Office Administration Jobs
About Us
Headway East London is a charity supporting people affected by brain injury. Working across 13 London boroughs we offer specialist support and services for survivors and their family. We offer therapies, advocacy, family support and community support work alongside our day service: a community venue where people can make the most of their abilities and interests.
We also promote awareness and understanding of brain injury by providing information to the public, and offering training to university students, professionals and businesses.
Our vision is to build a community where people with brain injury are valued, respected and able to fulfil their potential.
About the Role
The Finance & Administration Assistant is a newly created role that will provide various parts of the organisation with administrative support, as well as some receptionist duties. This dynamic role will sit within the Finance team and report to the Director of Finance, however it will directly support the areas of Administration, Finance, Fundraising, and three different Service Delivery functions.
Principal Duties and Responsibilities
Administrative tasks
- Manage external communications through post, telephone and email, ensuring information is redirected to the relevant person to be dealt with efficiently and effectively.
- Support service/department managers with necessary purchasing.
- Keep up to date record of monthly invoicing information for services and liaise between the Senior Finance Officer and the Service Managers to ensure this system is running efficiently and effectively.
Finance related tasks
- Manage Petty Cash transactions on site, ensuring accurate and up to date records are kept at all times, and perform the bank runs.
- Collect and check monthly debit card and credit card reports with all necessary Purchase Invoices and PO’s from the card holders.
- Assist the Finance Officer in processing expenditure: checking Purchase Invoices against PO’s, ensuring that all authorisations are in place, and posting expenditure on the QuickBooks database.
- Assist the Senior Finance Officer in sending out statements to overdue Debtors from QuickBooks.
Fundraising related tasks
- Process donation payments received via cheque, cash or PayPal and similar platforms onto the Beacon database.
- Assist the Fundraising Manager in keeping the Beacon database up to date with donations/grants received, gift aid eligibility and forms, and grant contracts.
- Instigate periodic thank-you letters to donors.
The client requests no contact from agencies or media sales.
Wheels for All is seeking an Operations and Administration Officer as we embark on an exciting period of growth. In this pivotal role, you will support the Operations team, the Executive Management Team (EMT), the Board of Trustees, the Finance team, and the wider organisation. Your responsibilities will span various operational, compliance, administrative, and support functions, ensuring the smooth running of our charity.
Title: Operations and Administration Officer
Salary: £28,000 FTE
Hours: Flexible. Open to options between 3 days (21 hours/ 0.6FTE and 5 days (35 hours/ 1 FTE)
Contract: Permanent
Location: Warrington Head Office base with hybrid working available.
Reporting to: Chief Operating Officer
Staff benefits
Wheels for All is committed to the health and wellbeing of our staff. We are proud to offer these benefits to all members of our team:
- Birthday bonus – take an additional day off to celebrate your birthday.
- Volunteering – take a volunteering day each year to support another charity or Wheels for All partner.
- Apparel – we will provide all members of staff with quality clothing to keep them looking and feeling good when out and about.
- Flexible working arrangements - including working from home and flexibility around caring responsibilities.
- Annual leave entitlement of 25 days - in addition to public holidays, increasing by one day each year up to a maximum of 30. (Note: pro-rata for part-time colleagues).
- Employee Assistance Programme - access to a 24/7 confidential helpline, counselling services and online information.
- Healthy and wellbeing - we welcome staff to embed regular exercise into their daily work lives. We provide access to a Cycle to Work scheme (unlocking savings of up to 47% on the cost of a new cycle and accessorises) and yoga classes at our head office.
Role responsibilities
Human Resources Support
- Recruitment: Support the recruitment process by helping to create job descriptions, place adverts, attract quality candidates and conduct assessments.
- Staff Onboarding: Ensure all new staff are welcomed and integrated into the organisation, guided by the new starter checklist.
- DBS & Safer Recruitment: Ensure the safety and well-being of all beneficiaries, by ensuring appropriate DBS checks are conducted for all employees, volunteers, trustees, and contractors who work with or have access to children, young people, or vulnerable adults and employees
- HR Administration: Support HR administration by managing contact databases, probation period deadlines and performance review schedules.
- Employee Relations: Help promote a positive work culture by facilitating open communication, addressing workplace issues and supporting the management of any employee conflicts or grievances.
- Managing Employee Benefits: such as the Employee Assistance Programme, annual leave entitlement and apparel.
- Training Requirements: Manage training schedule for the team, including first aid, health and safety, data protection and safeguarding.
- Employee Engagement: Help create and deliver initiatives to enhance employee morale and satisfaction, such as team-building activities and events.
- Asset Management: Oversee the issue, use and return of equipment used by the team, such as uniforms, phones, laptops etc.
Compliance Support
- Data Protection: Support the Data Protection Officer in ensuring compliance with data protection regulations.
