Office Administrator Jobs

We are seeking an experienced and dynamic Business Manager to oversee the day-to-day operations of the CIC delivering the business support services which underpin the strategic growth of our organisation.

The Business Manager will be responsible for financial management, operational efficiency, HR, and ensuring compliance with relevant regulations. This role requires a proactive individual with excellent leadership, communication, and organisational skills.

Key Responsibilities:

Operational Management:

• Oversee daily operations, ensuring services are delivered efficiently and effectively

• Develop and implement operational policies and procedures to enhance service delivery and to comply with stakeholder contracts and agreements and  all relevant regulations and legal requirements.

• Oversee programme administration processes to ensure the efficient management of these areas

• Monitor and evaluate the performance of services and programmes with the Management Team. Coordinate the delivery of effective Management Information and analysis of Appeer operations for regular review by the CEO and Board

• Ensure all necessary IT software, hardware and resources across the organisation are implemented and managed well, securely and up-to-date.

Financial and Funding Management:

• Oversee financial reporting, including monthly management accounts, and ensure compliance with financial regulations with Financial Manager

• Support the Board of Directors and Finance Committee with financial reporting, analysis and financial and sustainability strategy development for the organisation with Financial Manager

• Identify and pursue funding opportunities, including grants, donations, and partnerships; manage funding relationships and grant monitoring and reporting with CEO and internal staff

• Manage external supplier contracts and relationships: ensuring contracts, insurances, subscriptions and rentals/hires are maintained to ensure continuity of cover/use and offer best value for the organisation

HR Management:

• Oversee the management of HR across the organisation, advising on the strategic recruitment, management and development of staff and volunteers

• Responsible for the coordination of recruitment, induction and training of new recruits

• Provide ‘business partner’ HR support to Line Managers

• Coordinate Appeer’s process of regular performance and reward reviews and coordinate a programme of ongoing training and development opportunities

• Ensure compliance with HR policies and employment legislation and that employment contracts and the Employee Handbook are kept under ongoing review

• Ensure best practice delivery of  employment practices in line with Appeer’s values

• Line manage the Admin Officer, Finance Manager and Designated Safeguarding Lead

Strategic Planning:

• Work with the CEO to develop and implement the Appeer CIC’s strategic plan

• As a member of the senior leadership team, support the CEO and board in organisational strategy development

• Identify opportunities for growth and development of services

• Foster relationships with key stakeholders, including clients, funders, community partners

Compliance and Risk Management:

• Ensure Appeer complies with all relevant regulations and legal requirements.  Manage risk, including health and safety, data protection, complaints and safeguarding. Communicate relevant policies and procedures to staff, families and service users (as appropriate)

• Work with the CEO/Engagement Manager to ensure that Appeer CIC fulfils its duties and responsibilities associated with internal and external contracts and agreements

• Act as Appeer’s Data Controller for GDPR purposes

• Maintain the organisation’s Risk Register and coordinate a formal quarterly review  and report to the CEO

• Maintain accurate records and ensure robust reporting mechanisms are in place

• Act as the channel of communication with Appeer’s insurers and, legal advisers when issues arise, keeping the CEO and Board informed as necessary

About APPEER

Appeer is a Community Interest Company (CIC) set up to deliver services that support autistic girls and women (and those assigned female at birth) to connect with peers, to develop their life/work skills and to support their wellbeing.   Over the past 5 years our founder and current CEO has taken the vision of creating a community where autistic girls and women can connect from a small, passionate team into a robust and impactful organisation.

We provide  In Person and Online Activity groups and programmes, Alternative Provision, events and resources for those in the community that we serve, their parents/carers and other professionals. We are not a therapeutic setting and as such do not offer clinical support or 1:1 supervision.

We were established in 2019 and have since grown rapidly from a small startup to a robust small-medium  enterprise with a turnover of £250k and serving over 400 beneficiaries a year. 

Interested candidates are invited to submit a CV and cover letter outlining their interest, suitability and vision for the role
 by 5pm on 12th August 2024.  Interested candidates are encouraged to submit early applications as the application window may close sooner than 12th August 2024 if a suitable candidate is found.

Appeer is an equal opportunity employer. We are committed to ensuring a fair and equitable recruitment process for all vacancies.

Please let us know if you require any reasonable accommodations in order to effectively access the recruitment process. If you would like any further information about the role or application process, please contact Claire Livingston who may arrange a conversation with the CEO or a director with you.

Thanks to funding from the National Lottery and the Waterloo Foundation,

Fair Treatment for the Women of Wales (FTWW) is now seeking a

Volunteer Coordinator

This is a part-time post of 22.5 hours per week, paying £16,200 p/a, based on a WTE 37.5 hrs per week salary of £27K per annum, remote-working in Wales

Funded up to March 31st 2026 with possibility of extension

This post is subject to successful completion of a 3-month probationary period

FTWW: Fair Treatment for the Women of Wales is the only patient-led charity and disabled people’s organisation in Wales dedicated to achieving health equality for women, girls, and people registered female at birth.

Our Vision is for a Wales where everybody’s right to good health and wellbeing is respected and fulfilled, with everyone able to access the healthcare they need, when they need it, and without barriers.

