Office Administrator Jobs

ODAC continues to be on a journey of organisational change and growth, with the financial implications that come with that, having begun to diversify our business model to expand our programmes.

We are therefore recruiting a Finance Manager to lead the implementation and delivery of best-practice financial management and planning, ensuring that ODAC is ready to continue to increase our charitable impact.

This is the first Finance Manager role in the organisation and the role will involve using your knowledge and experience to develop the way that ODAC works. In recent years, financial management has been led by the Chief Executive, with a freelance book-keeping contractor and a 0.5 days/ week Finance Administrator, and we have an experienced Finance Lead on the Board of Trustees.

The Finance Manager will lead on bookkeeping, financial management, and providing support and advice to budget holders. They will collaborate with the Director on financial planning and reporting, and will be responsible for reviewing and implementing best practices, ensuring that the charity’s financial functions are fit for its size, purpose, and growth.

DETAILS

TITLE: Finance Manager 

WORKING HOURS: 0.4 FTE / 2 days per week (16 hours)

PAY: £35,000-£38,000 FTE depending on experience pro rata (£14,000 – £15,200 real salary) per annum

CONTRACT TYPE: Part time, permanent

REQUIRED QUALIFICATIONS: Qualified AAT qualification, Level 2 or above.

DEADLINE: 9am, Thursday 7th November

INTERVIEWS: Monday 18th November (please hold your availability if applying)

This role sits within the Community Education and Training team, working to support our learners to access, complete and progress through our wide range of adult learning provision. The main focus will be on providing additional support for learners who need wrap-around support relating to a range of additional personal and educational needs. This could include welfare, personal and family support and wider mental health and wellbeing support or additional learning needs such as dyslexia, ADHD, literacy support and other needs.

You will work with the team to implement strategies and support plans for individuals to aid learning and enhance educational experience. You will support the team’s administrator to monitor learner’s attendance, contacting them via phone, email or arranging a meeting in person where pastoral support is needed.

You will work with our Adult Safeguarding Lead to support safeguarding cases across our departments, including keeping safeguarding records, making referrals and building a database of local support services available to learners and other service users.

We are looking for a dedicated individual who is passionate about supporting learners to ensure they have the best opportunity to thrive on their learning journey.

You will also support wider functions in the team such as contributing to the organisation of our termly learners’ forum to celebrate achievement and attending events in the community to publicise our work.

The successful applicant will have experience of working with vulnerable individuals or groups, be committed to safeguarding, have excellent administration skills, be flexible and excited about being at the heart of a busy team and committed to providing an excellent service to High Trees’ users.

Benefits of working at High Trees

• 35 days annual leave (inclusive of bank holidays and 3 Christmas days) rising by 1 day each year after 2 years’ service (capped at an additional 8 days)
• Enhanced maternity/paternity/adoption leave after 2 years’ service
• Save money off a new bike with the Cycle to Work scheme
• Up to 7% contribution to the staff pension scheme
• 24/7 Employee Support Line
• Clear pay structure with yearly increments (based on performance)
• Annual staff away day
• Premium eye-care vouchers through Specsavers and season ticket loans

Position type: Permanent. Full time, 37.5 hours per week. Flexible working will be considered. 

Responsible to: Head of HR (with matrix management by Volunteer Development Manager & L&D Manager)

Direct reports: None

Location: ShelterBox HQ, Truro, Cornwall

Role purpose:

The role of the People Assistant will be to provide administrative support to the People Team. You will contribute to the efficient running of the department and assist in the delivery of a supportive, employee-oriented organisational culture that emphasises quality, continuous improvement, and high performance.

This is a busy generalist HR role and will give you a broad experience to many different elements of HR practice including recruitment, onboarding and induction, metrics and analytics, EDI, safeguarding, wellbeing, volunteers and learning and development within the humanitarian sector.

Who are we looking for? 

We are seeking a motivated and enthusiastic individual who is looking to start or develop their HR career. You will be a people person, committed to delivering excellent customer service who is able to work and communicate well with different individuals and teams, both internal and external to ShelterBox.

As the first point of contact for the HR Team the ability to manage different tasks and priorities simultaneously and have excellent attention to detail will be key.

This role will help generate and collate monthly and quarterly people metrics so excellent IT skills (particularly Microsoft Office and database reporting) are essential. As a member of the HR Team, you will be handling a wide range of data, including sensitive and personal information, as such you will work with discretion and adhere to confidentiality.

Achievement of, or study toward, your CIPD Level 3 is preferable but is not essential. Knowledge of basic employment law and HR practices would be advantageous for the role.