- Audit Schedules: Oversee audit schedules for health and safety assessments.
- Documentation Management: Document and manage the retention schedule and naming conventions.
- Policy and Procedure Management: Manage the review schedule for policies and procedures, helping the Board and EMT ensure compliance with the Tier 3 Code for Sports Governance.
- Workplace Safety and Health: Help ensure a safe and healthy work environment by implementing safety protocols, training programmes and complying with regulatory standards related to workplace safety, such as workplace assessments.
- Insurance: Manage insurance policies schedules for equipment, personal liability, professional liability, etc.
IT Support
- Technology: Support the implementation of new technology solutions, such as HR and Monitoring and Evaluation systems.
- System Access: Manage access for systems like Worknest E-learning, SharePoint, etc.
- Microsoft Implementation: Create and manage Microsoft 365 accounts for staff and board members.
- Filing Structure Oversight: Maintain and oversee the organisation’s SharePoint filing structure.
- Equipment Maintenance: Ensure appropriate maintenance, updates, and training for IT equipment.
Executive Management Team (EMT) and Board Support
- EMT Support: Provide support to the Executive Management Team where necessary.
- Board Meeting Arrangements: Arrange board meetings and AGM, including communicating with members, taking minutes when required and filing documents.
- Governance Documentation: Keep the website updated with governance documentation.
- Trustee and Member registration: Manage the registration and setup for trustees and members
Office Management
- Point of Contact: Serve as the primary contact for internal and external enquiries, manage phone calls, and handle mail.
- Office Staffing Management: Oversee bookings, phones, and ensure adequate office staffing levels.
- Contract and Compliance Management: Oversee contract details and renewals for office equipment, supplies, health and safety checks, fire safety and liaison with landlord.
- Booking Assistance: Assist staff with bookings for vans, events, travel, etc. such as at our presence at the National Cycle Show and other major cycling and disability inclusion events.
Note: This job description is subject to amendment based on experience and consultation with the post holder. It provides a general indication of duties and may vary over time.
Wheels for All is a national accessible cycling charity which promotes inclusive cycling through a range of successful community engagement programmes
Salary: £29,489 starting salary (salary range will increase due to max £32,148 via the length of service) per annum (pro rata where applicable).
Contract: Permanent basis
Hours: Part-time 14 hours per week (excluding lunch breaks)
Location: Birmingham Office. We will consider a UK-based remote working option.
About Refugee Action
Refugee Action exists to work with refugees and people seeking asylum who’ve survived some of the world’s worst regimes. We are a national charity with more than 40 years’ experience of empowering people who’ve survived some of the world’s worst regimes to secure the protection and support that they need to live with dignity and respect and build a new life in the UK. We do this by providing expert advice and casework, building the capacity of partner organisations and campaigning on the policies that affect them.
To succeed in the role you will need to demonstrate:
- A commitment to removing barriers to power for people with lived experience, and commitment to anti-racist practices
- Understanding of how the UK’s hostile refugee protection and asylum system impacts those affected by it.
- Experience of office administrative support, for example, using online and manual admin processes, data entry, working with Microsoft Office.
- Excellent attention to detail and accuracy.
- A flexible approach to working, and the ability to manage and prioritise your own workload.
- Good verbal and written communication, and the ability to communicate with various people, colleagues, and external partners.
- An understanding of the needs, experiences and hopes of refugees and people seeking asylum.
- Experience and understanding of cultural diversity and the ability to work with people from a range of different cultures.
- Experience of organising meetings including taking action points and minutes.
- Willingness to positively contribute to Refugee Action’s work to become a truly Anti-Racism organisation.
- Understanding of working with volunteers.
- Awareness of and commitment to confidentiality.
- Ability to travel in the UK with occasional overnight stays away from home.
We want to make sure that we reach to as many potential candidates as possible and that we make the process very accessible so we will be running an information session where interested people can come and find out more about the role, the work of the Central Admin Team and the application process.
For online Information Sessions via Zoom, please join the Zoom link below:
Date and Time: Jul 16, 2024 05:30 - 6:30 PM London
https://zoom.us/j/99019890495?pwd=TBSksMnu6p9qguLIA536iahamfkflj.1
Meeting ID: 990 1989 0495
Passcode: 444375
Those with lived experience as a refugee are particularly encouraged to apply
Closing date: 23:59 on Sunday 21 July 2024
Interviews: 6 August 2024 (on Zoom)
Refugee Action only operates in the UK, so all roles are UK-based, and you must have the right to work in the UK.
This role is not on the Shortage Occupation List. If you have permission to work that is restricted to the Shortage Occupation List, we will be unable to appoint you to this role.
You can find out which roles are on the shortage occupation list via these two links:
- Skilled Worker visa: shortage occupations
- Skilled Worker visa: shortage occupations for healthcare and education
We are currently campaigning for people seeking asylum to have the right to work in the UK, see our Lift the Ban campaign here.