The role of Volunteer Coordinator is a new one for FTWW. Our successful candidate will ensure members are supported and equipped to participate in engagement activities which broaden the reach of the organisation and increase awareness of the wider community’s health and wellbeing needs. You will be key to our small, dedicated team, making sure FTWW is well set-up to maintain and grow its volunteering activity.

We particularly welcome applications from those who are disabled, living with or having  experience of long-term health issues.

To apply, we kindly request both a current CV and a supporting statement. In your statement you should make clear why you think you’d be a good fit for FTWW and what you’d bring to our team as the organisation grows. We will also ask shortlisted candidates to supply contact details for two referees.

The closing date for applications is Thursday 1st August 2024 at 5pm. Interviews will take place over Microsoft Teams on or around Tuesday 13th August, with a view to the role commencing as soon as possible thereafter.

Cydlynydd Gwirfoddolwyr

FTWW > Cydlynydd Gwirfoddolwyr

Rydym yn Recriwtio!

Diolch i gyllid gan y Loteri Genedlaethol a Sefydliad Waterloo,

mae Triniaeth Deg i Fenywod Cymru (FTWW) yn awyddus i benodi

Cydlynydd Gwirfoddolwyr

Mae hon yn swydd ran-amser, 22.5 awr yr wythnos, sy’n talu £16,200 y flwyddyn, yn seiliedig ar gyflog cyfwerth ag amser llawn 37.5 awr yr wythnos o £27K y flwyddyn, gweithio o bell (Cymru)

Mae hi wedi’i hariannu tan 31 Mawrth 2026 gyda’r posibilrwydd o estyniad

Mae’r swydd hon yn amodol ar gwblhau cyfnod prawf o dri mis yn llwyddiannus

Iawrlwythwch y disgrifiad swydd: Cydlynydd Gwirfoddolwyr

FTWW: Triniaeth Deg i Fenywod Cymru yw’r unig elusen yng Nghymru sy’n cael ei harwain gan gleifion a’r unig sefydliad i bobl anabl sydd wedi ymroi i sicrhau cydraddoldeb iechyd i fenywod, merched, a phobl sydd wedi’u cofrestru’n fenywod adeg eu geni.

Ein Gweledigaeth yw Cymru lle mae hawl pawb i iechyd a lles da yn cael ei pharchu a’i gwireddu, gyda phawb yn gallu cael gafael ar y gofal iechyd sydd ei angen arnynt, pan fydd ei angen arnynt, heb rwystrau.

Mae rôl y Cydlynydd Elusen yn un newydd i FTWW. Bydd ein hymgeisydd llwyddiannus yn sicrhau bod aelodau’n cael eu cefnogi a’u galluogi i gymryd rhan mewn gweithgareddau ymgysylltu sy’n ehangu cyrhaeddiad y mudiad ac yn cynyddu ymwybyddiaeth o anghenion iechyd a lles y gymuned ehangach. Byddwch yn allweddol i’n tîm bach, ymroddedig, gan sicrhau bod FTWW mewn sefyllfa dda i gynnal a chynyddu ei gweithgareddau gwirfoddoli.

Rydym yn croesawu’n arbennig geisiadau gan y rheini sy’n anabl, sy’n byw gyda phroblemau iechyd tymor hir neu sydd â phrofiad ohonynt.

I wneud cais, gofynnwn yn garedig am CV cyfredol a datganiad ategol. Yn eich datganiad, dylech egluro pam rydych chi’n meddwl y byddech chi’n addas ar gyfer FTWW a beth fyddech chi’n ei gyflwyno i’n tîm wrth i’r sefydliad dyfu. Byddwn hefyd yn gofyn i ymgeiswyr sydd ar y rhestr fer roi manylion cyswllt dau ganolwr.

Y dyddiad cau ar gyfer derbyn ceisiadau fydd dydd Iau 1 Awst 2024 am 5pm. Cynhelir cyfweliadau dros Microsoft Teams ddydd Mawrth 13 Awst neu o gwmpas y dyddiad hwnnw, gyda golwg ar ddechrau’r rôl cyn gynted â phosibl ar ôl hynny.

Iawrlwythwch y disgrifiad swydd: Cydlynydd Gwirfoddolwyr

Fauna & Flora is seeking a Programme Administrator to undertake a key supporting role in the delivery of the Eastern Atlantic Islands programme of work, through provision of administrative, communications and information management support.

The post would be ideal for someone with excellent administrative skills with previous experience in a similar role (including use of Microsoft Office). They will be highly organised and methodical in their approach with excellent communications skills and a working knowledge of Portuguese.

In return, the role offers the opportunity to work within a ground-breaking and entrepreneurial organisation, at the forefront of global conservation. In addition, Fauna & Flora offers a generous pension contribution, attractive annual leave allowance and life insurance.

Our offices are located in The David Attenborough Building in central Cambridge, just a few minutes’ walk from glorious historic buildings and museums, the picturesque River Cam, the central market and shopping centre, and a host of cafés and restaurants.

Please visit our website and download the job application pack below for further details on how to apply

The closing date for applications is Sunday, 28 July 2024.

This role is not eligible for sponsorship for a Skilled Worker Visa

About the role

Action for Carers Surrey has  a visible and well-integrated HR function, which has a wide remit, including training, recruitment, volunteering, health & safety and building management.  We also coordinate and oversee the zero hours youth team.

