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Actively Interviewing
This organisation is scheduling interviews as applications come in. They're ready to hire as soon as they find the right person. Don't miss your opportunity, apply now!
As PR and Content Officer, you will be providing a broad range of public relations related support to Allergy UK to enhance the reputation of Allergy UK and deliver against its vision and mission and for allergies to be taken seriously. The role will require an individual who has demonstrable press office/PR experience. If you describe yourself as someone with a ‘can do’ approach and enjoy a fast-paced autonomous role this role will meet those desires. You will be someone that is confident with all media activity and is looking for a role within the health and not for profit space.
Please complete a cover letter, referring to the job specification to demonstrate relevant experience.
The client requests no contact from agencies or media sales.
About Us
Headway East London is a charity supporting people affected by brain injury. Working across 13 London boroughs we offer specialist support and services for survivors and their family. We offer therapies, advocacy, family support and community support work alongside our day service: a community venue where people can make the most of their abilities and interests.
We also promote awareness and understanding of brain injury by providing information to the public, and offering training to university students, professionals and businesses.
Our vision is to build a community where people with brain injury are valued, respected and able to fulfil their potential.
About the Role
The Finance & Administration Assistant is a newly created role that will provide various parts of the organisation with administrative support, as well as some receptionist duties. This dynamic role will sit within the Finance team and report to the Director of Finance, however it will directly support the areas of Administration, Finance, Fundraising, and three different Service Delivery functions.
Principal Duties and Responsibilities
Administrative tasks
- Manage external communications through post, telephone and email, ensuring information is redirected to the relevant person to be dealt with efficiently and effectively.
- Support service/department managers with necessary purchasing.
- Keep up to date record of monthly invoicing information for services and liaise between the Senior Finance Officer and the Service Managers to ensure this system is running efficiently and effectively.
Finance related tasks
- Manage Petty Cash transactions on site, ensuring accurate and up to date records are kept at all times, and perform the bank runs.
- Collect and check monthly debit card and credit card reports with all necessary Purchase Invoices and PO’s from the card holders.
- Assist the Finance Officer in processing expenditure: checking Purchase Invoices against PO’s, ensuring that all authorisations are in place, and posting expenditure on the QuickBooks database.
- Assist the Senior Finance Officer in sending out statements to overdue Debtors from QuickBooks.
Fundraising related tasks
- Process donation payments received via cheque, cash or PayPal and similar platforms onto the Beacon database.
- Assist the Fundraising Manager in keeping the Beacon database up to date with donations/grants received, gift aid eligibility and forms, and grant contracts.
- Instigate periodic thank-you letters to donors.
The client requests no contact from agencies or media sales.
We are seeking a proactive, problem-solving, strategic thinking Executive Assistant to the CEO to offer high-level assistance to the CEO.
About Black Thrive
Black Thrive Global (BTG) evolved from the work of the Black Thrive Lambeth Partnership, which was established in 2016. We exist to address the inequalities that negatively impact the mental health and wellbeing of Black people so that the thriving of Black communities is the norm.
Our guiding principle is that Black communities should be at the forefront of reimagining, redefining and co-creating a society where systemic racism and other oppressive systems have been dismantled so that they have fulfilling lives. We have two priorities – building a Black Thrive Research Institute and embedding race equity in systems change.
Purpose of the role
As the Executive Assistant to the CEO, you will hold a pivotal position within our team, providing essential support to the CEO. Your primary purpose is to offer high-level strategic assistance, allowing our senior leaders to concentrate fully on steering the organisation towards its mission and vision. In this role, you will embody proactive problem-solving, strategic thinking, and effective communication. Beyond this, your responsibilities will extend to taking meticulous meeting notes and actively contributing to streamlined operations, fostering strategic thinking, and advancing our mission to address systemic issues impacting Black communities' mental health and well-being.
Additionally, you will play a vital role in supporting strategic research where applicable, facilitating project management, and promoting effective stakeholder communication. Your responsibilities will encompass maintaining organised data and documents, including the development and maintenance of action logs, and aiding in developing presentations and materials for internal and external use. As the bridge between leadership and operational aspects, your adaptability, attention to detail, and practical communication skills will ensure the seamless execution of our mission. Your active involvement will be instrumental in the success of Black Thrive as we work diligently to reduce mental health disparities within Black communities and drive lasting change.
The ideal candidate will be self-reliant, exhibit advanced problem-solving abilities, and excel in a dynamic and rapidly changing environment.
Duties and responsibilities
1. Actively support the CEO with day-to-day administrative support including proactive diary management, assembling and preparing papers required by the CEO to attend meetings, prepare reports, or reply to requests for information.
2. Co-ordinate and organise meetings including board of directors' meetings, conferences, both in person and virtually. Prepare meeting agendas, minute taking and maintaining action logs.
3. Actively collaborate with the CEO and senior leadership to create engaging presentations and materials for internal and external meetings, ensuring content is well-structured and visually appealing.
4. Actively organise and maintain critical data, documents, and records, implementing a structured filing system for easy access and retrieval.
5. Researches, prioritises, and follows up on incoming issues and concerns addressed to the CEO including those of a sensitive or confidential nature. Determine appropriate course of action, referral, or response.
6. Works closely and effectively with the CEO to keep him/her well informed of upcoming commitments and responsibilities, following up appropriately. Acts as a "barometer," having a sense for the issues taking place in the environment and keeping the CEO updated.
7. Actively coordinate tasks and monitor progress for critical projects and initiatives, ensuring effective communication among team members and stakeholders.
8. Engage actively with key stakeholders, including partners, donors, and community members, to foster positive relationships and facilitate communication.
9. Support the CEO with preparation of a monthly CEO’s message and contributions to newsletters.
10. Liaise with Comms team to ensure and maintain a level of social media presence.
11. Actively participate in budget tracking, financial report preparation, and documentation for grant applications to support the Finance Officer.
12. Actively develop and maintain systems to streamline operational processes while ensuring compliance with organisational policies and procedures.
13. These active duties and responsibilities underscore the role's dynamic involvement in supporting the CEO while actively contributing to Black Thrive's mission to address mental health disparities within Black communities.
Please note: The above is not an exhaustive list of duties, and you will be expected to perform different tasks as necessitated by your evolving role within the organisation and the overall business objectives of the organisation.