Scope is a disability equality charity in England and Wales. Together we are Disability Gamechangers. We work to a society where all disabled people enjoy equality and fairness. We campaign tirelessly for an equal future for disabled people.
In this important interim role, you will be supporting Scope’s largest cohort of people and places, the Retail and Communities directorate.
Fixed term or secondment 6 months, 21 hours a week
Location: Here East Press Centre, 14 East Bay Lane, London, E15 2GW with working from home.
The role
As Compliance and Performance Administrator for our Retail function, you will be carrying out essential administrative activities to ensure compliance and efficiencies until systems are upgraded.
You will:
- Collate key performance data from various systems and produce reports. These reports provide vital insight for our Retail Field leadership team so they can make decisions to maximise profitable income and ensure safeguarding and health and safety compliance across our Retail estate.
- Schedule meetings and capture actions.
For more information about the role’s responsibilities, and the skills and experience required please use the apply link to go to the full job description.
About you
To be successful in this role, you will :
- Have excellent accuracy and attention to detail.
- Have good data analysis skills.
- Be proficient in the use of Microsoft Office, in particular Excel, Word, PowerPoint, and Teams.
- Have the ability to manipulate spreadsheets.
- Be numerate and able to work with large volumes of data
- Have excellent administration skills
- Have excellent customer service skills
- have the ability to work collaboratively
Please make sure you explain in your application, with examples, how you can meet these important skills.
We ask you to show an appreciation of Scope’s values and our ambition of an equal future for disabled people.
Our values are being pioneering, courageous, connected, open and fair
By living our values and trusting each other, we give our colleagues freedom and space to be creative, push boundaries and change minds.
Disabled candidates
We are a disability equality charity. We encourage applications from disabled people and people with impairments, conditions, and access needs. We want to create a workforce that is a true reflection of the communities we serve.
Scope will interview all disabled candidates who meet the essential criteria for the post. This is part of our commitment as a Disability Confident Leader. Just let us know in your application that you are applying under the Offer an Interview Scheme. This was previously known as the Guaranteed Interview Scheme.
Some applicants might need adjustments during the application process. If you require adjustments through your journey with us you can find out more about interview adjustments on the Scope website.
Equality, diversity and inclusion
At the heart of everything we do at Scope is Equality, Diversity, and Inclusion.
We want everyone to feel like they belong. We value each person as an individual. We will treat everyone with dignity and respect and we want to recognise all parts of a person's identity.
We are a disability equality charity. So, we will build a culture that is accessible and inclusive first. We will aim for the same high standards in all our work. We will listen, learn and keep improving.
You can find out more about our approach to Equality, Diversity and Inclusion on the Scope website.
Scope benefits
We believe hard work deserves reward and recognition. We offer a wide range of benefits including:
- 27 days holiday plus Bank Holidays
- Flexible, hybrid and remote working options
- Pay progression at 6 months and 2 years
- Company pension
- Excellent training and career development
- Strong colleague networks across disability, race and LGBTQ+
- Discounted gym membership, cycle to work scheme and much more.
How to apply
If you want to become a Disability Gamechanger, we'd love to hear from you.
Click the apply button to create an account and complete your application form.
Location: St John's House
Contract Type: Permanent/ Full time
Salary: £23,918 - £26,785 per annum (Band 2.2 - 3.1)
Hours: Full Time - 35 hours per week
Benefits: Generous annual leave entitlement, Competitive employer pension contribution.
An experienced administrator with a background preferably in property is sought to join the team in Bury and contribute to the work of the Property team.
The Land and Property Services Team has responsibility for property assets through maintenance and refurbishment of property, acting as landlord and tenant and ensuring all residential properties are compliant with regulations, including Health and Safety.
The Property team has responsibility for residential properties (parsonages) across the area. As the team’s administrator, the postholder is responsible for ensuring accurate records are maintained for utilities, safety and alarms as well as programmed improvement work. They also support the team’s other work through a range of administrative duties. The post holder has the direct responsibility of liaising with utility companies, local authorities and contractors for payments.
To succeed in the role, the candidate will have experience managing processes in a property environment, including managing lettings and dealing with utility companies and local authorities. The candidate will be a competent user of Excel and databases in order to organise and record inspections, communications, invoicing and relevant data in an efficient and effective way. As the first point of contact to queries by phone, email or letter, the candidate will use excellent communication skills and a ‘can do’ approach to respond to queries in a timely and appropriate manner.
To apply, please click the APPLY button. Application should be made via a laptop or desktop rather than a mobile device. Please refer to the job description and person specification for further information regarding the role.
