London District Events and Office Manager (50% full time equivalent)

Purpose of the job

The primary purpose of this newly-created role of Events and Office Manager is to deliver in-person and online events and experiences for children, young people and registered leaders in the London District area.

These events will include activity days, competitions, learning and development sessions and awards and recognition events. Their successful delivery relies on team working with key volunteers and trustees, creative and careful planning, effective communication, and efficient administration and engagement with suppliers and participants.

About The Boys’ Brigade in London

The Boys’ Brigade London District is comprised of 70 companies (local groups) located from Slough in the West to Margate in the East, Hoddesdon in the North to Tonbridge in the South. The area includes the companies located in the whole of Greater London as well as all the companies in Kent.

The companies within the District are organised into seven Battalions of varying sizes. The Boys’ Brigade in London has faith in young people and supports Companies & Battalions, to provide them with opportunities to learn, grow and discover in a safe, fun and caring environment that is rooted in the Christian faith. It will do this through workstreams that connect, equip, enable & engage, a mission which aligns with The Boys’ Brigade UK & ROI Vision, Mission & Values.

Key responsibilities

The jobholder will:

• Work with volunteer teams (sub committees) to create a calendar of events for children, young people and registered leaders for each session (academic year). 
• Drive forward and support volunteer teams to plan, organise and deliver the agreed calendar of events.
• Develop and execute a simple communications plan to advertise events to the right people, using and appropriate mix of email, social media and paper.
• Be responsible for systems to register participants and collect payments.
• Liaise with external suppliers and venues and handle payments in line with London District’s agreed policies for financial management.
• Ensure that safeguarding, health and safety risks are managed according to national Boys’ Brigade policies and guidance, and prevailing legislation.
• Lead or be part of events teams that ensure the smooth delivery on the day.
• Support the administration of grant funds (including the Jack Petchey Award Scheme) within the District.

About you (person specification)

Essential. You will:

• have GCSE maths and English at grade 4 or above (or equivalent)
• be able to self-motivate and work without close supervision.
• be sympathetic to the object of The Boys’ Brigade.
• have a proven track record – professionally or as a volunteer – of successfully delivering events.
• have experience of working with volunteers with different backgrounds, skills and time to offer.
• be capable of accurate administration, including of financial transactions, and courteous customer service.

Desirable

• You will be familiar with The Boys’ Brigade operating model, or that of other organised Christian youth work.
• Understanding and experience of supporting charity governance, in either a voluntary or paid capacity.

Pay and benefits

£30,000 per annum pro-rated plus reasonable travel and office expenses. Overtime payments may be available.

Location

Homeworking with occasional travel to events in London. Applications are welcome from beyond the London District area but travel costs will only be met within the District area. Home office equipment (laptop, phone, printer etc) will be provided.

Working pattern

This is a part-time role requiring an average of 18 hours per week.

London District are open to considering a range of working patterns for this role, including a regular pattern of mornings and afternoons, or a more flexible approach across a month or term. The role would also be suitable for term-time only working.

Within that overall flexibility, the role will require some evening working (on average four to six times a month) for example to meet with key volunteers, or to facilitate training and events. The role will also require working specified weekends to be part of event teams for key London District events (up to 6 times a year).

Recruitment process

Applications should be submitted by 23.59 on Friday 13 September. Interviews will be held in October in central London. Your application should comprise:

• A covering letter (maximum 3 sides of A4) outlining how you meet the person specification and
• Your CV (maximum 2 sides)

Short-listed candidates will be asked to provide two referees.

Candidates will be subject to a DBS check before they can be appointed.