Arts, Culture And Heritage Jobs

For a more detailed Job Description & Person Specification, or to apply, please visit our website.

About The Role

Working closely with our Chief Executive Officer, the Operations and Systems Manager would take a birds-eye view of our organisation to help us build a consistent, collaborative and centralised approach to how we work. You would hold responsibility for developing and embedding operational strategies, processes, policies, and systems that meet our needs and help to support staff wellbeing. This role includes a key focus on improving how we can better use and manage our digital infrastructure to increase the efficiency and effectiveness of internal processes and to improve our ability to engage and retain external audiences, enabling us to build our impact on a national scale. Key areas of responsibility are as follows:

Day-to-day operational management of the Charity, including:

• Resolving daily operational and administrative issues efficiently and effectively.
• Taking initiative to enhance or develop, implement and embed effective systems and working practices, drawing from personal knowledge and experience and external examples of best practice.
• Developing and refining our approach to hybrid working, ensuring systems and processes enable connection and creativity across the organisation. This includes working closely with the HR and Finance Officer to ensure new and existing staff are appropriately trained and supported with ensuring a safe, comfortable and productive home working set-up.
• Taking responsibility for managing our office space and working environment, ensuring it is fit for the organisation’s needs. This includes everything from liaising with our landlord and tradespeople, ensuring compliance with the terms of our lease, maintaining required levels of tea, coffee, milk, stationery and other consumables, and making improvements to ensure a productive and effective working environment.
• Ensuring technology (computers, printers etc.) is fit for purpose, safe, enables robust data security, and is properly recorded on Music Masters’ asset register.
• Oversight of service level agreements, memberships and contracts with external suppliers and providers, regularly reviewing these to ensure that they are current, necessary, effective and delivering value for money, in collaboration with the wider team and with the CEO / Finance Director as appropriate. This includes but is not limited to insurance and utilities.
• Management of certain operational budgets, in collaboration with the CEO / Finance Director.
• Oversight and administration of the Music Masters’ contact email inbox, voicemail inbox, and physical post.
•   The organisation of certain social events, and other team away days or Board strategic planning days.
• Ensuring organisational risk assessments and operational policies and processes are kept up to date and fit for purpose. The role-holder would have oversight of the policy review schedule, working with the CEO and appropriate team members to ensure policies are being regularly reviewed and that we are compliant with all relevant legal and regulatory developments including GDPR and Health and Safety.
• Building effective business continuity measures, including developing and embedding a formal business continuity plan across the organisation.

Digital:

• Overseeing day-to-day management of IT and communications infrastructure and usage, including ensuring IT and comms equipment, systems and processes are fit for purpose and enable strong connectivity internally and externally, liaising with IT and comms support agencies as appropriate.
• In year one, leading a full review of digital processes, tools / platforms and systems used across the organisation, facilitating and overseeing a digitally enabled environment for efficiency and sustainable growth in accordance with MM’s strategy. This involves consultancy across the team and with external users, creating a brief for specialist consultancy / support to help us find the right solution(s), working closely with the appointed consultant to implement the solution(s), and facilitating or providing initial training and support for the team during implementation.
• Providing or organising ongoing support and training beyond the digital review to ensure confidence across the team with using our new infrastructure to its full potential, helping us to work efficiently and effectively.
• Ensuring digital processes are in place to enable the organisation to easily engage, onboard and manage new partnerships and project opportunities, and oversee administration within these areas of work.
• Overseeing development of digital tools and resources such as I’M IN and the Virtual Learning Environment used by Musicians of Change participants and graduates to improve usability, accessibility and engagement.
• Oversight of policies and procedures that relate to IT and digital (e.g. Data Protection, Privacy, Cyber Security, IT)
• Keeping up to date with the latest practices and trends in technology that may benefit Music Masters.

Data protection

• Managing our data as the organisation’s Data Lead (currently titled Data Protection Officer), ensuring ongoing compliance with GDPR, focusing on appropriate, effective and safe data collection, usage and storage (online and offline), and helping to build the wider team’s confidence with and understanding around best practice in data protection.

Governance

• Supporting the CEO with general governance support including the organisation of quarterly Board meetings and Board development arrangements, meeting minuting where appropriate, updating Trustee information, and ensuring compliance with the Charity Commission, Companies House and any other regulatory bodies.

General

• Undertaking relevant training, ensuring ongoing development of knowledge via conferences, reading and networking.
• Being an advocate for and exemplifying Music Masters’ core values of excellence and inclusion.
• Undertaking any other duties and reasonable requests that are in keeping with the nature of this post and / or the wider organisation’s needs. This may include occasional evening and / or weekend work.

The primary focus of the Development Manager will be the identification, cultivation and stewardship of new and existing trust, foundation and statutory supporters to drive growth in this area. We are looking for an entrepreneurial and imaginative individual who can prepare compelling written proposals and work confidently and collaboratively across the organisation. You will have a genuine interest in data collection and be looking to demonstrate and articulate impact in compelling ways. 

 As part of a small, but supportive team, you will be required to be a champion for the organisations’ CRM System (Spektrix) and alongside our Development and Administration Coordinator, embedding its use across the organisation and ensuring records are accurate and up to date. 

For more information, please refer to the Application Pack on the Albany website; and apply through our portal.

