Personal Assistant Jobs

Young parent families have a tough start, experiencing health, social and economic inequalities.  This is not fair, and we want to change it.  

Set up by young parents over 30 years ago, we are now the biggest voice for young parent families in the UK.  

Can you help us support our dynamic, creative Enabling Leadership Team to deliver our vision, so that the babies of young children have a better future? 

Have you got:
 

• experience as an Executive Assistant, Personal Assistant or similar administrative role 
• experience of supporting CEO in a fast-paced administrative capacity 
• exceptional organisational and time-management skills, with a proven track record of effectively managing schedules and responsibilities
• strong skills in Microsoft Office Suite and other productivity tools, with the ability to quickly adapt to new software
• outstanding communication skills, building meaningful relationships across the organisation and with external partners

• Location: Remote, with the expectation of some in person collaborative work in Cornwall 
   

  Hours: 30 per week
  Salary: £29,606 FTE per year
  Benefits:

  219.5 hours annual leave (inc bank holidays)
  Additional leave for additional life events
  Long service leave entitlement after 2 years service

  Family friendly working 

  Bespoke wellbeing packages

  Enhance sick leave

  Teams based organisational structure
  
  Closing date: 1st August 2024

  Interviews will be held in Redruth, Cornwall 12th and 16th August 2024

Hours: Full-time

Remuneration: Up to £32,000 GBP (dependent on experience)

Duration: Permanent

Location: UK-Med Office, Manchester, UK with hybrid working (approximately 30% on-site)

Applications from people with an existing legal right to work in the UK are only accepted.

Are you an organised, proactive professional with a flair for executive support and a passion for making a difference in a leading organisation's operational efficiency?

UK-Med is a frontline medical aid charity. Born of the NHS, we’ve been working for over 30 years towards a world where everyone has the healthcare they need when crises or disasters hit.

We are seeking for an Executive Assistant to work closely with our Chief Executive. With a commitment spanning over several decades, we aim to ensure that our operations and strategic initiatives are executed flawlessly, contributing significantly to our mission's success.

In this pivotal role, you will be instrumental in enhancing the Chief Executive's effectiveness by providing comprehensive support, managing sophisticated calendar arrangements, and facilitating internal and external communications. Your responsibilities will encompass a broad spectrum of activities from coordinating travel and scheduling to preparing and editing important documents and presentations.

You will also be involved in conducting research and analysis on relevant topics, organising meetings and events, and serving as a liaison to the Board of Trustees. The role demands a high level of discretion and professionalism in managing the Chief Executive's social media presence and supporting donor/funder relations.

The ideal candidate will have a proven track record in a similar role, demonstrating exceptional organisational, communication, and management skills. Experience in handling a wide range of administrative and executive support-related tasks, with the ability to work independently with little or no supervision, is crucial.

UK-Med offers a competitive salary, benefits, and a dynamic working environment, where you can make a tangible difference through your contribution to our humanitarian efforts. If you're ready to take on this challenging and rewarding role, we'd love to hear from y

How to apply

We strongly recommend that you read the Candidate Information Pack - Executive Assistant - July 2024 before applying for this role.

To apply, please submit a current CV and a supporting letter (2 pages) through our online jobs portal.

Your covering letter must include a detailed explanation of your suitability for this post with specific reference to the criteria in the person specification

Applications must be submitted no later than Friday 19 July 2024

UK-Med is committed to safeguarding of our personnel and beneficiaries and has a zero-tolerance approach to sexual exploitation and abuse. We conduct thorough vetting before any appointment is confirmed.

UK-Med is committed to the principles of diversity, equality, and inclusion. We strive to provide an inclusive and supportive environment where employees feel respected and supported to be able to fulfil their potential.

Resurgo’s mission is to inspire and equip organisations to bring about ambitious and sustainable social change through our expertise in coaching, impact management and programme delivery. We’re a bold and innovative organisation with the ambition to transform society.

We’re looking for an exemplary administrative and people-oriented person who will be supporting our CEO with Resurgo’s strategic aims to become a national charity. This is a role in the organisation with responsibilities towards the Leadership Team, Trustees and significant external stakeholders.

The important stuff 

Salary: from £32,000 - £40,000 dependent on experience (with additional flex) 

Hours: Full-time, Monday – Friday 9.30am – 5.30pm with occasional evening work for events such as our Spear Celebrations

Location: Hammersmith, London with flexible working options available

Closing date: We are interviewing on a rolling basis and might close the application early if we find the right candidate.