Company Benefits
- Flexible working
- Up to 34 days annual leave inclusive of Bank holidays
- Pension scheme
- Employee Assistance Program
PERSON SPECIFICATION
Qualifications and Experience
1. The equivalent of a bachelor’s degree in a relevant field such as business administration, public administration, or a related discipline (Essential)
2.A minimum of 2 years’ experience in an Administrative / Executive Assistant role in an organisation dealing with multiple and/or complex programmes and partnerships (Essential)
3.A minimum of 2 years’ experience supporting senior executives or leaders in an organisation dealing with multiple and/or complex programmes and partnerships. (Essential)
4.Ability to review and synthesise complex reports and research findings to inform strategic decision-making. (Essential)
5.Experience in stakeholder engagement, relationship management, and facilitation of effective communication with various stakeholders. (Desirable)
6. Experience working in/with the not for profit or charitable sector (Desirable)
Ability, skills, knowledge
7. Exceptional organisational skills to manage multiple tasks, meet deadlines and maintain a well-structured filing system for documents and records (Essential)
8. Excellent written and verbal communication skills, with the ability to represent senior leadership professionally and succinctly (Essential)
9. Proficiency in coordinating activities, monitoring progress, and ensuring effective communication among team members and stakeholder (Essential)
10. Commitment to equality for all people as well as good knowledge and understanding of the experiences of Black people of African and Caribbean descent and a strong drive to address the factors which negatively impact upon their health and wellbeing. (Essential)
11. Excellent communication and interpersonal skills, including conveying complex information adaptable to people from different professional backgrounds and levels of seniority. (Essential)
12. Excellent attention to detail, ability to multitask and to manage a heavy workload and competing priorities. (Essential)
13. Ability to proactively identify challenges and develop innovative solutions while maintaining a strong attention to detail. (Desirable)
14. Comfortable working in a rapidly evolving environment, with the ability to handle changing priorities and navigate complex challenges (Desirable)
15. Familiarity with financial processes, including budget tracking and financial report preparation. (Desirable)
16. Ability to work at speed through ambiguity and uncertainty and remain calm under pressure. (Desirable)
17. Ability to remain enthusiastic, optimistic, and solutions-focused in the face of adversity and to deliver tangible results with minimal supervision. (Desirable)
A Basic Disclosure and Barring Service (DBS) check will be required but we will treat applicants who have a criminal record fairly and will not unreasonably discriminate because of a conviction or other information revealed.
Please submit a CV of Maximum 3 pages and a cover letter outlining how your experience fits with the job requirements and person specification for this role.
Applications without a covering letter will not be considered.
Actively Interviewing
This organisation is scheduling interviews as applications come in. They're ready to hire as soon as they find the right person. Don't miss your opportunity, apply now!
As part of an exciting programme of expansion to our services supporting those with a mental health diagnosis, we are looking for a Finance and Administration Assistant to join our team.
We offer:
- A full induction and ongoing training to help you develop your skills.
- A small, friendly team. In our 2023 survey, 100% of staff agreed Norton was a good place to work. “I enjoy feeling like I make a difference to people’s lives, and the flexible hours work with family life and commitments. It’s a great feeling knowing you have brightened up a person’s day”.
- Regular support from your line manager and colleagues.
- Generous annual leave allowance of 5 weeks per annum plus bank holidays (pro rata), with additional leave for long service
A health plan, allowing you to claim back a wide range of everyday health expenses up to your annual limit, access to a 24-hour counselling service, tax and legal support, and shopping discounts
- Attractive pension scheme
- Mileage paid for car usage
- Sociable working patterns, with no weekend or bank holiday working
Norton Housing and Support is Investors in People Accredited.
As a Finance and Administration Assistant you will assist with the day-to-day administration of Norton Housing and Support Services. This will include administration of income and expenditure, keeping accurate records, utilising accounting software and producing reports as necessary, alongside provision of administration support to HR & Central Services, in accordance with NH&S organisational values:
• Person-centred
• Empowerment
• Respect
• Inclusiveness
• Integrity
• Working in partnership.
If you have a qualification in, or experience of using, accountancy software and MS Excel, as well as experience of carrying out general office duties, then this role could be perfect for you!
In addition to relevant experience, essential qualities and skills include:-
- Effective interpersonal skills -ability to communicate verbally both face to face and over the telephone.
- A patient and empathetic manner
- Proven ability to organise and prioritise to meet deadlines.
- Ability to work on own initiative
Working hours will be 24 per week, across either 4 or 5 days.
We aim to develop a workforce that reflects the community we serve. To this end we actively implement equal opportunities in employment and service delivery and seek people who share our commitment. We strongly encourage applications from all sections of the community, particularly from underrepresented groups, including members of our black and minority ethnic communities.
Any offer of employment is subject to proof of right to work in the UK, two satisfactory references (one of whom should be your last or most recent employer, where applicable) and a health screen questionnaire. The role is exempt from the Rehabilitation of Offender Act 1974, and a DBS (criminal record) check is required. More information about our approach to DBS checks and employment of ex-offenders can be found on our website.
Please note, we are currently unable to provide/transfer visa sponsorship to work in the UK.
Applications without and up to date CV, or sufficient information within the Supporting Statement will not be considered.
Interviews will be conducted in 2 stages –
Stage 1 - ½ hr online interview
Stage 2 (if successful at Stage 1); Formal Interview Process (approx 1.5hrs)
Please note, we reserve the right to close applications early
Norton Housing and Support are an equal opportunities employer, please make us aware should you require any reasonable adjustments during the recruitment process.
The client requests no contact from agencies or media sales.
Wheels for All is seeking an Operations and Administration Officer as we embark on an exciting period of growth. In this pivotal role, you will support the Operations team, the Executive Management Team (EMT), the Board of Trustees, the Finance team, and the wider organisation. Your responsibilities will span various operational, compliance, administrative, and support functions, ensuring the smooth running of our charity.
Title: Operations and Administration Officer
Salary: £28,000 FTE
Hours: Flexible. Open to options between 3 days (21 hours/ 0.6FTE and 5 days (35 hours/ 1 FTE)
Contract: Permanent
Location: Warrington Head Office base with hybrid working available.
Reporting to: Chief Operating Officer
Staff benefits
Wheels for All is committed to the health and wellbeing of our staff. We are proud to offer these benefits to all members of our team:
- Birthday bonus – take an additional day off to celebrate your birthday.