Closing Date: 5pm, Monday 8th July 2024 Interview: Wednesday 17th July 2024 at St John’s House, BL9 0ND
The candidate may also have experience in the following: Real Estate Administrative Assistant, Property Coordinator, Leasing Coordinator, Property Operations Assistant, Real Estate Office Assistant, Property Management Support Specialist, Tenant Services Coordinator, Property Administrative Coordinator, Real Estate Support Specialist, Property Services Assistant, Leasing Administrative Assistant, Property Administration Assistant.
REF-214737
Be part of the vision; be part of RIBA.
RIBA is a global professional membership body, and a cultural organisation, driving excellence in architecture.
Salary: c£25,500 per annum, based upon experience and location
Location: London/Hybrid working with minimum 2 days in the office
Hours: 35 hours per week, full-time, permanent
We are looking for an enthusiastic and driven Development Administrator to join our growing Development Team as we begin an ambitious fundraising campaign to support the future of RIBA and architecture.
Why Join us?
This is an exciting time to be part of the RIBA Development Team.
We are embarking on RIBA’s biggest investment in nearly 100 years: the House of Architecture Programme. Our vision is bold: to make architecture accessible, relevant and meaningful for everyone, and in doing so to support architects in their role to make the future a better place. We cannot do this alone: we seek philanthropy and partnerships to make it possible.
The Development Administrator role is a critical support to the Development Team, helping to deliver the House of Architecture Programme fundraising campaign and wider development programmes.
What’s in it for you?
- The opportunity to play a pivotal administrative role in a growing team delivering fundraising for an ambitious cultural organisation.
- Induction, training and support to improve your skills in fundraising, such as CRM donor management, prospect research and stewardship.
- A rare chance to be part of a major fundraising campaign from the beginning.
- An amazing employee benefits package which includes (a) a generous pension scheme with employer contributions (up to 12%), (b) life assurance, (c) annual leave of 27 days plus bank holidays and paid closure of 3 discretionary days between Christmas and New Year. For more details on our benefits please visit our website.
About the Role
The Development Administrator is a permanent hybrid role with a salary c£25,550. You will play a vital administrative role, supporting the team in a wide range of activities including assisting with detailed prospect research, excellent donor stewardship, and providing essential logistical and administrative support. You will also take a lead coordinating our CRM database (Raiser’s Edge), ensuring accurate fundraising recording and reporting, and supporting the wider team in its use.
What are we looking for?
- Excellent written and verbal communication abilities and attention to detail.
- Great interpersonal skills to work with a wide range of internal and external contacts.
- Capable and confident IT skills, including with databases.
- Strong administrative, time management and organisational skills.
- The ability to be flexible and adapt in a dynamic fundraising environment.
- Experience of working in a team.
- Previous experience within a fundraising role or with CRM databases an advantage but not essential.
If you would like to apply for the position, please submit your CV and covering letter on our website after you click "Apply". Your covering letter should outline how you meet the ‘Skills, Knowledge and Experience’ in the attached Job Description. Please note that we will only consider applications with covering letters (maximum one-page A4) received directly through our website.
Closing date: 11 July 2024
Interview date: 23/24 July 2024
Due to high volumes of applications we are unable to respond to everyone, however, should you be shortlisted for interview we will be in touch.
Please note that you must be able to demonstrate that you have the Right to Work in the UK. We are unable to proceed with any candidates who cannot show the relevant documentation so please only apply if you meet these criteria. Unfortunately, we are unable to offer visa sponsorship.
RIBA aims to be an inclusive employer, committed to building an authentic and diverse environment where all are encouraged to be themselves. We champion work/life balance and welcome requests for flexible working across our organisation. We value applications from all sections of society and appreciate divergent experience, therefore if you are excited about the role and working with us, yet your experience may not align perfectly with every single skill or competency, we encourage you to apply anyway.
Registered Charity No. 210566
The Royal Institute of British Architects is a global professional membership body driving excellence in architecture.
The client requests no contact from agencies or media sales.
Salary: £29,489 starting salary (salary range will increase due to max £32,148 via the length of service) per annum pro rata
Contract: Permanent basis
Hours: Part-time 28 hours per week (excluding lunch breaks)
Location: Bradford Office. We will consider a UK-based remote working option.
About Refugee Action
Refugee Action exists to work with refugees and people seeking asylum who’ve survived some of the world’s worst regimes. We are a national charity with more than 40 years’ experience of empowering people who’ve survived some of the world’s worst regimes to secure the protection and support that they need to live with dignity and respect and build a new life in the UK. We do this by providing expert advice and casework, building the capacity of partner organisations and campaigning on the policies that affect them.
To succeed in the role you will need to demonstrate:
- A commitment to removing barriers to power for people with lived experience, and commitment to anti-racist practices
- Understanding of how the UK’s hostile refugee protection and asylum system impacts those affected by it.