Application pack: Have a look at our application pack for more information about the role and Resurgo

Benefits

• Excellent Health Insurance Plan, including gym discounts and other perks
• 28 days annual leave, plus bank holidays
• Excellent personal development and training opportunities, including our iLM-accredited 5-day Coaching for Leadership programme
• Regular staff prayer meetings, conferences and retreats (one residential)
• Employee Assistance Programme (a confidential support service) and the option to take advantage of Give as you Earn (GAYE) and Cycle to Work schemes

Person Specification 

• An active Christian, passionate about personally representing the values and beliefs of Resurgo, and our mission to equip and support organisations to play a meaningful part in the repair of our social fabric.
• At least two year’s experience working in an administrative role working with senior leaders, preferably an EA or PA role
• Remarkably efficient with high attention to detail and strong organisational skills; someone who is self-motivated and likes to achieve results
• Confident, calm, diplomatic and confidential, with a mature and flexible approach to work and work relationships
• A proactive forward planner with an ability to anticipate needs ahead of time and work well under pressure
• High emotional intelligence with evidence of a clear understanding of how to use telephone, email, written and verbal communication to build strong working relationships

Key Responsibilities

Personal Administration Support

• Manage the Chief Executive’s diary, optimising the efficient use of time and resources through effective planning and ‘gate-keeping’ in a relational style that represents the charity’s values
• Ensure all necessary briefing papers and documents are compiled for the Chief Executive in good time in advance of meetings
• Prepare and present excellent Powerpoint and other presentations for internal and external audiences, e.g., meetings with donors, trustees and other key stakeholders.

Governance Support

• Co-ordinate and attend Trustees’ meetings, including arranging dates, preparing papers in advance, taking and sending out minutes
• Administrate the Investors’, Communications, Fundraising, Strategy and Finance, and other Trustee Steering Groups
• Support with various ad hoc projects to enable robust organisational governance
• Coordinate the Strategic Delivery team monthly meeting, and Senior Leadership Team weekly meeting, including organising meeting dates, preparing agendas and sending out minutes, as well as ensuring follow-up actions are completed
• Provide administrative support to the wider senior leadership team

Active Participation in the Philanthropy and wider Resurgo Mission

‘To Inspire and equip organisations to bring about ambitious and sustainable social change through our expertise in coaching, impact management and programme delivery.’

• Help build and develop Resurgo’s ethos and Christian life as a team member.
• Lead and contribute to regular team prayer meetings as an integral part of Resurgo’s operation and for the success of its mission.

Please feel free to let us know if you may require any reasonable adjustments to participate fully in our recruitment process.

Executive Assistant to Oasis Group CEO

(a charity committed to community transformation)

Permanent, full-time contract.

Salary:  £37,416 per annum (Including London Weighting)

 Are you an Executive Assistant or Operations Manager looking to work for a charitable organisation that is passionate about making positive change to the communities it works in?  Oasis has a new opportunity for an Executive Assistant to provide high level support for our Group CEO.

Oasis Charitable Trust is a growing and fast-moving charitable organisation, a movement supporting young people and their families in 8 countries worldwide. Our vision is for building healthy communities: places where everyone is included, making a contribution and reaching their full, God-given potential.

An opportunity has arisen for an organised and experienced senior-level Executive Assistant who is comfortable supporting our Group CEO and working alongside our Founder. Working as a key part of the Oasis Group Office, no two days will be the same and the pace is fast, yet the work and opportunities will be hugely rewarding.

This key role requires the successful candidate to:

· Provide support to the Group CEO in leading the Oasis family, ensuring effective governance systems and managing innovation and development

· Provide executive level in-person support to our Group CEO which may mean UK travel to meetings, media appearances and conferences.

· Collaborate with other members of the Oasis Group Office to provide general administrative support and diary management to Oasis senior leaders

· Offer wider project support when needed (e.g. events and gatherings).

This is a challenging role working with a team of inspirational and driven, high-profile change-makers.  You will be well-supported by the Group CEO and Founder and will work alongside the Founder’s EA and Group Office Assistant. The successful applicant will be able to demonstrate professionalism, calmness and be an ambassador for the Oasis ethos in their day-to-day work. Working alongside the Founder and Group CEO require this role to be largely London office-based with occasional national travel.

For your expertise and commitment, Oasis can offer:

· An opportunity to work alongside people with passion and a purpose, being part of senior level meetings in media and government.

· A truly supportive network and family of staff in a motivating working environment.

· A non-contributory defined benefit pension scheme with 7% Employer contributions.

· 25 days annual leave (plus Bank Holiday), rising to 33 days over time.

· A Cycle to Work scheme and eligibility to join a cashplan healthcare scheme.

· The opportunity to be part of a movement making positive change in communities.

For further information or to apply, please go to the Oasis UK charity website. 