- Volunteering – take a volunteering day each year to support another charity or Wheels for All partner.
- Apparel – we will provide all members of staff with quality clothing to keep them looking and feeling good when out and about.
- Flexible working arrangements - including working from home and flexibility around caring responsibilities.
- Annual leave entitlement of 25 days - in addition to public holidays, increasing by one day each year up to a maximum of 30. (Note: pro-rata for part-time colleagues).
- Employee Assistance Programme - access to a 24/7 confidential helpline, counselling services and online information.
- Healthy and wellbeing - we welcome staff to embed regular exercise into their daily work lives. We provide access to a Cycle to Work scheme (unlocking savings of up to 47% on the cost of a new cycle and accessorises) and yoga classes at our head office.
Role responsibilities
Human Resources Support
- Recruitment: Support the recruitment process by helping to create job descriptions, place adverts, attract quality candidates and conduct assessments.
- Staff Onboarding: Ensure all new staff are welcomed and integrated into the organisation, guided by the new starter checklist.
- DBS & Safer Recruitment: Ensure the safety and well-being of all beneficiaries, by ensuring appropriate DBS checks are conducted for all employees, volunteers, trustees, and contractors who work with or have access to children, young people, or vulnerable adults and employees
- HR Administration: Support HR administration by managing contact databases, probation period deadlines and performance review schedules.
- Employee Relations: Help promote a positive work culture by facilitating open communication, addressing workplace issues and supporting the management of any employee conflicts or grievances.
- Managing Employee Benefits: such as the Employee Assistance Programme, annual leave entitlement and apparel.
- Training Requirements: Manage training schedule for the team, including first aid, health and safety, data protection and safeguarding.
- Employee Engagement: Help create and deliver initiatives to enhance employee morale and satisfaction, such as team-building activities and events.
- Asset Management: Oversee the issue, use and return of equipment used by the team, such as uniforms, phones, laptops etc.
Compliance Support
- Data Protection: Support the Data Protection Officer in ensuring compliance with data protection regulations.
- Audit Schedules: Oversee audit schedules for health and safety assessments.
- Documentation Management: Document and manage the retention schedule and naming conventions.
- Policy and Procedure Management: Manage the review schedule for policies and procedures, helping the Board and EMT ensure compliance with the Tier 3 Code for Sports Governance.
- Workplace Safety and Health: Help ensure a safe and healthy work environment by implementing safety protocols, training programmes and complying with regulatory standards related to workplace safety, such as workplace assessments.
- Insurance: Manage insurance policies schedules for equipment, personal liability, professional liability, etc.
IT Support
- Technology: Support the implementation of new technology solutions, such as HR and Monitoring and Evaluation systems.
- System Access: Manage access for systems like Worknest E-learning, SharePoint, etc.
- Microsoft Implementation: Create and manage Microsoft 365 accounts for staff and board members.
- Filing Structure Oversight: Maintain and oversee the organisation’s SharePoint filing structure.
- Equipment Maintenance: Ensure appropriate maintenance, updates, and training for IT equipment.
Executive Management Team (EMT) and Board Support
- EMT Support: Provide support to the Executive Management Team where necessary.
- Board Meeting Arrangements: Arrange board meetings and AGM, including communicating with members, taking minutes when required and filing documents.
- Governance Documentation: Keep the website updated with governance documentation.
- Trustee and Member registration: Manage the registration and setup for trustees and members
Office Management
- Point of Contact: Serve as the primary contact for internal and external enquiries, manage phone calls, and handle mail.
- Office Staffing Management: Oversee bookings, phones, and ensure adequate office staffing levels.
- Contract and Compliance Management: Oversee contract details and renewals for office equipment, supplies, health and safety checks, fire safety and liaison with landlord.
- Booking Assistance: Assist staff with bookings for vans, events, travel, etc. such as at our presence at the National Cycle Show and other major cycling and disability inclusion events.
Note: This job description is subject to amendment based on experience and consultation with the post holder. It provides a general indication of duties and may vary over time.
Wheels for All is a national accessible cycling charity which promotes inclusive cycling through a range of successful community engagement programmes
Actively Interviewing
This organisation is scheduling interviews as applications come in. They're ready to hire as soon as they find the right person. Don't miss your opportunity, apply now!
Role: Employee Relations Coordinator
Location: London, Haig House, with hybrid working
Contract Type: Fixed Term until January 2026
Hours: 35 hours per week, Full Time
Salary: £29,150 to £30,485 per annum pro rata, inclusive of London Supplement
Are you an experienced HR/People Administrator looking for a new opportunity? Would you like to join a busy team within a leading UK Charity? We would love to hear from you!
We are looking for an Employee Relations Coordinator to join our People & Orgainsational Development team on a Fixed Term Contract until January 2026.
Reporting to our Employee Relations Supervisor, this role will see you responsible for the coordination and administration of tasks related to our Employee Relations service. This can include grievance, absence, performance policies, procedures and change proposals.
Come and be part of the leading Armed Forces charity, making a difference to the lives of those who have served to keep us safe and protect our way of life.
With more than 2,000 staff UK wide, the RBL Employee Relations team are at the heart of supporting our workforce. The team is a well-established group of advisors, and this role is newly created to support them with the work involved in their day-to-day roles. Key responsibilities as the Employee Relations Coordinator will include:
· Administrative support to the Employee Relations team, including scheduling meetings, preparing documentation, and managing correspondence
· Working in partnership with People Admin, People Systems and Payroll for the delivery of an effective ER service.
· Triaging the ER Inbox and direct or escalate to the appropriate person/team
· Supporting the Employee Relations Team with note taking in meetings and maintaining accurate and up-to-date records of ER cases
· Assisting in the delivery of training programmes related to employee relations and policies.
You will bring with you experience in a People/HR role and will be confident working with related HR documentation. You will be comfortable working with HRIS/People databases and will be able to demonstrate experience of providing internal customer service within a support function.
Our Employee Relations Team at RBL launched in July 2022 with four Advisors and has gone from strength to strength in that time, developing strong relationships with its stakeholders, both within the People Directorate and in other directorates around the organisation to position itself as an important asset in day to day people management.
Here at RBL, we aim to support our people and their wellbeing, with a package including generous paid holiday allowance and pension scheme contributions, and a range of optional benefits and discounts.
