Office Administrator Jobs

The Rank Foundation is seeking a Finance and Operations Officer to join their dedicated team in Shoreditch. The post holder will be at the heart of our operations, ensuring smooth financial management and supporting meaningful initiatives. The position is offered on a full-time permanent basis based in our office in Shoreditch, London, and we hope the postholder to start in late Summer / early Autumn.

If you are a passionate finance professional with strong operational skills and look to make an impact in the philanthropy and social sectors, apply now!

Key accountabilities:

· Finance: Manage payments, invoices, expenses, and grants payment using Xero, reconcile accounts, handle VAT returns, and maintain organised financial records.

· Organisational Administration: Support GDPR compliance, provide general administrative support, assist with events, and manage shared inboxes and VOIP accounts.

· Governance Support: Offer administrative support for trustees, circulate executive reports, plan governance meetings, and review policies.

· Programme Support: provide administrative support to some of the Rank Foundation’s flagship programmes.

Please download the Recruitment Pack for the full description of the post. 

The important dates for you to note in the recruitment timetable are highlighted below for your diary.

Closing date for applications: 5pm on Friday 2nd August 2024

Interviews: In-person London, 14th August 2024

Our client, a leading London University, is currently looking to recruit an enthusiastic and dedicated Programme Administrator.  The post is to start as soon as possible and is a full-time, temporary role for 2 months in the first instance. The post will be 3-days on site, based in Central London.

Key responsibilities for this post will include:

o  Actively supporting Postgraduate Research students with queries and administrative support.
o  Providing detailed, dedicated, and accurate support to the Advice Desk for students and staff.
o  Supporting the day-to-day administration of the Programmes running within the department.
o  Using data bases/software such as SITS, Moodle and Excel to create and maintain accurate student records.
o  Leading on examination processes to ensure the smooth delivery of examinations within the department.

To be considered for this role you will have:
o  Worked in a similar post previously, ideally from a higher education setting.
o  Strong interpersonal and communication skills.
o  Experience within a fast-paced, customer facing environment.
o  Excellent organisational and time management skills.
o  Excellent IT skills, including MS Office suite of products.
o  Experience using student record system SITS.
o  Knowledge of or experience administrating for Higher Education research programmes 
   
This position is an immediate start, so you will need to be available immediately to be considered. 

If you are interested in finding out more information about this new opportunity, please register your interest below and submit your CV in Word format.

As a specialist Recruitment Practice, we are committed to building inclusive and diverse organisations, and welcome applications from all sections of the community. We invest in your journey as a candidate and are committed to supporting you in your application.
 

Executive Assistant to Oasis Group CEO

(a charity committed to community transformation)

Permanent, full-time contract.

Salary:  £37,416 per annum (Including London Weighting)

 Are you an Executive Assistant or Operations Manager looking to work for a charitable organisation that is passionate about making positive change to the communities it works in?  Oasis has a new opportunity for an Executive Assistant to provide high level support for our Group CEO.

Oasis Charitable Trust is a growing and fast-moving charitable organisation, a movement supporting young people and their families in 8 countries worldwide. Our vision is for building healthy communities: places where everyone is included, making a contribution and reaching their full, God-given potential.

An opportunity has arisen for an organised and experienced senior-level Executive Assistant who is comfortable supporting our Group CEO and working alongside our Founder. Working as a key part of the Oasis Group Office, no two days will be the same and the pace is fast, yet the work and opportunities will be hugely rewarding.

This key role requires the successful candidate to:

· Provide support to the Group CEO in leading the Oasis family, ensuring effective governance systems and managing innovation and development

· Provide executive level in-person support to our Group CEO which may mean UK travel to meetings, media appearances and conferences.

· Collaborate with other members of the Oasis Group Office to provide general administrative support and diary management to Oasis senior leaders

· Offer wider project support when needed (e.g. events and gatherings).