Main role and responsibilities

This role will primarily provide administrative support for the day-to-day running of the HR Team as well as delivering administrative tasks for the Learning & Development (L&D) Team and Volunteer Development Manager. This role will also support ongoing strategic work projects of the People Team. This role will also help support the diary management for the Director of People.

Duties will include but not be limited to:

· Administration of all recruitment campaigns including advertising, arranging interviews and candidate management.

· Administer all HR-related documentation in a timely manner. Documents will relate to starters, leavers, Maternity/Paternity, probation completions, etc.

· Generate and report on monthly and quarterly people metrics.

· Management of the HR inbox and timely response to queries.

· Assist with HR project and strategy work

· Information management of the HRIS ensuring electronic records are accurately maintained and updated in accordance with GDPR legislation including personal details, absence management and employment records.

· Monthly employee file auditing, ensuring records are accurately maintained including return to work, probation, and appraisal completions.

· Support internal communications including organisational updates, wellbeing, and staff newsletters.

· Diary management support for the Director of People

· Note-taking and meeting preparation

· Support office events and initiatives in person and online

· Assist with background checks – including references and DBS checks.

· Administration of H&S requirements (including DSE Assessments).

· Coordinate the logistics and administration for our residential programmes including venue booking, travel and accommodation booking, and sourcing volunteer support.

· Support the administration of the Learning Management System (LMS)

· Manage the incoming communication from the organisation to the shared inbox to ensure all requests are dealt with in a timely and professional manner.

· Support the administration of L&D solutions including participant management, scheduling and attendance tracking.

Other responsibilities

· Any other duties as required which are deemed appropriate to the level and grade of the post.

Interviews for the role are scheduled for 18th and 19th November. 

Job Title: Victim Support Case Worker (London)

Salary: £23,616 (29,250 pro rata) + London Weighting (£4,723 for inner London, £3,542 for outer London)

Hours: 30 hours per week, or 0.8 FTE. 

Contract: 12-month fixed term contract (continuation subject to funding)

Annual Leave: 18.5 days plus 6.5 bank holidays 

Based: Hybrid, London

About NUM:

National Ugly Mugs (NUM) is an award-winning charity with a mission to ‘end all forms of violence against sex workers.’ NUM provides a mechanism for sex industry workers to report crimes and harm they experience and share this information within their communities to warn others of potentially dangerous individuals and situations. We have a dedicated casework team of industry experts who support sex workers to further access criminal justice remedies and other services as determined by these victims/survivors to cope and recover from crimes they experience. We also host a range of other projects in racial justice, mental health, drop-in support (Scotland), and vocational exploration.

Role Summary:

National Ugly Mugs are looking to recruit a Victim Support Case Worker to provide greater access to justice and protections for sex workers based in or touring in London. The post holder will work across multiple agencies, from London victim support services, Citizens Advice, SARCS/Rape Crisis, specialist sex worker support organisations to those providing services to sex workers, and sex worker-led groups. They will work with police and Met officials via working groups or direct engagement with BCU SPOCs to support reporting to police. 

The Victim Support Case Work plays a part in maintaining a wide network of practitioners and officials both local and national, to ensure that we are victim-centred and provide resources in ways that are individualised and safest for sex worker survivors as part of prevention, victim support and recovery. As such, the post holder will be supported by partners from sex worker-led groups and rights activists, and provided with relevant training and clinical supervision to support them in the role. 

If you are passionate and knowledgeable about sex worker rights and victim support, you could be the person we are looking for!

Applications from people with lived experience is desirable.

Job purpose:

To provide a pro-active victim support to marginalised and racialised sex workers when they are victims of crime by working within and outside of the criminal system and in partnership with other frontline support services and the police.

• Provision of victim support case work to London-based sex workers

• Risk assess and help members keep safe.

• Support members to access resources in keeping with their rights and entitlements.

• Support members to access (mental) health and other services they require.

• Monitor and keep members informed of case progress.

• Provide support through the criminal system from report to court and beyond.

Documents below contain and a full person specification and the main responsibilities of the role.

How to Apply:

Please send a CV and a cover letter, explaining why you’re interested in the post and how you fit the person specification, to admin[at]nationaluglymugs[dot]org, or apply via Charity Job by 5:30pm (UK time) on Tuesday 19th November. Interviews will take place on 5th December 2024.

We actively encourage applicants of all different ages, genders, social and economic backgrounds, ethnicities, religions and sexual orientations, and from people with disabilities. If you have any access requirements related to applying, please contact admin[at]nationaluglymugs[dot]org. We can also be contacted for any queried relating to this role.