You will be contracted to our London, Haig House, Hub. Under our Future Working framework, there will be some flexibility for working remotely/at home, using our collaboration tools to work with colleagues, but with a minimum expectation of two days/week connecting directly face-to-face with colleagues at the hub.
RBL employs c 2,000 people across the country campaigning on behalf of the Armed Forces community, delivering support services to them, leading Remembrance on behalf of the nation, raising funds to support our work and developing and running the organisation and our network of membership branches. RBL is modernising, and we are ambitious to deliver more for the communities we support. It’s therefore an exciting time to be part of both changing the lives of our customers and changing the organisation and its future capacity and capability.
RBL is committed to creating a diverse and inclusive organisation, reflecting the diversity of the armed forces community and of wider society. We welcome applications from people of all backgrounds and personal characteristics.
Closing Date: Tuesday 30th July 2024
We will be reviewing applications as they are received and may close this vacancy early if we believe we have enough strong applications to be able to successfully fill the role. Interested candidates are encouraged to apply as soon as possible.
If you require the job advert or job description in an alternative format, please contact our Resourcing Team directly.
The client requests no contact from agencies or media sales.
Overview of Go-Forward:
This is an exciting opportunity to join a small charity at a time of big growth. Go-Forward Youth was founded by care leavers to provide support to care experienced young people as they transition to adulthood and independence. Our core aim is to reduce social isolation and improve outcomes for young adults who have recently left the care system by offering a place for them to turn in moments of loneliness, crisis and celebration, and offering programmes that support them to develop the skills required for living independently. Our long-term vision is to combat the stigma that surrounds care leaving so that care leavers feel supported and empowered to achieve their ambitions without barriers to access.
We run a busy programme of social activities, personal development and employability skills training for care leavers across London and are looking for a hardworking, highly motivated and conscientious individual to take responsibility for the day-to-day administration of the charity.
Main Tasks:
To support the Go-Forward Youth CEO in maintaining professional, robust, and efficient administrative systems and records for both Go-Forward Youth as follows:
1.Be the first point of contact for both entities and to manage the office email account and diary, drawing to CEO, Funding Manager or Chair of Trustees matters that they need to action, and ensuring that we respond in timely fashion to all external communications.
2. Administration of courses and programmes
a. Maintain lists of participants and volunteers, including attendance logs
b. Ensure that we maintain appropriate records for each – for identification and compliance, for communications, and for programme progress
c. Produce and distribute regular updates to both volunteers and programme participants
d. Liaise with Local Authorities (LAs) regarding the administrative aspects of developing Go-Forward Youth projects and programmes in other LA boroughs
e. Assist with recruitment and onboarding and on boarding of new staff.
f. Maintain risk assessment, safeguarding, fire safety and other records, making sure all policies are reviewed and updated yearly. Ensure that all staff and volunteers working with clients have been DBS checked (Enhanced).
3. Administration of grant applications
a. Support the Funding Manager by logging, recording and monitoring the progress of Go-Forward Youth grant and funding applications, along with report deadline.
b. Update the CEO and Trustees on in-progress funding applications and ensure action is taken and deadlines are met where necessary.
c. For grants won, ensure that reporting cycles are noted in the charity’s diary, and that the appropriate reports to funders get sent
4. Administration of Board and other internal compliance processes
a. Meet with the CEO weekly to review the overall performance and objectives of the charity.
b. Maintain systemised record keeping of invoices and receipts, to be stored securely and sent to the relevant key personnel.
c. Undertake any other administrative activity necessary to support the smooth running of the charity as instructed by the CEO.
d. Assist the Treasurer or Chair in the preparation, administration and submission of the annual accounts to the Charity Commission and Companies House in a timely manner.
e. Assist in the preparation of board meeting papers, including circulating meeting agendas and taking and distributing minutes of meetings as required.
f. Prepare and send out personalised birthday and celebration cards to young participants.
g. Look for opportunities to create, develop and streamline existing office systems.
h. Support the administration of the lived-experience-led Youth Advisory Board (YAB) and Own-It Alumni Network.
i. Maintain and develop clear and full electronic and physical filing systems.
j. Organise the logistics, catering and other event organisation for the quarterly Trustee meetings and other ad hoc meetings and events as appropriate.
5. Administration of external communications
a. Update and review the communication channels, via website or social media fortnightly.
Please submit your CV and 1 page covering letter explaining why you would be a perfect fit for this role
The client requests no contact from agencies or media sales.
The Organisation
The Royal Parks (TRP) is a charity created in March 2017. We manage over 5,000 acres of diverse parkland, rare habitats and historic buildings and monuments in eight Royal Parks across London. These are Hyde Park, Kensington Gardens, The Green Park, St James’s Park, The Regent's Park and Primrose Hill, Greenwich Park, Richmond Park and Bushy Park.
We also manage other important public spaces including Brompton Cemetery and Victoria Tower Gardens. Our eight Royal Parks and other iconic green spaces are among the most visited attractions in the UK with 77 million visits every year.
Our Commercial Projects Team develop and support our long-term commercial income growth strategy, supporting the delivery of corporate objectives by growing commercial income generating activity. The team deliver improved value for money and the realisation of benefits from commercial contracts and tenders, as well as developing new commercial initiatives and business opportunities.
We are now looking for a Commercial Projects Officer to join us on a full-time, permanent basis.
The Benefits
- Salary of £32,666 - £39,187 per annum, depending on experience
- 26 days' annual leave plus public holidays, increasing to 29 days after 3 years’ service
- Pension scheme (3% employee contribution; up to 10% employer contribution)
- Hybrid/agile working options
- Private medical insurance and healthcare cash plan
- Employee assistance programme and access to mental health first aiders
- Learning and development opportunities
- Cycle to work scheme
- Offices in a beautiful location
This is a terrific opportunity for an enthusiastic and ambitious individual from a project delivery background to step into an engaging role with our historic organisation.
You’ll have the chance to work in the stunning Hyde Park, one of the most iconic and historically rich locations in London while directly contributing to the preservation and enhancement of some of the UK's most visited and cherished public spaces.
So, if you want to make a tangible difference while enjoying a fulfilling and rewarding career, we want to hear from you!
The Role
As our Commercial Projects Officer, you will provide administrative support to the Commercial Projects Team for commercial projects and income generation initiatives.