This varied part-time role is to support this function as well as to provide administrative assistance to the CEO.  We are looking for a post holder who has a high level of accuracy and enjoys working across a wide remit.

This role is based in our offices in Burpham, Guildford with occasional travel to other locations within Surrey.  There is ample free parking at our offices.  Home working to be agreed with line manager. 

Key responsibilities include

Full duties are included in the job outline, key responsibilities include:

• Manage and maintain accurate and up-to-date employee and volunteer records and input information into our HR Information System (Iris Staffology).
• Prepare and issue employment contracts, offer letters, pay increase letters, and other HR documentation and correspondence.
• Undertake ‘safer recruitment’ activities including reference checking and completing DBS checks.
• Support the recruitment and onboarding process by posting job advertisements, coordinating applications, interviews and inductions.
• Coordinate mandatory and developmental training activities
• Be familiar with Action for Carers policies and procedures and be confident to provide initial responses to HR and training related queries.
• Note take during one-to-one and team/trustee meetings.
• Assist with accident recording, first aid kit management, building management matters and the ordering of equipment and materials.
• Take a hands-on role in supporting the planning and execution of management away days and meetings, staff engagement activities and similar events.
• Provide administrative and diary management support to the CEO and COO including co-ordinating and setting up meetings, travel arrangements, taking minutes as required and ensuring they have relevant papers etc in advance.

About you

You will have:

• Previous experience in an administrative role, within HR, recruitment, training or a related field.
• Previous experience working with a HR Information system / database
• A familiarity with UK employment laws and regulations or a strong desire to learn
• Excellent verbal and written communication skills and the confidence to respond to written and spoken questions.
• Be able to manage your own time and prioritise a varied workload
• Discretion and the ability to handle sensitive and confidential information.

About us

Action for Carers Surrey has a vision ‘that every unpaid carer in Surrey is heard, valued and supported.’ We are a committed, local charity determined to make a difference to young and adult carers across Surrey.

Our values are Focus, Inclusion, Respect and Excellence.  By keeping to our values, we are able to provide an innovative, high quality and compassionate service to carers in every community in Surrey, making a real difference to their wellbeing.

We offer our staff a friendly, supportive, flexible workplace and are committed to welcoming applicants from a wide range of backgrounds as well as supporting staff who have their own caring responsibilities. To this end, we offer staff a weeks paid carers leave.  We also provide a generous holiday entitlement, starting at 28 days plus bank holidays, an employee assistance programme, pension and opportunities for development and training.

Yeldall Manor is a Christian recovery centre for men wanting to overcome their addiction problems. We have created this new part-time position to provide consistent and professional HR support to the organisation, bringing together various roles currently undertaken by a few different staff members.

The role will suit someone who can work under their own initiative (after training in our charity practices), experienced in overseeing the employee journey from recruitment and retention to departure. You will act as the first point of contact for HR-related queries, and ensure that the charity is compliant with all relevant legislation. This will involve dealing with all employment matters, building robust policies & procedures, and implementation across the organisation. You would also be responsible for preparing the staff rota and all related administration. We do not currently have HR software, so reviewing our requirements in this area would be one of your responsibilities. Please see the job description for full information about this varied post.

As a small charity (c. 35 staff including part-time and casual workers), the role will require balancing practical and administrative tasks with management responsibilities. We anticipate that you'll be based in the office for at least two days out of the three days/24 hours worked per week. This is in a lovely rural setting near Twyford (Reading) and, being situated within the rehabilitation centre, you will have daily contact with those men whom you are ultimately helping. They inspire and motivate us just as much as we seek to encourage and support them. 

As this is a strategic post within an actively Christian setting, applications should be from committed Christians. Schedule 9, Part 1:3(a) of the Equality Act 2010 applies.

Hours: Full-time

Remuneration: £30,000 to £31,500 GBP gross annual (dependent on experience)

Duration: Permanent

Location: UK-Med Office, Manchester, UK with hybrid working (approximately 30% on-site)

Do you have knowledge of accounting, finance and budget functions, payroll processing and administration. Ability to analyse and apply data across the full range of finance, payroll, and accounting functions?

UK-Med is a frontline medical aid charity. Born of the NHS, we’ve been working for over 30 years towards a world where everyone has the healthcare they need when crises or disasters hit.

We are looking for Finance Coordinators to support our Finance Team in ensuring appropriate finance management, accounting, control and reporting.

You will assist in the day-to-day accounting operations in accordance with UK-Med’s policies and procedures,

Our ideal candidate will be able to support in processes financial transactions and provides technical support to the Field with the processing of financial transactions, and monitors compliance with applicable financial rules and regulations. The incumbent therefore keeps frequent contact with staff at various levels, including Country/Field Offices.

You will be comfortable working at pace and thrive on achieving challenging objectives and meeting rapidly changing demands.

Experience working internationally, particularly in humanitarian emergency response, is an advantage but not essential.

We offer a competitive salary and benefits along with a friendly working environment and the opportunity to make a real difference through humanitarian work. UK-Med is a growing and developing organisation with a committed team of staff, volunteers and members.

This role is a truly exciting opportunity to help develop our people services to meet the challenges and opportunities our growth present.

How to apply

We strongly recommend that you read the Candidate Information Pack - Finance Coordinator - July 2024 before applying for this role.