- Experience of office administrative support, for example, using online and manual admin processes, data entry, working with Microsoft Office.
- Excellent attention to detail and accuracy.
- A flexible approach to working, and the ability to manage and prioritise your own workload.
- Good verbal and written communication, and the ability to communicate with various people, colleagues, and external partners.
- An understanding of the needs, experiences and hopes of refugees and people seeking asylum.
- Experience and understanding of cultural diversity and the ability to work with people from a range of different cultures.
- Experience of organising meetings including taking action points and minutes.
- Willingness to positively contribute to Refugee Action’s work to become a truly Anti-Racism organisation.
- Understanding of working with volunteers.
- Awareness of and commitment to confidentiality.
- Ability to travel in the UK with occasional overnight stays away from home.
We want to make sure that we reach to as many potential candidates as possible and that we make the process very accessible so we will be running an information session where interested people can come and find out more about the role, the work of the Central Admin Team and the application process.
For online Information Sessions via Zoom, please join the Zoom link below:
Date and Time: Jul 16, 2024 05:30 – 6:30 PM London time
https://zoom.us/j/99019890495?pwd=TBSksMnu6p9qguLIA536iahamfkflj.1
Meeting ID: 990 1989 0495
Passcode: 444375
Those with lived experience as a refugee are particularly encouraged to apply
Closing date: 23:59 on Sunday, 21st July 2024
Interviews: Wednesday 7 August 2024 (on Zoom)
Refugee Action only operates in the UK, so all roles are UK-based, and you must have the right to work in the UK.
This role is not on the Shortage Occupation List. If you have permission to work that is restricted to the Shortage Occupation List, we will be unable to appoint you to this role.
You can find out which roles are on the shortage occupation list via these two links:
- Skilled Worker visa: shortage occupations
- Skilled Worker visa: shortage occupations for healthcare and education
We are currently campaigning for people seeking asylum to have the right to work in the UK, see our Lift the Ban campaign here.
Your new company
A fantastic opportunity is available for an experienced Administrative Assistant to work for a growing leader in scientific studies based in their modern offices in Latimer Road, Hammersmith. The organisation is at the forefront of pioneering technology with a new class in medical studies and technology and is a truly inspiring place to work. The position is to replace a long-standing member of the team and is fully office based-supporting the Office Manager and HR Manager.
Your new role
Your new role will be to be the primary point of contact for internal and external enquiries via phone and email, you will provide general support and assistance to staff, visitors, contractors and arrange security passes and parking. You will manage all documents, filing and electronic storage whilst managing POs and invoices, credit card receipts. You will also order stationery, monitor cleaning services and deal with meeting bookings and preparation for these. You will co-ordinate event planning including travel requests and keep and inventory of assets.
What you'll need to succeed
In order to be successful, you must have 1-3 years of recent administrative experience within an office environment, where you will have dealt with the above duties. You will have strong MS Office skills and be able to confidently use Word, Excel and Outlook. You will be able to multitask, be a trustworthy and reliable individual and be able to commute to Hammersmith 5 days a week.
What you'll get in return
In return you will be offered a generous salary of between £28,000 - £30,000 per annum plus up to 20% annual discretionary bonus with many other benefits including 25 days annual leave plus bank holidays, 4% pension, private healthcare, share options and 4 x salary life cover. Hours will be 9-6pm Monday to Friday.
What you need to do now
If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call us now.
If this job isn't quite right for you, but you are looking for a new position, please contact us for a confidential discussion on your career.
Hays Specialist Recruitment Limited acts as an employment agency for permanent recruitment and employment business for the supply of temporary workers. By applying for this job you accept the T&C's, Privacy Policy and Disclaimers which can be found at hays.co.uk
Actively Interviewing
This organisation is scheduling interviews as applications come in. They're ready to hire as soon as they find the right person. Don't miss your opportunity, apply now!
Based at one of the Wales offices (Cardiff, Newport, Swansea or Wrexham)
Ref ADM-241
Are you a proactive, efficient and collaborative individual with a proven record of working in services providing administrative support in a busy, pressurised environment? Do you have experience of working in services which provide support to people who have faced adversity and disadvantage?
If so, St Giles is looking for a highly motivated Personal Wellbeing Administrator to join our team and provide vital administrative support to teams across one or more contracts awarded by the HMPPS to deliver Personal Wellbeing services in Wales.
About St Giles Trust
An ambitious, well-established charity that helps people facing adversity to find jobs, homes and the right support they need. Central to our ethos is our belief that people with first-hand experience of successfully overcoming issues such as an offending background, homelessness, addictions and gang involvement, hold the key to positive change in others.
Who are we?
