Finance and Admin Coordinator

Background:

National FASD is dedicated to supporting people with Fetal Alcohol Spectrum Disorder (FASD), their families and communities. It promotes education for professionals and public awareness about the risks of alcohol consumption during pregnancy.  National FASD is a source for information on FASD to the general public, press and to medical, social care and educational professionals. 

Role purpose:

The organisation is going through a period of growth and needs a proactive, experienced financial/admin coordinator to help us ensure our financial oversight administration runs smoothly and efficiently as we grow the organisation. This person will work closely with our Chief Executive.

Key responsibilities include but are not limited to:

• Working with bookkeeper and accountants overseeing accounts, budgeting, financial reporting and management accounts 
• Preparing regular financial updates and other documentation for trustees' meetings
• Exploring ways to develop internal financial systems to sustain long-term growth
• Ensuring organisation meets reporting deadlines with HMRC, Charity Commission, Companies House
• Liaising with vendors
• Helping prepare funding bids, proposals and reports
• Working with volunteers to ensure merch sales are met and stock replenished
• Helping to identify ways to improve our organisational efficiency and efficacy
• Participating in planning and evaluation of programmes and projects
• Helping as needed with logistics and registration for events

Location:

We are willing to consider flexible arrangements, for example a split between working in the office and at home, or remote working with regular meet ups scheduled. We place a priority on engaging people with lived experience with FASD and are open to creative suggestions to make that possible to the extent we can. The national office is based in Ware, Hertfordshire, with on-site parking and within a short walking distance of the train station. 

Note:

We hope this position might be extended at the end of the 12-month contract, if funding is available.
 

Person specification

The ideal candidate will be dynamic and creative, energised by the idea of contributing to a charity with an important mission. Candidates should be at ease with computers and budgeting, and be ready to work with a team of consultants, colleagues and like-minded organisations to ensure National FASD is implementing best practices financially and administratively with sensitivity for our key stakeholders and under the guidance of our trustees. 

Qualifications: 

• Preferably at least 3 years’ experience working in a related field, either in paid work or through volunteering
• DBS check is required

Knowledge:

•  Experience with FASD (or another neurodevelopmental condition) either through professional experience or lived experience is preferred
• Familiarity with the charitable/third sector

Skills, abilities, competencies:

• Ability to work independently and juggle several projects
• Must have experience using a range of computer programmes such as Quickbooks, Microsoft Word, Excel, and/or an ability to easily learn new computer software

Essential Experience: 

• Experience tracking charity budgets and accounts, including tracking restricted and unrestricted funding
• Experience with administrative responsibilities
• Experience with how a small charity runs

Preferred experience:

• Experience with vendor and stakeholder relations
• Experience tracking and managing product sales
• Marketing experience a bonus

Personal attributes:

• Creative and dynamic approach to solving challenges and planning
• Willingness to work in an informal, relaxed atmosphere 
• Attention to detail and deadlines
• Willingness to take professional development courses
• Absolute commitment to a no-shame/no blame ethos when discussing issues related to alcohol in pregnancy

To Apply: 

Please apply via Charity Jobs – with:

• your c.v. and
• a cover letter explaining why you want to work for National FASD, including an example of related experience that you think shows what skills and energy you can bring to National FASD. 

Please familiarise yourself with our websites before applying to see the kind of work we do.

Deadline for applications:

We are accepting applications on a rolling basis until the position is filled.

Start date:

We hope the person can be in post as soon as possible.