To apply, please submit a current CV and a supporting letter (2 pages) through our online jobs portal.

Your covering letter must include a detailed explanation of your suitability for this post with specific reference to the criteria in the person specification

Applications must be submitted no later than Wednesday 1st August 2024

Please note that this is a rolling recruitment process. Applications will be accepted on an ongoing basis and hiring manager will review applications as they are received, decisions may be made at any time if a suitable candidate is identified.

Applications for work in the UK can only be accepted from people with an existing right to work in the UK.

UK-Med is committed to safeguarding of our personnel and beneficiaries and has a zero-tolerance approach to sexual exploitation and abuse. We conduct thorough vetting before any appointment is confirmed.

UK-Med is committed to the principles of diversity, equality, and inclusion. We strive to provide an inclusive and supportive environment where employees feel respected and supported to be able to fulfil their potential.

Location: Edenbridge
Discipline: Care and Support
Job type: Fixed Term
Salary: £23,559 per annum (pro rota)
Expiry date: 01 Aug 2024 23:59

Do you have administration experience? Would you like to work for a dedicated charity that support individuals with learning disabilities to live the best life possible.

Fixed term contract (6 Months)

At Hft, we are recruiting for a Business Support Officer (Part-time) to join our team. The Business Support Officer will be a lead for our Edenbridge services, and will be based in Edenbridge. The role will consist of administration around finance, employee engagement and office management - see more about the role below. You may occasionally be required to travel to other locations within the regions, as agreed with your manager. Possession of a full EU/UK driving license, with your own transport and prepared to use and insure for work purposes, is **essential **for this role. This is a part-time role for 22.5 hours a week.

Apart from a rewarding career, what\'s in it for you?

There are a range of benefits and career development opportunities at Hft. We’ll give you a comprehensive induction, full training, and support along the way.

As a ‘Gold’ standard Investors in People accredited employer, we are committed to supporting colleague wellbeing as a priority. Within this, all Hft employees get access to Telus Health – the world’s biggest 24/7 colleague counselling and support service. It is completely free for all colleagues to use in complete confidence, whenever and however they want to access it.

What else?

- Annual Leave: 33 days (including 8 days statutory bank holidays)
- Qualification in Business Administration Level 3 or similar, if you do not already have a relevant qualification
- Wage incentives: 20% bank holidays’ allowance with an increased rate of 50% for key dates over Christmas.
- Training: Access to award winning training and development
- Wagestream: Allows you to flexibly access your pay throughout the month and utilise a range of financial support, through its dedicated app
- Aviva Digicare + workplace: Access to wellbeing services including health checks, Digital GP and mental health support.
- TELUS health: A 24/service, completely confidential counselling and support platform and helpline that is free for all colleagues to use.
- Discounted mobile ‘phone contracts. As an Hft employee, you’ll be able to take advantage of Vodafone’s Employee Advantage programme, giving you up to 30% off.
- Care Friends: Employee referral app – earn money for referring your friends to work for Hft.
- Free life assurance – 3 x your annual salary
- Family friendly policies – Part time, annualised and compressed hours. Generous return to work bonus following maternity leave.

About you

- You will have previous administration experience and strong IT knowledge, including experience of using Microsoft Office with the ability to produce reports and presentations within Excel, Word and PowerPoint.

- Good financial understanding of management accounts including working knowledge of purchase and sales ledger as well as petty cash, credit card reconciliation is key.

- You will have a strong understanding of GDPR and experience managing sensitive data including workforce documentation. You thrive in a fast-paced environment, where priorities frequently change and you are keen to learn and adapt to new systems and processes all while maintaining attention to detail and accuracy.

We are really passionate about what we do and look for likeminded individuals with a positive attitude to people with learning disabilities!

About the role

As a Business Support Officer, you will support individual areas and provide positive and timely business support for the Care and Support function to meet their delivery of organisation business processes. This will include finance, data gathering, employee engagement/support (on-board/off-board) as well as mobile phone device management and registered area office management.

Whilst individual roles will be based locally within an area office (within the geographical region), the Business Support Officer will be part of the wider Business Support team for the Region and will report to the respective Regional Business Support Manager who will determine working patterns in collaboration with the Registered Area Managers.

Responsibilities include

- Invoicing and PO support
- Raising invoice recharges and journals including for example, online purchases for people we support, emergency cash advances, fuel, mileage and service car leases
- Income returns and support local banking
- Credit card reconciliations
- Petty cash management
- Fundraising income support
- Reward and Recognition support including for example, localised support for GEM vouchers, Refer a Friend process support and any other related organizational reward and recognition initiatives.
- Daily operational tasks e.g. answering the phone / responding to emails
- Dealing with support queries and redirecting appropriately
- Looking after incoming and outgoing post
- Liaising with visitors and contractors
- Employee / engagement support
- Fleet management support
- Agency support
- Health and safety management
- and other tasks as required.

If you are interested in working at Hft and you would like to make a difference, please apply today!

Apply Now

REF-215395

 Established in 1951, IOM is a Related Organization of the United Nations, and as the leading UN agency in the field of migration, works closely with governmental, intergovernmental and non-governmental partners. IOM is dedicated to promoting humane and orderly migration for the benefit of all. It does so by providing services and advice to governments and migrants.