This is a rolling recruitment campaign until a suitable candidate is found, so please submit your CV and covering letter at your earliest convenience .  In your covering letter, please answer the following three questions:

1. What inspires you about this role and what is your motivation for applying?

2. Please give examples that demonstrate you have the personal qualities, experience and knowledge required for this role.  As well as general administrative skills, highlight your experience servicing senior staff, Boards/Trustee meetings, your innovative/entrepreneurial flair, project work, any volunteer work and transferrable skills you can bring.

 3. After researching the Oasis ethos and 9 Habits, do any of these stand out to you?  How might you incorporate them in your daily work and practice?

We actively encourage applications from people of all ethnic backgrounds and minority and underrepresented groups.  If you require any assistance to overcome potential barriers, please let us know.  Oasis is committed to making a difference to the lives of the communities it works in, and as such you must show a willingness to demonstrate commitment to the values and behaviours which flow from the Oasis ethos. 

We are committed to safeguarding and promoting the welfare of children and young people. We expect all staff to share this commitment and to undergo appropriate checks, including enhanced DBS checks.  The successful candidate will need to show proof of right to work in the UK.  Oasis supports Equal Opportunities. Registered Charity No. 1026487

Overview of Go-Forward:

This is an exciting opportunity to join a small charity at a time of big growth. Go-Forward Youth was founded by care leavers to provide support to care experienced young people as they transition to adulthood and independence. Our core aim is to reduce social isolation and improve outcomes for young adults who have recently left the care system by offering a place for them to turn in moments of loneliness, crisis and celebration, and offering programmes that support them to develop the skills required for living independently. Our long-term vision is to combat the stigma that surrounds care leaving so that care leavers feel supported and empowered to achieve their ambitions without barriers to access.

We run a busy programme of social activities, personal development and employability skills training for care leavers across London and are looking for a hardworking, highly motivated and conscientious individual to take responsibility for the day-to-day administration of the charity.

 

Main Tasks:

To support the Go-Forward Youth CEO in maintaining professional, robust, and efficient administrative systems and records for both Go-Forward Youth as follows:

1.Be the first point of contact for both entities and to manage the office email account and diary, drawing to CEO, Funding Manager or Chair of Trustees matters that they need to action, and ensuring that we respond in timely fashion to all external communications.

2. Administration of courses and programmes

a. Maintain lists of participants and volunteers, including attendance logs

b. Ensure that we maintain appropriate records for each – for identification and compliance, for communications, and for programme progress

c. Produce and distribute regular updates to both volunteers and programme participants

d. Liaise with Local Authorities (LAs) regarding the administrative aspects of developing Go-Forward Youth projects and programmes in other LA boroughs

e. Assist with recruitment and onboarding and on boarding of new staff.

f. Maintain risk assessment, safeguarding, fire safety and other records, making sure all policies are reviewed and updated yearly. Ensure that all staff and volunteers working with clients have been DBS checked (Enhanced).

3. Administration of grant applications

a. Support the Funding Manager by logging, recording and monitoring the progress of Go-Forward Youth grant and funding applications, along with report deadline.

b. Update the CEO and Trustees on in-progress funding applications and ensure action is taken and deadlines are met where necessary.

c. For grants won, ensure that reporting cycles are noted in the charity’s diary, and that the appropriate reports to funders get sent

4. Administration of Board and other internal compliance processes

a. Meet with the CEO weekly to review the overall performance and objectives of the charity.

b. Maintain systemised record keeping of invoices and receipts, to be stored securely and sent to the relevant key personnel.

c. Undertake any other administrative activity necessary to support the smooth running of the charity as instructed by the CEO.

d. Assist the Treasurer or Chair in the preparation, administration and submission of the annual accounts to the Charity Commission and Companies House in a timely manner.

e. Assist in the preparation of board meeting papers, including circulating meeting agendas and taking and distributing minutes of meetings as required.

f. Prepare and send out personalised birthday and celebration cards to young participants.

g. Look for opportunities to create, develop and streamline existing office systems.

h. Support the administration of the lived-experience-led Youth Advisory Board (YAB) and Own-It Alumni Network.

i. Maintain and develop clear and full electronic and physical filing systems.

j. Organise the logistics, catering and other event organisation for the quarterly Trustee meetings and other ad hoc meetings and events as appropriate.

5. Administration of external communications

a. Update and review the communication channels, via website or social media fortnightly.

PA

The Cathedral Chapter is seeking a part time Dean’s PA who will have responsibility for providing the Dean and other members of the Senior Leadership Team with administrative support.

Position: PA

Location: Chichester

Hours: Part-time, 20 hours per week

Salary: Actual £15,080 per annum (FTE £26,390 per annum)

Contract: Permanent

Benefits: Slightly enhanced pension contribution, 34 days’ leave including Bank Holidays, Employee Assistance Programme, free onsite parking, discounts in the Café and Cathedral shop, employer supported volunteering and flexible working opportunities.