Own The Space is a campaign incubator that supports individuals and groups seeking to have a positive impact in the world. Founded just over two years ago, we are seeking a finance and team coordinator to become an integral part of our expanding team. As the Finance and Team assistant, you will have experience in an administrative and finance role and have the ability to deal effectively with suppliers, internal teams and freelance contractors.

Responsibilities: Finance

• Expense and invoice Management: Accurately file and record expenses and invoices using QuickBooks or Xero
• Payments: weekly payment run and payroll
• Cash flow reporting: Assist in preparing and maintaining monthly cash flow reports and tracking spend across projects as directed by the CFO
• VAT returns: Handle quarterly VAT returns to ensure compliance with UK financial regulations
• Tax: Provide assistance with tax preparation and compliance
• Annual returns: Support in the preparation of the annual return in collaboration with our CFO
• Data management: Maintain and update financial records in Google Sheets
• Expenses: Management of expenses platform and related enquiries
• Discretion and confidentiality: Handle sensitive financial information with the highest level of discretion

Responsibilities: Team Support

• Support the maintenance of office infrastructure
• Prepare contracts for consultants and vendors and be the first point of contact for any related enquiries.
• Support on discrete research tasks regarding team management and development
• Liaise with vendors, funders and consultants as needed
• Manage organisational subscriptions and file management
• Support the leadership team as needed in the running of the organisation (for example, management of office spaces, coordination of meetings etc)
• Management of organisational registration and ensuring we are meeting all requirements of Company House

In addition to brilliance in your discipline, below are the core attributes we think will make you successful and happy in the role. You are:

• A strong communicator: You enjoy working with others and can provide clear written and verbal communications for non-financial team members
• Excited to learn new things : You are able to adjust to changing circumstances and get excited by the chance to learn new things and suggest ways to improve.
• A doer: You work best when part of a small, collaborative team. You think beyond the limits of your current role, spot opportunities and make things happen.

Experience

• We are looking for someone with at least two years of experience in a previous role
• Previous experience of financial accounting especially around bank reconciliations, month-end, payment run etc
• Excellent time management skills and display a high degree of computer proficiency (including Google Suite and experience of working with databases)
• Previous experience in the not-for-profit sector is preferred but not essential – although we ask for a strong commitment to social impact but this can be through volunteering, activism etc

Compensation and Benefits

• This role is two days a week. We are open to this being two full full days or the allocation being stretched across the week.
• The contract is being offered on a one year fixed-term contract at 37,000 GBP pro-rata with a strong possibility of extension
• Benefits include 35 days annual leave, pro-rata (inclusive of public holidays and grace days), pension scheme
• Own The Space does not negotiate salaries / fees to keep compensation at our organisation as fair and equitable as possible
• Own The Space has offices in London and Bristol, UK. If you are based outside of these locations we are also set up for remote work but we would expect you to travel to London at least one a quarter

Applying

• If you’re interested please send your CV and a paragraph outlining your interest. We are reviewing applications starting on 30th October and will continue until the post is filled. We will not consider applications that do not outline your interest and fit for the role.
• We make our recruitment accessible to any and all people. If you need an accommodation to participate in the application process, please contact us

Inclusion and Diversity

We know that diverse teams lead to better outcomes and each new hire is a chance for Own The Space to bring in new perspectives and approaches. We welcome applications from all backgrounds regardless of gender, age, disability, religion, sexual orientation and cultural identity. We aim for Own The Space to be a welcoming, supportive and creative place to work.

Are you excited about seeing Christians in the UK and Ireland engage in world mission? Do you have a passion to equip and disciple others to serve God in short-term mission reaching out to East Asia?

As Lead Serve Asia Coordinator, you will be giving oversight to team developing and delivering high quality placements for Serve Asia, our short-term mission programme.

The Lead Serve Asia Coordinator will need experience of short-term cross-cultural mission, good administrative and interpersonal skills and a deep commitment to world mission and an ability to pass that passion on to others.

There is a Genuine Occupational Requirement for the job holder of this position to be a committed Christian. Applicants must be eligible to work in the UK.

Executive Assistant
Location: King's Cross, London N1C
Contract: Permanent
Hours: Full time
Salary: Circa £35,000

Who are we?

Art Fund is the UK’s national fundraising charity for art. We give grants to help museums, galleries, historic houses and public arts organisations to acquire objects for their collections, to share them with as many people as possible, and to support research and training for museum professionals. We are supported by our growing membership of 135,000 through the National Art Pass, as well as the generosity of many individuals, trusts and foundations.