Under the direct supervision of the Chief of Mission (CoM) and in coordination with team leaders of IOM UK, as well as relevant units at headquarters and the Regional Office, the incumbent of the post will provide planning, research and administrative support services for the whole of IOM UK. The incumbent will prioritise tasks and organise work independently based on general direction from the supervisor.

For more details about this role and how to apply, please visit our website: https://unitedkingdom.iom.int/careers

Are you looking for an impactful role where you can lead marketing and communications initiatives across Asia Pacific and Latin America, helping to drive positive change in farm animal welfare? Join Compassion in World Farming International in our mission to transform the global food industry and make a lasting difference. As the Marketing and Communications Manager for Asia Pacific & Latin America at Compassion in World Farming, you'll lead strategic initiatives to help end the use of caged systems and promote sustainable farming.

About us:

Compassion in World Farming International was founded in 1967 in England by Peter Roberts, a British farmer who became concerned by the development of intensive factory farming. Over 50 years ago, Peter decided to make a difference and take a stand against this farming system. In his lifetime, Peter saw the demise of barren battery cages, veal crates and gestation crates in the UK, and in Europe achieved recognition that animals are sentient beings.

Compassion in World Farming is the leading international farm animal welfare charity, campaigning to improve the lives of millions of farm animals through advocacy, lobbying for legislative change, and positive engagement with the global food industry. Our established international Food Business programme aims to drive transformational change for animal welfare enabled by a reduction in the reliance on animals sourced foods and a shift towards regenerative farming. The Food Business team operates in Europe, the US, China and APAC LATAM, and more globally through the supply chains of our corporate partners.

About the role:

As our Marketing and Communications Manager, you’ll help build the strategic vision for helping to influence the global food industry. As part of this exciting position, you'll spearhead vibrant marketing and communications strategies across Asia Pacific and Latin America, championing the end of caged systems and promoting sustainable farming practices. Your responsibilities will include proactive and reactive PR, content management, event coordination, supplier oversight, and budget management. As our Marketing and Communications Manager (Asia Pacific & Latin America) you’ll collaborate closely with the Head of Food Business APAC LATAM and regional teams, ensuring transparency through regular reporting on achievements.

About you:

We're seeking an exceptional candidate for the role of Marketing and Communications Manager (Asia Pacific & Latin America), at CIWF, who brings with them a proven track record in developing impactful strategies, especially in digital and social media.

To succeed in the role of Marketing and Communications Manager (Asia Pacific & Latin America), you will need to have previous experience in demonstrating a proficiency in devising impactful strategies, particularly within the domains of digital and social media. You’ll have a proficiency in English, complemented by skills in languages such as Thai or Japanese, is not essential, but is advantageous. You’ll have to have strong interpersonal and communication skills, coupled with a sophisticated grasp of budget management and a genuine dedication to farm animal welfare. Previous skills and qualifications encompass an advanced degree or pertinent experience in PR, marketing, or communications.

Join us on a collective mission to shape a compassionate future for farm animals worldwide, while experiencing a workplace that truly cares for you:

• Enjoy an enhanced annual leave of 25 days per year, along with bank holidays *
• Free onsite parking at HQ
• Optional savings schemes * Embrace a fulfilling career that prioritises your well-being, while also enjoying Excellent Development opportunities
• Hybrid working model
• A defined Contribution Pension Scheme

Applications:

Cutoff date: 9th August 2024
1st Stage Interviews: W/C 19th August 2024

Please complete the online application form to upload your CV and a covering letter outlining how you meet the Person Specification detailed in the job description.

Please note that we reserve the right to commence interviews on a rolling programme.
Compassion in World Farming is absolutely committed to providing equal opportunities for everyone regardless of their background. We value diversity and live experience and acknowledge the underrepresentation of people from certain backgrounds, both within our organisation and across the sector. We welcome applications from underrepresented groups, whether these be of ethnicity, gender, identity, religion, physical ability, sexual orientation or other.

* dependant on role and location

To comply with legal requirements, as part of our selection procedure we ask all potential employees to prove their eligibility to work in the UK.

Location: HQ based (hybrid flexible working available with at least two days in office per week)
Job Type: Full-time, fixed term contract till 31st March 2025 (with possible contract extension, subject to additional funding)
Hours: 37 hours per week
Salary: £37,000-£42,000

You may also have experience in the following: Communications Officer, Internal Communications, CRM, Marketing Assistant, Marketing Executive, Marketing Officer, Communications Executive, Communications, Public Relations manager, PR Manager, Marketing Management etc

REF-215 557

A full time (35 hours a week) role although would consider 4 days. Flexible home working but must be able to travel to Birmingham and Bath for occassional meetings and occasional UK wide travel. Excellent benefits including 30 days annual leave, flexible working, wellbeing support and 8% contributory pension.

Purpose of the role

As a member of the Business Support Team, the post holder will work closely with our leads and their teams to understand and support organisational and programme requirements across our diverse and exciting areas of interest.

The post holder will work closely with others to plan, anticipate and deliver high-quality support across a range of NDTi projects and work areas. They will pro-actively contribute to organisational life and maintain NDTi’s reputation for excellence with our clients and stakeholder.