Closing Date: 23 July2024

Interviews: 6 August 2024

The Role

We have an exciting opportunity for a part time PA to provide administrative support the senior leadership team comprising the Dean of Chichester, who is the Cathedral’s CEO, three Residentiary Canons and the Communar, who the Cathedral’s lay Chief operating Officer.

It’s a part time role, ideally worked across 5 mornings a week but can be flexible.

About You

We are looking for someone who is organised and able to juggle conflicting priorities and able to work well in a team. 

You will have:

• Previous administrative experience, preferably in a PA role
• Experience of working in a church or cathedral setting and an understanding of the Church of England’s services and structures would be an advantage

About the Organisation

The Cathedral is a living, working place of worship that has been at the centre of life in Chichester for over nine centuries. It is the Mother Church of the Diocese, which covers East and West Sussex and it is also a visitor attraction, a venue for music and the arts and an all-round hub for the community welcoming over 350,000 visitors each year.  Staff do not have to be Christian, but you should understand the Christian mission. 

In accordance with Church’s policy, Promoting a Safer Church and the House of Bishops’ Safeguarding Policy and Practice Guidance, the Cathedral is committed to the safeguarding of children, young people, and vulnerable adults who may be at risk. 

You may also have experience in areas such as Finance Officer, AAT, Bookkeeping, Payroll, Finance Assistant, Financial Assistant, Payroll Officer, Payroll Assistant, Book Keeper, Bookkeeper, Bookkeeping Assistant, Finance Administration, Finance Admin. #INDNFP

PLEASE NOTE: This role is being advertised by NFP People on behalf of the organisation.

Executive PA
Reference: JUN20247465
Location: Flexible in England
Salary: £26,379.00 - £28,319.00 Per Annum
Benefits: Pension Scheme, Life Assurance Scheme, 26 days' Annual Leave

This is a Permanent Full-Time role for 37.5 hours per week.

The role can be based at home – where a suitable home working environment is in place – or from any RSPB office, located at different locations across the UK. The role may require occasional travel to an RSPB office or to support meetings in central UK locations.

The RSPB is looking for an Executive Personal Assistant (Exec PA) to join the Income and Conservation Investment directorate, providing vital support to the Executive Director and wider leadership team, as well as facilitating the smooth running of the 300 people strong directorate.

About ICI

The Income and Conservation Investment (ICI) team are dedicated to generating income, long term support and system change to help protect and restore nature. The directorate comprises of teams responsible for membership & supporter fundraising, legacies, commercial sales, high value partnerships, business engagement and conservation investment.  This is a great opportunity to support a key strategic function within RSPB and would suit someone who is eager to work in a fast-paced environment, to learn about and support income generation and enable others to be the best they can be. 

What's the role about?

As Executive PA, you will provide assistance to the Executive Director of Income and Conservation Investment (ICI), managing their busy inbox and diary and proactively helping them to stay on top of actions and deadlines. You will also play an important role at leadership team meetings, ensuring their smooth running by producing agendas and capturing actions. You will be a key point of contact for colleagues across the directorate and around the RSPB so we are looking for someone with a positive and approachable manner who enjoys working with others and is able to efficiently prioritise and problem-solve. A typical day might include tasks such as:

• Supporting the Executive Director through inbox and diary management, booking travel and accommodation, compiling agendas, gathering meeting papers, collating actions and reminders
• Working with the Board and Council Coordinator to ensure papers are drafted and submitted within set timeframes and follow the correct process.
• Building and developing effective relationships with people across the organisation and externally on behalf of Executive Director. Ensuring confidential and sensitive matters are handled appropriately.
• Organising monthly directorate briefings and other engagement activities, sourcing interesting and relevant content to help inspire colleagues and showcase the work of teams across the RSPB.
• Facilitating various meetings, including that of the leadership team by working with the meeting chair to produce agendas, gather papers, book guest presenters, capture actions and generally ensure meetings run efficiently.
• Understanding, sharing and implementing best practice from across the organisation, for example, Information Management principles, new digital tools or ensuring meetings are inclusive and accessible.
• Working closely with the Executive Board PA group to improve processes and provide cover during times of absence.
• Supporting the leadership team with recruitment and induction of new staff and volunteers, following appropriate policies and procedures where applicable.
• Working in line with the RSPB expenses and purchasing policies, file expense claims and raise purchase orders.

