Executive Personal Assistant to Director

Prospectus is delighted to be working with Elrha to support the recruitment of a temporary Executive Personal Assistant to provide comprehensive and confidential administration support to the Director of Impact and Engagement, as well as her direct reports (Heads of Teams) when required. This post is offered as a remote (or hybrid, should you prefer) full-time temporary contract with a length of approximately 3 months.

Elrha is a global organisation which finds solutions to complex humanitarian problems through research and innovation. They are an established actor in the humanitarian community, working in partnership with humanitarian organisations, researchers, innovators, and the private sector to tackle some of the most difficult challenges facing people all over the world.

The post holder will develop and maintain good relationships with members of the Board, Leadership Group, managers, and external stakeholders. You will manage the Director’s and Heads of Team’s Outlook calendars effectively and proactively, anticipating and scheduling regular events, meetings, and appointments in their diary, as well as maintaining inboxes ensuring urgent emails are prioritised. You will assist the team with a range of projects focused on the delivery of Elrha’s programmes and organisational development work, communicating progress updates and ensuring work stays on track, resolving issues and escalating any budget or risk concerns to the Director. You will also coordinate procurement and contract management processes with our client’s procurement teams, ensuring compliance with all processes.

We are looking for an experienced and dependable Executive Assistant/ Personal Assistant who is confident with bags of initiative, discrete and has good judgement. To be successful, you need to have experience of working within a senior team, including providing administrative support, diary and inbox management. You will have experience in coordinating procurement and contracting processes and a flow for project management. You will have excellent attention to detail, strong communication and organisation skills, and a proactive attitude, able to work independently.

As a specialist Recruitment Practice, we are committed to building inclusive and diverse organisations, and welcome applications from all sections of the community. We invest in your journey as a candidate and are committed to supporting you in your application.

In order to apply, please submit your up-to-date CV. Should your experience be suitable, we will send you the full job description and will arrange for a phone call to brief you on the role.