As Green Connections Community Coordinator, you’ll champion and build relationships with communities in Darnall and the S9 area. You will work with the Curator of Natural Sciences to facilitate a programme of activity, for example events, displays, workshops, nature walks or digital content, developed in collaboration with communities. This programme will be inspired by Sheffield’s Natural Science collection and on the theme of climate and environmental crisis.

The Job

The purpose of the job is to:

· Build relationships and liaise with community groups in Darnall and the wider S9 area, in order to increase awareness of and engagement with Sheffield’s collections and museums.

· Work with the Curator of Natural Science to facilitate a programme of activity (for example events, displays, exhibitions, workshops, nature walks, films or other digital outputs) developed in collaboration with communities, inspired by Sheffield’s Natural Science collection and on the theme of climate and environmental crisis.

· Promote and facilitate access to Sheffield’s collections.

· Work with the Curator of Natural Science to plan and co-ordinate the Green Connection project.

· Work with colleagues to develop and test evaluation models.

The Bigger Picture

You will:

· Actively listen to communities, learn about their needs, the barriers to engagement and perceptions of Sheffield Museums to evolve our working practices and programmes in order to be more inclusive and useful.

· Help to create, sustain and retain connections with individuals and communities, broker relationships and inspire people to engage with Sheffield’s collections and natural heritage.  Show that museums provide a vital and relevant service to the city’s population.

· Utilise and test collaborative working practices and provide feedback that will be shared across Sheffield Museums.

· Work collaboratively with communities, colleagues, creative practitioners and other specialists, to deliver outputs inspired and directed by communities, connecting their needs with Sheffield’s natural science collections and wider natural heritage, to improve engagement with, and ownership of, Sheffield’s collections and environment.

· Contribute to and deliver against Sheffield Museums’ strategic plan, significantly increasing community ownership and the different perspectives and lived experiences that are represented in the city’s collection.

· Advocate for wider ownership of the collection across the city, proactively sharing information about the collection with colleagues, visitors, partners and communities.

· Facilitate access to the collections through visits to the store, digital platforms, and workshops.

· Develop a network of individuals and community representatives who will advocate for the role and importance of the museums and collections within the city.

· Help to supervise and administer volunteers and community project participants to support this work.

The Day to Day

You will:

· Help to identify community partners in Darnall and establish trusting relationships with them.  Liaise directly with them, helping to identify their needs and develop opportunities for the museums and collections to be useful to partners.

· Collaboratively facilitate projects with communities that will use the collections to explore environmental change in different ways, trying new things and evaluating impact.

· Act as a representative and advocate of Sheffield Museums and liaise with external stakeholders and partners including but not limited to universities, community and interest groups, creative and environmental practitioners, businesses and specialist network agencies, taking the opportunity to promote fundraising where appropriate.

· Be responsible for your own safety, the safety of colleagues and visitors, taking all appropriate measures required to maintain the security and safety of collections, buildings and people

· Monitor the activity of volunteers to ensure a high standard of service is provided.

· Be available for out of hours emergency call out at all sites as required.

· Undertake any other reasonable duties that may be required by the post holder.

This post is supported by the Esmée Fairbairn Collections Fund delivered by the Museums Association.

About you
You’re passionate about music and want to play a key role in shaping and changing the future of the music industries. You're someone who thrives in community-led environments and enjoys collaborating with and supporting young people.
You’re someone who loves building new relationships and comfortable engaging and growing creative communities.
You’ll have an ear for music and a strong understanding as to what engages young people in and out of music. You’ll have an entrepreneurial spirit that will develop our NextGen Programme through a new stage of growth. Behind the scenes, you’re organised, collaborative, efficient, self-motivated and can work well in a small team that has to punch above its weight.

You may have experience already working in music, working with artists' events, campaigns, or in community management. You may have worked on or with youth-led organisations or platforms engaging directly with young creatives.

About the role
The NextGen Community Producer will play an integral role at Youth Music shaping and developing our support for young adults, particularly helping them to close the gap between learning and earning in music.

You’ll join us at an exciting time as we look to scale up and enhance our community engagement efforts. Building on the foundations established in phase 1 between 2021-2024, your focus will be on increasing participation, and fostering a more cohesive and active community. Your innovative strategies and passion for supporting young creatives will be key to driving deeper connections among members, and creating a compelling offer for the community.

Day-to-day you’ll be programming national events, workshops and networking opportunities; brokering progression opportunities though Youth Music’s industry partners, and recruiting to paid freelance creative roles. The job will involve managing a variety of relationships with young people, playing a central role in developing and leading the NextGen community strategy, and supporting the development of a new brand and user journey for NextGen community members.

Key responsibilities
Programme Development

• Act as the day-to-day lead and point of contact for the Youth Music NextGen Community, representing their voice internally and externally.
• Devise and implement a clear strategy for the continued growth and development of the NextGen Community, with support from the Engagement team.
• Deliver impactful programmes of activities and support that will progress young people into creative careers, broaden their networks, increase their confidence and create access to new opportunities.
• Develop and grow the NextGen Community brand and visual identity, ensuring a clear offer and user journey for those taking part in Youth Music funded projects, and other potential new members.
• Increase the role the community plays in designing and delivering the NextGen programme, aligning with Youth Music’s wider aims and values around youth voice.
• Increase interaction between NextGen Community members.

