Admin and Grants Assistant

Job Title Admin and Grants Assistant 

Reporting to Operations Manager 

Hours 2 days per week, preferably Tuesday and Thursday 

Location Remote working encouraged.  

Salary £25,000 FT equivalent p/a (£10k for 2 days p/w) 

Apply through CharityJob only with a CV and cover letter

The Access Foundation is focused on making a real difference to people’s lives by awarding grants to charities which make a valuable and measurable positive impact.  Our grant giving objectives fall into three categories: 

1. to mitigate the digital divide by making computing facilities, support and learning available to disadvantaged and vulnerable people  

1. to advance the charitable causes of the registered charities which are chosen as the "Access Group Company Charities of the Year" 

1. to advance the charitable causes of charities for whom there is a strong emotional connection with a member of staff (e.g. through support they or a close relative have received from the charity) 

The Foundation aims to achieve this via a fund from which it awards grants to other charitable organisations aligned with the principles above. You will be a key member or the team that works towards our target to award grants to a total value of about £2 million each year.  Together, we want to fund projects and activities which make a real difference to people’s lives in 9 countries (and counting). 

To achieve our objectives, we are looking to appoint an Admin and Grants Assistant to help run and improve our administrative processes.  

Job objectives 

• Maintain and update our records using Excel and bespoke IT systems. For example, input invoices into our Finance system.  

• Provide a first point of contact for grant applicants and help them through the process of applying for a grant.  

• Ensure meeting minutes kept up to date and action points are communicated and distributed. 

• Manage the central inbox and website as a first point of call for many queries and grant applications. 

• Collaborate and work with the team to anticipate and meet the admin needs and use your initiative to make improvements. 

• Collating all necessary information for our impact report. 

Duties and responsibilities will include 

• Managing the grant application system. 

• Ensuring that all grant data including applications, decisions and monitoring & evaluation data is recorded in the system.  

• Liaising with small charities, trustees, volunteers and staff to ensure the smooth receipt of information required for grant submissions, including follow up and chasing financial data. 

• Organising meetings, visits and other activities for the Trustees and the Operations Manager.  

• Providing weekly reports to the trustees of new applications, applications in progress and outcomes. 

Skills and Experience Required 

• Accuracy and attention to detail 

• Organised, efficient and reliable with the ability to juggle multiple tasks simultaneously 

• Experience in a similar role 

• Strong interpersonal skills, with the ability to build positive relationships with trustees, volunteers, staff and grantees.  

• Computer literate with familiarity with MS programs and excellent data entry skills. 

• Strong verbal and written communication skills 

• Ability to travel to London as required (minimum once every 6 weeks) 

• Sympathy for or experience in grassroots charities 

Desirable Qualities 

• Experience of the charity sector  

• Experience with Wordpress  

• Experience of managing third party and/or supplier relationships