St Giles is an award-winning social justice charity using expertise and real-life past experiences to empower people who are not getting the help they need. People held back by poverty, exploited, abused, dealing with addiction or mental health problems, caught up in crime or a combination of these issues and others. We show people there is a way to build a better future for themselves and those they care about and help them create this through support, advice, and training. Our peer-led services form the backbone of our work, putting people with lived experience at the centre of delivery, design, and evaluation of support and services across the UK.
The Wise Group is a leading social enterprise which is proud to be making a difference to people’s lives. We’re proud because we help people to find jobs, provide advice to people struggling to heat their homes and support people to find their feet following time in prison. To do this, the Wise Group works in partnership with everyone from large businesses to national and local government and third sector organisations who provide essential specialist support to our customers. Together, we’re greater than the sum of our parts.
The Wise Group and St Giles came together a few years ago to form a partnership with the aim of supporting the Probation Resettlement reforms by offering a high-quality service underpinned by staff who have lived experience and cultural competency. To date we have been awarded more than 20 contracts to deliver Personal Wellbeing, Finance, Benefit & Debt and Women’s Services across England and Wales.
About this key role
Our successful candidate will monitor and manage the receipt of referrals from Probation through the Customer Approved System (CAS) ensuring they are successfully assigned to Personal Wellbeing Coaches using the appropriate guidance and process, ensure all inputting is accurate and within agreed timescales, plus provide regular activity reports to the Personal Wellbeing Manager. You will be the primary point of contact for all enquiries, external and internal to ensure communication channels are clear and effective, while also liaising with external stakeholders (e.g. Prisons), delivery partners, spot purchase providers and other agencies to arrange appointments, referrals, and generally ensure information exchanged is done in a clear, timely and effective manner.
Developing and maintaining an Estates log and diary to ensure the team always have an approved site to meet service users in mandated locations when needed and providing administration for meetings, including bookings, invitations and minute-taking, are also vital duties.
What we are looking for
- Experience of managing Customer Relationship Management systems, including inputting data and creating reports
- An understanding of the barriers faced by people with complex and multiple needs
- Knowledge of Trauma Informed practice and how to apply it in supporting service users
- Ability to develop and maintain means by which compliance with policy and procedure can be effectively monitored and reported on, including financial expenditure
- Impressive prioritisation relationship-building and interpersonal abilities
- First-class communication skills, both verbal and written
- A flexible, collaborative and professional approach to your work
Please note this role requires that successful candidates must undergo an Enhanced DBS check, on the basis that the post involves contact with vulnerable participants and colleagues, In addition to this, they must also undergo HMPPS vetting.
In return, you can expect a competitive salary, generous leave allowance, staff pension, flexible working, a mentoring programme, an advice and counselling service, clinical therapist sessions, life insurance (4 x annual salary), duvet days, season ticket loan, employee perks programme, eye care voucher and much more.
We are an equity and inclusion confident employer. We welcome all applications, and we particularly encourage applications from people of the global majority (black, brown, multi- heritage) and those who identify as disabled, neuroexpansive, neurodiverse, with any protected characteristics and/or social barriers or challenges. We value the empowering and informative impact that all lived experiences and diversity of thought can offer the organisation.
St Giles will guarantee to interview all disabled applicants who meet the minimum criteria set out in the Job Description for the vacancy.
Closing date: 21st July 2024 @ 23:45 Interview date: 30th July 2024
Using Anonymous Recruitment
This organisation is using Anonymous Recruitment to reduce bias in the first stages of the hiring process. Our system keeps your personal information hidden until the recruiter contacts you.
Actively Interviewing
This organisation is scheduling interviews as applications come in. They're ready to hire as soon as they find the right person. Don't miss your opportunity, apply now!
Martingale exists to fund and support the next generation of STEM leaders. As the Foundation prepares to recruit its third cohort of Scholars, we need an organised and proactive individual to take on the administrative work needed to support our growth.
You will work closely with the Head of Strategy and Operations on a day-to-day basis to ensure the Foundation’s operational functions run smoothly. Your role will include minuting meetings, diary management, booking travel and accommodation for the team, applicants and Scholars, and overseeing expenses claims for applicants and Scholars. Your role will include regular travel to accompany Martingale’s CEO on partnership meetings, as well as supporting assessment centres across the UK.
You will work collaboratively with the wider team in support of our recruitment campaigns, assessment centres and events, and play a key role in our work to ensure family income is not a barrier to postgraduate study.
Our mission is to enable and nurture talented individuals from low-socioeconomic backgrounds to become a new generation of STEM leaders.
The client requests no contact from agencies or media sales.
The International Foundation for Integrated Care is looking for an executive administrative assistant to join our highly congenial and international team, supporting our Director of Operations and Resources from the Oxford Office. The ideal candidate is efficient, detail-oriented, and skilled in supporting maintaining the Operations of the Foundation. As an Executive Administrative Assistant, you will be responsible for providing high-level administrative support ensuring smooth day-to-day operations. This is a fast-paced and dynamic role that requires exceptional attention to detail, strong communication skills, and the ability to multitask effectively.