Acting as project administrator for commercial tenders and projects, you will attend and take minutes at meetings, produce presentations and updates, collate data and update and maintain project logs.
Within our busy Commercial Projects Team, you will undertake project planning activities, organise various work streams and complete admin to enable multiple projects to be progressed. You will support the drafting of tender and project documentation, business case development and the accurate production of a variety of reports to ensure successful project delivery.
Additionally, you will:
- Collate analytical and statistical information
- Support with day-to-day financial administration
- Undertake research and provide briefings on a range of subjects
About You
To be considered as our Commercial Projects Officer, you will need:
- A background in project delivery or support
- The ability to anticipate and adjust for issues, risks or changing requirements, keeping project delivery on track
- Exceptional planning and organising skills
- Good interpersonal skills
Other organisations may call this role Project Administrator, Project Co-ordinator, Project Assistant, PMO Assistant, PMO Administrator, Programme Administrator, or Project Assistant.
We want to put everyone in the best possible position to succeed and use Recite-me accessibility software. At the top of the application page, there is an “Accessibility Tools” button which you can use to complete the application form in a way that works for you. If you think that you may need more support to complete our application process, please do get in touch.
The Royal Parks is strongly committed to creating a diverse and inclusive workplace and is an equal opportunities employer. We value diversity and encourage applications from candidates from all backgrounds. We believe that the more inclusive we are, the better our work will be. Please visit our website to find out more on our approach to Equality, Diversity and Inclusion.
So, if you are interested in this unique opportunity as a Commercial Projects Officer, please apply via the button shown. Successful candidates will be appointed on merit.
Apply for job
Job Reference: 000492
Salary: Salary of £32,666 - £39,187 per annum, depending on experience
Closing Date: 28/07/2024
Department: Commercial
Location: The Old Police House - Hyde Park - London
Contract Type: Permanent
Hours Per Week: 36
Contract Length: Permanent
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Job Description
The Organisation
The Royal Parks (TRP) is a charity created in March 2017. We manage over 5,000 acres of diverse parkland, rare habitats and historic buildings and monuments in eight Royal Parks across London. These are Hyde Park, Kensington Gardens, The Green Park, St James’s Park, The Regent's Park and Primrose Hill, Greenwich Park, Richmond Park and Bushy Park.
We also manage other important public spaces including Brompton Cemetery and Victoria Tower Gardens. Our eight Royal Parks and other iconic green spaces are among the most visited attractions in the UK with 77 million visits every year.
Our Commercial Projects Team develop and support our long-term commercial income growth strategy, supporting the delivery of corporate objectives by growing commercial income generating activity. The team deliver improved value for money and the realisation of benefits from commercial contracts and tenders, as well as developing new commercial initiatives and business opportunities.
We are now looking for a Commercial Projects Officer to join us on a full-time, permanent basis.
The Benefits
- Salary of £32,666 - £39,187 per annum, depending on experience
- 26 days' annual leave plus public holidays, increasing to 29 days after 3 years’ service
- Pension scheme (3% employee contribution; up to 10% employer contribution)
- Hybrid/agile working options
- Private medical insurance and healthcare cash plan
- Employee assistance programme and access to mental health first aiders
- Learning and development opportunities
- Cycle to work scheme
- Offices in a beautiful location
This is a terrific opportunity for an enthusiastic and ambitious individual from a project delivery background to step into an engaging role with our historic organisation.
You’ll have the chance to work in the stunning Hyde Park, one of the most iconic and historically rich locations in London while directly contributing to the preservation and enhancement of some of the UK's most visited and cherished public spaces.
So, if you want to make a tangible difference while enjoying a fulfilling and rewarding career, we want to hear from you!
The Role
As our Commercial Projects Officer, you will provide administrative support to the Commercial Projects Team for commercial projects and income generation initiatives.
Acting as project administrator for commercial tenders and projects, you will attend and take minutes at meetings, produce presentations and updates, collate data and update and maintain project logs.
Within our busy Commercial Projects Team, you will undertake project planning activities, organise various work streams and complete admin to enable multiple projects to be progressed. You will support the drafting of tender and project documentation, business case development and the accurate production of a variety of reports to ensure successful project delivery.
Additionally, you will:
- Collate analytical and statistical information
- Support with day-to-day financial administration
- Undertake research and provide briefings on a range of subjects
About You
To be considered as our Commercial Projects Officer, you will need:
- A background in project delivery or support
- The ability to anticipate and adjust for issues, risks or changing requirements, keeping project delivery on track
- Exceptional planning and organising skills
- Good interpersonal skills
Other organisations may call this role Project Administrator, Project Co-ordinator, Project Assistant, PMO Assistant, PMO Administrator, Programme Administrator, or Project Assistant.
We want to put everyone in the best possible position to succeed and use Recite-me accessibility software. At the top of the application page, there is an “Accessibility Tools” button which you can use to complete the application form in a way that works for you. If you think that you may need more support to complete our application process, please do get in touch.
The Royal Parks is strongly committed to creating a diverse and inclusive workplace and is an equal opportunities employer. We value diversity and encourage applications from candidates from all backgrounds. We believe that the more inclusive we are, the better our work will be. Please visit our website to find out more on our approach to Equality, Diversity and Inclusion.
So, if you are interested in this unique opportunity as a Commercial Projects Officer, please apply via the button shown. Successful candidates will be appointed on merit.
The client requests no contact from agencies or media sales.
Actively Interviewing
This organisation is scheduling interviews as applications come in. They're ready to hire as soon as they find the right person. Don't miss your opportunity, apply now!
The Talent Set are delighted to be working with Barnardo’s to find their Senior In Memory & Legacy Marketing Executive.
Barnardo’s offer a fully remote working environment, with occasional travel to their offices for meetings.
Reporting into the Legacy Marketing Manager, you will lead and manage the regular recruitment of in-memory supporters via a range of channels including direct mail, telemarketing, broadcast and digital media, events and other channels. You will be responsible for excellent supporter stewardship and developing the free wills programme.
Key Responsibilities:
· To lead on creating and implementing a new offline and online in[1]memory marketing and stewardship programme which will include: managing data selection briefs, creating creative briefs, developing content and artwork using internal or external resources and liaising with other teams as appropriate.
· Manage the administration of and reporting on the Free Will-writing schemes. Manage the promotion of the Free Will schemes in direct mail, telemarketing campaigns as well in digital channels.