Key Activities

• Liaise and work with leads with confidence, replying to external and internal queries where possible and escalating others as needed. Keep in regular contract with team members ensuring that they, alongside external stakeholders, understand the support the post holder can provide.
• Gather the necessary information to complete key contractual paperwork throughout the project lifecycle, including contract set up and the prompt receipt and processing of client contracts. Work with the Finance Manager and relevant lead to ensure that invoicing schedules and billing particulars are up to date, that client specific activity reporting is completed accurately, and NDTi’s schedule for delivery is maintained.
• Maintain a schedule of project outputs and work to ensure reports, events and other deliverables are planned and delivered on time, liaising with colleagues across other work areas where needed.
• Plan, organise and effectively project manage regular events of both online and residential including at scale.
• Use existing and emerging technologies and established practices to set up and plan events, ensuring prompt co-ordination and confirmation of arrangements with venues, participants and presenters.
• Lead the process for delegate and stakeholder sign up, liaising with leads to ensure good representation and attendance levels are achieved. Work with the lead to ensure any specific requirements, for example, allocation of places and accessibility needs are managed and met.
• With the project coordinator, work to deliver the event on time and within budget. Keep leads updated, alerting them to potential overspend or other issues, such as take up/attendance levels that could impact the success of the event, as they arise.
• Actively update website and other source information about our team, our work, our events and our resources, ensuing they are up-to-date, and are in keeping with in house and project specific branding guidelines.
• Assist the Marketing and Communications Manager and wider team to connect with partners, stakeholders and groups with an interest in NDTi’s work via online platforms.
• Organise and lead on the booking process and internal organisation of CLS Network workshops and other Network-wide meetings.
• To manage all CLS invoicing ensuring data from contracts is transferred to an invoice and ensuring invoices are logged within the database.
• Collect data in relation to attendance across the CLS sites at Network wide events and workshops and provide regular reports to Network members and CLS team members as required.
• Attend large gatherings in person, lead the setting up and liaison with the venue and provide the welcome and any support to participants to ensure they get the most out of the experience.

Our values

Our values bind us together in the pursuit of change that leads to better lives. Our values are worn on our sleeves, fiercely held, and demonstrated through our behaviours and the way in which everyone at NDTi individually and collectively operate.

As Business Project Support Officer you will ensure that all activity is delivered in line with NDTi’s vision and purpose and that all actions reflect the values, spirit and intent of NDTi’s mission.

· We drive inclusion enabling voice and opportunity for equal lives

· We are reliable keeping our word and acting with integrity and authenticity

· We are open and honest about what needs to change and how

· We act with humanity in our work and relationships with the people we work with and for

· We are curious pioneers always looking to creatively learn and improve

· We create impact contributing towards better lives in our communities

Person specification

Please only apply if you can demonstrate you meet the essential criteria

• Minimum of 2 years’ office experience working in a similar, or higher level, administrative or business role (e)
• You will demonstrate, understand and apply our workplace values of driving inclusion, being reliable, open and honest, acting with humanity, and being curious These are embedded in all roles and applicants must evidence their attitudes/behaviors as part of the application process (e)
• You will challenge behaviours and attitude that serve against NDT’s values and inclusive culture (e)
• You may have personal experience of health or social services or being a family carer for someone with experience of using them (d)
• Intermediate to advanced knowledge of standard Microsoft Office applications particularly Excel (e)

• Confident with figures, calculations and able to interpret financial data from contracts and process invoices. (e)
• Commitment to embracing and learning new technologies that get the job done to a high standard and enhance internal and external communication (e)
• Ability to collate and analyse data and present information in accessible formats (e)
• Working knowledge of online platforms such as Office 365 (Teams, Forms, Planner) (e)
• Confidence in working with different creative software -preferably Canva (e)
• Experience of using websites, web site updating and social media in a business setting (e)
• Ability to communicate confidently with senior commissioners and customers including front facing at events. (e)

• Able to frequently work on your own (remotely) being self-motivated and self-sufficient, whilst knowing when to seek help and support (e)
• Takes responsibility for own learning - constantly broadening knowledge and developing new skills (e)
• Able to get things done in a practical, most efficient way - working to agreed timescales and budgets, following best practice (e)
• Commitment to excellent service – actively seeking ways to improve the customer experience (e)

A full role description can be found on NDTi web site.

Our Finance team is looking to recruit a Finance Officer to join our Accounts Payable (AP) team for a six month fixed term contract and support the work and transactions that British Heart Foundation (BHF) perform for us to fund lifesaving science.
 
As an Accounts Payable Finance Officer, you'll support the team and take responsibility for delivering a high-quality service in terms of timely, accurate and efficient entry of BHF expenditure onto our central accounting system. Working on data capture, you will have knowledge of IPOS queue management.

You'll ensure you achieve key performance indicators and individual targets agreed upon and set by the AP Team leader, ensuring that all transactions are coded and authorised to meet month end deadlines and meet agreed service levels.

The AP team provides a high level of customer service, ensuring colleagues and suppliers are kept updated in the process and that the payment process is as smooth as possible, so you’ll effectively manage your workload and escalate complex issues to the team lead.

Understanding the needs of customers, you’ll raise the profile of finance through provision across the AP team of best-in-class service both internally and externally.

 

Working arrangements

Please note, this is a part-time role working 4 days (28 hours). This is for a 6-month FTC.

