experience in a customer service role
• Previous experience in an office reception/front of house role (desirable)
• Experience of delivering staff inductions (desirable)
• Fluent (CEFR level C2) in English

Application process: For this role, we ask candidates to answer three role-specific questions and upload their CV. We do not require a cover letter to be submitted.

Note to candidates: We know that long lists of criteria can be daunting and that some candidates will not apply for a role unless they feel they are 100% qualified. If you feel you meet at least some of the essential criteria, we still encourage you to apply.

Further Information

Have a question about this job? Please visit our Careers site for advice on applying, FAQs, and more.

Flexible working: We are proud to be a Flexa accredited Employer. Visit our Flexa Employer page for more information on our approach to flexible working. Our flexible working policy allows our people the choice to decide to work from home/another location in the country where their contract of employment is issued for 80% of their month, with the other 20% of their month being office-based, however due to the nature of this role 80% attendance in the office is expected.

ClientEarth values diversity and inclusion and the benefits this brings. We aim to appoint the most suitable candidate at all times and welcome applications from people from all different backgrounds.

Please note that ClientEarth is only able to employ those who have the pre-existing legal right to work in the UK.

ClientEarth is not a law firm and does not provide legal advice or legal services to third parties

Title: Project Driver Office Assistant

Salary: Local terms and conditions apply

Location: Acholi subregion, Uganda

Contract: 12 month Fixed Term Contract

Hours: Full time - 35 hours per week

About the role

Sightsavers Uganda office is recruiting for a Project Driver Office Assistant to provide logistical support to the LF (Lymphatic Filariasis) - Uganda Project and ensure that staff and visitors are transported to project sites and other locations when required, and that clerical duties are completed to support of the efficient running of the office.

Further duties required by the post holder include:

• Provide logistical support to the Acholi suregion PIU.
• Keep the project vehicle in clean condition, properly maintained and fuelled at the designated service stations.
• Ensure that vehicle logbooks are properly maintained and compile summaries on vehicle movements and fuel utilisation as per monthly vehicle reporting form.
• Ensure that all accidents and incidents are documented, and report shared with immediate supervisors and the Country Director and relevant government authority.
• Develop and maintain a regular schedule for vehicles' servicing and insurance.
• Undertake courier or dispatch tasks and duties including running errands such as payment of bills, mail collection, delivery & distribution of letters.
• Receive and direct Uganda Country Office (UCO) visitors in absence of the Project Officer, providing information where needed.
• Respond to general requests to Project Implementation Unit (PIU).
• Provide administrative support in filing, photocopying, and binding documents.
• Logistical support during field visits - play lead role, take photographs.
• Ensure the maintenance of vehicles is held to the highest standards.

As the successful candidate you will have a UCE certificate or its equivalent, possess previous working experience as a Driver, have a background in an administrative role, and hold a clean and valid driver's license.

Further requirements for this role include:

Essential

• Valid Driving licence class A and E

• Mechanical skills

• Certificate of good conduct

• Minimum 3 years accident-free driving record with reputable private firm or NGO

• Ability to work at weekends if and when required and agreed

Desirable

• Working experience in a reputable private firm or NGO

• Basic office produces experience

This is a highly varied and involved role and the above is not an exhaustive list of duties or required professional skills. Please see the for full details.

Candidates are welcome to demonstrate their ability to match the person specification by expanding on how their experience, training and/or qualifications might have provided them with the knowledge or skills required for the role. Successful candidates will be appointed on merit.

To apply for this exciting new opportunity, please submit your CV via our recruitment portal and answer all application questions. We are particularly interested in learning of your motivations for applying.

We anticipate that interviews will take place during the week of 20 January 2025 and the evaluation process will include a driving test and an oral interview, to be held in our Kampala office.

Closing date: 5 January 2025

Summary

• Organising the complex demands on the Bishop's time through efficient diary management and careful coordination of visits and meetings
• Undertaking proactive management of the Bishop's email account
• Coordinating the organisation of hospitality according to a pattern of regular social gatherings of clergy and lay ministers, training events and wider strategic meetings
• Managing the budget and dealing with all day-to-day financial matters including drawing cheques for signature and management of online banking
• Undertaking the administration of Clergy vacancies and appointments, including all necessary interview processes and safeguarding and UK Border requirements, and the processing of applications and renewals for all licensed and authorised clergy and lay roles

• Outstanding administrative, EA and secretarial skills
• IT proficiency, including Microsoft Word, Outlook, and Excel
• Ability to organise own workload, to set priorities, and to work to deadlines
• Experience of taking on initiatives leading to improved administrative outcomes
• Ability to build and maintain effective relationships with a diverse range of stakeholders, including senior and middle management, as well as individuals in voluntary roles.
• A flexible approach to work that is proactive and confident

• A salary of £34,469 per annum plus age-related pension contributions between 8-15% of salary. We will also match any pension contributions you make up to an additional 3% of salary.
• 25 days annual leave
• Access to Occupational Health, and an Employee Assistance Programme

An exciting opportunity has arisen for a Personal Assistant to join the team at a nationally recognised Membership Organisation, dedicated to promoting equal rights in the workplace. The successful postholder will provide support to the Finance Director and the Finance function.

Job Responsibilities:

• Taking minutes in key Finance meetings and producing agendas
• Assisting the Director of Finance in the administration of the function
• Co-ordinating incoming communications for the Finance team  
• Ensuring redirection or response of communication for the Director of Finance
• Co-ordinating meeting of colleagues within Finance
• Administrative management of processes and procedures
• Establishing and maintaining comprehensive information systems to plan, record, and track documentation/procedures as well as data in various formats
• Forward planning/management and maintenance of the Director of Finances calendars and related database management
• Co-ordination of meetings including Finance Team meetings and Events on behalf of the Director of Finance
• Ensuring the smooth running of the Office
• Liaison with external bodies, External Auditors, HMRC as they relate to the processes and procedures of the Finance Directorate
• Exchange of information and day-to-day liaison with all departments

Ideal Candidate Profile:

• Proven experience in a PA/EA role
• Skilled in taking minutes during SLT meetings
• Ability to manage and prioritise work under defined standards and timetables
• A proactive and positive attitude
• Immediately available to interview and start

Agency reference number: J85732

Location:  Central London

Length: Permanent

Salary: £42,000 - £42,200 per annum inclusive of London Weighting

Working hours: Full-time

Working pattern: Hybrid (2 days a week in the office)

This vacancy will be actively shortlisted, so please get your applications in early to avoid missing out.

Venn Group is an equal opportunities employment business and employment agency and welcomes applications from all candidates