· Manage Barnardo’s in-memory digital journeys, working with Barnardo’s Digital Fundraising team to manage website content, optimise website user experience and develop digital journeys.
· With the support of the Legacy Marketing Manager, develop and test a legacy events programme.
· Ensure accurate data input of supporter information on the supporter database, supporting the capture of response data into results spreadsheets, monitoring and circulating results. Responsible for collating monthly reports and other reports for the Team as appropriate.
· Manage fulfilment and thanking processes, ensuring that all donors are thanked with appropriate sensitivity using online and offline communication channels.
· To support the overall Legacies team promotion of the importance of gifts in Wills and in-memory giving to internal and external audiences.
Person Specification:
· Highly desirable to have in-memory experience and Legacy Marketing knowledge, ideally gained in a large organisation, and a strong understanding of Direct Marketing, with a track-record of success.
· Experience of managing direct marketing campaigns across a wide range of media, including managing creative production, writing data briefs, managing print production and monitoring results.
· Experience of using data and insight to inform future plans.
· Experience of influencing and negotiating with stakeholders that have differing priorities across departments in order to achieve common goals.
· Ability to accurately input data, maintain systems and report from team databases.
· Effective and sensitive relationship management of legacy and in-memory supporters.
To be considered for this position please apply with your CV as soon as possible, regrettably please note we may not be able to reply to each and every application.
We are committed to diverse and inclusive recruitment practises that ensure equal opportunity for everyone, regardless of race, sexual orientation, mental or physical disability, age or gender. We encourage applications from all backgrounds and will happily make reasonable adjustments to always ensure a fair process.
Using Anonymous Recruitment
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Actively Interviewing
This organisation is scheduling interviews as applications come in. They're ready to hire as soon as they find the right person. Don't miss your opportunity, apply now!
The MSA Trust is a small national charity with a large reach, offering vital support to people affected by multiple system atrophy, a devastating neuro degenerative disease, and funding much needed research into the cause and a cure.
The Finance Officer is responsible for working within the core MSA Trust office team to provide finance support to the wider programme delivery and our regional staff team of health care professionals.
By working with colleagues to maintain financial systems, accurate record keeping and undertake financial administration they will provide the support required to implement and improve the processes needed to maintain the accurate financial management systems which are crucial to supporting the charity’s mission.
cover letter should address the person specification for the role and should be no more than 400 words
The client requests no contact from agencies or media sales.
Actively Interviewing
This organisation is scheduling interviews as applications come in. They're ready to hire as soon as they find the right person. Don't miss your opportunity, apply now!
Mentell is seeking a seasoned and proactive Executive Assistant to deliver top-tier administrative support to our Chief Executive Officer, Head of Fundraising and Trustee Board. In this newly established position, you will bring your expertise and efficiency to support daily operations and our senior leaders in a dynamic environment.
Mentell is a UK charity that provides men’s groups, in-person and online for males aged 18+ to talk in a safe and confidential space, free from advice and judgement. We raise awareness of men’s mental health issues, suicide risk and support men through the challenges of life’s journey.
About the Role:
The Executive Assistant will be at the heart of the charity's activities, providing an efficient organisational hub around which the charity operates. Your key responsibilities will include coordinating diaries, managing meeting logistics, and handling agendas and minutes with precision. We have established a new office home in Stockport and are growing fast, building partnerships with social prescribers, GP practices and numerous other bodies as we seek to support as many men as possible.
This role offers a unique and exciting opportunity to be part of a growing men’s mental health charity. Given the high-paced nature of this position, you must be exceptionally organized, adept at time management, and capable of meeting tight deadlines under pressure.
Key Responsibilities:
- Provide comprehensive administrative support to the CEO, Head of Fundraising, and Trustee Board, ensuring seamless communication and preparation of agendas and minutes.
- Liaise with internal and external stakeholders, maintaining confidentiality and a professional and discreet approach.
- Manage online systems to enhance administrative efficiency and support team needs.
- Conduct research and gather information to aid senior decision-making processes and special projects.
What We’re Looking For:
- At least 3 years of experience in a similar role, supporting senior management and building strong working relationships across all levels.
- Exceptional attention to detail, with the ability to prepare comprehensive papers, reports, and presentations, and take effective minutes.
- Proven experience in improving administrative systems and working to empower a wide range of stakeholders including senior leaders, staff team and highly committed volunteers.
- Ability to conduct thorough research and provide relevant information for senior decision-making and special initiatives.
- Familiarity with the health or charity sector is a plus, with a good understanding of charity governance and compliance being highly desirable.
Skills and Qualities:
- Highly proactive and capable of working independently with minimal supervision.
- Strong verbal and written communication skills, able to communicate confidently and professionally at all levels.
- Ability to draft clear, well-structured communications and documents.
- Excellent organisational and time management skills, able to thrive in a busy and varied role.
Working Hours:
Part-Time (We envisage the working pattern to be 5 hours per day from 9.30am or 10am, with a break for lunch. Although mainly office-based, there would be the opportunity to work from home one day per week on any day other than Wednesday.)
The client requests no contact from agencies or media sales.
We have an exciting opportunity for a Learning & Development Business Partner to join our People team.
Location: Gilwell Park, Chingford, London (Hybrid working)
Salary: £48,563 per annum (inclusive of Outer London Weighting and a Market Supplement), Band F, Level 3
Term: Permanent
Working Hours: 35 hours per week - with expectation of coming into the office or one of the regional offices once a week
We’re Scouts and everyone’s welcome here - all genders, races and backgrounds. Right across the UK, we help over 400,000 young people aged 4-25 gain skills for life and find their place in the world. We help them speak up, play their part and shine bright.
About the L&D Business Partner Role:
The L&D Business Partner works closely with leaders to assess the learning needs of their staff and then designs and delivers solutions to meet those needs. The role acts as the primary point of contact for managers and staff on all learning & development matters. They are responsible for organising the staff induction process, the maintenance of l&d records through the LMS (Learning Management System) and for ensuring compliance with mandatory and other training standards.
As the L&D Business Partner you will have:
- Experience working in a learning and development function for an organisation.
- Experience developing and delivering/facilitating high quality training events on time and within budget.
- Experience working with internal subject matter experts to develop in-house training courses.
