Administrative Assistant

We have an exciting vacancy for a new member of staff to join Transport for All to support the delivery of our vision: Transport Justice for All Disabled People. Transport for All is the disabled-led group breaking down barriers and transforming the transport system so disabled people can make the journeys we want, with freedom, dignity, ease and confidence. We work with our members to campaign for change, influencing governments, industry and the public.

This role will provide administrative support for the Research, Training and Consultancy team – a small team who work to ensure maximum impact. This role will support colleagues by undertaking administrative and organisational processes and tasks. 

You will need to be experienced in, or willing to learn about, the barriers disabled people face in transport and street space.

This role requires an organised individual who can problem solve and take a proactive approach to the tasks they are asked to complete to ensure that conflicting deadlines are met. The responsibilities listed below are not a complete list of tasks that will be required to be undertaken but provide an indication of the most common work required.

Your responsibilities

1.       Communication

a.       Manage multiple inboxes, responding to internal and external enquiries confidently and in a timely manner.

b.       Draft, organise and format internal newsletters

c.       Communicate with external clients & participants.

d.       Attend meetings and events, taking clear and accurate minutes.

e.       Manage pages on our website and ensure that content is kept updated.

f.         Formatting and supporting colleagues with funding applications and funding requirements.

2.       Organisation

a.       Maintain accurate records of key activities, including updating statistics for impact reporting.

b.       Organise logistics for events, meetings and training delivery sessions, including liaising with stakeholders, managing bookings, and ensuring access requirements are met.  

c.       Organise and oversee administration for focus group and workshop attendance, including participation payments and venue booking, and ensuring access requirements are met.

d.       Oversee maintenance of project schedule; updating project milestones and timeline, booking participants onto focus groups, communicating with participants/attendees.

e.       Coordinate schedules to ensure the right people can get in the right room at the right time, including external stakeholders

f.         Maintain accurate data entry and data management to support reporting and evaluation.  

Skills

We’re looking for someone who:

·       Works independently and proactively.

·       Is creative and enjoys problem-solving.

·       Can manage diverse workloads and conflicting deadlines.

·       Has excellent interpersonal, communication, and organisational skills.

·       Is adaptable and able to pick up new skills and processes.

·       Has a commitment to and understanding of the social model of disability

·       Has a comprehensive understanding of Microsoft office Word, Excel and PowerPoint.

·       Learns new skills required for the role in a timely fashion

Additional responsibilities

·       Provide additional support as required when requested by Head of Research.

·       General administrative tasks.

Visit our website to find out more and apply. We particularly welcome applications from people with lived experience of disability or chronic illness.