Activities Administration Coordinator

Students’ Union UCL is an organisation that exists to make more happen. We are the representative body for University College London’s (UCL) students, one of the most diverse student communities in the world. We are one of the largest student-led organisations in the UK and a charity with over 48,000 members. We provide opportunities for 300 staff and have an annual turnover of more than £12m.

It's an exciting time our growing organisation as the delivery partner for UCL’s new Student Life Strategy. In 2023 we received a multi-million-pound investment to enhance student life at UCL. The financial backing from our parent university is recognition of the transformative effect that extra and co-curricular experiences have on students at UCL – helping them develop skills, build networks, reduce loneliness and isolation, grow in confidence, and enjoy their time here.  

We are looking for an Activities Administration Coordinator to provide accurate, consistent and innovative support to the Activities team and the 400+ clubs and societies, committees and volunteers the team supports. The role will put students’ experience at the forefront of everything we do, focusing on providing excellent administrative support, and management of stakeholder relationships. The role will also play a crucial role in continuing to deliver best possible support for our student groups as our extra-curricular programme continues to grow.

This is a full time and permanent role. This role is also a hybrid working role, where 40% of the role will be on campus based.

Do you have the ability to manage conflicting priorities and busy workload, including unscheduled tasks? Have you got excellent interpersonal skills and the ability to work with a diverse range of people?

The post holder will lead on administering applications for new club and society affiliations, administering the Friends’ Trust and supporting with day to day financial processes for clubs and societies. The role holder will also coordinate and oversee visiting and associate membership programme, to engage students from partner organisations with the Activities team.