- Knowledge of the training cycle & experience using a range of training delivery methods to delivery positive results.
- Good working knowledge of best practice learning and development processes.
- Experience evaluating training & implementing iterative changes.
- Familiarity with e-learning platforms and practices,
- Relevant project management experience
- Knowledge of leadership and management development programmes.
- Budget management experience.
- Experience working with data to produce reports and information.
- Experience using appropriate IT suite and level of programmes associated with the role, including Microsoft office.
Key responsibilities as our L&D Business Partner:
- Contribute to the development & implimentation of the L&D policy and associated plans.
- Monitor the L&D budget & support the Head of Culture & Learning with the allocation of available funds ensuring value for money. Contribute to the annual L&D budget proposal for the following year.
- Overall responsibility for the maintenance and development of the LMS
As our L&D Business Partner in return, we offer you:
- Work in a way that suits you, your role and your department
- Be proud to say you’re part of a team with Investors in People (Gold)
- Plenty of opportunity for learning and development
- 28 days holiday a year, plus bank holidays rising to 32 days after two years
- Four extra days to look after your family when they need you
- Three extra days over Christmas
We are proud to be a family-friendly employer and offer…
- Maternity/Paternity Leave
- Flexible working hours
- Store Discount at our Scout Store + other online benefits
- Study and volunteer leave
Closing date for applications: 11:59pm on Tuesday 23rd July 2024
Interviews will be held on Tuesday 30th July 2024
The Scouts is an equal opportunity employer, and we are committed to diversity and actively seeking applicants from a wide range of backgrounds.
Part time (30 hours per week) permanent post
Based in Reading with hybrid flexible working arrangements
Salary in the range £20,064 to £24,522 per annum (£24,745 to £30,243 full time equivalent)
We have been at the forefront of adoption services for over 60 years, working with local authorities across the country. With our outstanding rating with Ofsted, we work with a high degree of flexibility and innovation and with a range of adopters from all backgrounds and provide a range of Adoption Support services to families to support them on their adoption journey.
We are delighted to have secured funding to set up and establish a robust impact and data collection process and database so that clear outcomes can be measured and collected for the different areas within our adoption support services. This is a new role and the postholder will play a key part in delivering on this work.
Working alongside Adoption Support colleagues, the Database Officer will be responsible for maintaining the accuracy of the database, ensuring data is kept up to date as well as inputting, monitoring and evaluating data and service user details. They will also contribute to the collection of feedback and case studies from service users.
The Database Officer will produce comprehensive and tailored reports using both qualitative and quantitative data, derived from the new monitoring and evaluation system. These evidence-based reports are produced for a variety of audiences and will contribute to evidencing the effectiveness of PACT’s adoption support services.
We are looking for someone with previous experience in an administrative support role, with database and/or data capture administration experience. To succeed in this role, you will be proficient in producing reports from a database with a keen eye for accuracy and detail and have strong data analysis skills with an ability to derive meaningful insights.
If you want to make a real difference and join our inspirational team, please visit our website for more information, how to apply and the full job description.
Closing date: 9am Wednesday, 24th July 2024
Interview times available on: Thursday 01 and Thursday 08 August 2024
We look forward to hearing from you!
Please do not submit your CV, only completed application forms will be accepted. No agencies please.
PACT is a supportive and respectful place where people are passionate about making a positive difference to the lives of women, children and families from many different backgrounds. We continuously look to progress the ways in which we create families and bring people together and encourage applications from people across all communities. We are committed to ensuring that our people and our services reflect the diversity of the communities we serve and applications from people from under-represented groups are particularly welcomed.
PACT is committed to safeguarding and promoting the welfare of children, young people and vulnerable adults. Anyone joining our team is subject to PACT’s Safer Recruitment pre-appointment enquiries. These include the provision of documentation of the right to work in the UK, Disclosure Barring Service (DBS) check, overseas police check where applicable and references covering a minimum 5 year period. All opportunities are based in the UK.
an adoption charity and family support provider helping hundreds of families every year through outstanding adoption and adoption support services
The client requests no contact from agencies or media sales.
Actively Interviewing
This organisation is scheduling interviews as applications come in. They're ready to hire as soon as they find the right person. Don't miss your opportunity, apply now!
Background:
National FASD is dedicated to supporting people with Fetal Alcohol Spectrum Disorder (FASD), their families and communities. It promotes education for professionals and public awareness about the risks of alcohol consumption during pregnancy. National FASD is a source for information on FASD to the general public, press and to medical, social care and educational professionals.
Role purpose:
The organisation is going through a period of growth and needs a proactive, experienced financial/admin coordinator to help us ensure our financial oversight administration runs smoothly and efficiently as we grow the organisation. This person will work closely with our Chief Executive.
Key responsibilities include but are not limited to:
- Working with bookkeeper and accountants overseeing accounts, budgeting, financial reporting and management accounts
- Preparing regular financial updates and other documentation for trustees' meetings
- Exploring ways to develop internal financial systems to sustain long-term growth
- Ensuring organisation meets reporting deadlines with HMRC, Charity Commission, Companies House
- Liaising with vendors
- Helping prepare funding bids, proposals and reports
- Working with volunteers to ensure merch sales are met and stock replenished
- Helping to identify ways to improve our organisational efficiency and efficacy
- Participating in planning and evaluation of programmes and projects
- Helping as needed with logistics and registration for events
Location:
We are willing to consider flexible arrangements, for example a split between working in the office and at home, or remote working with regular meet ups scheduled. We place a priority on engaging people with lived experience with FASD and are open to creative suggestions to make that possible to the extent we can. The national office is based in Ware, Hertfordshire, with on-site parking and within a short walking distance of the train station.
Note:
We hope this position might be extended at the end of the 12-month contract, if funding is available.
Person specification
The ideal candidate will be dynamic and creative, energised by the idea of contributing to a charity with an important mission. Candidates should be at ease with computers and budgeting, and be ready to work with a team of consultants, colleagues and like-minded organisations to ensure National FASD is implementing best practices financially and administratively with sensitivity for our key stakeholders and under the guidance of our trustees.
