Project Assistant

About the BSG

The British Society of Gastroenterology (BSG) is an organisation focused on the promotion of gastroenterology and hepatology within the United Kingdom. It has over 4000 members drawn from the ranks of physicians, surgeons, pathologists, radiologists, scientists, nurses, dietitians and others interested in the field.

Founded in 1937, it has grown from a club to be a major force in British medicine, with representation within the British Royal Colleges and consequently the Department of Health and Government.

The BSG believes that equity of opportunity is of fundamental importance for everyone involved in our organisation. We welcome and actively seek to recruit individuals to our activities regardless of race, religion, ethnic origin, disability, age, gender or sexual orientation.

The BSG is continually innovating and working on exciting projects to support our members.  We are seeking a Projects Assistant who will support the BSG Project Managers and projects team in all aspects of project execution.  This includes organising project activities, maintaining project documentation, communicating with stakeholders, and ensuring that all project requirements are met in a timely and efficient manner.

Key Responsibilities:

1.     Administrative Support:

·       Assist in the preparation and maintenance of project documents, reports and presentations.

·       Organise and schedule project and section committee meetings, including preparing agendas and taking minutes.

·       Maintain project calendars and ensure timely communication of project milestones and deadlines.

2.     Communication:

·       Act as a point of contact for project stakeholders, addressing enquiries and providing information as needed.

·       Attend nine sections’ committee meetings to ensure project ideas are effectively communicated back to the projects team.

·       Assist in the preparation and distribution of regular project updates and communications to team members and stakeholders.

·       Facilitate effective communication within the project team.

3.     Documentation and Record Keeping:

·       Maintain accurate and up-to-date project files and documentation.

·       Ensure proper documentation of project activities, decisions and changes.

·       Assist in the preparation of project proposals, contracts and other formal documents.

4.     Project Coordination:

·       Track project progress and report on milestones and deliverables.

·       Assist in the coordination of resources, including personnel, equipment and materials.

·       Support the Project Manager in monitoring project budgets and expenditures.

5.     Miscellaneous:

·       Perform other duties as assigned by the Project Manager or senior project team members.

·       Contribute to the improvement of project processes.

·       Attend and support the BSG annual conference which takes place over four days in June each year.