This is a challenging role working with a team of inspirational and driven, high-profile change-makers.  You will be well-supported by the Group CEO and Founder and will work alongside the Founder’s EA and Group Office Assistant. The successful applicant will be able to demonstrate professionalism, calmness and be an ambassador for the Oasis ethos in their day-to-day work. Working alongside the Founder and Group CEO require this role to be largely London office-based with occasional national travel.

For your expertise and commitment, Oasis can offer:

· An opportunity to work alongside people with passion and a purpose, being part of senior level meetings in media and government.

· A truly supportive network and family of staff in a motivating working environment.

· A non-contributory defined benefit pension scheme with 7% Employer contributions.

· 25 days annual leave (plus Bank Holiday), rising to 33 days over time.

· A Cycle to Work scheme and eligibility to join a cashplan healthcare scheme.

· The opportunity to be part of a movement making positive change in communities.

For further information or to apply, please go to the Oasis UK charity website. 

This is a rolling recruitment campaign until a suitable candidate is found, so please submit your CV and covering letter at your earliest convenience .  In your covering letter, please answer the following three questions:

1. What inspires you about this role and what is your motivation for applying?

2. Please give examples that demonstrate you have the personal qualities, experience and knowledge required for this role.  As well as general administrative skills, highlight your experience servicing senior staff, Boards/Trustee meetings, your innovative/entrepreneurial flair, project work, any volunteer work and transferrable skills you can bring.

 3. After researching the Oasis ethos and 9 Habits, do any of these stand out to you?  How might you incorporate them in your daily work and practice?

We actively encourage applications from people of all ethnic backgrounds and minority and underrepresented groups.  If you require any assistance to overcome potential barriers, please let us know.  Oasis is committed to making a difference to the lives of the communities it works in, and as such you must show a willingness to demonstrate commitment to the values and behaviours which flow from the Oasis ethos. 

We are committed to safeguarding and promoting the welfare of children and young people. We expect all staff to share this commitment and to undergo appropriate checks, including enhanced DBS checks.  The successful candidate will need to show proof of right to work in the UK.  Oasis supports Equal Opportunities. Registered Charity No. 1026487

Mentivity is seeking a People Coordinator: Drive Our Mission and Support Our Team!

About Mentivity:

Founded in 2016 by Sayce Holmes-Lewis alongside Leon Wright and Tyson Holmes-Lewis, Mentivity is an award winning inspirational mentoring organisation and alternative educational provision that aims to provide aspirational support for young people, schools and parents through 1:1 mentoring and group conversation-based learning. Our sole quest is to offer our services to as many young people through our work. 

Main Responsibilties:​

Human Resources Management

• Oversee recruitment processes including job postings, screening, interviewing, and onboarding new employees.

• Develop and implement HR policies and procedures in line with legal requirements and best practices.

• Manage employee relations, including conflict resolution, performance management, and disciplinary actions.

• Coordinate training and development programmes to enhance staff skills and career development.

• Maintain accurate HR records and manage HR systems.

Operations Support

• Support the Chief Impact and Operations Officer in operational planning and process improvements.

• Ensure compliance with health and safety regulations and maintain a safe working environment.

• Manage office administration including supplies and equipment.

• Coordinate with external service providers and maintain positive relationships with stakeholders.

• Support budgeting and financial processes, including expense tracking and reporting.

• Ensure the delivery team's schedules, rosters, leave, and absences are up to date and accurately recorded.

• Communicate any issues or schedule changes to relevant staff members, including the Chief Impact and Operations Officer, Chief Community Officer, and Finance Coordinator.

Stakeholder Management

• Cultivate strong relationships with schools, partner organisations, and service providers to support collaborative working.

• Promote Mentivity's programmes, services, and activities to stakeholders.

• Support onboarding of schools and communicate programme impact effectively.

Recruitment Timetable:

Application deadline: Friday 19th July 2024

Interview dates: 29th July - 2nd August 2024

Interview location: In-person, 50 Westmoreland Road, London, SE17 2GA

Permanent contract

20 hours per week

£23,488.66 FTE - £13,422.09 pro rata (plus allowances)

Location: Plymouth

The Children's Society has been helping children and young people in this country for over 140 years. We run local services that support children when they are at their most vulnerable and in desperate need of help. We're there for children, every step of the way.

