Accountant/Bookkeeper

St Gregory's Foundation is seeking  an experienced individual to fill a part-time, freelance Accountant/Bookkeeper position for a minimum duration of two years. Based in or near London, working from home.

Start date: 30th September 2024

Saint Gregory’s Foundation (SGF) is a small UK registered charity supporting charitable projects for vulnerable children and families in Eastern Europe. In 2024 we celebrated our 33rd anniversary. Our projects address the root causes of disadvantage by putting families before institutions, strengthening a sense of responsibility and providing opportunities for vulnerable people to fulfil their potential. Our work encourages local initiatives and makes our beneficiaries active participants in improving their own lives.

We are a unique and small charity. We value the strong personal connections we develop with our partners. We are governed by a small board of trustees who are passionate about St Gregory’s and the good work we do.

Requirements

We are looking for a new Treasurer but meanwhile need an accountant/bookkeeper that will keep our accounting and financial record system up to date and prepare the Annual Accounts. The work entails Quick Books reconciliation, the preparation of financial and management reports for quarterly Board Meetings, preparation of Gift Aid Claims and the preparation of our annual accounts.

Monthly tasks

-Record day to day expenditure and income

-Enter transactions to Quick Books for RBS accounts including standing orders and CAF donations; reconcile.

-Arrange payment of invoices (One Drive)

-Arrange payment for our online communication assistant freelancer.

- Arrange payment for the Executive Secretary's expenses.

-Brief remote meetings with Executive Secretary and a Member of the Board (on demand) to discuss any questions/issues with donations, donors, records in QB and reports.

-Prepare financial and management reports for Directors’ meetings (4-5 times a year). 

Semi-annual and annual tasks

-Prepare and submit Gift Aid Claim twice a year, after the year end 31 Dec and after the end of tax year, 5 April. Ensure GA forms completed by eligible donors. (twice a year)

-Prepare annual accounts with the Reporting Accountant. (once a year)

-Prepare budget review with the Executive Secretary (twice a year).

Key skills and competencies

·         Accountancy/bookkeeping skills

·         Attention to detail

·         An ability to prioritise tasks

·         Good computer skills (Excel, spreadsheets, emails etc.)

·         Experience and knowledge of Quick Books software would be a plus