Events and Programmes Administration Officer

Join Ovacome and make a real difference to the lives of people affected by ovarian cancer, across the UK!

At Ovacome – the UK’s ovarian cancer support charity, we’re looking for a pro-active, diligent and enthusiastic Events and Programmes Administration Officer to support our extensive programme of events and undertake core office administrative tasks. You will be an important member of our staff team, contributing to positive and constructive engagement with our community.

Role Details

• Location: Home-based (within 3 hours of London) or London office-based (includes £300/month London weighting).
• Contract: Permanent.
• Salary: £23,539 - £28,860 per year (full time), pro-rata if part time.
• Hours: 28 hours (part time) to 35 hours (full time) per week.
• Benefits: Flexible working hours, professional development budget, travel reimbursement, and time off in lieu for evening/weekend events.
• Closing Date: Rolling deadline – applications are reviewed as received.
• Interview Format: Two stages via Zoom, the second including a short task.

About Ovacome

Ovacome has been providing support and information to people affected by ovarian cancer since 1996. We run a wide range of services including a support line, peer support groups, awareness campaigns, and health and wellbeing events across the UK. Guided by the voices of our service users, we strive to ensure that anyone affected by ovarian cancer – whether living with a diagnosis, concerned about their risk, supporting a loved one, or working as a healthcare professional – feels heard, informed and part of a compassionate and empowering community. Join our growing team and contribute to a charity that has been nationally recognised for its impactful work.

About the Role

As Events and Programmes Administration Officer, you’ll play an integral role, providing administrative support to Ovacome’s extensive online and in person events programme, and undertaking core office administrative tasks.

Key activities/ tasks/ responsibilities:

Events

·       Administrative support of Ovacome’s extensive events programme, which includes our online workshops, webinars and support groups, our in-person Health and Wellbeing Days and annual Member’s Day, and our Annual General Meeting (for example process event registrations, send event information to those who have registered and attended our events, respond to event queries, log event attendance, liaise with our regular workshop facilitators and book sessions, research venues, book catering, arrange travel and accommodation).

·       Work with comms team and other staff to promote our events and prepare a weekly email to promote our upcoming events to our members.

·       Work with Health Equalities manager to ensure our events are accessible both online and in-person.

·       Edit and upload recordings of webinars and workshops to YouTube and the Ovacome website.

·       Host, co-ordinate and provide technical support during online and in person events when required.

·       Promote health and safety across the organisation at our in-person events.

·       Recruit and liaise with our event volunteers.

Office

·       Answer the Ovacome office line between 9am and 5pm (not the Support line) as per rota.

·       Open emails received into the shared email inbox and re-direct or reply as necessary.

·       Process new member registrations and communication preferences.

·       Assist with preparing for organisational meetings, take minutes and produce action lists where required.

·       Create surveys for post-event feedback, consultation and ad hoc requests.

·       Create QR codes for our website and resources as requested.

About You

We’re looking for an enthusiastic and empathetic individual who is eager to contribute to our important work. You will bring:

• Strong communication skills, with a compassionate and approachable manner.
• Excellent attention to detail and organisations skills.
• Confidence using Microsoft Office and IT systems.
• A proactive and self-motivated attitude, with the ability to work independently and as part of a team.
• Willingness to work occasional evenings or weekends and travel for events.

Experience in event administration is desirable, but training and support will be provided.

Why Join Ovacome?

At Ovacome, you’ll be part of a supportive and innovative team, where your ideas are valued, and your professional growth is nurtured. We’re committed to flexible working and providing opportunities for you to develop in your role and make a meaningful contribution to the ovarian cancer community.