Responsibilities
• Working alongside the Director of Operations and Resources to ensure the smooth running of the office.
• Working alongside the Office Manager in the review of supplier’s contracts.
• Provides administrative support to ensure efficient office operations
• Assist with day-to-day financial administration
• Book travel arrangements for staff
• Provide HR administrative support.
• Provide administrative support to the Chief Executive Officer, managing her diary
• Co-ordinating Board meetings booking schedule
• Works with sensitive information with discretion to maintain confidentiality and security and ensure compliance with privacy policies and regulations.
• Overseeing the Info inbox, monitoring and responding to general enquiries.
• Providing administrative support across the team as and when required.
Please send an up-to-date CV, and cover letter detailing how your skills and experience match the requirements of this job description and personal specifications, as well as why you want to join IFIC.
Leading the global movement for change
The client requests no contact from agencies or media sales.
Summary
- Strive for Excellence
- Show Compassion
- Respect others
- Collaborate
- Act with Integrity
- Preparation of specific components of Training for Ministry Budget
- Payment of Resourcing Ministerial Education (RME) related Funds
- Calculation and payment of tuition fees and maintenance grants for continuing students
- Payment of Ad hoc grants following policy guidelines including Disability, Special Hardship "Train A Priest" Fund
- Analysis of RME block grant utilisation data including Confirmation of Training Forms (COTs)
- Monitor and reporting on the use of MDT restricted funds
- Monitor diocesan expenditure on ordinand maintenance and implement arrangements which share these costs in accordance with relative diocesan wealth (pooling)
- Maintain and interrogate data on attendance at Bishops' Advisory Panels (BAPs)
- Maintain and interrogate data on ordinand training
- Maintain and interrogate data on vocational exploration
- Produce reports and further data analysis as required
- Work with Ministry Development team colleagues to build departmental budgets
- Ensure effective expense payment workflows on SAP
- Liaise with Archbishops' Council Finance Dept on budgetary issues and resolve them
- Monitor progress against budget and forecast outcomes as required
- Administration of the TAP, WCMET and other Hardship Grants
- Familiarity with use of databases and financial systems such as SAP
- High level of computer literacy in particular the creation and formatting of spreadsheets
- Experience of working with grants and finances preferable in a Church or other charitable organisation
- An understanding and empathy with the ethos of the Church of England
- A keen analytical mind with high numeracy skills and attention to detail
- Excellent oral and written communication skills
- Skills in providing clear and accurate financial information for colleagues and external stakeholders
- Discretion and reliability in observing confidentiality
- Able to travel within England and attend occasional meetings away from London
- An ability to work independently in accordance with policy guidelines
- Confident in Church and theological terms and knowledge of the structures of the Church of England
- Experience of grant funding within a national institution
- A recognised financial qualification or financial training
- A salary of £33,382 per annum plus age-related pension contributions between 8-15% of salary. We will also match any pension contributions you make up to an additional 3% of salary.
- 25 days annual leave (increasing to 30 days within 5 years) plus three additional days
- Flexible working hours and location, with an expectation of just 2 days per week in our office in Westminster
- Structured induction programme and access to a range of development opportunities including apprenticeships
- Access to Occupational Health, and an Employee Assistance Programme
- Opportunity to the Civil Service Sports & Social Club, and get involved in a range of staff networks, groups and societies
Permanent
35 hours per week
£23,488.66 National or £26,631.76 in London per annum/ pro rata (plus allowances)
Flexible working, family-friendly policies, 28 days holiday (plus bank holidays_
Home Based
The Children's Society has been helping children and young people in this country for over 140 years. We run local services that support children when they are most vulnerable and in desperate need of help. We're there for children every step of the way.
This role is within our Youth Impact Directorate. It will support the team in a range of activities, but predominantly in overseeing external and internal enquiries into the team relating to safeguarding and adults accessing records who have previously been adopted through or historically in the care of The Children's Society.
We are seeking an organised person to join our dynamic, ambitious team.
A key part of this role will be your ability to:
-Provide high-quality business administration across the activities of the Safeguarding and Quality Practice team
-Oversee, process, and record all external enquiries by adopted or care adults to access their records
-Process and link with the Safeguarding and Quality Practice Advisors on safeguarding enquiries managed through a duty inbox
-Support the team in creating and delivering audit materials for quality assurance activities
-Finance processing and oversight
-Administrating a calendar of learning and development opportunities
-Minutes and administration of meetings, training and events
To be successful in this role, you must have:
-Experience in office management and business and financial administration
-Experience in managing sensitive data and information
-Understanding and working knowledge of data protection
-Excellent proven organisational skills within complex environments
-Ability to communicate sensitively and professionally
-Project management skills
-Minute taking skills
-Advanced IT skills in Microsoft Word, Excel, and PowerPoint
The Children's Society runs over 100 local services that help thousands of young people who desperately need our support. We also campaign to change laws and policies to make children's lives happier and safer.