Events

• Work with the events team to develop, grow and manage our programme of regular NextGen Community events across the country to bring the community together and showcase their talent.
• Develop and manage our programme of events in London in partnership with Young Guns Network (YGN), taking place in the offices of our music industry partners.
• Grow attendance at all NextGen events, working with our Comms and Marketing team to increase awareness and build the profile of the event series.
• Programme and manage all events within set budgets.

Partnerships

• Build and leverage relationships with partners and networks to enhance the offer for the NextGen Community (such as events, performance opportunities, workshops, studio time, content creation, and exclusive offers etc).
• Manage relationships with key corporate partners (such as Levi’s) to support delivery of the NextGen Community activities.
• Build and maintain a pipeline of potential partners to approach, and support wider fundraising efforts within the team.

Recruitment

• Lead on NextGen recruitment for NextGen Community Events and the Youth Music Awards, with support from the Engagement Coordinator. e.g. Create briefs for NextGen roles and be their main point of contact.
• Support recruitment for any other Youth Music or partner opportunities created for the NextGen Community. (e.g. gigs, festivals, activations, focus groups, etc).
• Develop the NextGen talent pool, finding new ways to promote and manage this.
• Create and source relevant national music-related opportunities for Youth Music’s ‘opportunities board’.

NextGen Fund

• Support the marketing and promotion of the NextGen Fund.
• Contribute and support NextGen Fund decision panels.
• Work with our Comms team to ensure that content created through the NextGen Fund is showcased on Youth Music’s social and digital channels. E.g. Sound of the Next Generation playlist.

Demonstrate Impact

• Work with the Insights Team to listen and act on feedback from the NextGen Community. This will be via monitoring, research and consultation that informs the ongoing development and design of the NextGen offer.
• Prepare and present reports on the plans, activities and impact of NextGen Community.
• Share our learning internally and externally at panels, conferences, and through written pieces.

Systems and processes

• Capture NextGen membership on Salesforce so that we have a clear understanding of who is in our community.
• Work with the Database Administrator to improve our systems, processes and user journeys.
• Work with the Comms and Marketing team to ensure the Youth Music website represents and serves the needs of the NextGen Community.

Other

• Ensure all activities are delivered in line with Youth Music’s values with inclusion, diversity, equity and accessibility at their core.
• Be a safeguarding champion, ensuring best practice Safeguarding is embedded throughout our work and all issues and concerns are escalated as appropriate.
• Represent NextGen at events or speaking opportunities and act as an ambassador for Youth Music.
• Ensure budgets are managed effectively, accurate records are kept and invoicing and payments are managed in a timely manner.
• Undertake other tasks that may be requested from time to time that may be consistent with the nature and scope of the role.

Person specification
Essential

• Experience in building and engaging communities in music, creativity or other youth-led spaces, platforms or organisations.
• Strong ability to build new relationships, engage with diverse creative communities, and foster meaningful connections.
• A passion for music and a strong understanding of the UK creative industries and current issues facing young creatives, coupled with a clear desire to create a more equitable industry for the next generation.
• Experience in developing, implementing and growing brands and programmes, particularly those that support young people.
• Experience of working directly with young people, including one-to-one and facilitating or leading groups.
• Proven track record of programming and managing events within budget constraints.
• Excellent organisational skills, with the ability to manage multiple projects simultaneously and deliver on KPIs.
• Experience working in a small, collaborative team environment, demonstrating efficiency and self-motivation.
• Excellent written and verbal communication skills, capable of representing Youth Music and the NextGen community internally and externally.
• Attention to detail and the ability to deal sensitively with confidential personal information.
• A strong commitment to equal opportunities, diversity and inclusion, alongside a working understanding of safeguarding best practices, ensuring a safe and inclusive environment for all participants.

Desirable

• Previous experience working in music, with artists, events, campaigns etc.
• Familiarity with charities and an understanding of how they operate within the music industries.
• Experience in developing a brand, with knowledge of digital and social media strategies to enhance programme visibility and engagement.
• Partnership development - experience in building and maintaining relationships with corporate partners and supporting fundraising efforts.
• Familiarity with Salesforce or similar CRM systems for managing community membership and engagement.
• Comfortable with public speaking and acting as an ambassador at events or conferences.

We are looking for an interim HR Advisor to work closely with our Science, Development and Strategy & Innovation teams to deliver a proactive, high quality, flexible Human Resources service for the whole employee lifecycle. The role will work closely with the HR Business Partner and manage an HR Co-ordinator and HR Administrator to implement the team's operating plan.

This is an exciting moment to join the HR team at the Museum. We are working on major projects including transforming talent acquisition, reviewing our reward structures, and supporting our top talent, to ensure that our people are best placed to deliver the Museum's ambitious strategy.

You will be tasked with building strong and collaborative relationships with stakeholders at all levels within the organisation, using your excellent communication skills. As a trusted Advisor you will be expected to handle employee relations case management (absence, performance, grievances) with the support of the HR Business Partner. Some other responsibilities include managing recruitment processes, emphasizing our focus on diversity, working on implementing HR policies, supporting performance reviews and keeping updated on employment law.

So if you have a positive, flexible attitude, great organisation and prioritization skills and want to contribute to a high performing HR team and gain some valuable HR experience, please get in touch ASAP.

