Fundraising Finance Lead

Job Purpose

To act as a key link between the Finance and Fundraising to ensure that all fundraising income is accounted for correctly and in a timely manner. You will report into the Financial Controller and work together as part of the Finance Team. You will liaise predominately with the Fundraising Team alongside other stakeholders across The Children’s Trust.

Manage and account for Fundraising income

• Responsible for processing and coding incoming donations between the bank accounts, ledgers and the CRM system, ensuring that entries are up-to date, accurate and posted in a timely manner.
• Responsible for banking of cash and cheques daily at the Post Office and the bank.
• Responsible for processing Charities Aid Foundation (CAF) vouchers, credit card receipts and other charitable donation vouchers.
• Use the CRM system to identify the source and coding of donations.
• Work closely with the Supporter Care team and other teams to resolve queries.
• Responsible for restricted income, reconciling with Fundraising to ensure donations are allocated correctly.
• Ensure that collection box income is collected and reconciled.
• Issue, amend and cancel Fundraising invoices and ensure payment is received promptly.
• Process and reconcile World Pay, Just Giving and other forms of electronic giving receipts accordingly. Provide Fundraising with relevant reports.
• Reconcile shops weekly income to the till system reports.
• Obtain and process reports from PayPal in relation to goods purchased via the website.
• Manage PDQ and banking terminals / platforms.

Month end procedures

• Month end fundraising processes including accruing income and processing bought in goods journals.
• Retail journals including income and shops rent and rates expense release.
• Reconcile Restricted Funds, ensuring that each restricted donation is allocated to the correct Fundraising code.
• Reconcile Fundraising and Retail Gift aid.
• Work with Fundraising to chase unpaid invoices

Other general duties

• Lead with the Fundraising / ThankQ systems integration.
• Responsible for maintaining the Finance Fundraising SharePoint site.
• Manage Fundraising relationships ensuring relevant support is provided to meet all departments objectives.
• Raise ad hoc other income invoices and receipts such as rentals, events and student placements.
• Continually look to review and improve processes working with Fundraising and other stakeholders.
• Assist with the year-end stock-take and to ensure that the stock remaining, and stock sold reconcile for each shop.
• Assist with the annual audit.
• Arrange banking of foreign and mutilated currency.
• Provide ad hoc assistance to the rest of the Finance Team.