This role sits within our children and families directorate, which works to provide immediate one-to-one and group support for children who urgently need support. Your role will be to help us maintain and develop innovative practice to support our work in our services around the country.

We are currently looking for an experience admin assistant to join our dynamic, ambitious team.

A key part of this role will be your ability to assist in providing an efficient admin service at our Plymouth office through the provision of clerical, reception and practical duties.

In order to be successful in this role, you must have:

-Excellent IT skills, particularly using Word, Excel, Outlook and PowerPoint (The Children's Society uses Microsoft Office applications)

-The ability to prioritise and manage own workload

-The ability to work both as part of a team and on your own, as required

-Knowledge of filing processes and managing general office resources

The Children's Society runs over 100 local services that help thousands of young people who desperately need our support, and we campaign to get laws and policies changed to make children's lives happier and safer.

Every day we're changing the lives of children in this country for the better - and with your help, tomorrow we can be there for even more.

The Children's Society is committed to safeguarding and protecting the children and young people that we work with. As such, all posts are subject to a safer recruitment process, including the disclosure of criminal records and vetting checks. We ensure that we have a range of policies and procedures in place which promote safeguarding and safer working practices across our services.

Therefore, candidates applying for work in our CYP Directorate will be required to complete an “Employment history_template” document prior to interview. The fully completed document should be loaded by the candidate at the point of uploading your CV.

This vacancy closes at midnight on Tuesday 6th August 2024. If, after 14 days, we have received enough applications we reserve the right to close the vacancy on Tuesday 23rd July.

Interviews will be held om a date to be confirmed.

IN1

The RSAA has been changing rapidly in the last few years and you will be joining the team at an exciting time, as we approach our 125th anniversary in 2026.

Membership administration is the core of this diverse role and there is some scope to shape it to the strengths of the successful applicant.  You will be seen  by the members of the Society as their principal point of contact and the ability to build relationships with them will be important. Elements of financial administration, support to fundraising, publications and events will also be substantial parts of the job.  A full job description and person specification can be downloaded.

You will be joining a very small team.  Collaborative working is essential, as are meticulous attention to detail and the ability to work with relatively light supervision once settled into the role.  A flexible approach is also needed.  Some elements of the job are predictable, but many are not and consultation with others, a degree of creativity, and persistence will often be needed. 

This is a part-time role equivalent to three days per week.  You will work at our Covent Garden office at least one day per week, but remote working is also part of the way we operate and will be increasingly an option after your first few weeks in the role.

You will be comfortable using Microsoft Word and be familiar with other MS Office programmes.  Training can be provided on other software as needed. 

You must have the right to work in the UK.  We cannot provide sponsorship for work visas.

Asset Management Administrator

Discipline: Commercial Housing
Job type: Fixed Term
Salary: £22,965 per annum
Expiry date: 01 Aug 2024 23:59
Contract: 3 month fixed-term contract
Location: Home-based, with travel required to visit geographical region & attend meetings as required

We are looking for an Asset Management Administrator to join our welcoming and friendly team here at Hft. This is your chance to make a real difference to people’s lives.

We are one of the largest learning disability charities in the UK, supporting over 2,500 people through our friendly, supportive, creative and diverse teams.

Join us at Hft and you’ll develop your social care career with one of the leading names in the sector. You’ll go to work each day knowing you can make a real difference to the lives of adults with learning disabilities.

What’s in it for you?

There are a range of benefits and career development opportunities at Hft. We’ll give you a comprehensive induction, full training, and lots of support along the way. ???????

With Investors in People and Skills for Care accreditation we are committed to investing in you to ensure you have the specialist skills and expertise needed to support people to live the best life possible. As a “Gold” standard Investors in People accredited employer, we are committed to supporting colleague wellbeing as a priority.

