Purchasing Contract Officer

Purchasing Contract Officer

6 month Fixed Term Contract

Job reference: REQ000773

£29,591pa pro rata

Woking GU21 4LL / Hybrid Working

WWF-UK is a large environmental Non-Governmental Organization with an annual spend on third party suppliers of more than £35m.   The Purchasing Contract Officer role is a member of the Procurement and Environmental Management Unit.

The unit is responsible for ensuring the best value for money spend and reduce the risks with our suppliers, leading the procurement process for larger and strategic contracts.

Part of the finance transformation programme, a new Sourcing to Pay system is in implementation phase, and the purchasing contract officer will create, build, and administrate the supplier and contract data base essential to the go live of the Source-to-Pay system.

WWF-UK is seeking two dedicated and experienced Purchasing contract officers to join our Procurement Department.

About the Role

Reporting to the Head of Procurement this role will work closely with procurement managers and buyers, contract managers across the organisation and suppliers. The role will play a crucial part in ensuring the successful implementation of the new procurement system (StoP).  The role will be responsible for reviewing, collating, and loading contractual documentation and data into the new Source-to-Pay system and for entering supplier data into the new system. 

Key Responsibilities

·         Collate supplier contracts from across the organisation and prepare for uploading into the new system paying particular attention to version control and accurate record keeping.

·         Review the contracts and accurately transfer the commercial terms contained in the contract into the new system. 

·         Create an accurate contract data base (items catalogues) which allows P/O creation after going live. 

·         Create an accurate supplier database in the new system. 

About You

You have proven experience in in purchasing transactions, ledger or administration of purchasing, ideally familiar using Purchase to Pay (P2P) system and good understanding of what constitutes contractual in relation to transactions with suppliers.

You drive for compliance and accuracy of data with the ability and pay attention to detail.

You are able to work well with others as well able as on your own.

Location & Flexibility

This role has a UK based contract and as such, you must have the right to live and work in the UK.

WWF-UK operates a hybrid working arrangement with a minimum of 20% of contracted hours collaborating in-person with colleagues each month, with the balance being worked from home. You’ll be required to work 20%of contracted hours at your contracted office which will be: The Living Planet Centre, Woking, Surrey, GU21 4LL and will need to be able to commute to this location.

How to Apply

If you are passionate about our planet and want to be a part of the solution, apply today by clicking the link below!

Application closing date: 14/07/2024

WWF-UK is committed to creating an inclusive working environment, where diversity is valued and there is equality of opportunity. We therefore welcome applications from all sections of the community, and we offer a range of benefits to encourage a work life balance.