Essential skills, knowledge and experience:

• At least one years experience of providing PA support to Director and/or senior management
• Experience of providing dedicated personal administrative support to senior staff.
• Knowledge of the Microsoft O365 suite, particularly SharePoint, PowerPoint and collaboration tools
• Able to make the best use of time particularly when under pressure from competing priorities, prioritising and delegating tasks effectively, during periods of both low and high demand.
• Able to proactively identify and solve problems and respond quickly to change
• Able to identify and act on opportunities for continually improving ways of working and create efficiencies
• Able to communicate effectively with people from all levels of the organisation as well as external stakeholders
• Able to organise meetings and events, of varying scales, and coordinate all aspects of the logistics.
• Able to take meeting notes and minutes clearly and concisely, with attention to detail
• Able to deal with confidential and sensitive information appropriately.

Closing date: 23:59, Mon, 29th Jul 2024

Interview dates will take place on the 7/8th August.

We reserve the right to close this advert at any time.

Interested?

If you would like to find out more, please click the apply button. You will be directed to our website to complete your application for this position.

As part of this application process you will be asked to provide a copy of your CV and complete an application form including evidence on how you meet the skills, knowledge, and experience listed above.

We are committed to developing an inclusive and diverse RSPB, in which everyone feels supported, valued, and able to be their full selves. To achieve our vision of creating a world richer in nature, we need more people, and more diverse people, on nature’s side. People of colour and disabled people are currently underrepresented across the environment, climate, sustainability, and conservation sector. If you identify as a person of colour and/or disabled, we are particularly interested in receiving your application. Contact us to discuss any additional support you may need to complete your application.

The RSPB is an equal opportunities employer. This role is covered by the Rehabilitation of Offenders Act 1974.

This role is not eligible for UK Visa Sponsorship - the successful applicant will need to have a pre-existing Right to Work in the UK in order to be offered an employment contract.

No agencies please.

I am excited to be working with an amazing support charity in search of a Personal Assistant to the CEO.  This is a part-time, London based hybrid role until 31 December 2024. As PA to the CEO you will assist the EA ensuring that the CEO is in the right place at the right time, focused on the highest value work for the charity.

Main duties:

Ensure that our CEO is in the right place at the right time and properly briefed and resourced to engage a range of stakeholders. You are the team lead for the organisation, management and proper functioning of the Executive Office. Day-to-day needs include:

Management of CEO's professional diary, handling diary conflicts and exercising sound judgement in prioritising appointments

Management of CEO's personal diary, ensuring life admin is properly resourced and time is allocated

Run calendar audits to review utilisation of CEO's time across key priorities.

Arrange domestic and international travel, including flights, accommodations, logistics, itineraries and travel preparation

Track CEO's budget and facilitate processing of work expenses

Triage enquiries including drafting correspondence and escalating up matters in timely manner 

Awareness of the CEO's priorities and ability to communicate, negotiate and prioritise workload with other team members

Provide in-person support to CEO as needed including accompanying the CEO to meetings, media appearances, conferences in the UK and abroad

Represent the CEO in external and internal meetings as needed; specifically relationship management with funders 

Acting as a Second - You will act as a second support lead for organisational processes, which are important for the proper functioning of our organisation. These processes include:

Board management cycle, which includes scheduling meetings, taking minutes, gathering information from staff for board papers

Grants management cycle, which includes preparing grant applications, scheduling meetings with funders, processing grants received, documenting grant reporting requirements and schedule, writing grant reports.

Contract management cycle, which includes scoping contracts, drafting contracts and overseeing the signing of contracts through DocuSign

Acting as the backup point of contact for IT service providers and contractors

If you have the above skills and experience and are immediately available, please apply online today, I would love to have a conversation with you!

About you

You’ll definitely be someone who loves working at a high level and has solid experience of providing close support to the Chief Executive. You are collaborative with excellent communication skills. You have excellent attention to detail and will thrive in a fast paced environment with strong organisation skills. You’ll be experienced in using various means of software with experience of managing a Chief Executive’s diary and liaising with external contractors.

About the role

This is a varied role; from managing the Chief Executive’s office effectively and proactively, to organising and coordinating general office procedures and administration of the office.

About us

Carers UK is the leading national charity for unpaid carers. Our support, advice, information and campaigning work are now needed more than ever, as unpaid carers are providing more and more care, adversely impacting on their own health and wellbeing. We exist to make life better for carers and bring about lasting change.

Diversity and inclusion

Carers UK is committed to becoming a diverse and truly inclusive organisation. We strive to create a workplace where our colleagues and volunteers can truly be themselves and feel like they belong and constantly seek to ensure all voices are heard.

To embrace this culture of diversity, our employee and volunteer recruitment should reflect our stakeholders and the society that we serve and support, regardless of age, race, gender, sexual orientation, physical abilities, disabilities or religious practices. We value individual diversity and are actively building diverse teams here at Carers UK and value our colleagues from a wide range of backgrounds.