- Annual Leave: 33 days pro rata (including 8 days statutory bank holidays)
- Training: Access to award winning training and development
- Wagestream: Allows you to flexibly access your pay throughout the month and utilise a range of financial support, through its dedicated app
- Aviva Digicare + workplace: Access to wellbeing services including health checks, Digital GP and mental health support.
- TELUS health: A 24/service, completely confidential counselling and support platform and helpline that is free for all colleagues to use.
- Discounted mobile ‘phone contracts. As an Hft employee, you’ll be able to take advantage of Vodafone’s Employee Advantage programme, giving you up to 30% off.
- Care Friends: Employee referral app – earn money for referring your friends to work for Hft.
- Free life assurance – 3 x your annual salary

and more

Key Responsibilities

As an Asset Management Administrator, you provide general administration support to the Asset Management Team.

You will ensure compliance information, repairs and improvement information are all recorded accurately on Hft’s system. You will monitor renewal dates for services and liaise with approved suppliers to arrange works when required. You will ensure Hft’s compliance system is kept up to date with compliance certificates and risk assessments. You will review and agree invoicing for building maintenance and compliance works in line with contractual rates, monitoring spend and identifying areas for cost saving. You will be required to attend meetings with contractors as required, ensuring all minutes are recorded accurately.

Who are you?

- You will have an awareness or experience of supported housing, ideally for people with learning disabilities
- You will have experience in housing management or Maintenance and/or Building Compliance, with a proven knowledge and experience in building safety and all aspects of H&S.
- You will have experience of using Microsoft ~Office packages in a similar setting and extensive use of Excel
- You will have the ability to manipulate and report date accurately
- You will have excellent customer service, interpersonal and communication skills.
- Find your place with us and change lives.

STRICTLY NO AGENCIES PLEASE

??????????????We reserve the right to close this vacancy early should we receive sufficient applications.

Hft's usual terms and conditions apply. Hft is committed to equal opportunities and welcomes applications from all sections of the community. As a Disability Confident Employer, Hft is helping to ensure that disabled people have the same opportunities to fulfil their potential and realise their aspirations that people without disabilities do. Successful applicants will need to undertake an enhanced disclosure check against the Disclosure and Barring Service (DBS). Having a criminal record may not bar you from employment.

Apply Now

REF-215390

Location: Based at our offices in London (NW1), though London-based staff may be able to work from home some of the time by agreement.   

Are you our new Coordinator for Senior Managers?  We are seeking a talented administrator for this 3-year, fixed term appointment. This is a key position supporting our 5-strong senior management team and some of our central committees.  If you are the person we’re looking for, you will be joining a group of governance specialists committed to ensuring that our charity and faith community are managed efficiently and effectively, living up to our Quaker values of truth and integrity.

The role will be based in our offices at Friends House due to on-site administrative tasks (for example dealing with post and office supplies), but some flexible working options may be considered.

Alongside the opportunity to transform the experience of Quakers across Britain, we offer a generous benefits package. 

For more information and details of how to apply, please go to our website via the Apply button.

Closing date: Wednesday 14 August 2024

Interview date: Thursday 22 August 2024, in person at Friends House

Quakers have a faith commitment to equality, and encourage and welcome applications for posts from all sections of society. You do not have to be a Quaker to apply for this post, but we expect you to uphold the values of our organisation.

Quakers in Britain is committed to safeguarding children and adults at risk and expects all of its staff and volunteers to share and uphold this commitment.

Quakers in Britain is committed to equality in all its employment practices.

Our client, a leading London University are currently looking to recruit a temporary Academic Admin and Student Engagement Manager on a full-time basis (35 hours per week). The post will be looking to start as soon as possible, running for 2 months in the first instance. This role offers a hybrid working arrangement of 3 days onsite based in Greenwich.