The role

At Art Fund, the role of Executive Assistant sits at the very centre of the organisation. Your primary focus is the administrative support of the Director through complex diary management and managing a busy inbox; but the role also encapsulates organising staff social, information sharing and learning events, collaborating with departments on projects, providing administrative support to the Senior Management Team in their weekly meetings and supporting the Governance Manager with the planning and delivery of Board meetings.

At its core, this role is administration based and in support of the Director of Art Fund. The Director is in frequent contact with Art Fund’s stakeholders, Directors across the culture sector, as well as individuals from Local Authority and Government. The Director’s time is therefore finely balanced between internal and external meetings, so you need to be confident in using Outlook, with a keen eye for detail and excellent communication skills. Working alongside the Director to prioritise meetings and workload, this is a role which requires collaborative working, and you will work closely with both your colleagues and the Director to ensure that their time is efficiently and effectively used.

This role interacts across all departments, and with all the staff of Art Fund; you will be confident, practical, approachable and highly organised. You’ll be helping with the occasional largescale communications across the sector on behalf of the Director; managing deadlines for articles from the Director for our Art Quarterly publication and Annual Report; helping to support on events including Museum of the Year and the annual Trustees Dinner, and generally embedding yourself within the organisation as one of the team.

Key Employee Benefits

• Generous annual leave – 25 days annual leave and bank holidays, with additional non-contractual office closure dates at Christmas and an additional day in August.
• Free National Art Pass (NAP) – for yourself and another person of your choice.
• Art time – a half day per month to visit museums and galleries.
• Life Assurance – cover for up to three times your basic salary.
• Season Ticket Loan
• Healthcare cash back plan and wellbeing app
• Pensions – Eligible employees are enrolled into the scheme with the exception of those who have contracts of three months or less. Art Fund contributes 8% of the basic annual salary during the first six months of employment or until probation is successfully completed, whichever is the later. At that point the contribution is increased to 10%.

This post is London-based. The position is based in our office in Granary Square. We can offer occasional homeworking, however regular presence in the office will be required for this role and is dependent on the Director’s diary.

Closing deadline: 23.59 on 3 November 2024.
We will be shortlisting on a rolling basis, so the role may close early.
Please expect first stage interviews to be online, w/c 4 November.

Interested?

If you would like to find out more, please click the apply button. You will be directed to our website to complete your application for this position.

We are committed to building our team and trustees from the broad range of backgrounds and experiences across the UK, valuing difference and diversity, and building a workplace based on shared values of equality and mutual respect.

We have ambitious plans for the future and will be holding ourselves to account and putting our principles into action, as we all work together to help bring about positive change and a fairer future for everyone. We therefore want to encourage applications from all races, ages, religions and sexual orientations, as well as parents, veterans, people living with any kind of disabilities and any other groups that could bring diverse perspectives to our organisation.

Non-UK nationals will require current and valid permission to work in the UK.

No agencies please.

About us

The Royal Parks (TRP) is a charity established in 2017, managing over 5,000 acres of diverse parkland, rare habitats, historic buildings, and monuments in eight Royal Parks across London. These include Hyde Park, Kensington Gardens, The Green Park, St James’s Park, and more.

We also manage other important public spaces such as Brompton Cemetery and Victoria Tower Gardens, making these iconic green spaces some of the most visited attractions in the UK, with 77 million visits annually.

We are now looking for an Assistant Accountant to join us on a full-time, permanent basis, working 36 hours per week.

The Benefits

• Salary of £32,666 - £36,000 per annum, depending on experience, plus study support
• 26 days' annual leave plus public holidays, increasing to 29 days after 3 years’ service
• Pension scheme (3% employee contribution; up to 10% employer contribution)
• Hybrid/agile working options
• Private medical insurance and healthcare cash plan
• Employee assistance programme and access to mental health first aiders
• Learning and development opportunities
• Cycle to work scheme
• Offices in a beautiful location

This is a unique opportunity for a versatile accounting professional with experience with working in a small/medium finance team, to elevate their career with our prestigious organisation.

Here, your growth matters and you will discover dedicated study support and plenty of chances for professional development. What’s more, we will offer you a clear path to enhance your financial expertise, within a setting that will enable you to make a meaningful impact that reaches beyond the numbers.

Enjoying the flexibility of a hybrid role, you will discover an array of perks that will keep you motivated, inspired and thriving every day. So, if you’re ready to showcase your skills, grow professionally and support green spaces across London, read on and apply today!

