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Old Fire Station, Oxford, Oxfordshire (Hybrid)
£21,200 0.8/£26,500 FTE
Posted 5 days ago
Here, Multiple Locations (On-site)
£90,000 - £100,000 per year
Posted 1 day ago
Closing tomorrow
Release International, Orpington (Hybrid)
£47,672 f.t.e. p.a., £28,603 pro rata p.a.
We are seeking a part-time Head of Finance to join our Operational Leadership Team (OLT) for three days a week.
Posted 1 week ago
Wycliffe Hall, University of Oxford, Oxford, Oxfordshire (On-site)
between £65,000 and £75,000 p.a. (FTE), depending on experience.
Posted 6 days ago
Closing in 6 days
South East Rivers Trust, Leatherhead, Surrey (Hybrid)
£26,423-£29,203 per year FTE (£15,854-£17,522 pro rata)
Posted 1 week ago
Closing in 3 days
Nescot College, Epsom, Surrey (On-site)
Competitive salary (£58,973 to £62,757)
Posted 1 week ago
Closing in 3 days
Allen Lane Interim & Permanent Recruitment, Chelsea (Hybrid)
£50,000 - £59,000 per year
Posted 1 week ago Quick Apply
London Diocesan Fund, Westminster (Hybrid)
£26,534.4 (FTE £44,224)
The LDF seeks an Area Giving & Finance Adviser for Stepney to join the Area Finance team, based in Causton Street.
Posted 6 days ago
London Diocesan Fund, Westminster (Hybrid)
£26,534 per year
The LDF seeks an Area Giving & Finance Adviser for Willesden to join the Area Finance team, based in Causton Street
Posted 6 days ago
Closing in 3 days
Elise Pilkington Charitable Trust, Remote
Circa £30,000 FTE / £11,600 per year for hours worked
Posted 1 week ago Quick Apply
Sue Ryder, Sudbury, Suffolk (Hybrid)
£30,000 - £35,000 per year pro rata DOE
Posted 1 week ago
Page 6 of 10
Oxford, Oxfordshire (Hybrid)
£21,200 0.8/£26,500 FTE
Part-time (29.5 hours per week)
Permanent
Job description

This role will support the Finance Manager in all aspects of accounting and financial management responsibilities including processing supplier invoices, issuing monthly sales invoices, reconciling bank accounts, supporting preparation of managements accounts, budget and year end accounts. The role will also be liaising with the admin team, as well as other internal departments, suppliers and customers.

You will also oversee the day-to-day accounting and financial management tasks to ensure that the charity's accounts are accurate and up to date and ensure that the various tasks are completed in a timely and efficient manner.

Salary: £21,200 (0.8) / 26,500 (FTE)

Hours: 29.5 hours a week

Benefits: Annual leave entitlement of 33 days (pro rata), including bank holidays

Some days need to be taken at specified times during the year, e.g. Christmas to New Year closure dates

Additional annual leave awarded for long service

Free tickets to selected shows

Birthday coffee and cake voucher

Staff discount in the café

A pension is offered to all employees

Key responsibilities of the Bookkeeper

Bookkeeping & Financial Transactions:

  • Record day-to-day financial transactions and complete the posting process.
  • Maintain accurate bookkeeping records up to the trial balance stage.
  • Assist with month-end tasks and processes, ensuring timely and accurate financial reporting.

Accounts Payable:

  • Process supplier invoices (via Dext and QuickBooks) and reconcile supplier statements.
  • Match supplier invoices with purchase orders and manage payment remittances.
  • Handle supplier queries and staff expense claims efficiently.

Accounts Receivable:

  • Raise sales invoices in accordance with the Sales Order master sheet.
  • Assist with credit control by chasing late payments and reconciling income streams such as payments, donations, and grants in collaboration with the fundraising team.

Bank Reconciliation & Cash Handling:

  • Reconcile bank accounts (volunteer and petty cash accounts).
  • Handle cash transactions and ensure proper posting onto QB / Cash log spreadsheet
  • Managing Petty Cash
  • When required make card purchases and log in Purchase Order record

Payments & Salaries:

  • Prepare and check fortnightly payment runs
  • Upload salary payments to the online banking system
  • Process payments and receipts into accounting software (QuickBooks)

Compliance & Financial Support:

  • Ensure compliance with charity-specific accounting regulations
  • Support budgeting and financial planning activities by working closely with the finance team and department managers
  • Provide training and support to colleagues on finance procedures, such as sales orders, purchase orders, petty cash and expense claims.

Financial Processing for Hire and performances:

  • Support the Head of Programming to ensure timely processes around ticket sales reports and payments to companies
  • Support the Head of Programming to compile PPL and PRS reports to ensure music royalties are correctly recorded
  • Support the Bookings Manager to create invoices for commercial hires, performance hires and monthly classes.

Additional responsibilities:

  • Act as the primary point of contact for cash-related queries from staff, offering expert advice and support.
  • Assist the Finance Manager with various accounting tasks and special projects as needed.
  • Support the development and delivery of the organisation's Arts Training Scheme.
  •  
Application resources
Posted by
Old Fire Station View profile Organisation type Registered Charity Company size 21 - 50

The Old Fire Station is a centre for creativity in Oxford housing two organisations: the homelessness charity Crisis and Arts at the Old Fire Station

Posted on: 23 November 2024
Closing date: 09 December 2024 at 12:30
Job ref: OFS Bookkeeper
Tags: Finance,Accounting,Accounts Payable

The client requests no contact from agencies or media sales.