This is a blended role, where your work will be dual located between your home and our London office. 
 
At BHF we believe in the power of being together, so our colleagues on blended contracts can expect to spend some time in their office, at least one day each week, on average. The use of our office spaces is driven in part by your role and the activities you need to do. This may vary from time to time, so you will need to work in a flexible way to unlock your best work for our cause. 
 
Need more help balancing your work and home life? Talk to us about what flexibility is available at the application or interview stage.

About you 
 

You’ll have previous experience within accounts payable or be someone wanting to get into Finance with strong organisational skills, able to pick up tasks quickly and with ease.

With excellent communication skills, both verbal and written, you’ll be able to build strong working relationships within Finance and across the BHF and be comfortable communicating finance information to non-finance colleagues. The role involves dealing with internal & external customers via email and over the phone, so you’ll be confident communicating in both conversation and writing.

To excel in the role you will have:

• AP experience: A strong understanding and experience of BACs, invoicing, reconciliation, finance administration, and Account Payable processes. Familiarity with HMRC requirements for VAT and payments within the UK banking system, and a good knowledge of GDPR.
• Proficient in IT and financial systems: Excellent IT skills including MS Excel and financial application software packages. 
• Problem-solving and analytical skills: Outstanding attention to detail with an analytical approach to data. Strong problem-solving skills with a logical and methodical approach to identifying and resolving issues independently.
• Team player with a can-do attitude: A self-starter who is proactive and a good team player. Exhibits a can-do attitude and is able to manage workload with direction from the team lead.
• The role is working within a high-volume, fast-paced team, so you’ll have excellent time management and organisational skills.

About us

 
Every single one of us is vulnerable to the heartbreak caused by heart and circulatory diseases – they are the world’s biggest killers. But the research we fund represents hope. And nothing matters more than finding cures and treatments that give us more time with the people we love.

We value and respect every individual’s unique contribution, celebrate diversity, and make inclusion part of what we do every day.

Our Equality, Diversity and Inclusion (EDI) Strategy, Igniting Change, along with our internal EDI group, Kaleidoscope, and a growing number of employee network groups (our Affinity Groups), help us create an environment where all our colleagues and volunteers can succeed.

Interview process 

The interview process will be held over MS Teams.

Salary: Full time equivalent £29,016 per annum (rest of UK), Pro rata £17,409.60 per annum (rest of UK)
Benefits: Read more about the excellent benefits we offer on our profile page
Travel: Although you will be based in the Glasgow office, travel will be required within the region approximately 3-4 times per month.
 

Join us and use your skills, knowledge, passion and energy to help us achieve a future free from arthritis.

Do you have good practical experience of working alongside volunteers? Could you use your knowledge of volunteering best practice to help provide our volunteers with the best possible experience. If yes, you might want to consider joining our new Volunteer Experience Team based in 5 locations across the UK. We have exciting opportunities within our new Volunteer Experience Team to recruit new Volunteer Experience Coordinators as part of our 3-year sustainability plan in which we aim to expand and empower our network of volunteers delivering services to people with arthritis.

Our new Volunteer Experience Team is based within our People and Culture Directorate which delivers all our people related services across the Charity. We work together to ensure that Versus Arthritis is a great place to work and volunteer and that everyone feels, engaged, motivated, supported, valued and included and able to do their best for people with arthritis.

About the role

Our Volunteer Experience Coordinators provide best practice guidance at a local level to Versus Arthritis volunteers. Over the next three years you’ll be supporting the growth and diversification of our volunteer force and introducing new sustainable products (including digital) and processes to support them.

In this role, you will focus on empowering our volunteers by ensuring they receive a high-quality experience through forging relationships with them and ensuring they have what they need to carry out their volunteer roles. For example, you’ll be triaging queries, inducting and supporting new volunteers, delivering workshops particularly around digital awareness and competency, and encouraging networking between volunteers.

About you

If your knowledge, skills and experience include the following then we’d love to hear from you:

• Great spoken, written and presentation skills.
• Ability to adapt communication style to audience.
• Ability to assimilate information and help drive forward change.
• Ability to build positive relationships quickly and to facilitate interactions between individuals and groups of people.
• Good IT knowledge and ability to share information with others.
• Ability to manage competing priorities and changing requirements.
• Strong collaborative team player as well as able to work effectively on own initiative.

*As a hybrid worker the expectation is that you will spend around 40% of your working time in our office spaces or working in community settings. As an inclusive employer we will consider home-based working for anyone where office-based hybrid working would be a barrier to being able to work for us, for example for someone living with a long-term health condition or disability.

Application deadline and shortlisting 

• We advise candidates to apply early as we reserve the right to close applications ahead of this date.  
• Only shortlisted candidates will be contacted. 

We do not wish to receive contact from agencies or media sales. 

Interview

Interviews expected: in the week commencing Monday 12 August using Microsoft Teams

As a Disability Confident Employer, we guarantee you will be offered an interview if you disclose a disability and demonstrate sufficient evidence within your application that you meet the essential criteria for this role. We will also make any reasonable adjustments you may require for your interview.

The London School of Economics Students Union is looking for a highly organised, efficient, and motivated individual to help provide high level executive and administrative support for the unions chief executive officer, officer team and senior leadership team. 