Key responsibilities for this post will include:

• Providing line management and effective leadership to the Academic Administration team to ensure the smooth running of the department.
• Overseeing the running of the Student Engagement team.
• Working with the Dean to project manage and ensure the successful completion of strategic tasks across departments and courses.
• Working with various department heads to support with budget monitoring and ensuring that resource demands are met consistently.
• Proactively working collaboratively with key internal and external stakeholders to ensure the effective running of interdepartmental processes and service delivery.
• Producing relevant management information in an efficient and timely manner to inform both internal and external decision-making and reporting.

To be considered for this post, you will have:

• Experience of working within a Higher Education or similar organisation setting.
• Project management experience.
• Experience in attendance monitoring within Higher Education.
• Experience of developing and implementing processes, procedures, and services.
• Experience of successful line management and leadership.
• Excellent communication skills and confidence with liaising with a variety of stakeholders.

The post is looking to start as soon as possible, so you will need to be available immediately or at short notice to be considered. 
If you are interested in finding out more information about this new opportunity, please register your interest and submit your CV by clicking ‘apply now’ below. 
As a specialist Recruitment Practice, we are committed to building inclusive and diverse organisations, and welcome applications from all sections of the community. We invest in your journey as a candidate and are committed to supporting you in your application.

Who we are:

Muslim Aid is a UK faith-based international development organisation that provides support to communities around the world affected by disasters, conflict, or endemic poverty without regard to their social, religious, or ethnic background. 

Established in 1985, Muslim Aid has facilitated the engagement of the British Muslim and non-Muslim community in support of its work in a variety of ways. Over the years, its humanitarian work has included responses to major crises around the world including, famine in East Africa, earthquakes and flooding in Pakistan and Bangladesh as well as conflicts in Syria and Yemen. 

We place strong emphasis on long-term development projects that build the capacity of local people to help themselves. In addition to the 5 country offices worldwide we also work with multiple partner offices focusing on sustainable Development Programmes and providing humanitarian relief during times of crisis.

Summary of Role:

The ICT Officer will provide the first line technical support and ensures smooth ICT operations across the organisation. The role encompasses troubleshooting hardware/software and network issues, whilst managing devices via Microsoft Intune and maintaining Office 365 applications. Additionally, the ICT Officer is responsible for setting up and maintaining meeting room equipment, managing IT assets and ensuring security compliance. This hands-on position requires regular presence in the office to support the organisation’s ICT needs.

About the Role:

1. Provide first-line technical support to end-users.
2. Troubleshoot and resolve hardware, software and networking issues
3. Respond to and resolve staff queries in a timely manner
4. Ensure devices are up to dates, particularly with security patches and updates in the security centre.
5. Assist in settings up and configuring PCs, monitors and other hardware.
6. Manage office 365 applications and the admin centre.

About You:

To be successful in this role, you will need:

1. Educated to Bachelor’s degree level.
2. Proven experience in a similar help desk or IT support role.
3. Proficiency in managing devices using Microsoft Intune.
4. Strong knowledge of Office 365 applications and the admin centre.
5. Good interpersonal and communication skills and ability to liaise effectively with people at various levels.
6. Good team work skills with the ability to work with different and sometime conflicting agendas.

Why you should Apply: 

We are looking for someone who is passionate about helping others, enjoys problem-solving, and are looking for a role where you can make a real impact and growth. As an ICT Officer at Muslim Aid, you will ensure the smooth operation of our ICT systems and support our mission to make a positive impact. Provide first-line technical support, help overcome IT challenges, and achieve our strategic priorities. Join us and be part of a team dedicated to making a real difference through your expertise in ICT.

Benefits you will enjoy working for us: 

• 37 days holiday (including Bank Holidays and Privilege days) 
• Hybrid working
• Paid time off for medical appointments 
• 2 hours lunch break on Fridays 
• Time off in Lieu (TOIL) 
• Pension Scheme

How to apply:

To apply please submit your cover letter (no more than 1 page) and CV. 

Administrator - Fire Safety Team

£24,609.20 per annum 

Chester – agile working 

Full Time, Permanent 

Do you have the drive to make a difference by living our values every day to help us ensure we keep residents safe in their homes? It’s an exciting time to join us! 

