Finance and Operations Manager

We're looking for an experienced and self-motivated individual to play a key role in the exciting transformation of St Catherine's Church Gorseinon into a Mission Hub at the heart of the community. Your role will be to work closely with the Mission Hub Leader and Project Architect to deliver the maior redevelopment planned for the church and church hall in Gorseinon.

As well as sharing our excitement and vision for this project, you'll need a good head for figures and a close attention to detail as you'll be overseeing the budgets and finances for the project, as well as overseeing all operational and administrative tasks.

• 35 hours per week.
• £30,000 - £37,000 p.a. depending on experience.
• Defined Contribution Pension Scheme with a 8% employer's contribution.
• Fixed term contract for 2 years in the first instance.
• Based in Gorseinon, Swansea with the possibility of some hybrid working.

Job purpose

To provide financial and operational expertise and oversight for the Mission Hub Church of St Catherine in Gorseinon. To work closely with the Mission Hub Leader to ensure the successful delivery of the major redevelopment planned for the church and church hall in Gorseinon. The Finance and Operations Manager will oversee the budgets and finances for the project, ensuring that the cashflow is carefully managed, as well as overseeing all operational and administrative tasks. This enables the Mission Hub Leader to focus on church growth, pastoral care, and delivering this exciting new vision for the community of Gorseinon.

Key responsibilities

1. Oversee the finances and budgets of the Mission Hub Church, working closely with the Mission Hub Church Leader and Volunteer Treasurer.

2. Maintain operational oversight of the redevelopment programme, liaising closely with the architect and main contractor.

3. Oversee administration and operations for the Mission Hub Church.

4. Support and equip the team of volunteers who play a key role in the operational function of the Mission Hub Church.

5. Assume overall responsibility for the building and maintenance.

6. Oversee and develop the Mission Hub Church’s IT systems and infrastructure.

Key working relationships with

• The Mission Hub Church Leader

• The Project Architect

• Contractors and suppliers

• The Mission Hub Church Volunteer Team

• Local community leaders and representatives

Oversee the finances and budgets of the Mission Hub Church, working closely with the Mission Hub Church Leader and Volunteer Treasurer.

• Develop a strategic financial plan that ensures the financial sustainability of the Mission Hub Church, including identifying new sources of income and informing a future focus on stewardship and fundraising.

• Retain day to day oversight of the Mission Hub Church finances and budgets, working with the Mission Hub Leader and Volunteer Treasurer.

• Produce accurate and timely financial reports and forecasts for the project as required.

• Liaise closely with the Project Architect to ensure that the project is being managed within budget and to the agreed project deadlines.

• Manage the bank accounts, utilities, insurance and other contracts as required, ensuring best value for money.

• Ensure all annual accounts and financial reports are prepared for submission to the relevant parties.

Maintain operational oversight of the redevelopment programme, liaising closely with the architect and main contractor.

• Maintain a detailed project plan for the redevelopment of the Mission Hub Church, liaising closely with the Mission Hub Leader, Project Architect and Main Contractor. Convene regular project meetings to review progress and identify any areas of concern.

• Oversee the day to day operations of the Mission Hub Church and its buildings, retaining overall responsibility for Financial Management, Project Management, Health and Safety, Risk Management, IT
  and GDPR.

• Collect and collate data and process information to provide regular reporting on the Mission Hub Church’s activity.

• Lead the process of developing and implementing strong operating procedures, good governance and effective systems for the Mission Hub Church.

Oversee administration and operations for the Mission Hub Church.

• Oversee the smooth running of services and events.

• Ensure effective processes are in place for communicating with the

  Mission Hub Church family and wider audiences, across Gorseinon and beyond.

• Prepare applications for grants and funding, identifying suitable funding providers.

• Ensure that all administrative systems are operating efficiently and cost

  effectively to meet the needs of the Mission Hub Church.

Support and equip the team of volunteers who play a key role in the operational function of the Mission Hub Church.

• Work closely and supportively with the Volunteer Treasurer to ensure robust and compliant management of the Mission Hub Church’s cash flow, finances and budgets.

• Provide informed support to volunteers in all areas of administration and operations.

• Help the Mission Hub Leader to develop and deliver an engaging training strategy for staff and volunteers.

• Model best practice in all aspects of volunteer management.

• Ensure that all contracts, handbooks and policies are kept up to do date and are compliant with safeguarding, charity and employment law and regulations.

Assume overall responsibility for the building and maintenance.

• Project manage the redevelopment programme in the Mission Hub Church, liaising with external contractors and suppliers as required.

• Retain overall responsibility for the maintenance of the building and its grounds, ensuring high standards are maintained at all times.

• Oversee facilities management, insurance, health and safety and risk management.

Oversee and develop the Mission Hub Church’s IT systems and infrastructure.

• Manage and develop the Mission Hub Church’s IT systems and inf rastructure.

• Oversee the implementation and use of the Membership App in the Mission Hub Church, ensuring that its potential is maximised.

• Ensure that IT systems and equipment are well maintained, secure and fit for purpose.

• Act as the Data Controller for the Mission Hub Church and ensure full compliance with GDPR regulations and requirements.

There is a genuine occupational requirement that the holder of this post is a committed Christian. Equality Act (2010) Part 1 applies. This Job Description is not a statement of all the duties applicable to the post holder, variations to the duties outlined above will occur to meet the needs of the post. Any variations will be commensurate with the grade and character of the post.