Are you passionate about fostering relationships with donors and securing support for one of Europe's largest arts centres? Do you excel at networking, influencing, and communicating? Charity People are delighted to partner with the Southbank Centre to help recruit their next Patrons Manager.

Post: Patrons Manager
Department: Development
Reports To: Head of Philanthropy
Location: Based at the Southbank Centre Hybrid.
Salary Range: £36k - £38K
Benefits: A min 5% pension contribution (going up to 8% depending on employee contribution), 28 days annual leave, plus bank holidays, Enhanced sick pay, enhanced family leave benefits, up to 30% discounts at onsite retail, food and beverage vendors, staff ticket offers for SC events, free entry to Hayward Gallery, free/discounted entry with other reciprocal organisations, free staff yoga, season ticket loan

About the charity

The Southbank Centre is the largest arts centre in the UK and one of the nation's top visitor attractions. They seek out the world's most exciting artists, from household names to fresh new talent, and give them space to showcase their best work. They are dedicated to being innovative, bold, and experimental. They are committed to creating a place where people can come together to experience bold, unusual, entertaining, and eye-opening work.

About the role

As a Patrons Manager, you will be responsible for managing a portfolio of prospects and donors with the capacity to give gifts of £5,000 and above. You will secure regular giving from Patrons and the Commissioning Committee and develop strategies to grow support from major donors. You will have the opportunity to grow and shape the Patrons scheme. You will work as part of a small philanthropy team with a creative friendly team ethos.

About you:

You will form strong relationships with a wide range of senior people and have robust networking and influencing skills. You will be confident in presenting program information in compelling ways. You will be confident in your ability to judge gift solicitation and negotiation. Ideally you will have line management or supervisory experience but this is not essential. You strong analytical and communication skills will be the key to your success in this role.

If you are passionate about the arts, dedicated to creating welcoming spaces, and committed to sparking new thinking, then we would love you to apply. Please email a copy of your CV to Katharine Tinker-Switzer to set up a meeting to hear more about the role. The role closes on the 5th July with interviews on the w/c 8th July.

We want you to have every opportunity to demonstrate your skills, ability, and potential. Please inform Katharine if you require any assistance or adjustment to help ensure the application process works for you.

At Charity People, we match charity needs with the skills and experience of candidates, irrespective of age, disability (including hidden disabilities), gender, gender identity or gender reassignment, marriage and civil partnership, pregnancy and maternity, race, religion or belief, or sexual orientation. We do this because we know greater diversity will lead to even greater results for the charities we work with.

The Commercial Development Manager is responsible for managing key commercial areas within the Customer Experience and Commercial Operations directorate at the National Theatre and increasing net contribution to the charity year on year. The post holder will also collaborate with other departments within the NT to support income generating activities in the best interests of our charitable purpose.

The successful candidate will have the following: 

• Proven track record of managing existing income streams in a commercial setting

• Line management experience (performance management, mentoring etc)

• Experience of managing KPIs and analysing commercial data

• Experience of budget management and being commercially aware and driven to achieve targets

• Experience of implementing business plans

• Experience or demonstrable knowledge of developing and managing a marketing strategy

• Experience of managing strategy across multi-channel income streams

If that sounds like you, this may be the role for you!

The closing date for the receipt of a completed application isFriday 5th July 2024 at 12 noon

Membership Services Coordinator: Member Relations
Advancement 
Full-time
Permanent 
£29,399 per annum
Application deadline: 12pm (midday) on Monday 8 July 2024 

About this role

The Membership Team at the British Museum is seeking a new Membership Services Coordinator: Member Relations, to deliver exceptional standards of customer care, ensure high levels of satisfaction across the Membership base, and take responsibility for critical processes in the Membership contact centre.  

With over 70,000 Members of the Museum, this role underpins our efforts to offer a Membership experience of enduring value and ensure that Members' generous support is always reciprocated with a first-class service. The role is essential to the operational efficiency of a dynamic and fast paced team; maximising every opportunity to aid and enrich Members’ enjoyment of the Museum.

Key areas

• Take hands-on-responsibility for the smooth operation of the Friends inbox, telephone line, and processing of postal correspondence.
• Work effectively to streamline and accelerate the response to Members’ queries, while also providing support and assistance to other colleagues to prevent the accumulation of any delays or backlogs. 
• Ensure complaints are responded to swiftly and resolved satisfactorily, under the guidance of the Membership Services Manager: Membership Relations.
• Take primary responsibility for voicemail replies, customer service reporting, online FAQs, the maintenance and generation of template responses, and other critical administration across the Membership Services team.
• Ensure accurate data regarding contact with Members is recorded on Raiser’s Edge (the Museum’s CRM system), and train new team members in the processes and systems related to customer care.

About you

To be successful in this role, you will have –

• Experience of and enjoy working with the public.
• A conscientious and proactive mindset, with a willingness to never let a problem go unresolved or an opportunity for incredible service unrealised.
• Excellent telephone manner and strong written correspondence skills.
• Experience of using CRM software.
• Strong attention to detail and accuracy.
• Experience of responding to complaints and feedback.
• Proven organisational skills.

About the British Museum:

Founded in 1753, the British Museum’s remarkable collection spans over two million years of human history and culture. The Museum is one of the leading visitor attractions and its world-famous collection includes the Rosetta Stone, the Parthenon sculptures, Egyptian mummies, the Admonitions Scroll, and the Amaravati sculptures. 