You will provide high level executive support, including diary, meetings and agenda coordination, inbox management, minutes and note taking, creating briefing notes and reports, and managing actions trackers.

In addition, this role will provide administrative support for special projects for the senior leadership team. 

You must have a proven track record in delivering excellent project management skills, able to work across teams and to drive projects forward.
 

In particular this role will support the Head of Communities and Partnership coordinate the partnership and department delivery programme of work with LSE academic departments.

We are looking for someone who is highly organised with strong, communication and relationship building skills with the ability to build professional relationships with a wide variety of individuals, internally and externally. Reliability and a can‐do, proactive attitude are necessary as well as a desire to work in a fast-paced dynamic exciting organisation.

If this sounds like you please apply!

Why apply?
 

Because you’re excited by the challenge! The exact opposite of corporate, we’re progressive, daring and creative individuals working to make a difference in unconventional workplaces.
 

Benefits and Perks
 

In return for your passion and experience we offer:
 

-        25 days of holiday per year (pro rata)

-        Additional closure periods at Christmas and Easter

-        Free LSE Students’ Union gym membership (including advice from dedicated professionals)

-        Cycle to Work scheme enabling significant savings on bicycle purchase

-        Access to LSE staff training courses

-        Ability to purchase TOTUM (NUS) card, which provides a wide range of discounts

-        Flexibility for work-life balance

-        Interest-free travel loan

Recruitment 
 

Our recruitment processes are free from bias or discrimination and are fair and accessible, therefore we ask that all candidates complete our Application Process in three stages:

·   Part 1 (Supporting statement) is all about you telling us about your suitability for the role and will be used to determine if you are shortlisted for interview.
 

·     Part 2 (CV) outlining your career history to date.
 

·    Part 3 (Equal Opportunities Monitoring and Contact Form) is personal information. It helps us gather and analyse demographic information about our applicants. This part will only be seen by HR and will not have any impact on shortlisting. Application forms are formatted to ensure the equality monitoring data is removed before applications are seen by the shortlisting panel. 

This process allows us to ensure that the shortlisting is done in a fair and consistent manner and all applicants are given the same opportunity to demonstrate their abilities.

Previous applicants need not apply.

Please send us a CV, complete a supporting statement outlining how you meet the persons specification of the role along with equality monitoring form which will be seen by our human resources team.
 

·  The closing date for is Monday 5 August 2024 by midnight.
 

·  Shortlisting Monday 19 August 2024.
 

·  Interviews and assessments on Thursday 22 August 2024

Compulsory Requirement - The UK Government sets the legal regulations that we are required to follow. As an employer we must ensure that everyone is eligible to work in the UK and this is done by us checking and making a copy of the correct original identification/documentation before your first day of work. Currently we require you to have the right to work in the UK, as we are not a Home Office approved sponsor. 

The Society of Authors (SoA) is the UK's largest trade union for all types of writers, illustrators and literary translators. We’ve been advising authors and speaking out for the profession since 1884.  

We’re currently looking for a Membership & Operations Assistant to join our busy team. Our offices are based on Bedford Row / Theobalds Road in Holborn, London. The role offers some potential for hybrid working after initial training.

The role
As part of our member services team, you will assist with the smooth-running of activities in our London office. We’re looking for a tech-confident person to help with routine membership and database processes. A high level of accuracy and attention to detail is required. 

The successful candidate will be responsible for fielding incoming calls to the SoA and emails to the info@ email address, as well as updating member records. And as we’re just about to implement a new membership database, you will assist the team with testing and introduction across the organisation. The successful candidate will also be supporting in building management, staff and tenant needs in addition to deputising in the absence of the Head of Operations.

Key responsibilities
•  Supporting Membership with communication via email and telephone
•  Advising prospective members on how to join and manage payments
•  Forwarding queries and contracts to the advisory team
•  Issuing Public Liability Insurance documents
•  Issuing replacement membership cards
•  Inputting and processing applications
•  Sending correspondence to applicants regarding membership
•  Assisting with larger monthly processes, including but not limited to:
o  sending subscription reminders
o  data checking
o  importing data to Mailchimp
o  sending Direct Debit correspondence
•  Assisting the team with the testing of the new database
•  Packing and posting materials for external stakeholders

Additional responsibilities
•  Opening and closing of the reception area on specific days.
•  Handling incoming and outgoing mail and receipt of packages for the SoA and our tenants.
•  Maintaining kitchen supplies and ensuring that this area is kept clean and tidy throughout the week.
•  Being on hand to take care of any day-to-day issues which arise.
•  Providing support to the Head of Operations which may be wide in scope.
•  Assisting with events as required by the Head of Events or Head of Operations.
•  Any other task reasonably requested from the Management Team at SoA.

Essential skills and experience
•  Excellent call-handling and communication skills.
•  High accuracy and attention to detail.
•  Ability to prioritise work effectively and to complete tasks to strict deadlines.
•  Ability to work both in a team and independently.
•  A friendly and approachable manner, with a can-do attitude and a common-sense approach.
•  Previous database experience, an advantage if this is within a Membership organisation.
•  Familiarity with Office 365, particularly Teams, Outlook and SharePoint.
•  High accuracy and attention to detail.
•  Ability to manage issues in a calm manner.