As a membership charity for carers, we particularly seek employees and volunteers with a real understanding of the issues faced by carers. Reasonable adjustments can be made to the process and role dependent on the needs of the applicant.

At Carers UK we want our application process to be as accessible as possible. If you need any adjustments to apply please email the recruitment team to discuss.

The closing date for applications is 5pm, 24 July 2024

Carers UK anonymises all applications prior to shortlisting.

Carers UK reserves the right to appoint at any stage, should an outstanding candidate emerge.

Carers UK are actively interviewing as we receive applications.

Carers UK may carry out online and social media checks as well as seek references before a formal offer is made.

I am excited to be working with an amazing support charity in search of an Executive Assistant to the CEO.  This is a part-time, London based hybrid role until 31 December 2024. As EA you will be responsible for safeguarding staff time by leading on key administrative workflows across the charity, including the Board operations.

Main duties:

Act as first point of contact; monitoring general email, triage enquiries, drafting correspondence, scheduling external meetings on behalf of team members. 

Act as a point of contact for working group participants, answering enquiries, sending participation packs, scheduling meetings etc.

Support project management office team with scheduling, preparing pre-reads and other documents, minute taking and communicating action items after PMO meetings.

Arrange domestic and international travel, including flights, accommodations, logistics, itineraries and travel preparation for team member co-working days, offsites, retreats, etc. 

Arrange training, including health and safety, safeguarding, data protection & GDPR, equality & diversity training. 

Act as Board Secretary, provide administrative support, maintain and update Trustee information and records.

Act as the key point of contact, servicing Trustees engagement with our charity; including minuting and scheduling meetings, inductions and recruitment, etc.

Manage workflows associated with the recruitment and induction of Trustees; with support from our Governance, HR and Change Management consultants

Developing and recording the standard operating procedures for the Board

Coordinate the review, updating and implementation of Board policies

Coordinate the preparation of Board papers, financial documents and minutes in advance of Board and subcommittee meetings.

Arrange training, including health and safety, safeguarding, data protection & GDPR, equality & diversity trainings.

Act as first point of contact for all IT service providers and contractors 

Act as first line of administrative support for Chief of Staff, including preparing induction, onboarding and offboarding documents

If you have the above skills and experience and are immediately available, please apply online today, I am waiting to hear from you!

Transforming Lives for Good (TLG) are a national Christian charity working in partnership with local churches to give struggling children, young people and their families hope and a future!

This is a rare opportunity to join an award-winning charity in an integral, trusted role supporting TLG’s Chief Executive and Director of People & Culture. Working right at the heart of the organisation, TLG is looking for an individual with a natural leadership gift who excels in building strategic partnerships with senior leaders, lightening their load, and increasing their effectiveness.

We’re looking for an individual who is incredibly proactive, capable of anticipating tasks well in advance and able to foster meaningful relationships more broadly across the team. The right candidate will bring an exceptional ability to manage numerous concurrent responsibilities within a fast-paced, innovative environment, all while maintaining an unwavering 'can-do attitude'. For individuals with a love of operations and project management, there are some exciting development opportunities to take the role to a new level more broadly within TLG.

TLG is a Christian charity and, as a team, we want to bring our faith to the work we do; as such, we are recruiting an individual with a strong and vibrant Christian faith. We would welcome applications from candidates from diverse backgrounds to enable us to better reflect the needs of the communities we serve.

Closing Date: June 18th 17:00

Initial Online Interviews to be held on June 23rd 2024

Final interviews will be held on 29th June at our National Support Centre, Bradford.

MAIN RESPONSIBILITIES

PA Support to the CEO (estimated 30% of the role) 

• Effective diary management for the CEO: 
  • Corresponding with internal and external contacts to arrange meetings 
  • Ensuring CEO time is managed with a mixture of meetings and space for desk work 
  • Maintaining an overview of upcoming appointments for the CEO and highlighting upcoming meetings to the CEO 
  • Meeting regularly with the CEO to provide a verbal overview of diary changes 
  • Monitor PA email inbox monitoring for diary or other requests 
  • Keeping records of meetings up to date on Bond’s systems, including Salesforce 
• Maintain and prepare monthly expense and credit card claims for CEO. 
• Book travel arrangements for CEO. 
• Assist the CEO with staff comms and engagement, including coordinating the monthly staff meetings, stand up, organising awaydays and other staff engagement opportunities. 
• Support with the scheduling and planning of SMT meetings, including by ensuring SMT agenda dovetails effectively with that of the Board. 
• Produce meeting briefings and powerpoint slides to support CEO engagement. 

