Executive Assistant

Want to make a difference to local lives?

We are an independent local charity based in Bosham, Chichester offering a wide range of services to support our patients, and their loved ones, who are living with a life limiting or terminal illness. The work we do makes a real difference to the lives of local people and we support over 330 patients at any one time between our In-Patient Unit and Community teams.

Being an Executive Assistant at St Wilfrid's

We are looking for a highly skilled Executive Assistant to support the Chief Executive in ensuring the efficient operation of the CEO's office and upholding strong corporate governance standards across the Hospice and its subsidiaries.

As the Executive Assistant, you will be at the heart of the organisation, supporting the Chief Executive, Trustees and the Senior Management Team. Your role will include:

• Managing the CEO’s diary, correspondence, and administrative tasks to enable effective leadership.
• Supporting corporate governance by liaising with the Board of Trustees, Committee Advisers, and external agencies.
• Handling confidential reports, preparing board meeting agendas, producing high quality minutes, and chasing follow-up actions.
• Overseeing key compliance systems, including the Vantage Sentinel System (Complaints, Policies & Procedures).
• Assisting with risk management and maintaining accurate records in line with policies.
• Organising staff recognition events and ensuring high standards of administration across the organisation.

The role is based on a 30–37.5 hour work week, with flexibility around working patterns. We’re also happy to discuss the option of compressed hours. There will be busier periods around quarterly committee and Board meetings when additional support is needed. If you’d like to visit our beautiful hospice or learn more about the role, please contact our HR team.

Qualifications and Experience

• Proven experience as a PA or Executive Assistant at a senior level
• A relevant qualification in business administration, executive support, or a related field.
• Excellent communication, problem-solving, and organisational skills.
• Strong attention to detail and ability to handle confidential information with discretion.
• Advanced MS Office skills and experience managing databases or governance systems.
• The ability to act on your own initiative and manage multiple priorities effectively

• Right to work in the UK

What we offer you

We offer all St Wilfrid’s employees the following benefits:

• Annual Leave - An equivalent to our generous holiday entitlement starting at 27 days per year plus bank holidays. This increases with service
• Healthcare – Access to a contributory health plan for you and family members, covering a range of benefits including eyecare and physiotherapy
• Employee Assistance Programme (EAP) - Access to free and confidential Virtual GP Advice, Counselling and Legal Support
• Continuation of existing NHS Pension Scheme Membership – And recognition of reckonable service for certain benefits
• Generous Pension – With 7.5% employer contribution for staff not in the NHS pension scheme
• Life Assurance Scheme - Should the worst happen while you're working with us, your loved ones will receive a lump sum payment equal to two times your salary (or the NHS Life Assurance Scheme if applicable)
• Subsidised food - Our catering staff provide a range of high-quality meals at low prices for all staff members when on site at the Hospice
• Staff discount - In all our community charity shops and eligibility for the Blue Light Card discount scheme

Equality, Diversity and Inclusion at St Wilfrid's

We value diversity and are committed to being a place where people feel their differences are recognised and welcomed, and their needs are heard and respected. Creating an inclusive workplace is a core part of our aim to ensure St Wilfrid’s is a great place to work and a compassionate and caring place to be.

We want to hire talented people and to make sure our processes don’t exclude or disadvantage people with disabilities or different needs. Please let us know what would help you apply for our role – we’re happy to be flexible with our process to help you showcase your skills and abilities. 

We guarantee an interview for candidates with disabilities who meet the essential criteria for the role.