Secretary

SECRETARY ROLE  

Duties

 The secretary should:

• Receive agenda items from other trustees/staff
• Prepare agendas in consultation with the chair and Managing Director
• Circulate agendas and supporting papers in good time
• Managing the petty cash, co-signatory to bank account, making purchases as and when required
• Member of the board of directors
• Make arrangements for meetings:
  • Booking the room
  • Equipment
  • Refreshments
  • Facilities for those with special needs
• Check that a quorum is present
• Minute the meetings and circulating the draft minutes to all trustees
• Ensure that the minutes are signed by the chair once they have been approved
• Check that trustees and staff have carried out action agreed at a previous meeting
• Circulate agendas and minutes of the annual general meeting and any special or extraordinary general meetings
• Acts as a frontline coordinator to our workshop projects by taking calls from potential participants, sending out google forms, weekly reminders and arranging 1:1 online meetings on zoom.
• Sit on appraisal, recruitment and disciplinary panels as required

Secretary person specification

• Commitment to the organisation
• Willingness to devote the necessary time and effort
• Strategic vision
• Good, independent judgement
• Ability to think creatively
• Willingness to speak their mind
• Understanding and acceptance of the legal duties, responsibilities and liabilities of trusteeship and, if applicable, being a Company Secretary
• Ability to work effectively as a member of a team
• Nolan's seven principles of public life: selflessness, integrity, objectivity, accountability, openness, honesty and leadership
• Organisational ability
• Knowledge or experience of business and committee procedures
• Minute-taking experience, if this is not being delegated to staff
  
  

What we can offer you:

• We offer a competitive range of benefits, good work/life balance, excellent learning and development opportunities and vibrant organisational culture.
• • Flexible/Agile Working, Hourly pay rate during the workshops on a Contract/ Self-Employed basis.

• Employee Assistance Program to support employees both professionally and personally.