Governance Support (estimated 40% of the role)  

• Support for Board, Committee and Senior Management Team meetings, including: 
  • Scheduling meetings and room bookings 
  • Maintaining the annual Board schedule of meetings and deadlines for papers 
  • Coordinating the production of Board and Committee meeting papers, ensuring these are shared with all trustees and relevant staff ahead of meetings 
  • Minute meetings board, committee and other relevant meetings 
  • Ensure Board portal is up to date and accessible for all trustees 
  • Keep track of actions resulting from Board and Committee meetings and offer support for these to be completed by members of the Senior Management Team and CEO as agreed.
• Contribute to effective board governance, ensuring relevant policies and documentation are in place.
• Support recruitment of new trustees and chair and lead on inductions.

Provide HR administration and operations support to Bond (estimated 30% of the role) 

• Provide operations support to members of the senior management team, including: 
  • Support with credit card returns and expenses claims
  • Scheduling meetings and room bookings and event organisation 
• Work with the People and Operations Team to provide additional administrative support when required.
• Lead on implementation of HR or Operations initiatives, in collaboration with the People and Operations team. 
• Lead on and/or support any longer-term projects relevant to the role.
• Such other duties as may reasonably be required from time to time. 

BENEFITS

Bond offers a competitive salary and benefits package including: 

• Annual Salary of £35,525
• 27 Days Annual Leave + Bank Holidays, with additional staff privilege days, normally between Christmas and New Year 
• 7% pension contributions (staff pay 3.5%)
• Flexible working hours (Hybrid working – 1 day, minimum in the office per month) 
• Staff Development days 
• Perk Box access 
• Employee Assistance Programme 
• WeCare (Health and wellbeing services, including access to 24/7 online GP services, second medical opinion, mental health support such as counselling, guidance from health professionals, burnout prevention, life event counselling, get fit programmes, nutritionist advice, etc. – for staff and immediate family) 
• Interest free season ticket loan 

HOW TO APPLY

To apply submit your CV and cover letter outlining why you are the right candidate for this role by midnight 28th July 2024. 

BOND AND EQUAL OPPORTUNITIES

Bond values diversity and works to advance equity and inclusion. All staff have a responsibility to ensure that they are being open, accepting and respectful to all that they come into contact with within their work at Bond, regardless their protected characteristics. Acting in accordance with the AEDI policy, Bond staff must contribute to our inclusive organisational culture ensuring that they are aware of and respond appropriately to micro-aggressions, racism, sexism, LQBTQ+ misconduct and disability equity. Bond Staff must not be bystanders, and must report when they witness any unacceptable behaviour. 

 In order to assess and ensure the continued effectiveness of Bond’s Equal Opportunities Policy, all applicants are asked to complete a short questionnaire when applying. You are not obliged to answer the questions but the more information you supply the more effectively we can monitor our equal opportunity practices. Completion of all questions is voluntary and failure to answer any question(s) will not affect your application in any way.

The information you supply will be treated in confidence and will not be seen by any member of the selection panel responsible for the appointment. The questionnaire will be detached from your CV and cover letter, stored anonymously and used purely to provide statistics for monitoring purposes. 

SUBJECT OF EMPLOYMENT AT BOND

If successful, you must have the right to work for the duration of your contract at Bond. All offers of employment will be subject to satisfactory references. Bond also participates in the Inter Agency Misconduct Disclosure Scheme. In line with this Scheme, we will request information from job applicants’ previous employers about any findings of sexual exploitation, sexual abuse and/or sexual harassment during employment, or incidents under investigation when the applicant left employment. By submitting an application, the job applicant confirms their understanding of these recruitment procedures. 

We are currently looking for an outstanding PA to support a visually impaired Business Analyst based in Stafford County Council. It is a support/admin role but would be ideally suited to someone with an interest in how ICT can help to transform how services are delivered.  No two days are ever the same, so we need someone who is flexible.

The role is based in Stafford but the personal assistant must be willing to travel around the county where necessary. Expected hours: 37 per week.  Monday – Friday. This role is funded by Access to Work. 

Skills and Experience

Administrative skills -  Experienced in undertaking a variety of administrative duties including handling telephone and email correspondence in a professional manner, processing documentation, maintaining information systems.
Coordinate support - Attend appropriate internal and external meetings in line with work requirements, t assist in project/workshop meetings, conducting a variety of project work activity tasks as required.
Digital skills - Experience of working with and understanding of proficiency in spreadsheet management, word document creation, power point presentations and to be able to ensure required deadlines are achieved.