Every day we're changing the lives of children in this country for the better - and with your help, tomorrow we can be there for even more.
The Children's Society is committed to safeguarding and protecting the children and young people we work with. As such, all posts are subject to a safer recruitment process, including disclosing criminal records and vetting checks. We ensure that we have a range of policies and procedures that promote safeguarding and safer working practices across our services.
Therefore, candidates applying for work in our Youth Impact Domain must complete an “Employment history_template” document before the interview. The fully completed document should be uploaded by the candidate when uploading their CV.
The closing date for applications is the 29th of July 2024. If after 14 days, we have received enough applications, we reserve the right to close this vacancy from the 15th July onwards.
Interviews will be held on the week commencing the 29th July 2024
Administrative Assistant
We are hiring for an Administrative Assistant for the International Personnel Section at the organisations international headquarters in London.
The charity is an international movement, an evangelical part of the universal Christian Church. Its message is based on the Bible. Its ministry is motivated by love for God. Its mission is to preach the gospel of Jesus Christ and meet human needs in his name without discrimination.
Position: VAC0093 Administrative Assistant and International Personnel Section
Hours: Full-time, 35 hours per week (flexible working after probation available)
Location: London
Salary: £27,588.76 pa plus travel to work allowance up to £3,700 pa
Contract: Permanent
Benefits: Contributory Pension Scheme; Generous Travel to work Allowance 25 days annual leave plus 8 Bank Holidays per annum, Café discount.
Closing Date: 12th July 2024
Interviews: Week of 22nd July 2024
About the Role
In brief, this role involves technical and administrative support for the Assistant Chief Secretary, International Personnel section, managing databases and searches, providing support for a Learning Management System, as well as reviewing processes and undertaking a variety of administrative tasks.
About You
The successful candidate will have:
- Significant experience of working with complex databases including data input, analysis and reporting, as well as trouble shooting technical issues.
- Excellent IT and technical skills including an intermediate working knowledge of Microsoft Office packages including Word, Excel, PowerPoint and Outlook.
- Excellent attention to detail and the ability to proactively deal with matters arising
- Understanding of and adherence to confidentiality protocols
- Empathy with the aims and Ethos of charity
- Excellent written and verbal communication skills with all levels of stakeholders
You must be in sympathy with the aims and objectives of the organisation.
If you are a humanitarian at heart, motivated to work for and with the leader of a global Christian church and charity, we are keen to hear from you.
If you feel you have the necessary experience and would like to join the team, apply today! You will be redirected to the charity’s website where you will need to complete their online application process, please note CVs will not be accepted.
Other roles you may have experience with could include Admin, Administration, Administrator, Data, Database, Data Administrator, Database Administrator, Administration Support, Data Support Officer, Database Support Officer, Database Coordinator. #INDNFP
PLEASE NOTE: This role is being advertised by NFP People on behalf of the organisation.
Prospectus is delighted to be partnering with the Commonwealth Telecommunications Organisation (CTO) on their search for an Administration Officer to be responsible for effective administrative support to the Office of the Secretary General (OSG). The post is offered as a full-time 4 years fixed-term contract with the possibility to be extended. The role is hybrid (4 days a week in the office, 1 day working from home).
The Commonwealth Telecommunications Organisation is the oldest and largest Commonwealth membership organisation in the field of information and communication technologies. Today, the CTO plays an integral role in providing 21st century thinking, knowledge, understanding and leadership to its members, helping them to shape their digital futures. They are fully involved in the development and use of digital ICT for social and economic development and are at the forefront of the ICT revolution in order to deliver significant benefits to its members.
Reporting to the Manager OSG, the Administration Officer performs an important supporting role combining various logistics and operational support functions that ensure the CTO’s internal operations are efficient. These support functions include general administration, record and document management, procurement and inventory management, facilities coordination, travel arrangements, and event logistics. The Administration Officer will also work closely with the IT Administrator to build a CTO internal administration database that includes relevant data.
We are looking for an experienced administrator with meticulous attention to detail, impeccable oral and written communication skills, and excellent organisation skills. To be successful, you will have experience in database management, minute taking and, travel and hotel booking. The post holder needs to have strong IT and database skills, as well as experience in mail merge. An exposure to event management is an asset.
As a specialist Recruitment Practice, we are committed to building inclusive and diverse organisations, and welcome applications from all sections of the community. We invest in your journey as a candidate and are committed to supporting you in your application.
In order to apply, please submit your CV in the first instance. Should your experience be suitable, we will send you the full job description and will arrange for a phone call to brief you on the role.