Qualifications:
- Preferably at least 3 years’ experience working in a related field, either in paid work or through volunteering
- DBS check is required
Knowledge:
- Experience with FASD (or another neurodevelopmental condition) either through professional experience or lived experience is preferred
- Familiarity with the charitable/third sector
Skills, abilities, competencies:
- Ability to work independently and juggle several projects
- Must have experience using a range of computer programmes such as Quickbooks, Microsoft Word, Excel, and/or an ability to easily learn new computer software
Essential Experience:
- Experience tracking charity budgets and accounts, including tracking restricted and unrestricted funding
- Experience with administrative responsibilities
- Experience with how a small charity runs
Preferred experience:
- Experience with vendor and stakeholder relations
- Experience tracking and managing product sales
- Marketing experience a bonus
Personal attributes:
- Creative and dynamic approach to solving challenges and planning
- Willingness to work in an informal, relaxed atmosphere
- Attention to detail and deadlines
- Willingness to take professional development courses
- Absolute commitment to a no-shame/no blame ethos when discussing issues related to alcohol in pregnancy
To Apply:
Please apply via Charity Jobs – with:
- your c.v. and
- a cover letter explaining why you want to work for National FASD, including an example of related experience that you think shows what skills and energy you can bring to National FASD.
Please familiarise yourself with our websites before applying to see the kind of work we do.
Deadline for applications:
We are accepting applications on a rolling basis until the position is filled.
Start date:
We hope the person can be in post as soon as possible.
Please ensure to include a cover letter explaining why you want to work for The National Organisation for FASD, including an example of related experience that you think shows what skills and energy you can bring to National FASD.
The client requests no contact from agencies or media sales.
Actively Interviewing
This organisation is scheduling interviews as applications come in. They're ready to hire as soon as they find the right person. Don't miss your opportunity, apply now!
Animal Defenders International – what we do:
Animal Defenders International is a UK nonprofit, Animal Defenders International Foundation and the Lord Dowding Fund is a UK registered charity, with offices in Los Angeles, Bogota and the ADI Wildlife Sanctuary in South Africa, home to big cats rescued from circuses, zoos, pet trade. ADI works for laws to protect animals used in entertainment, food, wildlife trade, with investigations, prosecutions, scientific and economic research, promoting adoption of advanced scientific methods to replace use of animals in laboratories. When governments ban animal circuses, ADI helps officials to remove the animals from circuses and we relocate them to sanctuaries:
Job Title:Finance and Administration Manager, London
Organisation: Animal Defenders International, London
Location: London, Vauxhall SE11. Hybrid: 2 days remote, 3 days office
Terms: £38,000–£48,000 (commensurate with qualifications/experience)
Permanent, full time position.
Benefits: Annual leave 20 days/year, national holidays, 4 days office closure Christmas–New Year, stakeholder pension.
Reports to: Chief Financial Officer and Executive Director
Position Objective:
To maintain financial controls and records for ADI London office, recording income, donor records, expenditure, banking, reports. Ensures finance and administration systems provide good support for ADI fundraising, advocacy, rescues and campaigns activities. Contributes to management of accurate and reliable data using Sage 50c, Raiser’s Edge NXT, Engaging Networks, recording data, producing reports. Assists CFO with reconciliations, ledgers, quarterly and annual reports.
About You:
You are qualified AAT, or part qualified CA, ACCA or CIMA. Experienced in finance, bookkeeping, use of databases, general administration and importantly, you want to help a nonprofit to save animals. You have the skills and experience to help ADI grow. You want to contribute to good management of financial records and administration creating an administrative bedrock for effective work to save animals. Your lifestyle is aligned with ADI’s vision, mission and values.
About Us:
ADI is dedicated to ending the suffering of animals and works for their rights and legal protection. Animals used for entertainment, in laboratories, wildlife trade, farming, as well as protection of our shared environment and wildlife in their natural space. Research, education, investigations, legislation. Once governments pass animal protection laws, such as animal circuses, we assist with implementation of the new law and relocate survivors – bears, primates and others to rainforest sanctuaries in Latin America, lions/other African predators and Bengal tigers to the ADI Wildlife Sanctuary, South Africa. ADI is Great Nonprofits Top-rated; Charity Navigator 4-star.
About the Role:
Finance:
- Data entry on Sage 50c
- Recording of donations and other income
- Sales order/invoice processing
- Purchase ledger maintenance, reconciliations
- Maintaining stock records
- Assisting with production of budget performance reports.
Administration:
- IT/Network administration (working with service providers); data protection.
- Data entry on Raiser’s Edge NXT; audits, reports, oversight.
- Contributes to general office management.
Skills / Expertise required:
Essential:
- Minimum 2-3 years’ experience in similar role.
- AAT, or part qualified CA, ACCA or CIMA, and/or other relevant qualifications.
- You are self-motivated, able to work independently to meet deadlines.
- A flexible, positive approach, enjoy a demanding environment, supportive of others.
- Attention to detail and accuracy in numerical work.
- You can work with discretion, and handle sensitive data.
- Knowledge and experience in data entry, reporting generally.
- You are IT literate: knowledge of Microsoft Office, online applications such as online banking and (desirable) some tax and other financial services.
- You have excellent organisation, time-management and communication skills.
- Fluent in English
Desirable:
- Some knowledge of Sage 50c
- Some knowledge of CRM, e.g., Raisers’ Edge and Engaging Networks.
- Preparation of management accounts and budgeting, some knowledge.
- Experience with analysing financial data.
- Experience with the audit process.
- Knowledge of non-profit / charity accounting and reporting.
ADI is dedicated to ending the suffering of animals and works for their legal protection. We expect all employees and volunteers to share this commitment, and a plant-based lifestyle is preferred. ADI is also committed to equal opportunities and welcomes applications from all, regardless of background, age, ethnicity, religion, sexual orientation, physical ability or other.
HOW TO APPLY:
- Apply early – no closing date – we review applications as they arrive. Interviews commence on a rolling program.
- Send email detailing how you meet our criteria, together with your resume.
- Interviews will be online and in person.
- Formal application form will be sent if you have been selected for interview.
- Virtual interviews will be arranged once your application form has been reviewed.
- In-person interviews will be arranged following virtual interviews.
Send email/cover letter detailing how you meet our criteria, together with your resume.
Apply early – no closing date – we review applications as they arrive. Interviews commence on a rolling program.
Formal application form will be sent if you have been selected for interview.
Virtual interviews will be arranged once your application form has been reviewed.
In-person interviews will be arranged following virtual interviews.
The client requests no contact from agencies or media sales.