• You should enable them to maintain their independence, individuality, privacy, and freedom of choice through providing the highest possible assistance and appropriate support.
• To listen to the directions and requests of the person with a disability and, wherever possible, perform support tasks/assignments that may be sensitive or confidential in accordance with their wishes.
• Ideally, you will also have knowledge of the needs of people with disability’s, empathetic and caring towards others, together with being helpful, resourceful, unflappable and have endless reserves of patience when providing visual assistants around mobility, guidance when necessary and Assistants with technology.
• Have a full driving licence, insurance and own transport. 
• Have the ability to work effectively in emergency and difficult situations.
• Be patient and supportive and a good sense of humour.

As a specialist Recruitment Practice, we are committed to building inclusive and diverse organisations, and welcome applications from all sections of the community. We invest in your journey as a candidate and are committed to supporting you in your application.

This role is based in our London office (with the opportunity to work from home on some days each week in line with Christian Aid's hybrid working approach).

Early applications are strongly encouraged as interviews will be conducted on a rolling basis and this role may be filled before the advertised closing date.

For this role, applications are invited by CV and supporting statement. Please upload a single file containing your CV plus a (max. 500 words) supporting statement about how you meet the essential criteria in the role profile and what motivates you to apply for the role.

About us

There's never been a better time to join Christian Aid's Fundraising & Supporter Engagement Department. We would say that, wouldn't we? But we mean it. Thanks to excellent support from the trustees and CEO down and to our amazing supporters, we have returned unrestricted income to growth so are making a transformational impact for people in poverty, reaching more than 3 million people in humanitarian crisis and 18 million others. Your next career step could see you lead our passionate and energetic team of poverty-fighters. We inspire more than 250,000 supporters and thousands of supporting churches to raise £50 million annually to tackle extreme poverty.

We're committed to building a diverse and inclusive workplace, and recognise the value this brings in forming strong, creative and high performing teams. We welcome applications from all sections of the community, and from those with experience from outside of the voluntary sector. And no, you don't have to be Christian to work here - we encourage people of all faiths and none to apply. We just ask that everyone lives out our values of dignity, equality, justice and love. We value a good work-life balance, so we're open to part-time and flexible working. We also offer hybrid working for our office-based colleagues and the option of being a homeworker for some of our roles too.

Want to know more about what it's like to work here? Click here to hear directly from some of our amazing colleagues.

Learn about our vision, mission and values

About the role

Are you a changemaker? Fancy working for an organisation creating a better world, free from poverty? How about learning the ins and outs of a leading development charity? If you're a keen learner, an organiser and a relationship builder then this could be the job for you. As Executive Assistant to the Director of Fundraising and Supporter Engagement, this would be a great introduction to the charity sector, ensuring the smooth running of the department whilst enabling the Director to do their job effectively. You'll develop and grow, taking the lead on key departmental comms and project work, and gain a strong understanding of fundraising and supporter engagement in the process. If this sounds like your kind of thing, we'd love to hear from you!

About you

You are a pro-active, dynamic keen learner who can take on projects under the guidance of a manager. You are highly organized, detail-oriented and an excellent communicator. You can think independently and work under pressure. You have strong interpersonal, prioritization and organisational skills. You are experienced in managing complex diaries, emails and travel planning. You have experience as a first point of contact providing administrative assistance to Senior Management while maintaining confidentiality. You have sound knowledge of Office programmes particularly Word, Outlook, PowerPoint and Excel

We hope that this sounds like the right role for you, if so, we would love to hear from you.

Further information

You can expect a wide range of rewards and benefits, including a generous holiday allowance, a season ticket loan, and flexibility that will ensure you enjoy a good work/life balance.

At Christian Aid we strive to be an inclusive and diverse employer and recognise the value that this brings in helping to build strong, creative and high performing teams.

We are actively encouraging racialised minorities, LGBTQ+, people with disabilities, returning parents or carers who are re-entering work after a career break, people with caring responsibilities, people from low socioeconomic backgrounds, women and older workers to apply. This is because these groups are under-represented within our teams, especially at senior level, and we recognise and value the contributions members of these groups make to strong, creative and high performing teams.

To discuss this role in greater detail, please contact [email protected]'

We participate in the Inter Agency Misconduct Disclosure Scheme. In line with this Scheme, we will request information as part of the referencing process from job applicants' previous employers about any findings of sexual exploitation, sexual abuse and/or sexual harassment during employment, or incidents under investigation when the applicant left employment. By submitting an application, the job applicant confirms their understanding of these recruitment procedures.

This role requires applicants to have the right to live and work in the country where this position is based and undertake the role that you have been offered. If you are successful and we make you an offer for the role, we will be required to conduct a right to work check on your immigration status in the UK. We will contact you regarding the documentation you will need to provide to evidence this.