Following internal promotion, we now have an exciting opportunity for an Administrator to join our Fire Safety team! With experience in a similar role, you’ll have strong data analysis and administration skills.

Internally this role is called: Fire Safety Assistant

You’ll assist our team with… 

• Delivering a customer focused service in the Fire Safety and wider Property Services Team, operating within target timescales and their service standards.

• Being the main point of contract for internal and external stakeholders and residents to ensure statutory and regulatory fire risk compliance.

• Working within timescales to coordinate, record and monitor Fire Risk Assessment actions.

You will be comfortable working with colleagues across their business, in an environment focused on continuous improvement, value for money, learning and innovation. You will support the Group Fire Safety Management programme and team (Compliance, Fire Safety, Property Services and Communities and Customer Service) to enhance service delivery and customer experience.

If you think you’ve got most of what they are looking for, but not everything, they’d still love to hear from you. You’ll need to submit a CV and supporting statement telling them about you and why you're right for the job.  

The closing date for applications 9am Thursday 18 July 2024.

Interviews will take place on Tuesday 30 July 2024 at our Head office in Chester.

Here are just some of the reasons they think you would enjoy a Career there..  

• They offer great Remuneration & Benefits

• They are serious about Health & Wellbeing

• They are committed to Living our Values everyday

• They are committed to Equality, Diversity & Inclusion

• They offer a strong Work / Life Balance

• They are committed to high Employee Engagement

Their benefits 

• Generous holiday entitlement (25 days, rising to 28 days after four years’ service, plus bank holidays) 

• 35-hour working week 

• Agile and flexible working opporunities  

• SHPS Defined Contributions (DC) Pension scheme with enhanced employer contributions 

• Enhanced maternity, adoption and paternity pay 

• Medicash Employee Assistance Programme 

• Free eye tests and £20 off glasses at Specsavers 

• Cycle to Work scheme 

• Free car parking 

• Dedicated Learning and Development opportunities 

• Volunteering (up to 3 days per year) 

• Staff Activity Fund 

• Charitable donations (match-funding) 

SCIE Vision

We are committed to building a society which enables people who draw on social care to live fulfilling lives.

At the SCIE, we are driven by our values:

· Progressive – always learning and developing.

· Inclusive – working together for equality, diversity, and fairness.

· Credible – evidence-based, robust, and reliable.

· Transparent – open and honest.

The role:

A great opportunity for you to join our small dynamic team and make a real difference to the future of care and support by:

• Monitor TLAP work programme, milestones, and risks.
• Report TLAP programme delivery to government and funders.
• Provide Business Support to TLAP Programme Board and ensure governance compliance.
• Co-produce business and finance policies and processes with team, National Coproduction Advisory Group and SCIE finance and HR teams.
• Manage TLAP core team functions and budgets.
• Plan and support delivery of national TLAP events.
• Line manage Business Administrative Officer and deputise for Head of PMO

What we are looking for:

· At least 10 years experience working in administrative roles

· Commitment to equity, diversity, and inclusion

· Experience of working in coproduction with people with lived experience

· Experience of coproducing processes and procedures with various stakeholders

· Skilled in all aspects of administration and budget management

· Experience of using ICT effectively

What we offer in return.

We offer excellent staff benefits including a competitive salary and homeworking allowance. We provide an employer pension contribution above the statutory minimum, an award-winning employee assistance programme, and an attractive holiday package which rises with length of service.

If you would like to access the application form in a different format or if would like any assistance that might help improve your experience while completing the application, please contact us 

Your new company
Working for an international scientific and conservation charity, headquartered in Central London. This is a permanent position which offers hybrid working (2 days in the office per week). Working hours are 8.30-17:00.
Your new role

• Reporting to the Finance Manager.
• Processing large volumes of supplier invoices, credit notes, expenses and international bank transfers in a timely manner.
• Supplier account reconciliations.
• Production and completion of four by-weekly payment runs.
• Review and management of Aged Creditors.
• Ensure the accuracy of coding and VAT treatment.
• Prioritising large volumes, ensuring supplier invoices are approved and paid within agreed terms and reviewing any denied invoices.

