Rise Community Events and Travel Assistant

Job Title:              Rise Community Events and Travel Assistant

Location:              Rhodes House in central Oxford, hybrid working

Contract:              Fixed-term, mid-January until end of August 2025

Hours:                  Full-time

Salary:                  £30,000 (pro rata)

Reports to:          Rise Community Events Manager

We have an exciting opportunity for a Community Events and Travel Assistant to join the Rhodes Trust, Oxford. This role will provide logistics support for planning and delivery of the 2025 Rise Residential Summit and additional Rise events. These events will consist of learning experiences designed to: leverage expertise from the Schmidt entities and the Rhodes Trust Partnership Programmes network; build communities of practice and foster cross-collaboration; and maximise the impact of nearly 400 Rise Global Winners as they work together to solve humanity’s most pressing problems. In this role, the Assistant, Rise Community Events and Travel will work closely with the Manager, Rise Community Events, the Learning & Impact team, the Support Services team, and other individuals within the Rhodes Trust and the Schmidt entities.

We are looking for the successful candidate to start with us in January.

About the Rhodes Trust

The Rhodes Trust is an educational charity which offers Rhodes Scholarships to exceptional students from around the world to come and study at the University of Oxford. Our mission is to build a better world through global fellowship programmes that develop and connect compassionate, innovative, and public-spirited people committed to solving humanity’s challenges.

In recent years, we have also partnered with several other remarkable organisations to create the Mandela Rhodes Foundation, Atlantic Institute, Schmidt Science Fellows, and our most recent initiative called RISE.

About Rise

Rise is a program that supports promising young people and provides them with opportunities that allow them to work together to serve others over their lifetimes. The program starts at ages 15–17 and offers benefits including secondary education opportunities, a technology package, a Rise Residential Summit, college advising, higher education scholarships, additional convenings, funding, and more.

The role

The role will be responsible for;

Pre-Rise Residential Summit:

●        Support the visa and travel process for the 100+ Winners to attend the Rise Residential Summit

●        Support event logistics and collaborate with the Learning & Impact team, the Support Services team, and vendors/contractors to ensure a positive Rise Residential Summit experience

●        Assist with health and safety documentation, including developing and updating risk assessments for proposed activities at the Rise Residential Summit

●        Assist with developing the run of show documents for the Rise Residential Summit

●        Communicate with vendors and demonstrate strong administration skills

During the Rise Residential Summit

●        Attendance at the Rise Residential Summit (August 1st – 14th 2025) is essential

●        Play a key role in shaping the experience for Winners and help them navigate the logistics of the housing, meals, and evening activity arrangements 

●        Support daily mass communication and program updates for Winners, and periodic parent/guardian program update mass communications

●        Assist with communication between the Learning & Impact and the Support Services teams to ensure that the logistical and pastoral aspects of the event are aligned

●        Assist with ensuring the successful implementation of the logistics plan

Other

-        Role modelling the Trust’s organisational values of commitment, inclusion, belonging, growth and innovation.

-        Carrying out any other duties relevant to the role, as requested.

-        A deep commitment to the values, ethos and mission of the Rhodes Trust.

Essential skills, experience and qualifications:

●        Enthusiasm and desire for collaboration

●        Experience in working with young people and knowledge of safeguarding essentials

●        Experience coordinating international travel and visas

●        Experience with in person and online event coordination and/or event production and working high-profile events

●        A drive to work in high-impact philanthropic ventures and understanding general trends in philanthropy and the non-profit sector

●        Experience building relationships across global cultures

Please see the job description for more experience and qualifications.

Benefits of working here

We are a global organisation and we use our deep connections across the world to bring together people of different backgrounds and viewpoints. We encourage our staff to challenge each other’s thinking and generate new ideas.

·       30 days annual leave (pro rata) plus 8 bank holidays

·       Competitive pension scheme

·       Generous family leave schemes

·       Private health insurance

·       Employee Assistance Programme

·       Personal development opportunities

·       Additional benefits, such as free access to the University's gardens, parks, libraries and museums, and University staff discounts in shops across Oxford.

·       Cycle to work scheme

·       Electric car scheme

If you would like to find out more, please click ‘apply’ to view the full job description and to find the link to apply. Please send us your CV and a covering letter. Please note, this advert will close on 6 January 2025. Please note that interviews will take place on 13th and 14th January 2025.

If you have any issues with submitting your application, please email the Recruitment team.

The Rhodes Trust is an equal opportunity employer. We warmly welcome applications from talented people of diverse backgrounds and appoint without regard to age, disability, gender, gender identity, gender reassignment, sexual orientation, pregnancy or maternity, parental status, marital or civil partner status, race, colour, ethnic or national origin, nationality, religion or belief.