Administrator (0.8 FTE)

Prospectus is delighted to support our client, a leading London university, in their search for a temporary, part-time Administrator. This role is set to start as soon as possible, ideally during the week of Monday, 3rd February, and will involve working 28 hours per week. The preferred schedule is Monday to Thursday, with hybrid working arrangements available—ideally two days onsite per week. This post is looking to be for approximately 3 months.

The Administrator will work within the University's Counselling and Mental Health department. Key responsibilities include:

Spreadsheet Management:

• Update and maintain the case spreadsheet daily with relevant details.
• Ensure the spreadsheet is completed and shared with key stakeholders by established deadlines (e.g., Wednesday and Thursday).

Case Coordination:

• Receive, review, and organise cases for weekly meetings.
• Distribute case details to attendees prior to meetings.

Meetings:

• Attend key meetings (e.g., Resi Meeting on Monday, SoC-MG Meeting on Wednesday).
• Record meeting minutes and share them promptly.

Reporting:

• Submit the updated spreadsheet to the designated email list on a weekly basis.
• Prepare the new spreadsheet for the following week by Thursday.

To be considered for this role, you must have previous experience in a similar position, ideally within a university or comparable organisation. Proficiency in Microsoft Office is essential. The successful candidate will demonstrate:

• Excellent organisational and communication skills.
• Experience of recording minutes and actions
• The ability to manage and prioritise a varied workload effectively.
• Strong reliability, consistency, and initiative.
• A flexible attitude and the ability to work well under pressure.
• Exceptional customer service skills, both written and verbal.

As this role begins next week, immediate availability will be required for this post.