The Role

As an Assistant Accountant, you will play a key supporting role in the financial health of The Royal Parks.

Specifically, you will assist with financial reporting, control, and compliance activities, focusing on areas such as the annual statutory accounts, VAT reporting, and balance sheet reconciliations, as well as supporting with accounts payable, accounts receivable, and cash management activities.

Working alongside the Financial Accountant, you’ll support the completion of year-end accounts, contribute to audit processes, and help maintain efficient financial transaction procedures.

Additionally, you will:

• Update and manage the Fixed Asset and Grant Registers
• Coding invoices and raising POs for the Finance department (e.g. insurance)
• Suggest and help implement improvements to finance policies and processes

About You

To be considered as an Assistant Accountant, you will need

• Experience working within a small to medium-sized finance team
• Basic understanding of double-entry bookkeeping
• A quick learning approach to new systems and processes
• A finance and/or accounting degree, apprenticeship, AAT qualification, ACA/ACCA part qualification, or relevant experience

Other organisations may call this role Junior Accountant, Accounts Junior, Bookkeeper, or Finance Officer.

The Royal Parks are equal opportunities employers, value diversity and are strongly committed to providing equal employment opportunities for all employees and all applicants for employment. Equal opportunities are the only acceptable way to conduct business and we believe that the more inclusive our environments are, the better our work will be.

The role of Development & Alumni Engagement Lead would suit a passionate and creative individual, who is an efficient administrator and strong communicator, with an appreciation of the transformational impact of an independent school education. The post-holder will be responsible for the implementation of the alumni relations, development and fundraising activities of the School. They will be the key point of contact for alumni, ensuring that Hillians continue to feel part of the School community after they finish their education with us.

Communications Officer
Ref: ARBCO1024
Location: Based in our Central London office; however, ARB supports a flexible approach to hybrid working
Contract: Full Time, permanent
Salary: £27,000 per annum + excellent benefits

About Us:

ARB was established by an Act of Parliament – the Architects Act 1997 (the “Act”) – and is the statutory regulator of architects in the UK.

ARB’s statutory responsibilities are contained in the Act, and cover six main areas:

• Prescribing the qualifications needed to become an architect in the UK
• Keeping the UK Register of Architects
• Ensuring that architects meet our standards for conduct and practice
• Investigating complaints about an architect’s conduct or competence
• Making sure that only people on our register offer their services as an architect
• Acting as the UK’s competent authority for architects

Role Description:

Architects play a crucial role in our society, as they design the buildings and environments where we live and work. The Architects Registration Board (ARB) is the professional regulator of architects. We maintain a Register to protect the public, so that anyone using an architect’s services, or a building designed by an architect, can be reassured that the design has been developed by an appropriate expert.

The Policy and Communications Department is excited to welcome a multiskilled Communications Officer. This is a varied role, and the successful candidate will be developing content such as press releases, website text, and reports. You will need to be highly organised and able to coordinate and ensure the success of reports, launches, consultations, events and more.

In this role you will need experience in handling an organisation’s interface with the media, including drafting press releases and proactively securing coverage, monitoring coverage, and responding to press queries.

If you are an excellent communicator, with experience in promoting campaigns and messages to a wide range of audiences and an interest in how architecture shapes lives, then we want to hear from you.

What we offer in return:

• A friendly and supportive company culture
• Generous salary,
• Pension and medical cover
• Great holiday allowance, plus an additional day to be used over the Christmas period.
• And much more……

The closing date is 14th November at 12:00pm, late or incomplete applications will not be considered.

Interview dates – 20th – 21st November.

Interested?

If you would like to find out more, please click the apply button. You will be directed to our website to complete your application for this position.

Here at ARB, we are a small and diverse workforce we want to create a genuinely inclusive workplace, where we embrace the differences of all our colleagues and celebrate diversity. We love to see applications from underrepresented groups and welcome applications from individuals, regardless of their background.

ARB values diversity and is committed to working within the principles of equal opportunity. We therefore ask applicants to complete our Equalities Monitoring questions as part of the application process via this online portal. This information will not be viewed by those involved in the selection process, and it is not part of the selection criteria.

No agencies please.

Full time 35 hours per week / fixed term contract 3 years / starting salary £25,546-£28,387 plus 10% pension contribution / funded by Strategic Development Funding.

PROJECT SUPPORT OFFICER

Opportunity to join the expanding Diocesan Programme Management Office (PMO):

Funded by the national Church of England, initially for 3 years, we are looking to add an additional role within our existing PMO to provide professional project management frameworks for our externally funded projects of more than £14m.