The Museum offers a competitive benefits package including:

• Generous annual leave allowance of 25 days (rising to 30 days after 10 years’ service) plus 2.5 privilege days and plus bank holidays
• Membership of the civil service defined benefit pension scheme (find out here what benefits a civil service pension provides).
• Free entry to a wide range of museums and exhibitions
• Participation in private and public Museum activities, including talks by leading curators from around the world and behind-the-scenes opportunities to learn how museums care for and manage their extraordinary collections
• Interest-free travel, bicycle and rental deposit loans
• Professional and personal development opportunities
• Employee Assistance Programme
• Discounts on food and gift shop purchases

Additional details:

For more information about this role, please see the job description.

If you have any additional needs that we should be aware of in order to support you with your application, please provide details. 

The British Museum is committed to promoting equality of opportunity for all staff and job applicants. We aim to create a working environment in which all individuals can make best use of their skills, free from unlawful discrimination or harassment. We value the benefits that a diverse workforce brings to a Museum which represents world culture. The Museum is committed to ensuring that no job applicant suffers unlawful discrimination because of any protected characteristics. Our recruitment procedures aim to ensure that individuals are treated because of their relevant knowledge, skills and experience.

We offer a flexible way of working that allows our employees to work remotely in a way that suits them and the organisation. We welcome questions and conversations at interview stage about how flexible working could work for you. Typically however, we would expect the post holder to be on site 3-4 days per week. 

The Museum adheres to the HMG Baseline Personnel Security Standard (BPSS) for pre-employment screening of Civil Servants.

Conservation Technician, Workshop
£27,251 pa plus excellent benefits
London
Full-time, fixed-term contract
Ref: TG4118

Do you have a City & Guilds qualification or equivalent qualification in carpentry and joinery or cabinet making? Then get in touch with us and come see our workshops at Tate as this may be the job for you!

This is an exciting new opportunity, and we are looking for a motivated person who has carpentry skills to become part of our highly skilled and respected Conservation Workshop team.

This is a practical role where day-to-day you will work on or construct supporting elements for the art collection, providing innovative solutions for its conservation and preservation. You will care for, handle, prepare and maintain artworks and their associated components for safe storage, transit, installation and display. You will work on a broad range of conservation activities and provide technical support for the artworks in Tate’s collection and care.

It is essential that you hold a recognised City & Guilds qualification in carpentry and joinery or cabinet making or equivalent. You will have demonstrable practical experience with broad range of developed craft skills including carpentry, metalworking and machine maintenance. We’re looking for good problem-solving skills, a team player and an effective communicator.

We will be hosting an online Q&A session on Monday 8 July at 12:30 for anyone wanting to learn more about what we do. If you wish to receive the link to the session, please email us (details can be found on our website) including the reference number of the role (TG4118) in the email title.

This position is offered on a fixed-term contract until 31 March 2027.

Our jobs are like our galleries, open to all.

Tate offers a range of benefits, including 25 days annual leave entitlement, rising to 27 days pro rata after 3 years of service; an extra day off for your birthday each year; a cycle to work scheme; opportunities for blended and flexible working; free access to Tate exhibitions and other museums and galleries; Life Assurance; and a ‘Defined Contribution’ pension scheme with generous employer contributions. Successful candidates who are already members of the Civil Service Pension Scheme or have recently left the scheme may be eligible to remain as members of this scheme instead.

Closing date: 21 July 2024

Programme Administrator with SharePoint Experience
£27,251 pa pro rata plus excellent benefits
London
Part-time, Fixed-term contract until December 2025
Ref: TG4158

Are you able to support a busy Programme Team?

We are looking for a part-time Programme Administrator to assist in the delivery of an Information Management Change Programme that involves the management and migration of Tate Records from on site to SharePoint Online. You will be supporting both the Programme and Records Managers in the day-to-day administration tasks involved in the delivery of this programme.

The ability to communicate well across the organisation will be critical to success together with excellent organisational skills and strong attention to detail. We are also looking for someone who will be able to apply the principles of diversity and inclusion in building and maintaining relationships with colleagues.

This position is offered on a fixed-term contract until December 2025.

Tate offers a range of benefits, including 25 days annual leave entitlement, rising to 27 days pro rata after 3 years of service; an extra day off for your birthday each year; a cycle to work scheme; opportunities for blended and flexible working; free access to Tate exhibitions and other museums and galleries; Life Assurance; and a ‘Defined Contribution’ pension scheme with generous employer contributions. Successful candidates who are already members of the Civil Service Pension Scheme or have recently left the scheme may be eligible to remain as members of this scheme instead.

Our jobs are like our galleries, open to all

Closing date: 14 July 2024

Electronic Records Specialist
£37,567 pa plus excellent benefits
London
Full-time, Fixed-term contract until December 2025
Ref: TG4159

Are you able to help bring a transformation to the way in which people manage information and records across a large organisation, which will have an impact on the capture of future historical records?

We are seeking an electronic records management specialist with proven experience of working in information and records management to join our Programme team. The successful candidate will be the key point of contact for all teams on electronic records management at Tate during the migration of records from shared drives to SharePoint Online with an additional plug-in and will play a crucial role in records management as a SharePoint systems administrator.

