Finance Assistant

BACKGROUND:

Safe Child Thailand (SCT) is a grant-making and capacity building charity based in the UK. SCT has been supporting children in Thailand through education, healthcare, social welfare and child protection for over 40 years.

Safe Child Thailand have partners across Thailand, implementing projects that reduce the risks facing vulnerable children and increase access to services that protect and promote child rights and wellbeing.

JOB PURPOSE:

The Finance Assistant will support the financial operations of the charity. They will accurately deliver bookkeeping and accounts administration and ensure that the Management Accountant has accurate financial oversight of the charity.

As a key part of the team, the Finance Assistant will be responsible for the accounting software (Xero), using it to log income and expenditure correctly and efficiently. The Finance Assistant must be experienced in bookkeeping and account reconciliation and must have excellent attention to detail to ensure accuracy. The Finance Assistant will also record and bank cash and cheque donations in accordance with the charity’s financial controls processes.

KEY ROLES AND RESPONSIBILITIES:

1.   Book-keeping

-     Be responsible for logging all income and expenditure using an accrual system on Xero

-     Assure all invoices, receipts and supporting donation data is properly saved and uploaded on Xero

-     Promptly arrange payment of invoices and grant payments using a weekly payment schedule shared with the CEO

-     Keep a log of the Petty cash book

-     Log income from donations and legacies on Xero

-     Ensure accurate data entry especially with restricted funds

-     Look after contracts with direct debits to assure prompt payment

-     Work with the Fundraising team to cross-check income on Xero with the CRM database to ensure reconciliation and prompt acknowledgement of gifts

-     Cross check staff expense claims and ensure receipts are submitted

2.   Banking and reconciliation

-     Be responsible for cashing all cheques, cash and postal orders that arrive by post

-     Assure banking paying-in books are accurately completed and cheque information is scanned and filed (digitally)

-     Digital reconciliation of charity bank accounts with Xero software (monthly)

-     Manually reconcile any accounts without online access

-     Review Credit Card expenditure and reconcile statements (monthly)

-     Reconcile the PayPal Giving Account (quarterly)

3.   Financial reporting

-     Run a monthly income/expenditure report for the CEO and Management Accountant, ensuring that all books are kept up-to-date

-     Support the fundraising team by providing reports on financial data to inform fundraising strategy, when required

-     Assist with the annual Audit/Independent Examination by ensuring concise and easily accessible supporting documentation is logged for all income/expenditure

PERSON SPECIFICATION:

-     Qualification in Accounting/Finance or equivalent

-     Excellent skills in Excel

-     Experience using bookkeeping software (preferably Xero)

-     Confident in online banking and finance platforms

-     Minimum 2 years’ experience in an accounting, bookkeeping and/or finance administration role

-     Strong proficiency in English language

-     Excellent organization and administration skills

-     Ability to work independently in a hybrid role

-     Must have the right to work and live in the UK

To apply please submit a CV and a 1-page cover letter explaining your experience, your suitability for the role and why you want to work for Safe Child Thailand.

Please also provide the names and email addresses of two employment references. References will only be contacted with candidate’s prior consent.