These projects are based within local churches delivering a range of outcomes, including establishing new worshipping communities, investing in children’s and families programmes and accelerating training and church planting.

You will work closely with our partners on these projects, to ensure they are well planned, financially robust and that they have everything in place to make the desired impact. 

We are looking for people who have strong organisational and analytical skills, who can develop effective relationships and have excellent communication skills.  Qualifications and experience are less important than demonstrating your ability to enhance the way in which we provide professional and effective project management which is underpinned by a desire to see church growth throughout the Diocese.

Closing Date 17 November 2024

Interviews w/c 25 November 2024

Leadership and Governance Officer (Maternity Cover)

Salary: £41,852 p.a. (Inc London Weighting)  

Hours of work: Full time/35 hours per week  

Contract: 12 months – Maternity Cover

Location: London Office/ Hybrid  

Job Profile 

The leadership and Governance Officer is a key role that enables CAFOD’s Leadership (the Executive Team) and Governance (the Board of trustees) teams to fulfil their remits well through sound administration, organisation, and relationship-building skills. 

The post sits at the centre of CAFOD and will have a broad overview of key issues affecting CAFOD’s work and the management mechanisms in place to address them.  The post holder will have proven experience in providing sound administrative and organisational support at a board/senior management level. This includes excellent communication and interpersonal skills with an ability to interact across different cultural settings. They will have experience in setting meeting agendas, following up on key actions and experience in forward planning with excellent project management skills to support the Board of Trustees. 

The post holder will ensure: 

• That the governance of meetings and functions in CAFOD (Board of Trustees and relevant committees) are well planned, effective and documented transparently. 

• That governance reporting requirements are fulfilled to a high quality and in a timely fashion. This includes minute-taking, serious incident reporting and follow-up actions. 

• That they keep abreast of changes in the governance environment and ensure CAFOD is following charity commission regulations appropriately, engaging with relevant Directors accordingly. 

• That key stakeholders receive a high-quality service from the small Directorate team. This includes CAFOD colleagues and supporters, Trustees, Catholic Church officials and members of the public. 

The role is part of the Governance Team, which has a broad, cross-organisational remit, working closely with CAFOD’s Directors.  

The post holder will also manage the Leadership and Governance Assistant who provides direct support to CAFOD’s Executive Director and Executive Team. Line management of this post holder is provided by the Executive Director.

Key Responsibilities 

Ensuring effective Governance (60%) 

• Acting as Secretary to the Trustees and Committees, ensuring that the annual meeting cycle (Governance Calendar) is followed, records of meetings are kept and that external submissions (e.g. the annual report, serious incidents, and other reporting) take place in a timely manner. 

• Ensuring Trustee and Trustee committee meetings are well-planned (dates, papers, agendas, attendance, etc.) and well-run (including guidance for Chair, minuting, follow-up, action tracking, etc) and that follow up actions are monitored and undertaken.

• Liaise with Trustees on governance matters, including due diligence requests, and events, planning a schedule of Trustee travel to international programmes. 

• Overseeing the recruitment and induction of trustees to CAFOD’s Board and coordinating their on-going training and development in conjunction with the Governance Lead Trustee. 

• Manage the policy review processes and document management with support from the Leadership and Governance Assistant. 

• Ensuring relevant policies come to the Board of Trustees for review in line with the schedule of reporting as outlined in the Governance Calendar. The meeting calendar dates are reviewed on an annual basis in October (so next review is October 2025). 

• To be responsible for CAFOD Trustee’s Annual Report being produced in a timely and accurate way, commissioning a consultant. 

• Liaising with the Executive Members regarding governance matters ensuring that they are able to provide relevant and accessible information in a timely manner. 

• Assist with the communication of CAFOD’s governance work with key donors, supporters and other stakeholders. 

• Working with the Governance Lead Trustee to implement any necessary improvements in CAFOD’s governance mechanisms.   

Ensuring the effective running of the Executive Team (25%)  

• Providing strategic guidance on governance issues and support to CAFOD’s Trustees and Leadership Team. 

• Managing the Governance and Leadership assistant to ensure that Executive Team meetings are well-planned (dates, papers, agendas, attendance, etc.) and well-run (including minuting, follow-up, action tracking, etc.). 

• Having a broad oversight of all critical projects and support the team to deliver its objectives on time and to budget. 

• Brief the Executive Team on matters arising as needed especially governance. 

• Process organisational grants and memberships. 