The ability to communicate well across the organisation will be critical to success together with knowledge and experience of system administration of SharePoint and records management. We are also looking for someone who will be able to apply the principles of diversity and inclusion in building and maintaining relationships with colleagues.

This position is offered on a fixed-term contract until December 2025.

Tate offers a range of benefits, including 25 days annual leave entitlement, rising to 27 days pro rata after 3 years of service; an extra day off for your birthday each year; a cycle to work scheme; opportunities for blended and flexible working; free access to Tate exhibitions and other museums and galleries; Life Assurance; and a ‘Defined Contribution’ pension scheme with generous employer contributions. Successful candidates who are already members of the Civil Service Pension Scheme or have recently left the scheme may be eligible to remain as members of this scheme instead.

Our jobs are like our galleries, open to all

Closing date: 14 July 2024

Senior Conservation Technician, Paper and Photographs
£30,848 pa plus excellent benefits
London
Ref: TG4154

This is an exciting opportunity to bring technical expertise to the Paper and Photograph Conservation team!

There are two vacant full-time roles in the Paper and Photograph Conservation studios at Tate Britain. One is permanent with a focus on large-scale touring exhibitions, with start date in October 2024. The other is a fixed-term contract until 31st March 2027 and focuses on modern and contemporary art.

The Senior Conservation Technician provides technical expertise on the mounting, framing, storage and packing of art on paper, photographs, library, and archive material. Day to day you will undertake a variety of traditional and modern mounting, framing, and housing techniques, devise display, installation and packing methods, and advise and train paper conservation technicians. You’ll work closely with a paper conservator and the wider team to review and document your work to ensure the highest standards in the care of Tate’s paper-based collections. You’ll enjoy this role if you like creative problem solving, developing and adapting your technical skills, working to deadlines and knowledge sharing.

Tate offers a range of benefits, including 25 days annual leave entitlement, rising to 27 days pro rata after 3 years of service; an extra day off for your birthday each year; a cycle to work scheme; opportunities for blended and flexible working; free access to Tate exhibitions and other museums and galleries; Life Assurance; and a ‘Defined Contribution’ pension scheme with generous employer contributions. Successful candidates who are already members of the Civil Service Pension Scheme or have recently left the scheme may be eligible to remain as members of this scheme instead.

Frequently, we receive a high level of applications and as such, reserve the right to close applications before the advert deadline. To avoid disappointment, we encourage you to apply as soon as possible.

Closing date: 14 July 2024

*English below*

Rhan-amser (18.5 awr yr wythnos)

Cytundeb cyfnod penodol (12 mis)

Gradd E: Cyflog cychwynnol o £26,803

(yn gyfatebol i £53,606 y flwyddyn yn llawn amser)

Lleoliad: Fel arfer gellir lleoli’r rôl hon yn unrhyw un o swyddfeydd Cyngor Celfyddydau Cymru (Bae Caerdydd, Caerfyrddin, Bae Colwyn). Ar hyn o bryd rydym yn gweithio mewn ffordd hybrid.
Mae ein buddion yn cynnwys 30 diwrnod o wyliau blynyddol, 2.5 diwrnod braint, oriau/patrwm gweithio hyblyg, , cynllun beicio i'r gwaith a phensiwn cyflog terfynol (6%).

Am y Rheolwyr Portffolio

Mae’r Rheolwyr Portffolio yn uwch weithwyr proffesiynol yn y celfyddydau sy’n cyfuno eu harbenigedd celfyddydol sylweddol a’u gwybodaeth fusnes gref i helpu i gyflawni’n ymarferol ystod o fentrau sy’n gysylltiedig â flaenoriaethau Cyngor Celfyddydau Cymru. Mae Rheolwyr Portffolio hefyd yn rheolwyr llinell i’r Swyddogion Datblygu.

Y cyfrifoldebau sy’n gysylltiedig â’r rôl hon yw:

• Datblygu celfyddydau Cymraeg eu hiaith
• Partneriaethau cyhoeddus, gan gynnwys Awdurdodau Lleol

“Yn amrywiol ac yn gofyn llawer ond byth yn ddiflas, mae rôl y Rheolwr Portffolio yn gyfle gwych i weithio gyda chydweithwyr yn genedlaethol ar draws portffolio o feysydd strategol. Os oes gennych chi syniadau a gyriant eisiau gwneud gwahaniaeth i’r celfyddydau yng Nghymru, mae hwn yn amser cyffroes i ymuno â’n tîm.” Sally, Rheolwr Portffolio

Amdanoch chi

Os ydych chi’n rhywun sydd â phrofiad blaenorol o weithio yn y celfyddydau neu gymunedau ac sy’n gallu ysbrydoli hyder yn y sector, gallai’r rôl hon fod i chi. Bydd angen i chi fod yn ddatryswr problemau ac yn feddyliwr creadigol, a hefyd gwybod sut i fod yn gynhyrchiol, yn drefnus a sut i gyflawni pethau. Gallwn ddysgu’r sgiliau y bydd eu hangen arnoch chi os ydych chi’n chwilfrydig ac yn ddigon gyredig i fod yn rhan o’n tîm.

