Programme Administrator

JOB PURPOSE

In a busy and changing environment, you will work as part of the Programmes and Partnerships’ Team. Primarily, you will support the Head of Programmes and Partnerships but will be required to assist with collaborative projects and provide administrative support to other senior managers. This will require you to establish and maintain excellent professional relationships with all internal colleagues and external stakeholders.

Some Key Tasks & Responsibilities:-

·         Providing full administrative support to deliver on the priorities as set out by the Head of Programmes and Partnerships.

·         Maintaining meticulous records and documentation to ensure accuracy and accountability for all service areas.

·         Take minutes during team, partnership and sub-board meetings and distribute action items accordingly. Follow up on any actions, if required.

·         Organise and maintain electronic and hard copy documents, ensuring safe storage of important documents which complies with GDPR and Data retention policies and procedures.

·         Administrative support to various existing/new projects and initiatives.

·         Scheduling all reporting, compliance, audits and any inspections activities.

·         Ensure finance and other colleagues are updated through agreed processes on income, project financial profiles and other related budgetary queries.

·         Create work plan(s) and review agreed activities, arranging follow-ups with internal and external stakeholders to support performance, quality and compliance activities.

·         Supporting to build strong working relationships with existing and new funders, commissioners and ensuring their requirements are understood and met e.g. reporting, compliance, quality, and audits.

·         Arranging meetings/ events to discuss collaboration opportunities, tenders/ bids.

·         Responding to stakeholders and any concerns promptly and professionally via emails, phone, and in-person.