What you'll need to succeed

• Experience using PO systems.
• Intermediate Excel skills.
• Strong experience in high volume end-to-end accounts payable processing.
• Multi-currency experience.
• Proactive individual with an eye for detail and accuracy.

What you'll get in return

• 25 days annual leave plus bank holidays.
• Promote flexible working arrangements.
• Some study support is provided.
• Contributory pension scheme up to 12%.

What you need to do now

If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call us now.
If this job isn't quite right for you, but you are looking for a new position, please contact us for a confidential discussion about your career.

Hays Specialist Recruitment Limited acts as an employment agency for permanent recruitment and employment business for the supply of temporary workers. By applying for this job you accept the T&C's, Privacy Policy and Disclaimers which can be found at hays.co.uk

Administration Officer

We’re looking for a highly motivated and skilled Administration Officer who will be expected to perform high level administrative duties with autonomy.

Position: Administration Officer

Location: Leatherhead

Hours: 37 hours a week, Monday to Friday

Salary: £29,000 per annum

Contract: Permanent

Benefits: Pension, Employee Assistance Programme

Closing date: 7th August 2024. Interviews are being scheduled as people apply, so apply early to avoid disappointment. We reserve the right to close this role early if a suitable candidate is found. 

The Role

The role requires multitasking and problem solving across a range of responsibilities, including overseeing data bases, managing service contracts, setting up and reviewing our admin processes, completing data reports, supporting the senior management team, event planning and delivery.

Attention to detail and confidentiality are paramount as you will be dealing with sensitive information.

Responsibilities include:

• Extract accurate information from databases, write reports and complete monitoring forms
• Manage office service contracts and monitor staff equipment
• Co-plan, organise and deliver our AGM and other events
• Ensure health and safety checks are carried out and oversee with the management of the office environment
• Manage client surveys
• Oversee data deletion in line with our GDPR policies
• Set up new administration processes and review/change existing processes when needed
• Support the senior management team with their administration and diary planning
• Take accurate minutes of meetings and distribute appropriately
• Cover the work of admin/reception colleagues when required

About You

Qualifications and experience

• Experience in a high-level administration position, with proven experience of being able to multitask effectively and having attention to detail and accuracy in this position
• Proven experience of setting up new administrative processes
• Proficient in Microsoft Word, use of email, Outlook, Excel and Powerpoint
• Ability to enter and manipulate data accurately on a database for monitoring and reports
• Have excellent written, verbal and interpersonal skills, and be able to communicate well with people at all levels
• Be able to deal with issues effectively and find solutions to problems using own initiative
• Be flexible and adaptable to changing projects and systems
• Be highly organised and manage time efficiently
• Have attention to detail especially when under pressure
• Be able to prioritise tasks
• Work well within a team, as well as independently
• Understand confidentiality, consent, and GDPR
• Have good work ethic.

All successful candidates will be required to undertake enhanced Disclosure and Barring Service (DBS) checks as well as reference checks before being officially offered the post. Please note that a criminal record is not an automatic exclusion and will be judged on a case-by-case basis.

About the Organisation

The charity is a mental health and emotional wellbeing charity, supporting Surrey residents since 1994 in Banstead, Elmbridge, Epsom & Ewell and Mole Valley.

Offering a variety of face-to-face and online services, available to adults (aged 16+) living in Surrey who would like to restore and/or maintain their mental and emotional wellbeing (no diagnosis needed). The services are free of charge, with no waiting list and no time limit.

You may also have experience in areas such as Admin, Administration, Administrator, Admin Assistant, Administration Assistant, Clerical Assistant, Database Officer, Database Administrator, Data Admin, Admin Support. #INDNFP

PLEASE NOTE: This role is being advertised by NFP People on behalf of the organisation.