Yr Iaith Gymraeg

Rydym yn gweithio yn y Gymraeg a Saesneg. Mae sgiliau cyfathrebu llafar ac ysgrifenedig rhagorol a’r gallu i sgwrsio’n hyderus yn ysgrifenedig ac ar lafar yn y Gymraeg a Saesneg – er mwyn cynnal perthnasoedd effeithiol ar lefelau uwch yn fewnol ac yn allanol – yn hanfodol ar gyfer y swydd hon.

Cynllun Hyderus o ran Anabledd

Mae Cyngor Celfyddydau Cymru yn gyflogwr Hyderus o ran Anabledd, sy'n ymroddedig i gyfweld pob ymgeisydd anabl sy'n bodloni'r holl feini prawf hanfodol a nodir yn y fanyleb person.

Dyddiad cau: 5pm ar Ddydd Gwener 5 Gorffennaf 2024

Cyfweliadau: Dydd Gwener 19 Gorffennaf 2024

Part-time, 18.5 hours per week 

Fixed-term for 12 months

Grade E: Starting salary of £26,803

(£53,606 per annum full time equivalent)

Location: Usually this role can be based at any one of the Arts Council of Wales offices in Cardiff, Colwyn Bay or Carmarthen. We are currently working in a hybrid way.

Our benefits include 30 days annual leave, 2.5 privilege days, flexible working hours/pattern, cycle to work scheme and a final salary pension (6%).

About Portfolio Managers

Portfolio Managers are senior arts professionals who combine their significant arts expertise with their strong business knowledge to help practically deliver a range of initiatives linked to the Arts Council of Wales’ priorities. Portfolio Managers are also line managers to the Development Officers.

Responsibilities linked to this role include:

• Welsh language arts development
• Public partnerships, including Local Authorities

“Varied and demanding but never dull, the role of Portfolio Manager is a great chance to work with colleagues nationally across a portfolio of strategic areas. If you’ve got ideas and drive and want to make a difference to the arts in Wales this is an exciting time to join our team.” Sally, Portfolio Manager

About you

If you are someone who has previous experience of working in the arts or communities and can inspire confidence in the sector, this role could be for you. You will need to be a problem solver and creative thinker, and also know how to be productive, organised and how to get things done. We can teach you the skills you’ll need if you are curious and driven enough to be part of our team.

Welsh language

We work in both English and Welsh. Excellent spoken and written communication skills and the ability to confidently converse both written and orally in Welsh and English – to maintain effective relationships at senior levels both internally and externally – are essential for this post..

Disability confident Scheme

The Arts Council of Wales is a Disability Confident employer, committed to interviewing all disabled applicants who meet all the essential criteria set out in the person specification.

Closing date: 5pm Friday 5th July 2024
Interviews: Friday 19th July 2024

Department/Team: Development

Responsible to: Head of Events

Contract: Permanent

Location: Flexible mix of home working and from The Old Vic, 103 The Cut, London, SE1 8NB

Hours: Full-Time - 10am to 6pm, Monday to Friday, inclusive of breaks, although it is expected that there will be occasions where evening and weekend work is required in order to fulfil the requirements of the post. The postholder will be eligible for TOIL in accordance with The Old Vic’s TOIL policy.

Salary: £34,000 - £35,000 per annum, depending on experience

Role Summary

The purpose of the post is:

• To organise and deliver a range of on-site corporate, donor, Capital and other ad-hoc events generated by the Development department, such as drink receptions, seated dinners, backstage talks, private building tours, press nights and corporate training events. In collaboration with the Head of Events, taking ownership of, and leading on, a combination of these events.
• To assist in the delivery of all major fundraising events.
• To lead on all events administrative duties including managing the schedule of events and communicating information to internal departments, external suppliers and sponsor stakeholders.

Your Team

The Development Events Manager is essential to deliver events that support the aims of the team and organisation.

We are at a key stage in our fundraising efforts, as we continue to raise funds for our capital development, a new Backstage building adjoining the existing historical building, which will house a new studio theatre, learning centre and café/workspaces over five storeys. Ground has been broken on this exciting project and we aim to open it in 2025.

You will be joining a high performing Development team who take great pride in their work to raise income for The Old Vic. Whilst you’ll sit within the wider Development team, the events team is a busy team consisting of the Events Manager and Head of Events. Your skills will lie in organisation, teamwork, superb attention to detail and event planning and delivery.

Areas of responsibility

The Development Events Manager will be responsible for:

Event Planning & Organisation:

• Prior to a show going on sale, working with the Development team to schedule all the department’s event requirements, ensuring tickets and spaces are held in good time
• Support in organising all event logistics such as catering, drinks, flowers, furniture hire, entertainment, lighting and negotiating the best price with external contractors

• To manage relationships with clients, suppliers and internal Old Vic teams to the highest possible standards
• Ensure guest speakers are booked in, sending timely reminders and speech/briefing notes
• Approaching creative teams, The Old Vic’s Senior Management team, and cast to ensure they attend the necessary events
• Liaising with wider Development team to gather any outstanding information for upcoming events
• Completing events memos and confidently discussing them at weekly meetings

• Planning and managing all event deadlines and ensuring information is circulated and received in good time with internal stakeholders, external clients and suppliers; such as RSVPs, final numbers and dietary requirements
• Supported by the Head of Events, plan and deliver 1-2 Press Night parties a year
• Leading on the scheduling, planning and delivery of The Old Vic’s lucrative and developing Corporate Training programme, including liaison with and contracting of facilitators, external clients, caterers and Stage Team, booking space and producing schedules, while working closely with the Corporate Development officer to ensure outstanding quality of delivery.