• Alongside the Governance and Leadership Assistant, maintain an overview of CAFOD’s key contacts and relationships with the Catholic Church 

Support to the Director (15%) 

• Working closely with the Executive Director in planning trustee board meetings, following up on necessary actions and ensuring that papers and other necessary information are well produced, accurate and timely. 

• When the Governance and Leadership assistant is absent, to manage the diary of the Executive Director. This includes broad insights to plan effective use of their time, including sufficient time to follow up on actions and to prepare for internal and external commitments. 

• Provide support on Budget monitoring for the team with input from the Executive Director and L&G assistant. 

• When required monitoring the ED inbox, ensuring that requests are followed up and that communications are drafted and signed off, as necessary. 

• Forward planning and ensure coordination of travel. 

• Prepare briefings and presentations for the ED when required. 

People Management 

Lead, manage, develop and support the Leadership and Governance Assistant by championing CAFOD’s purpose and values through building strong and safe working relationships, setting SMART objectives and conducting performance reviews, and nurturing staff career development.  Encouraging collaborative ways of working and aiding staff to be adaptable to change whilst engaging with the external and internal context.    

Safeguarding 

All CAFOD staff share the responsibility to promote and maintain a strong safeguarding culture, including identifying the key actions they should take given their role and responsibilities. 

Person specification 

Understanding our context – awareness of and sympathy with CAFOD as an agency of the Catholic Bishops Conference and a commitment to international development. 

Working together – a team player who is able to get the best out of others; communicating well across cultures and levels; seeking to understand where and how problems arise and finding solutions. 

Resources – careful stewardship towards resources, always cognisant of CAFOD as a Charity; ability to prioritise and use my (and others’) time well and respectfully. 

Results – seeking feedback and continuous improvement; awareness of own development needs and taking responsibility to act on them. 

Job specific competencies 

• Experience in setting meeting agendas to make the best use of time and achieve objectives, follow up and results. 

• Experience of forward planning and ability to take a project management approach: bringing in the right people and using their contributions well. 

• Good understanding of charity governance requirements 

• Communication and interpersonal skills that enable the person to interact across different cultural settings. 

• The ability to process complex information and compose accurate minutes. 

• Collating the necessary paperwork for Trustees whilst exercising meticulous attention to detail 

• Ability to manage and organize a complex work pattern, managing competing priorities and dealing with senior-level stakeholders. 

• Ability to work with discretion and confidentiality. 

Desirable 

• Experience of working with/in a catholic church/NGO setting. 

• Being able to work in Spanish, French or Portuguese. 

• Experience in line managing others. 

• Experience in managing budgets. 

• Trustee experience.   

CAFOD is committed to being an anti-racist organisation and we are keen to increase the diversity of our teams. We are particularly keen to seek out applications from people of Black, Asian and Minority Ethnic backgrounds. 

There's room for everyone: Catholics and non-Catholics; people of all faiths and none. We employ people in all corners of the world, of all ages and ethnicities. The result? A friendly and open-minded organisation. 

Safeguarding for Children and Vulnerable Adults 

CAFOD recognises the personal dignity and rights of children and vulnerable adults, towards whom it has a special responsibility and a duty of care and respect.  CAFOD, and all its staff and volunteers, undertake to do all in our power to create a safe environment for children, young people and vulnerable adults and to prevent their physical, sexual or emotional abuse.  CAFOD is committed to acting at all times in the best interests of children and vulnerable adults, seeing these interests as paramount.  Any candidate offered a job with CAFOD will be expected to adhere to CAFOD’s Safeguarding policy and sign CAFOD’s Code of Behaviour as an appendix to their contract of employment and agree to conduct themselves in accordance with the provisions of these documents.

All offers of employment will be subject to satisfactory references, and appropriate screening checks can include criminal records and terrorism finance checks. CAFOD also participates in the Inter Agency Misconduct Disclosure Scheme. In line with this Scheme, we will request information from job applicants’ previous employers about any findings of sexual exploitation, sexual abuse and/or sexual harassment during employment, or incidents under investigation when the applicant left employment. By submitting an application, the job applicant confirms their understanding of, and consent to, these recruitment procedures.

The deadline for applications is Sunday 24th November 2024

Location: London (candidates must have right to work in the UK)

Location type: Hybrid

Reporting to: Chair of Montpelier Foundation

Annual salary: £55K - £65K GBP, conmesurate with experience

Contract type: Permanent

Candidate level: Experienced non-manager

Background

Montpelier Foundation is a UK-registered charity focused on tackling climate change and poverty. Our team works on behalf of the Montpelier and Hampshire Foundations’ family office, managing close to $20M in grants annually to non-profits worldwide.