Event Delivery:

• Attending evening, early morning and weekend events as and when required

• Overseeing the event setup, ensuring all requirements are met. Delivering the event in partnership with the Event Duty Manager and representing the Development team at events
• Being the central contact for the Event Duty Manager, Event Team, caterer, suppliers, internal stakeholders and external clients
• Managing guest arrival and confidently circulating staff and cast around the room with the support of relevant senior team members
• Corporate Training events (including offsite Corporate Training)
• To support colleagues and Head of Events with the delivery of the Backstage building’s event activity

Event Support for Major Events:

• Providing general administrative and event management support for major or ad-hoc fundraising events that may be planned. This support would include:
  • Supporting the Head of Events in many aspects of event scheduling, planning and delivery
  • Selling tickets, overseeing guest communications and marketing
  • To collate all T&Cs for the auction lots and upload copies onto external online site
  • Generating ideas for the auction and proactively making asks
  • Compiling the programme, liaising with the graphic designer
  • Working closely with the Head of Events and Producer to manage all talent communication and logistics, and assisting with the pastoral care of actors, creative and production staff
  • Organising travel, itineraries, booking tickets, and arranging accommodation as required
  • Scheduling team briefings and preparing briefing content/packs and contact sheets

Overseeing the live event lifecycle alongside the Head of Events, Producer and Production Manager; supporting the team with any requests and assistance on the day

• Post-event maintenance will include taking payments for pledges/auction prizes; sending thank you gifts and arranging debriefs
• Once the event has wrapped, the Events team continues to deliver auction prizes year-round.

Additional Responsibilities:

• Organising signatures for memento books and auction prizes
• To ensure Risk Assessments are in place for all event activity. Representing the Development/ Events team as the Health and Safety representative
• Maintaining the calendars used by the Events team to utmost accuracy:
  • Keeping the management of the Clash Calendar and Skedda system up to date with new/cultural events, holidays, etc.
  • Booking in additional events as they arise
• Booking tickets for some events and ad-hoc where necessary via Tessitura; maintaining event attendance on Tessitura
• Processing payments, raising POs and ensuring all events run within an agreed budget
• Representing The Old Vic as part of the Development Events Network; undertaking proactive steps to build industry contacts and create supportive networks with peer organisations
• To comply with The Old Vic’s Equal Opportunities, Sustainability and Health & Safety and Staff Handbook policies at all times.

This is not an exhaustive list of duties and the Theatre's management may, at any time, allocate other tasks which are of a similar nature or level.

Person Specification

This role would be suitable for someone with relevant events experience, within the arts/charity sectors, looking to develop a career in fundraising and event management at The Old Vic.

Essential

• Prior experience coordinating and leading events autonomously within an arts organisation
• Demonstrable organisational skills, ability to prioritise, meet deadlines and manage several tasks at once
• Good problem-solving skills
• Experienced in using Microsoft Office, specifically Word, Excel and database systems for data management
• Experience delivering events to a budget and tracking expenditure 
• Excellent interpersonal skills both face to face, over email and on the telephone with the ability to build lasting professional relationships and networks
• Exceptional attention to detail and proof-reading skills
• Enthusiastic team player but able to work independently
• Availability to work outside of normal office hours including evenings, some weekends, and early mornings

How to Apply

We understand that everyone is different and we want you to apply in whichever way you feel best shows your skills and experience. There are a range of ways that you can apply with us:

• 1. Sending a short video file of yourself (no longer than two minutes in length), detailing your experience, why you are applying for the role and what about working at The Old Vic interests you (have a look at the person specification in the job description).
• 2. Sending a short audio file of yourself (no longer than two minutes in length), detailing your experience, why you are applying for the role and what about working at The Old Vic interests you.
• 3. Completing our application form.
• 4. Uploading your CV and covering letter, explaining why you are interested in the role and working at the Old Vic.

As a Disability Confident employer, The Old Vic has made a commitment that all applicants with disabilities who meet the essential criteria for this job will be invited to interview. However in the event that we have a high volume of applications all of whom meet the criteria and identify as disabled, meaning it is not practicable to interview everyone, we may apply a weighting to the shortlisting criteria, or add an additional shortlisting stage before any interviews take place. In all cases we will take care to ensure that any criteria or weightings do not disadvantage disabled applicants.

All appointments are made subject to satisfactory references and proof of eligibility to work in the UK. 

The Process

The recruitment process for this role will be two stages;

• 1st stage virtual conversation
• 2nd stage in person conversation
• You may be asked to complete a work based skills assessment or challenge.

The closing date for this role is 3 July 2024 at Midday. First Conversations are likely to take place w/c 12 July 2024.

Equal Opportunities

We actively support and encourage people from a variety of backgrounds, experiences and skill sets to join us and help shape what we do. We are particularly keen to receive applications from people of the global majority, LGBTQ+, neurodiverse and disabled candidates.

We may take positive action, in cases where candidates are equally qualified, to increase the employment of under-represented groups at The Old Vic.

In the event that we ask you to attend the theatre for a conversation and you are struggling financially, we may be able to reimburse you for any reasonable travel costs.