Our priorities are to speed up the energy transition away from fossil fuels towards clean renewables and to protect the land and forests which absorb carbon from our atmosphere, while safeguarding the livelihoods of those most affected by climate change.

We do this by funding non-profit partners across the globe: in high- and middle-income countries, where there are the highest greenhouse gas emissions, and in low-income countries, where there is the least amount of climate change funding available and the highest levels of poverty. We work to ensure that our grants provide meaningful and flexible support to our partners and have the highest impact for the intended outcomes of the Foundation.

Purpose of role

Based in our offices in Knightsbridge, London, the Programme Manager will have experience in grant-making or in relevant non-profit or policy sectors, and an interest in social and environmental causes globally. This is an excellent opportunity for someone looking to make a significant contribution to tackling climate change and poverty, in a predominantly office-based role. You would be joining a tight-knit team working in a fun, innovative and flexible environment.

Primary responsibilities

• Managing an existing portfolio of livelihoods and climate grants, i.e. owning the relationship with the NGOs, following their progress, overseeing the financial and legal aspects of the grant, and reporting to the Chair. A lot of this can be achieved through desk-based work, calls and meetings, but sometimes we need to travel to see our partners’ work in person.
• Making recommendations on grant renewals, by carrying out detailed analysis of the NGOs and the impact of the grants and working towards their approval by the board of directors.
• Exploring new grant opportunities under the strategic direction of the Foundation’s Chair.
• Maintaining, strengthening and growing the Foundation’s international network of foundations, subject experts, social intermediaries and service providers.
• Carrying out administrative tasks that are shared across the Programme Team, which could include financial reporting and website management.

Experience

• Strong academic background with a degree in a relevant field (postgraduate degree preferred) or equivalent professional experience.
• At least 5 years’ work experience in grant-making, or in relevant non-profit or policy sectors.
• Strong interest in international development and climate change, and a willingness to keep learning about new sectors, geographies and solutions.
• Fluency in English with excellent writing and communication/presentation skills.
• Assertiveness and confidence working with people and building trust-based relationships – in person, on the phone and on email with grantees, the team and board.
• Strong research and analytical skills.
• Ability and willingness to hit the ground running and take direction.
• Team player who likes being part of a small team and gladly pitches in on any task, big or small.
• Proficiency in Microsoft Office including Excel.
• Right to live and work in the UK.

Personal traits desired

• Adaptable - able to handle a variety of tasks and changing situations.
• Personable - pleasant to work with, able to bring positive energy to the team.
• Independent - capable of working autonomously and managing own time.
• Tenacious - persistent in tackling challenges and seeing tasks through.
• Flexible - open to new ideas and ways of doing things.
• Collaborative - a good team player who works well with others.

The deadline for application is Sunday 24th November 2024

Applications will be evaluated as they are received, allowing for an ongoing review process.

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 Daryl Upsall International actively promotes equality, diversity and inclusion. In recruiting candidates, we seek candidates with the proven skills required; irrespective of race, gender, religion or belief, age, disability or sexual orientation.

Would you like to work in a forward looking, faith based charity? One where you can bring your current skill and experience and develop and earn  points through our global training programme to become a Certified Fundraising Executive?

From its humble beginnings, ICC has become a trusted advocate and innovative leader in providing compassionate care for children with disabilities. For over 30 years, thousands of vulnerable children’s lives have been transformed by the essential services we provide.

Within China’s ever-changing social landscape, ICC’s nurturing care is modeling a new standard of support and empowerment for children with disabilities. Our dedicated team of therapists , special educators, social workers, vocational trainers and medical staff work tirelessly to help children live with hope, dignity and opportunity.

This Job Is For You If…….

You have fundraising experience in a charity environment and you’re ready to take the next step up in your career.
You already know how to retain donors and increase income
You love to project manage integrated fundraising campaigns and achieve your goals
You want to treat donors as VIP’s so they stay committed and engaged and you use a customer relationship management systems (CRM) to achieve that.
You can write engaging fundraising copy, or you’re willing to learn
You thrive developing innovative fundraising ideas and campaigns
You can embrace our culture, vision and mission wholeheartedly. 
You have ideas and energy to initiate new processes, you’re excited about getting things done better
You are a team player, willing to collaborate and serve to get the job done.
You are a Christian who wants to put your faith into action at work

Our preference is for a full-time candidate working from the Newcastle Office (Hybrid working offered). However, we are willing to consider applications from exceptional candidates who would only be able to take the post working fully remotely or who are interested in working part time

For the full Job Description and person spec, please refer to the attachment below.